June 8-12, 2019 | San Antonio, Texas - A JOINT MEETING Henry B. González Convention Center - SLEEP Meeting
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June 8-12, 2019 | San Antonio, Texas
Henry B. González Convention Center
33 Annual Meeting of the Associated Professional Sleep Societies, LLC
rd
A JOINT MEETING
1
Your Target Audience is at
SLEEP 2019 is the largest meeting devoted exclusively
to sleep medicine and sleep research.
all-in-1 location
We work diligently to keep our costs down and pass the savings on to you.
On average, exhibit space fees for SLEEP 2019 are 59% lower than
other scientific meetings with sleep content.
Attendees have the opportunity to participate in:
• Over 38 hours of educational content More than 20,000 sleep medicine professionals from
around the world will be contacted about SLEEP 2019 -
• More than 100 educational sessions from November 2018 to June 2019. We anticipate more
than 265,000 unique page views to sleepmeeting.org.
• Over 1,100 abstracts
A unique and exclusive opportunity to promote your message and
EXHIBIT AT SLEEP 2019 expand your brand to over 5,000 sleep medicine professionals from
around the world. Submit your application by 1/23/2019.
Maximize Your Save $400 Two Years of
Investment Per 10’x10’ exhibit space. Booth Points
Secure Your Exhibit Space by the Exhibitor points will be counted
Early-Bird Deadline 1/23/2019 towards SLEEP 2019 & 2020
This prospectus contains information specific to exhibiting at SLEEP 2019. The SLEEP 2019 Sponsorship Portal
contains information about advertising and sponsorship opportunities, which are exclusive to exhibitors.
2
SLEEP 2019 Exhibiting Information
Quick Facts.......................................................................................................................................... 4
Why Exhibit at SLEEP 2019............................................................................................................... 6
Who Attends SLEEP 2019...................................................................................................................7
Becoming an Exhibitor...................................................................................................................... 9
Dates to Remember.......................................................................................................................... 12
Planning for SLEEP 2019................................................................................................................. 14
Housing Information........................................................................................................................ 16
Corporate Supporter Recognition Program.................................................................................17
Exhibit Hall Floor Plan...................................................................................................................... 19
Exhibitor Rules & Regulations........................................................................................................20
3
Quick Facts
Location SLEEP 2019 Agenda Topics Include:
Henry B. González Convention Center »» Pediatric Sleep Medicine
900 East Market Street, San Antonio, TX 78205 »» Obstructive Sleep Apnea
The exhibits are located in Exhibit Halls 4A and 4B at the »» Restless Legs Syndrome
Henry B. González Convention Center.
»» Circadian Rhythm Sleep Disorders
»» Sleep Health and Fatigue Management
Meeting and Exhibition Schedule
»» And More!
Meeting dates:
Saturday, June 8 – Wednesday, June 12, 2019
Exhibit Show Hours*
Exhibit show dates:
Monday, June 10 – Wednesday, June 12, 2019 Monday, June 10**: 10:00 AM – 4:00 PM
Tuesday, June 11: 10:00 AM – 4:00 PM
Wednesday, June 12: 10:00 AM – 1:30 PM
Official Decorator and Drayage
*Exhibit hours are subject to change.
Contractor
**On Monday, the Exhibit Hall opens immediately following
Freeman Decorating the Plenary Session. All booths must be staffed by 9:45am
on Monday, June 10.
8201 West 47th Street, McCook, IL 60525
Service Line: (773) 473-7080
Exhibit Move-In Dates & Times
Freeman Decorating will have a service counter located in Saturday, June 8 8:00 AM – 5:00 PM
the Exhibit Hall of the Henry B González Convention Center.
Sunday, June 9 8:00 AM – 5:00 PM
Exhibitor Move-Out Dates & Times
Wednesday, June 12 Starting at 1:30 PM
Thursday, June 13 Concluding 12:00 PM
QUICK LINKS
Sponsorship Application Application to Host an Executive Suite
Application to Host Industry Supported Event Affiliate Meeting Request Application
Application to Sponsor an Industry Product Theater Housing Request Application
4Who We Are
Established in 1986, the Associated Professional Sleep Societies, LLC, is a joint venture of the
American Academy of Sleep Medicine and the Sleep Research Society. The APSS organizes
the SLEEP meeting, an annual meeting of the leading researchers and clinicians in the field of
sleep medicine.
