Pyalong Primary School Emergency and Critical Incident Management Plan 2020-2021

 
Pyalong Primary School Emergency and Critical Incident Management Plan 2020-2021
Pyalong Primary School

       Emergency and Critical Incident
       Management Plan 2020-2021

                      10-14 Bourke Street, Pyalong, VIC, 3521
                      03 5785 1291 / pyalong.ps@education.vic.gov.au

                      Department of Education and Training

                            Date Approved: 3/09/2020

Emergency Management Plan: Pyalong Primary School - 2020-2021
Printed: 14/09/2020
Page 1
Pyalong Primary School Emergency and Critical Incident Management Plan 2020-2021
Purpose
The purpose of this Emergency and Critical Incident Management Plan (EMP) is to provide a detailed
plan of how this school campus will prepare and respond to emergencies and critical incidents that may
impact on student and/or staff health, safety and well-being and/or school operations.

Context
Schools have the authority to activate their EMPs when an event warrants a response. Schools should
know how to access multiple information sources including the VicEmergency app,
https://www.emergency.vic.gov.au, emergency services and/or the Department of Education and
Training.

All principals and key school staff should download the VicEmergency app on their phone with a watch
zone around their school to receive alerts and information regarding hazards and incidents in their vicinity.

Should the principal or school be made aware of an emergency in the local area, the principal or
nominated person will consult the following sources for information:
   1. Call ‘000’ for life-threatening or time critical emergencies.
   2. Contact the Incident Support and Operations Centre (ISOC) on 1800 126 126.
   3. Seek support from your region/regional Manager, Operations and Emergency Management or
        Emergency Management Support Officer if required.
   4. Check the VicEmergency app or www.emergency.vic.gov.au for up to date information on
        warnings and incidents.
   5. Contact your Senior Education Improvement Leader.
   6. Check the Department of Education and Training web site for incident updates.

Emergency Management Plan: Pyalong Primary School - 2020-2021
Printed: 14/09/2020
Page 2
Pyalong Primary School Emergency and Critical Incident Management Plan 2020-2021
Distribution List
       Name                                        Position Title and Organisation   Communication Date   Email or Postal
                                                   Name                                                   Address

       Vacant                                      Manager Operations and            02/09/2020
                                                   Emergency Management,
                                                   Regional Office, DEECD>

       Brendan Kelly                               CFA - Pyalong                     02/09/2020           c/o Pyalong Post
                                                                                                          Office/General Store

       Pyalong Police Station                      Police - Pyalong                  02/09/2020           c/o Pyalong Post
                                                                                                          Office/General Store

       All school staff                            Pyalong Primary School            02/09/2020           c/o Pyalong Primary
                                                                                                          School

       All visitors to school                      All visitors                      02/09/2020           On display on
                                                                                                          noticeboard in main
                                                                                                          office

       All School parents                          Pyalong Parents                   02/09/2020           On display on
                                                                                                          noticeboard in main
                                                                                                          office, on school
                                                                                                          website

       Emergency Management Plan: Pyalong Primary School - 2020-                                              Printed: 14/09/2020
2021

       Page | 3
Pyalong Primary School Emergency and Critical Incident Management Plan 2020-2021
Emergency Management Plan: Pyalong Primary School - 2020-   Printed: 14/09/2020
2021

       Page | 4
Facility Profile
             School Name/Campus Name                  Pyalong Primary School

             Address                                  10-14 Bourke Street, Pyalong, VIC, 3521

             Phone                                    03 5785 1291

             Email                                    pyalong.ps@education.vic.gov.au

             Fax                                      03 5785 1249

             DET Region                               NORTH-EASTERN VICTORIA

             DET Area                                 Goulburn Area

             LGA                                      Mitchell (S)

             BOM/Fire District                        North Central District

             Is your school on Bushfire               Yes
             At- Risk Register?

             Bushfire At-Risk Register                Category 3
             Category

             Operating Hours                          8:45AM - 3:45PM

             Number of Students                       73

             Number of Staff                          13

             Number of Buildings                      3

             Is the School a designated               No
             Neighborhood Safer Place?

             Shelter-In-Place Location                Main Building - Open Learning Area

             On-site Evacuation Location              Main School Oval

             Off-site Evacuation Location             Pyalong Recreation Reserve

       Emergency Management Plan: Pyalong Primary School - 2020-                                Printed: 14/09/2020
2021

       Page | 5
Typical method used for                  SMS, School Newsletter, website
             communications to school
             community

             Is this school has other                 Yes
             services or users of the site?

           Other Services/Users of Site
  Service/User        Location                   Number of Student         Emergency Contact      Phone           Mobile
  Name                                           or Visitor

  Pyalong             Room 3 Building ID         Max 15 students           0700 - 0900 1530 -     5785 1291       0434 492 632
  Primary             - 61                       before school and 15      1800
  School Out of                                  students after school
  School Hours
  Care

  Pyalong             Room 3 Building ID         Max 15 students           0700 - 0900 1530 -     5785 1291       0403 357 962
  Primary             - 61                       before school and 15      1800
  School - Out                                   students after school
  of School
  Hours

  Pyalong             Stephanie                  Max 15 participants       0930 - 1130            5785 1291       0400 720 022
  Playgroup           Alexander Kitchen
                      Building ID - 61

           Building Information Summary
           Telephones (landlines)
             Location                                                                           Number

             Office                                                                             (03) 5785 1291

           Alarms
             Description                   Location                                 Monitoring           Number
                                                                                    Company

             Fire                          fill this in only if required

       Emergency Management Plan: Pyalong Primary School - 2020-                                                  Printed: 14/09/2020
2021

       Page | 6
Intrusion                     Main building                           DET           DET - FOB
                                                                                                 required

             Other

           Utilities
             Description                   Location                        Service           Location of shutoff
                                                                           Provider          Instructions

             Gas / Propane                 LPG - Lower school              Elgas             Turn off gas bottle at
                                           grounds       - Adjacent to                       the rear of main
                                           old school building                               building

             Water                         Bourke Street boundary,         Goulburn Valley   Turn off at Mains,
                                           school water tanks located      Water             Bourke Street
                                           behind toilet block (Building                     boundary
                                           ID 20, 21, 22)

             Electricity                   Main Switchboard -              AGL (Powercor)    Turn off at main power
                                           Administration Building                           board in administration
                                                                                             area

           Sprinkler System
             Control Valve Location

             Shutoff Instructions Location

           Boiler Room
             Location

             Access

           Emergency Power System
             Type

             Location

             Provides power to

       Emergency Management Plan: Pyalong Primary School - 2020-                                                  Printed: 14/09/2020
2021

       Page | 7
Shutoff Instructions Location

           Building and Site Hazards
             Location                                              Number

           Additional Profile Information
             Additional Info

       Emergency Management Plan: Pyalong Primary School - 2020-            Printed: 14/09/2020
2021

       Page | 8
Emergency Kit Checklist
       Checklist                                                           Yes / No

       Student data and parent contact information (contained in EMP)      Yes

       Student and staff with additional needs list (contained in EMP)     Yes
       including any student medications

       Staff contact information                                           Yes

       Student Release Forms/sign out book                                 Yes

       List of staff on the IMT                                            Yes

       Traffic/emergency safety vests and tabards                          Yes

       Standard portable First Aid Kit. Refer to First Aid Kits Contents   Yes
       Checklist

       Torch with replacement batteries (or wind up torch)                 Yes

       Whistle                                                             Yes

       Portable battery powered radio                                      Yes

       Copy of facility site plan and EMP including evacuation routes      Yes

       Water                                                               Yes

       Sunscreen and spare sunhats                                         Yes

       Plastic garbage bags and ties                                       Yes

       Toiletry supplies                                                   Yes

       Sanitary products                                                   Yes

           Review Emergency kit checked date

       Date emergency kit checked                                    28/08/2020

       Next check date                                               28/08/2021

       Emergency Management Plan: Pyalong Primary School - 2020-                      Printed: 14/09/2020
2021

       Page | 9
Drill Schedule
  School Term         Drill Type                            Contact Person   Schedule Date   Actual Date

  Term 1              Incident Management Team              Jessica Bowen-   27/01/2021      01/09/2020
                      Training                              Duarte

  Term 1              Evacuation Procedures and             Jessica Bowen-   16/02/2021      07/03/2018
                      drills (on site)                      Duarte

  Term 2              Lock down procedures                  Jessica Bowen-   07/06/2021      08/05/2018
                                                            Duarte

  Term 3              Evacuation Procedures and             Jessica Bowen-   09/09/2021      02/08/2018
                      drills (on site)                      Duarte

  Term 4              Evacuation Procedures and             Jessica Bowen-   15/11/2020
                      drills (off site)                     Duarte

       Emergency Management Plan: Pyalong Primary School - 2020-                                  Printed: 14/09/2020
2021

       Page | 10
First Aid Training
       Staff Member                                     Training Completed                           Date Qualified To

       Jessica Bowen-Duarte                             Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Narelle Smith                                    Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Margaret Dickinson                               Stitches Level 2 First Aid / Anaphylaxis /   17/07/2022
                                                        Asthma / CPR (2019)

       Rita Pollock                                     Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Heather Smith                                    Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Samantha Briggs                                  Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Stephen Cadusch                                  Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Robyn Dwyer                                      Stitches Level 2 First Aid / Anaphylaxis /   17/07/2022
                                                        Asthma / CPR (2019)

       Andi Ferraro                                     Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Erica Stute                                      Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Michelle Gyton-Taylor                            Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

       Jessica Ciampi                                   Stitches Level 2 First Aid / Asthma /        17/07/2022
                                                        Anaphylaxis/ CPR (2019)

           Other Training Record
       Staff Member                                       Training Type                              Date

       Stephen Cadusch                                    10710NAT Course in Allergy and             18/06/2019
                                                          Anaphylaxis Awareness

       Stephen Cadusch                                    Trauma Responsive Practice                 04/08/2020

       Emergency Management Plan: Pyalong Primary School - 2020-                                                    Printed: 14/09/2020
2021

       Page | 11
All staff                                          Mandatory Reporting                01/09/2020

       All staff                                          Working Safely in Schools during   01/09/2020
                                                          COVID training

       Emergency Management Plan: Pyalong Primary School - 2020-                                          Printed: 14/09/2020
2021

       Page | 12
Students or Staff with Additional Needs
           To ensure adherence to the provisions of the Information Privacy Act 2000 you should
           not record personal details here.

           Add summary of those with additional needs or medical conditions below, without
           including personal details.

       Category                                                    Number of Staff   Number of Students

       Severe Language Disorder                                    0                 2

       Asthma                                                      0                 5

       Severe behaviour disorder                                   0                 4

       Intellectual disability                                     0                 3

       Mobility issues                                             0                 1

       Epilepsy                                                    1                 0

       Intellectual disability                                     0                 1

       Austism                                                     0                 5

       Emergency Management Plan: Pyalong Primary School - 2020-                                 Printed: 14/09/2020
2021

       Page | 13
Risk Assessment
Identified Hazards          Description of Risk                      Existing Controls                                                      Effectiveness of    Risk Rating   Controls to be implemented                          Revised Risk Rating
                                                                                                                                            existing controls

Building fire               Probable Causes: Inappropriate                                                                                  Effective
                            management of stored chemicals                  Fire services equipment (fire hose reels, fire                                     Consequence          Ensure Emergency Management Plan            Consequence
                            such as cleaning fluids; Incident in               extinguishers, fire blankets, hydrants) is tested and                                                  is up to date.
                                                                                                                                                                Major                                                             Major
                            science laboratory; Exploding gas                  tagged as per Australian Standards.                                                                   Ensure all students and staff participate
                            tank; Faulty electrical wiring;                   A Workplace Inspection is completed once per term to
                                                                                                                                                                Likelihood            in emergency drills and know the            Likelihood
                            Faulty electrical equipment                        check that exit signs and other emergency equipment is                           Rare                  evacuation process and points               Rare
                            Probable Consequences: Physical                    working.                                                                         Risk Level           Ensure that all cleaning fluids are         Risk Level
                            injury to staff or students; Stress or            Communication systems (PA system) are tested on a                                                      stored appropriately (in the outside,
                                                                                                                                                                Medium                                                            Medium
                            psychological injury requiring                     regular basis.                                                                                         locked cleaning cupboard)
                            clinical support for multiple                     A fire blanket (tested and tagged to Australian Standards)                                            Regualr maintenance checks as per
                            individuals                                        is available in all kitchen areas.                                                                     OHS schedule
                                                                              All electrical equipment is tested and tagged as per
                                                                               Australian Standards and that frayed leads, damaged
                                                                               equipment and so on. are disposed of in an appropriate
                                                                               manner.

Bushfire/Grassfire          Probable Causes: Lightning strike;                                                                              Effective
                            Arson; Spark ignited by machinery;              Weekly checks of safety equip are conducted during                                 Consequence          Ensure grounds are kept in good             Consequence
                            Power line failure; Escaped                        bushfire season.                                                                                       condition with grass cut, long grass
                                                                                                                                                                Severe                                                            Major
                            planned burn Probable                             School liaises with local fire services regarding                                                      beside buildings whipper snipped -
                            Consequences: Injury; Serious                      preparedness prior to start of the Fire Danger Period.
                                                                                                                                                                Likelihood            fortnightly mowing roster                   Likelihood
                            injury from smoke inhalation;                     WatchZone on VicEmergency App                                                    Unlikely             Ensure gutters are cleaned twice yearly     Unlikely
                            Stress or psychological injury                    Evacuation drills are conducted in Terms 1 and 4;                                Risk Level           Enact fire prevention maintenance           Risk Level
                            requiring clinical support for                     conduct Shelter-In-Place drill in Term 1.                                                              measures using School Council
                                                                                                                                                                High                                                              Medium
                            multiple individuals, risk of                     Working bees to clear and clean up school site occur at                                                allocated funds
                            property damage or property loss.                  least twice per year.                                                                                 Ensure all parties are aware of the
                                                                              EMP is reviewed and socialised with staff before fire                                                  Emergency Management Plan
                                                                               season.
                                                                              Staff and parents are aware of EMP and understand their
                                                                               role within it.
                                                                              ‘Annual facilities bushfire readiness review checklist’ is
                                                                               implemented in October to prepare for the bushfire
                                                                               season
                                                                              Pre-determined arrangements implemented as fire
                                                                               danger escalates (in accordance with school’s category
                                                                               on the Bushfire at Risk Register)