The American Academy of Sleep Medicine is a professional membership organization
dedicated to the advancement of sleep medicine with nearly 11,000 individual and sleep
facility members. The AASM’s mission is to improve sleep health and promote high quality
patient-centered care through advocacy, education, strategic research and practice
standards.
The Sleep Research Society, established in 1961, is an organization for scientific investigators
who educate and research sleep and sleep disorders. The organization serves nearly 1,300
members and the field of sleep research through training and education and by providing
forums for the collaboration and the exchange of ideas. Additionally, it advocates on behalf
of its members to increase federally-funded sleep research through grass-roots lobbying,
communications efforts, and publishes SLEEP, a monthly peer-reviewed scientific journal.
Contact Us
Associated Professional Sleep Societies, LLC Advertising & Sponsorship Opportunities:
2510 North Frontage Road, Darien, IL 60561 Chris Waring
Phone: (630) 737-9700 Director of Business Development
Fax: (630) 737-9790 Phone: (630) 737-9731
sleepmeeting.org All Other Exhibitor Inquiries:
info@sleepmeeting.org
We are available to answer your questions.
5Why Exhibit at SLEEP 2019?
If you sell, serve or manufacture products for sleep professionals, you should be here!
As the largest scientific meeting dedicated exclusively to sleep medicine and sleep research, the SLEEP meeting
provides exhibitors with the ideal setting to meet face-to-face with decision-makers of the sleep profession to
heighten awareness of your company’s products and/or services. Exhibiting at SLEEP 2019 is the perfect opportunity
to build and develop relationships with key groups.
Reasons to Exhibit Include
»» More than 140 exhibitors make this exposition the premier »» Heighten your credibility through close association with the
event in sleep medicine for products and services; largest organizations devoted solely to sleep medicine and
»» Exposure to all of our members (AASM & SRS) and sleep sleep research;
medicine professionals regardless of their attendance at »» Keep track of contacts by participating in Lead Retrieval,
SLEEP 2019 with an online exhibitor listing for 5 months; which includes physician NPI numbers;
»» Develop relationships with new prospects and strengthen »» Increased Exhibit Hall traffic, with refreshment breaks held
ties with existing clients; on the show floor;
»» Differentiate your company from your competition; »» Reasonable exhibit rates allow you to showcase your
»» Build brand awareness of your company’s products and products and services to top decision-makers from around
services; the world;
»» 15 hours+ to sell products right off the show floor.
6REASONS TO EXHIBIT INCLUDE
SLEEP 2018 was attended by nearly 4,800 physicians, researchers, sleep technologists,
students and allied health care professionals; we anticipate another great turnout at SLEEP 2019.
More than More than
53% of attendees specialize
primarily in sleep medicine 47 countries represented
by attendees
Who Attends SLEEP 2019?
Attendees Specialize in
53% Sleep 3.7% Psychiatry 1.7% Internal Medicine
9.4% Other* 3.0% Pediatrics 1.3% Family Medicine
9.5% Psychology 1.9% Nursing 0.1% Anesthesiology
7.9% Neurology 1.4% Neurophysiology
6.0% Pulmonary Medicine 1.7% Otolaryngology
*Includes a mix of attendees who did not provide specialty information.
Geographic Location Field
46.7% Doctors
11.9% No Terminal Degree**
22.9% Researchers
8.6% Sleep Technologists / Respiratory Therapists
2.3% Nurse Practitioners
1.3% Physician Assistants
4.2% Nurses
86% USA 0.2% Dentists
10.4% International 1.9% Other**
3.6% Canada **The No Terminal Degree category is a combination of students,
sleep technicians who are not certified and exhibitors. The
Other category includes a mix of social workers, chiropractors,
pharmacists, etc.
7SLEEP 2019 EXHIBITOR LIST
Why else should you exhibit? Because your competitors are here!
1st Providers Choice Condor Instruments Merck & Co., Inc. Sleep Med, Inc.
3B Medical, Inc. Contour Products, Inc. MVAP Medical Supplies, Inc. Sleep Multimedia, Inc.