Off-site emergencies        Risk of injury to staff and student's    Complete Student Activity Locator.                                     Acceptable                        Ensure all staff have proper documentation with
                            in the event that an emergency                                                                                                      Consequence   them on excursions.                                 Consequence
                            occurs offsite at an excursion,          Adhere to the Guidelines for Outdoor Education.
                                                                                                                                                                Major                                                             Moderate
                            professional development day,
                            camp or other offsite activity.          Staff should follow DET's Work-related driving procedures.                                 Likelihood                                                        Likelihood
                                                                                                                                                                Possible                                                          Possible
                                                                     Complete risk assessment for all off site excursions/camps.                                Risk Level                                                        Risk Level
                                                                                                                                                                High                                                              Medium

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                                                          Printed: 14/09/2020
2021

Page | 14
Intruder                    Physical or psychological injury         Ensure visitors/contractors sign in through the office area     Effective                  Ensure all personnel are vigilant on reporting
                            could occur to staff, students,          when they first arrive on site.                                              Consequence   any visitors to office                              Consequence
                            visitors or contractors if threatened    Ensure contact details for Police and Emergency services
                                                                                                                                                  Moderate                                                          Moderate
                            or physically assaulted by an            are located at the front office.
                            intruder. There is a risk that           Practice drills                                                              Likelihood                                                        Likelihood
                            property could be damaged.                                                                                            Possible                                                          Possible
                            Students witnessing the event may                                                                                     Risk Level                                                        Risk Level
                            also be psychologically harmed.
                                                                                                                                                  Medium                                                            Medium

Bomb/substance              Physical or psychological injury         Ensure each phone has a Bomb Threat Checklist available.        Effective                  Ensure checklist available at all phones.
threat                      could occur to staff, visitors or                                                                                     Consequence                                                       Consequence
                            contractors.                             Schedule and practice emergency evacuation drills on a
                                                                                                                                                  Severe                                                            Severe
                                                                     regular basis.
                                                                                                                                                  Likelihood                                                        Likelihood
                                                                     Implement and follow Bomb Threat response procedure                          Rare                                                              Rare
                                                                     (located in EMP)                                                             Risk Level                                                        Risk Level
                                                                                                                                                  Medium                                                            Medium

Severe weather              Risk of roof down flooding Risk of       Ensure roofs/gutters/drains are clear.                          Acceptable                 Hire personnel to clean gutters as part of yearly
event                       injury Risk of property damage.                                                                                       Consequence   maintenance schedule.                               Consequence
                            Physical injury to staff or students     Liaise with SES/Local Government to identify potential risks.
                                                                                                                                                  Moderate                                                          Moderate
                            Stress or psychological injury                                                                                                      Visual check roof structure as part of Working
                            requiring clinical support for           Develop contingency for storage of equipment/materials if                    Likelihood    Bee maintenance                                     Likelihood
                            multiple individuals                     necessary.                                                                   Possible                                                          Possible
                                                                                                                                                  Risk Level                                                        Risk Level
                                                                     Test communications.
                                                                                                                                                  Medium                                                            Medium

Influenza pandemic          Risk of health and possible death        Ensure relevant staff are familiar with DET's Pandemic          Effective                  Use newsletter and other technology to advise
                            (in extreme cases)                       Incident Response Procedures including the School                            Consequence   parents and the community of risk.                  Consequence
                                                                     Influenza Response Plan template.
                                                                                                                                                  Severe                                                            Severe
                                                                                                                                                                Educate parents of necessity of keeping sick
                                                                     Ensure basic hygiene measures are in place and posters                       Likelihood    children at home.                                   Likelihood
                                                                     are displayed at the beginning of flu season (April).                        Unlikely                                                          Unlikely
                                                                                                                                                  Risk Level                                                        Risk Level
                                                                     Ensure there is convenient access to water and liquid soap
                                                                                                                                                  High                                                              High
                                                                     and/or alcohol based sanitiser.

                                                                     Ensure staff and children are educated about covering their
                                                                     cough to prevent the spread of germs.

Loss of essential           Lack of availability of school           Ensure that bottled drinking water is kept on site and          Acceptable                 Tanks to be filled with drinking water when
services                    resources such as computers              encourage students to bring their own bottled water each                     Consequence   empty.                                              Consequence
                            Lack of availability of fresh drinking   day.
                                                                                                                                                  Major                                                             Moderate
                            water and water for flushing toilets     Tanks are connected to drinking taps (to be used when
                                                                     town water is unavailable).                                                  Likelihood                                                        Likelihood
                                                                     Permission forms to be distributed at the beginning of each                  Possible                                                          Unlikely
                                                                     school year, allowing us to access the Recreation Reserve                    Risk Level                                                        Risk Level
                                                                     in instances of emergency ie. no flushing toilets.
                                                                                                                                                  High                                                              Medium
                                                                     Contact SEIL and Emergency Services Unit.

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                                            Printed: 14/09/2020
2021

Page | 15
Child Abuse                 Probable causes: Domestic                                                                          Effective                 Provide support to parents in the form of online
                            violence; Substance abuse;              Recognise indicators of Child Abuse                                   Consequence   parenting courses                                  Consequence
                            Stress/isolation; Mental health         Child Safe Standards                                                                Ensure all staff are trained in mandatory
                                                                                                                                           Major                                                            Major
                            problems/intellectual disability;       PROTECT protocol                                                                    reporting
                            Lack of parenting skills Probable       Student Critical Incident Advisory Line
                                                                                                                                           Likelihood    Seek early intervention and assistance from        Likelihood
                            consequences: Physical and              Student Support Services/Student Welfare Coordinator                  Possible      visiting SSSO.                                     Unlikely
                            psychological                                                                                                  Risk Level                                                       Risk Level
                            trauma/distress/injury;
                                                                                                                                           High                                                             Medium
                            Depression/apathy; Inability to
                            concentrate;
                            Emotional/behavioural/learning
                            problems; Eating Disorder

Information Security        Probable Causes: Hacking;                                                                          Effective
                            Malware virus; Unprotected            Privacy (including DET’s Schools’ Privacy Policy)                       Consequence
                            systems/passwords; Accidental         Privacy, Department provided software
                                                                                                                                           Moderate
                            Probable consequences:                Privacy (requests for Information about Students)
                            Inconvenience Inability to            Acceptable use of ICT Resources
                                                                                                                                           Likelihood
                            access/use computer system;           Staff member manages and reviews school’s privacy                       Unlikely
                            Loss/corruption of files/data;         practices                                                               Risk Level
                            privacy breach                        Regular privacy audit to determine what information the
                                                                                                                                           Medium
                                                                   school collects, how it is used and with whom information
                                                                   is shared.
                                                                  Examine data security arrangements
                                                                  Password protocols for ICT

Medical Emergency           Probable causes:                                                                                   Effective                 Ensure medical alert forms are up to date ad
                            Accident/misadventure;                  Staff trained in first aid                                            Consequence   easily accessible                                  Consequence
                            known/unknown illness Probable          First Aid Kit                                                                       Induction program includes information sharing
                                                                                                                                           Major                                                            Major
                            consequences: Ill health,               Staff observant to signs of illness                                                 about students at risk of anaphylaxis, asthma,
                            recuperation; hospitalization;          Medical history – staff/students
                                                                                                                                           Likelihood    diabetes etc                                       Likelihood
                            impact on continuity of education;      First Aid and Infection Control Procedure                             Possible      Ensure first aid supplies are regularly audited    Unlikely
                            Psychological distress for those        Medication Authority Form and authority to administer                 Risk Level    and supplies are maintained at an adequate         Risk Level
                            witnessing incident                                                                                                          level
                                                                                                                                           High                                                             Medium