AASM SleepTM Doctor Multimedia Narcolepsy Network, Inc. Sleep Review / RT
Academy of Orofacial DyMedix Diagnostics, Inc. National Heart, Lung, and Sleep Specialists LLC
Myofunctional Therapy Blood Institute
Easyform Medical Limited Sleep Wellness Doctor
Academy of Sleep and Natus Neuro
Wellness Ebb Therapeutics, Inc. SleepEx LabRetriever
Neurovirtual/Sleepvirtual
ActiGraph Eisai, Inc. & Purdue Pharma SleepImage
Nightbalance
Activinsights Electromedical Products SlumberBUMP
International, Inc. Nihon Kohden America
Advanced Brain Monitoring, SoClean
Inc. Elsevier, Inc. Nonin Medical, Inc.
SomniFix International LLC
Airway Management Enovative Technologies Otto Trading, Inc.
SomnoMed
Ambulatory Monitoring EnsoData, Inc. OURA HEALTH
SOMNOmedics
American Alliance for Healthy First Sleep School Oventus Medical
Sleep Somnoware Healthcare
Fisher & Paykel Healthcare Oxford University Press Systems
APEX MEDICAL USA CORP.
Frantz Design Inc. - Myerson PAD A CHEEK, LLC Suven Life Sciences
Aprima Medical Software Tooth Co.
Panthera Dental The Hypersomnia Foundation
Arbor Pharmaceuticals, LLC General Sleep Corporation
Pernix Therapeutics The Joint Commission
Avadel Pharmaceuticals Great Lakes Orthodontics, Ltd.
Persante Health Care Theravent, Inc.
Baker Company Happiest Baby
Philips Respironics TSI Healthcare
Barber Holding, LLC Harmony Biosciences, LLC
REMfresh University of Tennessee
Battery Power Solutions Hawaiian Moon Physician Executive MBA
Provent Sleep Therapy, LLC Program
Belun Technology Company Hsiner Co., Ltd.
Limited Radiometer America VIEWPOINT LIFE SCIENCES
ImThera Medical
BiLab RemZzzs Vyaire Medical
Indiana University Kelley
BirdEye School of Business, Business ResMed Wake Up Narcolepsy, Inc.
of Medicine Physician MBA
Bleep Respicardia, Inc. WakeWell, LLC
Indigo Arc, LLC
BluTech Lenses Restless Legs Syndrome Weaver and Company
Infinity Massage Chairs Foundation
BRAEBON Medical Welltrinsic Sleep Network
Infoscan Re-Timer Light Therapy
Brain Vision, LLC Glasses WESTERN MEDICAL, INC
Inspire Medical Systems, Inc.
Cadwell Industries, Inc. Riverside Medical Group World Sleep Society
Itamar Medical, Inc.
CareCredit Rochester (AMC)
Jazz Pharmaceuticals, Inc.
CareTaker Medical ROYAL BEE
KEGO Corporation
Cenorin S.L.P./SleepSense
Kettering National Seminars
Cerebra Health Salimetrics LLC
Lucimed
CleveMed Max-Air Nose Cones / Sinus
MedBridge Healthcare Cones - SANOSTEC CORP.
Compumedics
Medi USA Signal Health
8Becoming An Exhibitor
How to Apply for a Booth
New exhibitor applications will be processed online Mail checks to:
through the SLEEP 2019 Exhibitor Portal. Each exhibitor will APSS
have the opportunity to identify their top four exhibit space
choices. The exhibit hall floor plan can be viewed on page Attn: SLEEP 2019
19 of the exhibitor prospectus and/or through the Exhibitor 2510 North Frontage Road
Portal. For special requests to reconfigure booth spaces,
Darien, IL 60561
contact the national office at (630) 737-9700 (i.e. combining
two adjacent 10’x10’ spaces to create a 10’x20’ space, or a
20’x20’ island to a 30’x30’ island). For New Exhibitors:
To access the SLEEP 2019 Exhibitor Portal, click here. Click
For Returning Exhibitors (from SLEEP “Buy a Booth” on the left-hand side of the page. Then click
2017 & SLEEP 2018): on the designated link on the bottom right-hand side of
the page under the “New Exhibitor?” heading, to create
To access the SLEEP 2019 Exhibitor Portal click here. your company account. Enter all mandatory information
and click “submit” to create your company record. The
Organizations that previously exhibited at SLEEP 2017 and/ following screen will provide you with your company
or SLEEP 2018 will receive an email reminder containing password – please save this password for future account
your login information. The email will be sent to the primary access. Complete the application by following the prompts
contact on file. If the primary contact has changed or on your screen. An automated email will be sent upon the
you need password assistance, please contact the APSS successful submission of an exhibitor application. For
Meetings Department via email at info@sleepmeeting.org questions or concerns regarding the exhibitor application
or by calling 630-737-9700. process, please contact info@sleepmeeting.org or call
Once you are logged in, place your cursor over the heading 630-737-9700. Notification of application acceptance will be
“Exhibitors” on the top left-hand corner of the screen. emailed by March 7, 2019. An exhibitor application will not
From the dropdown menu, select “Buy a Booth”. Complete be considered complete until payment is received in full.