Mental Stress               Probable causes: Exposure to                                                                       Effective                 Minimise workload through ensuring face to face
                            distressing event;                      Student Support Services                                              Consequence   teaching load does not exceed set guidelines       Consequence
                            Anxiety/depression; illness             Well-being staff in school                                                          Mentoring for new staff
                                                                                                                                           Moderate                                                         Moderate
                            Probable consequences:                  Student Engagement and Inclusion Guidance                                           Access to EAP 1300 361 008
                            Psychological trauma/distress;          Building Resilience Framework
                                                                                                                                           Likelihood    Weekly check-in on staff wellbeing                 Likelihood
                            Attempted suicide; Suicidal             Victorian Anti-bullying and Mental Heath Initiative                   Possible                                                         Unlikely
                            ideation/self-harm; Interrupted         Respectful Relationships Initiative                                   Risk Level                                                       Risk Level
                            learning
                                                                                                                                           Medium                                                           Medium

Missing person -            Probable causes; Lost or                                                                           Effective                 1:1 supervision for students at risk
school or school            separated whilst on                   School records attendance                                               Consequence   Frequent home - school contact                     Consequence
camp/excursion              camp/excursion; Truancy;              Student engagement policy to promote school
                                                                                                                                           Moderate                                                         Moderate
                            Unknown - i.e. distress Probable       attendance and address truancy, which is staged
                            consequences: injury; interrupted     Recess and lunchtime supervision.                                       Likelihood                                                       Likelihood
                            education; psychological              Behaviour Support Plans to address individual truancy.                  Possible                                                         Unlikely
                            trauma/distress                       Student Activity Locator to be completed ahead of all                   Risk Level                                                       Risk Level
                                                                   camps (which includes outlining all students to attend
                                                                                                                                           Medium                                                           Medium
                                                                   camp)

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                                    Printed: 14/09/2020
2021

Page | 16
 List of students to attend camp to be held at school site
                                                                             and by Teacher in Charge on camp.
                                                                          School excursion/camp risk assessment

Traumatic                   Probable causes:                                                                                           Effective
Death/Injury/Grief          Accident/misadventure; Existing                 Student Support Services                                              Consequence
                            illness; Sudden medical                         Well-being staff in school
                                                                                                                                                   Moderate
                            emergency Probable                              Managing Trauma Guide
                            Consequences: Distress/anger;                   Incident Support and Operations Centre referrals
                                                                                                                                                   Likelihood
                            Disruption to school operations;                Employee Assistance Program                                           Possible
                            Disruption to school operations;                                                                                       Risk Level
                            Stress, psychological injury,
                                                                                                                                                   Medium
                            impact on well-being requiring
                            support

Violence, Aggression        Probable causes: underlying           Site based policies and strategies                                   Effective                 Staff not to be at school alone in the evenings
and/or harassment           abuse or exposure to family                    Lunchtime and recess supervision                                       Consequence                                                     Consequence
                            violence; developmental factors                School based security measures such as dual entry
                                                                                                                                                   Major                                                           Major
                            Probable Consequences: physical                  points
                            or psychological harm; Disruption              Behavioral Code of Conduct
                                                                                                                                                   Likelihood                                                      Likelihood
                            to learning/continuity of education            Requirement for multiple staff to be present at meetings               Possible                                                        Unlikely
                                                                             or incidents involving aggressive parent or student                   Risk Level                                                      Risk Level
                                                                  School pursues specific interventions or referrals as
                                                                                                                                                   High                                                            Medium
                                                                  required/appropriate:
                                                                           Trespass order
                                                                           Child Protection referral
                                                                           Family violence referral
                                                                  Specific supports for students with challenging behaviors and
                                                                  interventions:
                                                                           Referral to Student Support Services (SSS)
                                                                           School Wide Positive Behaviour Support strategies
                                                                             (Behaviour Support Plans etc.)
                                                                           Restraint and Seclusion procedures
                                                                           Respectful Relationships
                                                                           Health and Human Services Behaviour Support Services
                                                                           More advanced supports accessed as appropriate e.g.
                                                                             Engagement of a Student Support Services visiting
                                                                             professional
                                                                           School welfare officer/coordinator engaged
                                                                  Training
                                                                           Diffusion strategies and training for staff
                                                                           Conflict management training
                                                                           Awareness training and resources – Building Resilience
                                                                             and Preventing Radicalisation to Violent Extremism
                                                                  Specific support for teacher/staff in dealing with challenging
                                                                  behaviours
                                                                           Employee Assistance Program (EAP) for impacted staff
                                                                           Principal Mentor Program
                                                                           Proactive Wellbeing Supervision
                                                                           Principal Health Checks
                                                                           Early Intervention Principal Support Service
                                                                  Refer to additional resources for impacted persons
                                                                           School breakfast club (where available)
                                                                           School wide Positive Behaviour Support

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                                           Printed: 14/09/2020
2021

Page | 17
 Koori inclusive School Wide Positive Behaviour Support

Heat (Extreme)              Probable causes: Prolonged                                                                                          Effective
                            period of excessively hot weather               Sun and UV protection policy                                                   Consequence    Move students into the areas with an         Consequence
                            Probable Consequences:                           SunSmart program are implemented                                                              air conditioner installed
                                                                                                                                                            Major                                                        Major
                            hyperthermia: heat and sunlight                  Playground areas are shaded
                            overheat human body resulting in                 Sufficient shelter available for students awaiting pick-up
                                                                                                                                                            Likelihood                                                   Likelihood
                            heat cramps, heat exhaustion,                     by parents                                                                    Possible                                                     Unlikely
                            heat stress and heat stroke;                     Sufficient unrestricted water available                                       Risk Level                                                   Risk Level
                            dehydration exacerbating existing                Restricted outdoor time during hot days (indoor recess
                                                                                                                                                            High                                                         Medium
                            medical conditions; power outages                 and lunch, sports programs moved to gym/indoor area) or
                            due to high use of air-con,                       cancelled in response to the severity of the event
                            refrigeration; failure of public                 Staff are trained in identifying early signs of heat
                            transport (rail); food poisoning due              stress/dehydration
                            to unrefrigerated school lunch

Snakes                      Probable Causes: Warm, dry                                                                                          Effective
                            temperatures; Proximity of                      School grounds are cleared of all refuse and grass is cut                      Consequence    Students educated in safety around           Consequence
                            bushland/grassland to school                        regularly                                                                                   snakes
                                                                                                                                                            Major                                                        Moderate
                            Probable Consequences: Physical                    Staff with first aid qualifications are trained in responding                              Ensure snake first aid kit is available in
                            injury to staff or students; Stress or              to a snake bite
                                                                                                                                                            Likelihood      the First Aid cupboard                       Likelihood
                            psychological injury requiring                     Staff wear protective footwear on yard duty                                 Possible                                                     Possible
                            clinical support for multiple                      School has a closed shoe policy                                             Risk Level                                                   Risk Level
                            individuals                                        Food in the chicken coup/shed is kept in tight sealed
                                                                                                                                                            High                                                         Medium
                                                                                containers to reduce vermin
                                                                               Phone number of snake handler is on display in office

Smoke                       Probable Causes: Fire at nearby                                                                                     Effective
                            factory/premises; Road accident                 Medical treatment plans for children with pre-existing                         Consequence    Keep students inside the building for        Consequence
                            involving a vehicle transporting a                  heart or lung conditions are current and accessible i.e.                                    recesses and lunchtimes
                                                                                                                                                            Major                                                        Major
                            hazardous substance;                                asthma
                            bushfire/grassfire; planned burning                Medication is kept accessible
                                                                                                                                                            Likelihood                                                   Likelihood
                            Probable Consequences: Physical                    Air conditioners allow recirculation of air                                 Unlikely                                                     Unlikely
                            injury to staff or students; Stress or             Watch Zone on VicEmergency App                                              Risk Level                                                   Risk Level
                            psychological injury requiring                     EPA AirWatch
                                                                                                                                                            Medium                                                       Medium
                            clinical support for multiple                      Follow precautionary health advice on smoky days – i.e.
                            individuals                                         limit outside activity, limit physical activity, consider
                                                                                rescheduling outdoor events

Bus Emergency               Probable Causes: Bus incident                                                                                       Effective
While En Route              (eg. breakdown, fire or flood or                Engage approved Accredited Bus Operators Drivers                               Consequence
                            other emergency event) or bus                   Buses with seat-belts are used for transporting students
                                                                                                                                                            Major
                            accident which occurs: while             Controls for bus travel to or from school:
                            school bus enroute to or from                    Complies with School Bus Program Emergency                                    Likelihood
                            school or while bus conveying staff                management Operational Guidelines                                            Unlikely
                            and students for camp excursion                  School’s EMP consistent with bus operator’s plan.                             Risk Level
                            or other school activity Probable                Student Transport Emergency management procedures
                                                                                                                                                            Medium
                            Consequences: Risk of                              socialised with school and bus operator.
                            death/injury to passengers or                    Supervision during bus arrival and departure.
                            pedestrians; Delay/disruption                    Bus coordinator appointed (bus coordinating schools
                                                                               only).
                                                                             Log of bus travel risks.

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                                                 Printed: 14/09/2020
2021

Page | 18
 School maintains a bus roll to determine who is travelling
                                                                          on the bus each day.
                                                                       School maintains emergency contact records for all
                                                                         students travelling on buses.
                                                               Controls for bus travel during camp or excursion:
                                                                       Staff to follow DET’s work-related driving procedure.
                                                                       Bus driver to maintain log book as required.
                                                                       Students supervised and monitored while participating in
                                                                         off-site school activities, including bus transport.
                                                                       Permission forms for excursions and camps contain
                                                                         parent/guardian emergency contact details and copy of
                                                                         these kept on school site, with one copy to be taken on
                                                                         trip.
                                                                       Student Activity Locator (SAL) completed.
                                                                       Contact details of emergency contacts for students on
                                                                         camp or excursion.
                                                                       Risk assessment planning has occurred for all off-site
                                                                         camps and excursions.
                                                                       First aid kit to accompany excursions and first aid
                                                                         qualified staff to attend.
                                                                       Traffic management plan to manage school
                                                                         access/egress at drop off/pick up times.
                                                                       Supervision to monitor student compliance with school
                                                                         road and bike safety policy.

Gas Leak/Chemical           Probable causes: Faulty                                                                                  Effective
Spill (on-site)             equipment; Gas leak; Non-                  School Site Safety policy                                                Consequence    Chemicals stored in locked cleaners   Consequence
                            compliance with storage and                Chemical management procedures outlined in:                                              cupboard outside of main school
                                                                                                                                                 Major                                                 Moderate
                            handling procedures; Contractors           Managing Chemicals                                                                       building
                            completing building works                  OHSMS Chemical Management policy, covering
                                                                                                                                                 Likelihood                                            Likelihood
                            Probable consequences: Exposure             dangerous goods and hazardous substances                                 Unlikely                                              Unlikely
                            to harmful substance; Poisoning            School seeks and follows advice of nominated OHS                         Risk Level                                            Risk Level
                                                                        representative
                                                                                                                                                 Medium                                                Medium
                                                                       All dangerous goods and hazardous substances are
                                                                        identified in school and included in chemical register
                                                                        maintained by school
                                                                       School drills evacuation procedures for gas leak/chemical
                                                                        spill.

Emergency Management Plan: Pyalong Primary School - 2020-                                                                                                                                               Printed: 14/09/2020
2021

Page | 19
Core Emergency Response Procedures
       Core Procedures                        Procedure Instructions

       On-site evacuation/relocation          When it is unsafe for students, staff and visitors to remain inside the school building the Chief
       procedure                              Warden on-site will take charge and activate the Incident Management Team if necessary.
                                                     Call 000 for emergency services and seek and follow advice.
                                                     Evacuate students, staff and visitors to your main school oval.
                                                     Report the emergency and evacuation to Incident Support and Operations Centre (24
                                                       hour, 7 days) on 1800 126 126.
                                                     Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                       and a copy of this EMP).
                                                     Once at your primary and/or secondary assembly point/s, check all students, staff and
                                                       visitors are accounted for.
                                                     Ensure communications with emergency services is maintained.
                                                     Wait for emergency services to arrive or provide further information.
                                                     Notify your region and seek advice from your regional Manager, Operations and
                                                       Emergency Management if required.
                                                     Confirm with emergency service personnel that it is safe to return to normal
                                                       operations.
                                                     Maintain a record of actions/decisions undertaken and times.
                                                     Contact parents as required.
                                              Actions after on-site evacuation/relocation procedure
                                                     Ensure any students, staff or visitors with medical or other needs are supported.
                                                     Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                       Operations and Emergency Management) that the evacuation is over.
                                                     Determine whether to activate your parent re-unification process.
                                                     Determine if there is any specific information students, staff and visitors need to know
                                                       (for example, parent reunification process or areas of the facility to avoid).
                                                     Contact the SSSO Network Coordinator if required.
                                                     Print and issue pre-prepared parent letters and give these to students to take home.
                                                     Ensure all staff are made aware of Employee Assistance Program contact details.
                                                     Seek support from your region/regional Manager, Operations and Emergency
                                                       Management if required.
                                                     Undertake operational debrief with staff and Incident Management Team to identify
                                                       any on-site evacuation and procedural changes that may be required.
                                                     Complete your Post Emergency Record.

       Off-site evacuation procedure          If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden
                                              on-site will take charge and activate the Incident Management Team if necessary.
                                                         Call 000 for emergency services and seek and follow advice.
                                                         Identify which off-site assembly point you will evacuate staff, students and visitors to.
                                                         Evacuate staff, students and visitors to the Pyalong Recreation Reserve, Northern
                                                          Highway Pyalong, declared a Safe Bushfire Shelter.
                                                         Report the emergency and evacuation to Incident Support and Operations Centre (24
                                                          hour, 7 days) on 1800 126 126.
                                                         Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                          and a copy of this EMP).
                                                         Once at primary and/or secondary assembly point/s, check all students, staff and
                                                          visitors are accounted for.
                                                         Ensure communications with emergency services is maintained.