the application by following the prompts on your screen. Payment can be made through the SLEEP 2019 Exhibitor
An automated email will be sent upon the successful Portal via credit card or via check. Checks need to be
submission of an exhibitor application. Notification of made payable to Associated Professional Sleep Societies.
application acceptance will be emailed by March 7, 2019. Checks will not be accepted unless they are made in U.S.
An exhibitor application will not be considered complete funds drawn on a U.S. bank.
until payment is received in full. Payment can be made Mail checks to:
through the SLEEP 2019 Exhibitor Portal via credit card or
via check. Checks need to be made payable to Associated APSS
Professional Sleep Societies. Checks will not be accepted Attn: SLEEP 2019
unless they are made in U.S. funds drawn on a U.S. bank.
2510 North Frontage Road
Darien, IL 60561
Save $400
Secure your exhibit space by the Early-Bird deadline
(January 23, 2019) and save $400 per 10’x10’ exhibit
space. Plus, your booth points will apply to
BOTH SLEEP 2019 and SLEEP 2020
9Payment Information »» General aisle cleaning
Credit card payments will not be charged immediately – »» Exclusive sponsorship and advertising opportunities in the
payments will be held pending exhibitor approval. Any preliminary and final programs
refunds on booth assignment will be processed and »» Access to the rental of pre- and post-meeting attendee
returned following the final acceptance of the exhibit
mailing lists
application and booth space notification letter.
»» The opportunity to network and connect with the industry’s
top leaders and professionals
Booth Pricing
Submit your application by January 23, 2019 to save Exhibit Space Rental DOES NOT Include
significantly on your exhibit space rental!
»» Furniture
BOOTH TYPE On or Before January 23 After January 23
»» Carpeting
Inline 10x10 Booth: $2,200 (2.2 points) $2,600 (2.6 points)
»» Utilities (electricity, internet, phone, gas, water or drain)
Corner 10x10 Booth: $2,400 (2.4 points) $2,800 (2.8 points)
Island Booth, per 100 square feet* $2,600 (2.6 points) $3,000 (3.0 points) »» Freight and material handling
Non-profit 10x10 Booth**: $1,500 (1.5 points) $1,800 (1.8 points) »» Storage of crates and empties
*An island booth is bordered on aisles on all four sides, minimum 400 »» Lead retrieval devices
square feet.
»» Cleaning services within your booth space
**Non-profit organizations may rent a 10’x10’ booth space at a rate »» Labor and other services needed for your exhibit space
of $1,500 by submitting the application and payment by January
23, 2019 or $1,800 if the application and payment is received after
January 23, 2019. The number of non-profit booths accepted may Booth Assignment & Points
be limited due to the size of the Exhibit Hall. Placement of this type of
booth is at the sole discretion of the APSS. Non-profit organizations Exhibitors will earn one point for every $1,000 contributed.
may only display material of an educational nature and are subject to
the rules and regulations within this Exhibitor Prospectus. The APSS The APSS utilizes a point system to determine exhibit space
prohibits the recruitment of membership within the Exhibit Hall. assignments*. Points are calculated based on the amount
of support contributed during the 2018 calendar year**.
Support includes:
Exhibit Space Rental Includes
»» Draped aluminum supports, 8’ high in back and 3’ high on »» Exhibit and Sponsorship Fees (e.g. Annual Meeting, Sleep
two sides (drape is not included with an island rental) Medicine Trends, etc.)
»» 7” x 44” one-line identification sign with company name and »» Advertisements (e.g. Preliminary & Final Programs, Mailing
booth number List Rental, journal SLEEP, JCSM, etc.)
»» Listing on the exhibitor page on the Online Exhibitor Listing »» Educational Grants, Contributions and/or Donations made to
from April 10 to October 6 the Associated Professional Sleep Societies, LLC, American
Academy of Sleep Medicine, Sleep Research Society, American
»» Listing on the exhibitor section of the SLEEP 2019 Mobile App
Sleep Medicine Foundation or Sleep Research Society
»» 400-character company description in the SLEEP 2019 Final Foundation.
Program *To benefit from your points, please send your applications for exhibit
space and sponsorships with payment by February 7, 2019.
»» Four complimentary Exhibit Hall only registrations per
10’x10’ rental, with a maximum of 20 complimentary Exhibit **Exhibitors with the most points will have priority. The date of receipt
Hall only registrations of an application will be used in determining booth assignments: 1)
in order to break a tie in points or 2) to determine priority of space for
»» One complimentary full meeting registration, allowing applications received after the deadline.
access to the SLEEP 2019 general sessions
»» 24-hour exhibit hall perimeter security beginning with set-up
and ending at the conclusion of move-out
»» Two-day exhibitor move-in
»» Morning and afternoon refreshment breaks for attendees
and exhibit personnel in the Exhibit Hall
10Maximize Your Investment Floor Plan
Submit your SLEEP 2019 exhibitor and sponsorship The APSS reserves the right to rearrange the floor plan
applications and payment by January 23, 2019 (early-bird in order to accommodate all requests for booth space.
submission deadline) and the booth points will count The APSS may also adapt the floor plan to comply with
towards SLEEP 2019 and SLEEP 2020. In addition, the Convention Center regulations. Exhibitors will be notified
following items will also count towards SLEEP 2019 and via email if their booth numbers change due to any of the
SLEEP 2020 booth points, if they are submitted by January above circumstances.
23, 2019:
»» Sleep Medicine Trends 2019 Exhibitor & Sponsorship Booth Availability
Applications Once full capacity of the Exhibit Hall is reached, a waiting
»» 2019 Advertising Insertion Orders (Ads in the journal SLEEP list will be maintained.
and the Journal of Clinical Sleep Medicine) After February 7, 2019, if booth space is available,
More often than not, booth placement towards the back of submitted applications will require review and approval
the Exhibit Hall is the result of two things: prior to assignment of booth space. APSS management
will monitor the status of the Exhibit Hall through May 24,
1. Exhibitor and sponsorship applications submitted after the 2019, to determine whether or not exhibit booth space is
early-bird deadline available.
2. Low amount of booth points Applications will not be accepted after May 24, 2019.
Increase your points by sponsoring items at SLEEP 2019!
View available opportunities here
ACME Sleep Supply Co. submits their SLEEP 2019
exhibitor application and payment by February 7, 2019;
they are eligible to utilize their accumulated points from
2018 towards their 2019 booth placement:
Sleep Medicine Trends 2018 Exhibit Space ....................................................................$2,500 (2.5 points)
SLEEP 2018 Exhibit Space ................................................................................................. $5,400 (5.4 points)
SLEEP 2018 Sponsorships ............................................................................................... $1,450 (1.45 points)
Transition Ad in the May issue of the Journal
of Clinical Sleep Medicine....................................................................................................$2,300 (2.3 points)
2018 Total Commitment for SLEEP 2019 ..........................................................$11,650 (11.65 points)
By submitting your SLEEP 2019 Exhibitor Application by January 23, 2019,
the booth points you earn will apply to SLEEP 2019 and SLEEP 2020!