       Emergency Management Plan: Pyalong Primary School - 2020-                                                                 Printed: 14/09/2020
2021

       Page | 20
 Wait for emergency services to arrive or provide further information.
                                                     Notify your region and seek advice from your regional Manager, Operations and
                                                      Emergency Management if required.
                                                     Confirm with Emergency Service personnel that it is safe to return to normal
                                                      operations.
                                                     Maintain a record of actions/decisions undertaken and times.
                                                     Contact parents as required.
                                              Actions after off-site evacuation procedure
                                                     Ensure any students, staff or visitors with medical or other needs are supported.
                                                     Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                      Operations and Emergency Management) that the evacuation is over.
                                                     Determine whether to activate your parent re-unification process.
                                                     Determine if there is any specific information students, staff and visitors need to know
                                                      (for example, parent reunification process or areas of the facility to avoid).
                                                     Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                     Contact the SSSO Network Coordinator if required.
                                                     Print and issue pre-prepared parent letters and give these to students to take home.
                                                     Ensure all staff are made aware of Employee Assistance Program contact details.
                                                     Seek support from your region/regional Manager, Operations and Emergency
                                                      Management if required.
                                                     Undertake operational debrief with staff and Incident Management Team to identify
                                                      any off-site and procedural changes that may be required.
                                                     Complete your Post Emergency Record.

       Lock-down procedure                    When an external and immediate danger is identified and it is determined that the students
                                              should be secured inside the building for their own safety the Chief Warden on-site will take
                                              charge and activate the Incident Management Team if necessary.
                                                     Call 000 for emergency services and seek and follow advice.
                                                     Initiate the lock-down and provide instructions to staff, for example, close internal
                                                      doors and windows, remain in classroom, sit below window level or move into
                                                      corridors.
                                                     Check that all external doors (and windows if appropriate) are locked.
                                                     If available, allocate staff to be posted at locked doors to allow students, staff and
                                                      visitors to enter if locked out.
                                                     Report the emergency and lock-down to the Incident Support and Operations Centre
                                                      (24 hour, 7 days) on 1800 126 126.
                                                     Divert parents and returning groups from the school if required.
                                                     Ensure a telephone line is kept free.
                                                     Keep public address system free.
                                                     Keep main entrance as the only entry point. It must be constantly monitored and no
                                                      unauthorised people allowed access.
                                                     If safe to do so, have a staff member wait at the main entry to the school to guide
                                                      emergency services personnel.
                                                     As appropriate, ascertain that all students, staff and visitors are accounted for.
                                                     Notify your region and seek advice from your regional Manager, Operations and
                                                      Emergency Management if required.
                                                     As appropriate, confirm with emergency services personnel that it is safe to return to
                                                      normal operations.
                                                     Maintain a record of actions/decisions undertaken and times.
                                                     Contact parents as required.
                                              Actions after lock-down procedure
                                                     Ensure any students, staff or visitors with medical or other needs are supported.

       Emergency Management Plan: Pyalong Primary School - 2020-                                                            Printed: 14/09/2020
2021

       Page | 21
 Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                        Operations and Emergency Management) that the lock-down is over.
                                                       Determine whether to activate your parent re-unification process.
                                                       Determine if there is any specific information students, staff and visitors need to know
                                                        (for example, parent reunification process or areas of the facility to avoid).
                                                       Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                       Print and issue pre-prepared parent letters and give these to students to take home.
                                                       Contact the SSSO Network Coordinator if required.
                                                       Ensure all staff are made aware of Employee Assistance Program contact details.
                                                       Seek support from your region/regional Manager, Operations and Emergency
                                                        Management if required.
                                                       Undertake operational debrief with staff and Incident Management Team to identify
                                                        any lock-down and procedural changes that may be required.
                                                       Complete your Post Emergency Record.

       Lock-out procedure                     When an internal immediate danger is identified and it is determined that students should be
                                              excluded from buildings for their safety the Chief Warden on-site will take charge and activate
                                              the Incident Management Team if necessary.
                                                      Call 000 for emergency services and seek and follow advice.
                                                      Announce lock-out with instructions about what is required. Instructions may include
                                                       nominating staff to:
                                                              o Lock doors to prevent entry
                                                              o Check the premises for anyone left inside
                                                              o Obtain Emergency Kit
                                                      Go to the designated assembly point/s at the far end of the Pyalong Primary School
                                                       Oval (signed).
                                                      Check that students, staff and visitors are all accounted for.
                                                      Report the emergency and lock-out to the Incident Support and Operations Centre (24
                                                       hour, 7 days) on 1800 126 126.
                                                      Notify your region and seek advice from your regional Manager, Operations and
                                                       Emergency Management if required.
                                                      Where appropriate, confirm with emergency services personnel that it is safe to return
                                                       to normal operations.
                                                      Maintain a record of actions/decisions undertaken and times.
                                                      Contact parents as required.
                                              Actions after lock-out procedure
                                                      Ensure any students, staff or visitors with medical or other needs are supported.
                                                      Advise the Incident Support and Operations Centre and the region (regional Manager,
                                                       Operations and Emergency Management) that the lock-out is over.
                                                      Determine whether to activate your parent re-unification process.
                                                      Determine if there is any specific information students, staff and visitors need to know
                                                       (for example, parent reunification process or areas of the facility to avoid).
                                                      Print and issue pre-prepared parent letters and give these to students to take home.
                                                      Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                      Ensure all staff are made aware of Employee Assistance Program contact details.
                                                      Contact the SSSO Network Coordinator if required.
                                                      Seek support from your region/regional Manager, Operations and Emergency
                                                       Management as required.
                                                      Undertake operational debrief with staff and Incident Management Team to identify
                                                       any lock-out and procedural changes that may be required.
                                                      Complete your Post Emergency Record.

       Emergency Management Plan: Pyalong Primary School - 2020-                                                              Printed: 14/09/2020
2021

       Page | 22
Shelter-in-place procedure             When an incident occurs outside the school and emergency services or the Chief Warden
                                              determines the safest course of action is to keep students and staff inside a designated building
                                              in the school (as evacuation might reasonably expose people to a greater level of danger until
                                              the external event is handled), the Chief Warden on-site will take charge and activate the
                                              Incident Management Team if necessary.
                                                       Call 000 for emergency services and seek and follow advice.
                                                       Chief Warden activates the Incident Management Team.
                                                       Move all students, staff and visitors to the pre-determined shelter-in-place area Main
                                                        school building - Central Learning Area.
                                                       Take your emergency kit/first aid kit (including your student and staff attendance lists
                                                        and a copy of this EMP).
                                                       Report the emergency to the Incident Support and Operations Centre (24 hour, 7
                                                        days) on 1800 126 126.
                                                       Check that all students, staff and visitors are accounted for.
                                                       Ensure communications with emergency services is maintained.
                                                       Wait for emergency services to arrive or provide further information.
                                                       Notify your region and seek advice from your regional Manager, Operations and
                                                        Emergency Management if required.
                                                       Where appropriate, confirm with emergency service personnel that it is safe to return
                                                        to normal operations.
                                                       Maintain a record of actions/decisions undertaken and times.
                                                       Contact parents as required.
                                              Actions after shelter-in-place procedure
                                                       Ensure any students, staff or visitors with medical or other needs are supported.
                                                       Advise the Incident Support and Operations Centre that shelter-in- place is over.
                                                       Determine whether to activate your parent re-unification process.
                                                       Determine if there is any specific information students, staff and visitors need to know
                                                        (for example parent reunification process or areas of the facility to avoid).
                                                       Direct all Media enquiries to DET Media Unit on 8688 7776.
                                                       Print and issue pre-prepared parent letters and give these to students to take home.
                                                       Ensure all staff are made aware of Employee Assistance Program contact details.
                                                       Contact the SSSO Network Coordinator if required.
                                                       Seek support from your region/regional Manager, Operations and Emergency
                                                        Management as required.
                                                       Undertake operational debrief with staff and Incident Management Team to identify
                                                        any shelter-in-place and procedural changes that may be required.
                                                       Complete your Post Emergency Record.