SLEEP 2019 Exhibit Space...................................................................................................$4,600 (4.6 points)
SLEEP 2019 Total Points (Early Bird Deadline).......................................................... $16,250 (16.25 points)
112019 General Deadlines
Paperwork Payment
Date Description
Required Required
JANUARY
23RD Deadline to submit exhibit application to receive a booth discount and for
priority booth points to count for SLEEP 2019 & SLEEP 2020
25TH Deadline to submit Preliminary Program ad materials and payment
FEBRUARY
Deadline to submit exhibit space application to be considered for
7TH
priority booth points
Deadline to secure Final Program advertising and sponsorships to be
7TH
calculated for priority booth points
7TH APSS begins accepting group block housing requests
7TH APSS begins accepting affiliate meeting space requests
MARCH
7TH Notification of booth assignments sent via email
7TH Exhibitor service kit available on SLEEP 2019 website
27TH Deadline to submit Final Program company descriptions
Deadline to submit exhibit space application to be included in the Final
27TH
Program
Deadline to submit company logo and QR code for the final program listing
27TH
upgrade
27TH Deadline to submit exhibitor information for online listing
APRIL
10TH Online exhibitor listing posted on the SLEEP 2019 website
10TH Mailing List rental agreement forms will be accepted
12TH Deadline to submit Final Program ad material and payment
Booth cancellations/reductions received on or before April 19, 2019 will
19TH incur a penalty equal to 20% of the total contracted space cost. No refunds
will be given after April 19, 2019.
MAY
1ST Deadline to submit requests to serve food and/or beverage at your booth
Notify APSS of independent service contractors and certificate of
1ST
insurance (COI)
Deadline to submit list of products and/or services that are intended for
1ST
sale during SLEEP 2019
1ST Deadline to submit mailing list agreement for Pre-Meeting attendee list
Deadline to submit group block housing requests and name lists for
6TH
approved group block housing requests
24TH Deadline to submit affiliate meeting space requests
24TH Deadline to submit exhibit space application (if space is still available)
24TH Deadline to submit exhibitor registrations
AUGUST
7TH Deadline to submit mailing list agreement for Post-Meeting attendee list
12Industry Supported Event Deadlines
MARCH
Deadline to submit Industry Supported Event Application
13TH
and initial payment
20TH Deadline to submit cancellation for Industry Supported Event
APRIL
10TH Balance due for Industry Supported Event
Deadline to submit logistical information for Industry
10TH
Supported Event
Industry Product Theater Deadlines
MARCH
Deadline to submit Industry Product Theater Application and
13TH
payment
20TH Deadline to submit cancellation for Industry Product Theater
APRIL
Deadline to submit logistical information for Industry Product
10TH
Theater
Executive Suite Deadlines
MARCH
Deadline to submit Executive Suite Application to receive
13TH
discount
APRIL
3RD Deadline to submit cancellation for Executive Suites
Deadline to submit Executive Suite Application (regular rate).
25TH
Please note cancellation date is 4/3/2019.
13Planning for SLEEP 2019
Exhibitor Registration Early Access for Exhibitors
Each exhibiting company receives four (4) complimentary Booth personnel are permitted access to the Exhibit
Exhibit Hall only registrations per 10’x10’ booth rental, Hall two hours before and one hour after the official
with a maximum of 20 complimentary Exhibit Hall only exhibit hours. An exhibit badge is required for entrance.
registrations. These registrations allow entrance to the Admittance during move-in or move-out times is limited to
Exhibit Hall only. Additional Exhibit Hall pass registrations those individuals employed by the exhibiting company or
may be purchased; $50 each by May 24, 2019 or $75 on- directly responsible for installation/dismantling.
site, plus administrative fee.
Exhibiting companies also receive one complimentary Exhibit Colors
exhibitor full-meeting registration, which includes entrance
Drape colors are red and white. The aisle carpet color is
to the Exhibit Hall and general sessions. Any additional
midnight blue.
individual exhibitors who wish to attend any scientific portion
of the meeting will be required to register as an exhibitor full-
meeting attendee and pay the required fee. Final Program Listing
On Site Exhibitor Registration Hours Each exhibiting company is entitled to one 400-character
Friday, June 7 4:30 PM – 6:00 PM description of company products and/or services for print
in the SLEEP 2019 Final Program. Character limitations for
Saturday, June 8 6:30 AM – 5:30 PM the descriptions will be strictly enforced. Descriptions
Sunday, June 9 6:30 AM – 5:30 PM longer than the allowable limit will be edited by the
Monday, June 10 6:30 AM – 5:30 PM APSS without approval from the exhibiting company.