       Emergency Management Plan: Pyalong Primary School - 2020-                                                             Printed: 14/09/2020
2021

       Page | 23
Specific Emergency Response Procedures
       Specific                Procedure Instructions
       Procedures

       Building fire
                                         Call 000 for emergency services and seek and follow advice.
                                         Activate the fire alarm.
                                         If appropriate, follow the procedure for on-site evacuation.
                                         Report the emergency immediately to the Chief Warden who will convene your IMT if necessary.
                                         Extinguish the fire (only if safe to do so).
                                         Evacuate to the onsite evacuation point at the far end of the school oval (signed), closing all doors and windows.
                                         Check that all areas have been cleared and notify the Chief Warden.
                                         Check that all students, staff, visitors and contractors are accounted for.
                                         Report emergency to the Incident Support and Operations Centre (ISOC) on 1800 126 126.
                                         Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
                                         Contact parents as required.
                                         Direct all Media enquiries to DET Media Unit on 8688 7776
                                          8688 7776
                                          8688 7776
                                          .

       Bushfire/Grassfire      If immediate assistance is required phone ‘000’
                               Contact Vic Emergency 1800 226 226 for information on the fire
                               Report the emergency immediately to the Chief Warden who will convene your IMT and in consultation with emergency services determine
                               the appropriate response
                               Report the emergency to the Incident Support and Operations Centre (24 hour, 7 days) on 1800 126 126.
                               Notify your region and seek advice from your Regional Manager, Operations and Emergency Management if required
                               Continue to monitor local conditions (wind changes, size of fire, direction of travel) and emergency warnings and advice messages through
                               the VicEmergency App, TV, battery powered radio tuned to an emergency broadcaster (local ABC radio)
                               Ensure staff and students do not hinder emergency services or put themselves at risk by going near damaged buildings or trees
                               Direct all Media enquiries to DET Media Unit on 8688 7776
                               Contact parents as required
                               Staff will remain with children until they are collected by parents or relocated by emergency services.

       Off-site                Risk assessment template completed for all camps and excursions.
       emergencies             Ensure that all camps and excursions are listed on the Student Activity Locator.
                               Contact 000 and follow advice.
                               Check that all students, staff, parent assistants etc are accounted for.
                               Report the incident to the Incident Support and Operations Centre on 1800 126 126.
                               Notify the region and seek advice from the Regional Manager, Operations and Emergency Management if required.
                               Direct all Media enquiries to the DET Media unit on 8688 7776.
                               Ensure that all families are contacted as soon as possible.

       Child Abuse
                               In the event of an incident, disclosure, or suspicion of child abuse, the school will:
                                       Follow the Four Critical Actions for Schools about Responding to Incidents, Disclosures and Suspicions of Child
                                        Abuse hyperlinked at
                                          https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_ChildAbuse.pdf
                                       Report the incident internally to the Incident Support and Operations Centre (ISOC) by calling 1800 126 126. If you require
                                        additional advice and support with managing the incident, ask to consult with the Incident Management and Support Unit (IMSU),
                                        available on the same phone number.
                               This is an abridged version of schools’ obligations which are outlined in more detail in Identifying and Responding to All
                               Forms of Abuse in Victorian Schools hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/ChildSafeStandard5_SchoolsGuide.pdf
                               For suspected student sexual offending, the school will:
                                      Follow the Four Critical Actions for Schools on Responding to Student Sexual Offending hyperlinked at
                                          https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_SSO.pdf.
                                       Report the incident internally to ISOC by calling 1800 126 126. If you require additional advice and support with managing the
                                        incident, ask to consult with the IMSU, available on the same phone number.
                               The Four Critical Actions is a summary of schools’ obligations which are outlined in greater detail in Identifying and
                               Responding to Student Sexual Offending hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/SSO_Policy.pdf
                               In the event of an incident, disclosure, or suspicion of child abuse, the school will:
                                       Follow the Four Critical Actions for Schools about Responding to Incidents, Disclosures and Suspicions of Child
                                        Abuse hyperlinked at
                                          https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_ChildAbuse.pdf
                                       Report the incident internally to the Incident Support and Operations Centre (ISOC) by calling 1800 126 126. If you require
                                        additional advice and support with managing the incident, ask to consult with the Incident Management and Support Unit (IMSU),
                                        available on the same phone number.
                               This is an abridged version of schools’ obligations which are outlined in more detail in Identifying and Responding to All
                               Forms of Abuse in Victorian Schools hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/ChildSafeStandard5_SchoolsGuide.pdf
                               For suspected student sexual offending, the school will:

       Emergency Management Plan: Pyalong Primary School - 2020-                                                          Printed: 14/09/2020
2021

       Page | 24
 Follow the Four Critical Actions for Schools on Responding to Student Sexual Offending hyperlinked at
                                        https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_SSO.pdf.
                                       Report the incident internally to ISOC by calling 1800 126 126. If you require additional advice and support with managing the
                                        incident, ask to consult with the IMSU, available on the same phone number.
                               The Four Critical Actions is a summary of schools’ obligations which are outlined in greater detail in Identifying and
                               Responding to Student Sexual Offending hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/SSO_Policy.pdf
                               In the event of an incident, disclosure, or suspicion of child abuse, the school will:
                                       Follow the Four Critical Actions for Schools about Responding to Incidents, Disclosures and Suspicions of Child
                                        Abuse hyperlinked at
                                         https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_ChildAbuse.pdf
                                       Report the incident internally to the Incident Support and Operations Centre (ISOC) by calling 1800 126 126. If you require
                                        additional advice and support with managing the incident, ask to consult with the Incident Management and Support Unit (IMSU),
                                        available on the same phone number.
                               This is an abridged version of schools’ obligations which are outlined in more detail in Identifying and Responding to All
                               Forms of Abuse in Victorian Schools hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/ChildSafeStandard5_SchoolsGuide.pdf
                               For suspected student sexual offending, the school will:
                                      Follow the Four Critical Actions for Schools on Responding to Student Sexual Offending hyperlinked at
                                        https://www.education.vic.gov.au/Documents/about/programs/health/protect/FourCriticalActions_SSO.pdf.
                                       Report the incident internally to ISOC by calling 1800 126 126. If you require additional advice and support with managing the
                                        incident, ask to consult with the IMSU, available on the same phone number.
                               The Four Critical Actions is a summary of schools’ obligations which are outlined in greater detail in Identifying and
                               Responding to Student Sexual Offending hyperlinked at
                               https://www.education.vic.gov.au/Documents/about/programs/health/protect/SSO_Policy.pdf

       Information
       Security                        Contact your IT specialist technician for advice and support
                                       If you require support from IMTD contact the Service Desk through one of the following mechanisms:
                                               o Phone 1800 641 943
                                               o Email servicedesk@edumail.vic.gov.au
                                               o Submit an IT Service Request through the Service Gateway
                                       If the incident involves sensitive and/or personal information that may identify an individual without their consent
                                       Phone the privacy help desk on 8688 7967
                                       Email privacy@edumail.vic.gov.au
                                       Consider notifying the Media Unit on 8688 7776
                                       If the information security breach is considered malicious contact local police
                                       Offer impacted staff option to access EAP (as applicable)
                                       Offer Student Support Services support to impacted students (as applicable)

       Intruder                Call 000 for emergency services and seek and follow advice.
                               Report the emergency immediately to the Chief Warden.
                               Do not do or say anything to the person to encourage irrational behaviour.
                               Initiate action to restrict entry to the building if possible and confine or isolate the threat from building occupants.
                               Determine whether evacuation, lock-down or shelter-in-place is required in consultation with police where possible. Evacuation only
                               should be considered if safe to do so.
                               Report emergency to the Incident Support and Operations Centre on 1800 126 126
                               Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
                               Contact parents as required.
                               Direct all Media enquiries to DET Media Unit on 8688 7776

       Bomb/substance          If a suspicious object is found (or the threat identifies the location of a bomb)
       threat                  Immediate response
                                       Immediately clear and cordon off the area in the vicinity of the object.
                                       Call 000 for police and seek and follow advice.
                                       Report the threat to the Chief Warden/principal who will coordinate the emergency response until police arrive.
                                       Report the emergency to the Security Services Unit on 1800 126 126.
                                       Do not approach, touch, tilt or tamper with the object.
                               Evacuation
                                       Evacuate the school and:
                                               o Ensure students and staff are not directed past the object
                                               o Alert any other services co-located at the school site
                                               o Check that all students, staff and visitors are accounted for
                                               o Restrict all access to the site and ensure there are no barriers inhibiting access by police
                               Communication
                                       Provide police with details of the situation, including actions you have taken and intend to take. Follow any advice provided by
                                        police.
                                       Contact parents when evacuation is complete and it is safe to do so.
                                       Notify your regional emergency management contact and seek advice if necessary.
                                       Direct all Media enquiries to DET Media Unit on 8688 7771.
                                       Await "all clear" advice from police before returning to school buildings to resume normal school activities.
                               If a bomb/substance threat is received by telephone
                                       DO NOT HANG UP
                                       Keep the person talking for as long as possible and obtain as much information as possible.
                                       Without alerting the caller, signal a co-worker to:
                                               o call 000 for police on a separate phone
                                               o notify the Chief Warden/principal

       Emergency Management Plan: Pyalong Primary School - 2020-                                                            Printed: 14/09/2020
2021

       Page | 25
o report emergency to the Security Services Unit on 1800 126 126.
                                       Fill out the Bomb Threat Checklist and record the following details while you are on the phone to the caller (The Bomb Threat
                                        Checklist is provided in the "Related forms" section of your on-line EMP. The checklist should be located with staff who normally
                                        answer in-coming phone calls):
                                                o gender of caller
                                                o age of caller
                                                o accents and speech impediments
                                                o background noises
                                                o key phrases used
                                                o whether the threat is automated/taped/recorded.
                               Ask the caller:
                                       where exactly is the bomb/substance located?
                                       what time will the bomb explode/the substance be released?
                                       what will make the bomb explode/how will the substance be released?
                                       what does the bomb look like?
                                       what kind of device/substance is it?
                                       who put the bomb/substance there? Why was it put there?
                                       what kind of substance is it (gas, powder, liquid)? How much is there?
                                       where are you? Where do you live?
                                       what is your name? What are your contact details?
                                       Once the call is finished:
                                                o DO NOT HANG UP - it may be possible for police to trace the call if the telephone line is kept open, regardless of
                                                   whether the caller hangs up.
                                                o Immediately:
                                                           inform the Chief Warden/principal if this has not yet been done
                                                           call 000 to report threat to police if this has not yet been done - use a different telephone line or mobile phone
                                                           o clear and cordon off the area if the caller identified the location of the object. Do not approach, touch, tilt or
                                                              tamper with the object.
                                                o implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above
                                                o report the emergency to the Security Services Unit on 1800 126 126.
                                                o ensure all of the caller information has been written down and provided to police on arrival.
                               If a bomb/substance threat is received by letter
                                       Place the letter in a clear bag or sleeve and store in a secure place
                                       Avoid any further handling of the letter or envelope
                                       Call 000 for police and seek and follow advice
                                       Notify the Chief Warden/principal
                                       If the letter identifies the location of a device, immediately clear and cordon off the nominated area. Do not approach, touch, tilt or
                                        tamper with the object.
                                       Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
                                       Report emergency to the Security Services Unit on 1800 126 126.
                               If a bomb/substance threat is received electronically e.g. by email
                                                o DO NOT DELETE THE MESSAGE
                                                o Call 000 for police and seek and follow advice
                                                o Notify the Chief Warden/principal
                                                o If the email identifies the location of a device, immediately clear and cordon off the area. Do not approach, touch, tilt or
                                                   tamper with the object.
                                                o Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
                                                o Report emergency to the Incident Support and Operations Centre on 1800 126 126.
                               If you are at the site of an explosion
                                                o Direct staff to shelter students under sturdy tables or desks if objects are falling around you.
                                                o Implement evacuation and communication procedures as indicated in section "If a suspicious object is found" above.
                                                   Do not retrieve personal belongings or make phone calls when evacuating.
                                                o Help others to leave the area. Use stairs instead of elevators.
                                                o Be aware of weakened floors and stairways and watch for falling debris.
                                                o Once out of the affected building:
                                                           Move students away from windows and glass doors or other potentially hazardous areas
                                                           Use caution to avoid debris that could be hot or sharp
                                                           Call 000 for emergency services and seek and follow advice
                                                           Report the emergency to the Security Services Unit on 1800 126 126.
                                                           Be aware of any potential secondary explosions
                                                           Limit use of phones as communications systems may become congested.

       Severe weather
       event                           Call 000 if emergency services are needed and seek and follow advice.
                                       Before the storm, store or secure loose items external to the building, such as outdoor furniture and rubbish bins.
                                       Secure windows (close curtains and blinds) and external doors. If necessary, tape windows and glass entrances. Utilise boards
                                        and sandbags if required.
                                       During a severe storm:
                                               o Remain in the building and keep away from windows.
                                               o Restrict the use of telephone landlines to emergency calls only, particularly during a thunderstorm.
                                       Report any matter concerning the safety and wellbeing of students, staff and visitors to the Chief Warden.
                                       Disconnect electrical equipment - cover and/or move this equipment away from windows.
                                       Report emergency to the Incident Support and Operations Centre on 1800 126 126.
                                       Notify your region and seek advice from your regional Manager, Operations and Emergency Management if required.
                                       Listen to local radio or TV on battery-powered sets for weather warnings and advice
                               After the severe weather event
                                       After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or structural damage has occurred as a result of
                                        the storm.
                                       Contact parents as required.

       Emergency Management Plan: Pyalong Primary School - 2020-                                                               Printed: 14/09/2020
2021

       Page | 26
You can also read