The company name, city, state/province, country, toll-free
Avoid Late Fees - Exhibitor registrations and/or changes number and website will automatically be printed in the
made after May 24, 2019 will need to be done onsite in program and are not included in the 400-character count.
San Antonio and will incur a $25 administrative fee per The description should be submitted electronically during
registration. the booth application process and must be updated with
final edits no later than Wednesday, March 27, 2019.
The APSS requires exhibitors to register prior to the Company descriptions received after this date will not be
meeting. If a company representative chooses to register included in the Final Program.
on-site or is not pre-registered, the individual must provide
proof of affiliation, such as a business card, and provide
payment. Please note that there is a $25 administrative Online Exhibitor Listing
fee per on-site registration and you should expect
The 400-character description for the SLEEP 2019 Final
delays at the exhibitor registration counter.
Program will also be listed on the SLEEP 2019 Online
On-site changes to pre-registered company Exhibitor Listing. The Online Exhibitor Listing is an
representatives are to be made by the primary company electronic directory of SLEEP 2019 exhibitors. This will go
contact designated on the application. For this reason, it is live April 10 and will stay open until October 6. Company
important to notify the APSS should the primary contact descriptions must be updated in your booth console after
change between applying for exhibit space and the start your application to exhibit has been approved.
of SLEEP 2019. No swapping or substituting of badges
is approved until permitted by the primary company
contact. Please note there is a $25 administrative fee per
on-site change.
Exhibitor badges will be distributed at the exhibitor
registration counter during SLEEP 2019. Company
representatives and meeting attendees must wear a badge
in order to enter the Exhibit Hall. Badges must be worn at
all times. Altering an exhibitor badge with the insertion of
a business card is not permitted. Guest badges will not be
issued for exhibitors’ guests.
14Upgrade Your Final Program Listing Upgrade Your Online Exhibitor Listing
Company Description. . ............................................. $100 Online Exhibitor Listing Upgrade. ........................... $300
Includes your company’s 4-color logo as well as your entire
Post a company logo, include a sales contact, extend
description in bold.
your online company description to 1,000 characters,
QR Code..................................................................... $100 and provide hyperlinks to products/services, videos and
informational websites by upgrading your online listing.
Your QR code will be hyperlinked to a website of company’s
choice. To secure any of these upgrades visit our SLEEP 2019
sponsorship portal.
BEST DEAL Company Description & QR Code. . ...... $150
Choose BOTH company description and QR code
upgrades and save $50!
Please refer to the exhibit space application to add these upgrades
to your final program listing.
Move-in/Move-out Lighting
Exhibit move-in will begin on Saturday, June 8 from 8:00 AM Overhead or truss lighting systems, attached to the
until 5:00 PM, and continue on Sunday, June 9 from 8:00 facility steel structure, are permitted ONLY if the exhibit
AM until 5:00 PM. All crates and carts must be removed measures 400 square feet or larger. Exhibitors wishing
from the Exhibit Hall by 5:00 PM on Sunday. Company to hang lighting systems will be required to submit the
representatives may continue working in their booth until appropriate forms to Freeman and the APSS Meeting
9:00 PM on Sunday with prior approval. Exhibit space not Department. All requests must be reviewed and approved
occupied by 5:00 PM on Sunday, June 9 will be forfeited, by the APSS. Lighting instruments, regardless of the type,
and crates will be removed at the exhibitor’s expense. must be positioned inside the perimeter boundaries of the
Space may be resold or reassigned without refund. purchased floor space. Projecting light beams or images
outside of the perimeter boundary of the booth (including
Exhibit move-out may not begin before 1:30 PM on external aisles) is prohibited. Special effects (spinning,
Wednesday, June 12 and must be completed by 12:00 PM rotating, pulsating) must not interfere with other exhibits or
on Thursday, June 13. Packing/dismantling of exhibits in detract from the professional atmosphere of the exhibition.
strictly prohibited prior to the official closing time. Exhibit Companies wishing to utilize overhead or truss lighting
space not cleared by 12:00 PM on Thursday, June 13 will must note so on their exhibitor space application as well as
be dismantled at the exhibitor’s expense and liability. include the appropriate fees as outlined below:
Exhibitors who do not comply with these times may
jeopardize participation at future SLEEP meetings. • 400-599 sq. ft. = $200
• 600-700 sq. ft. = $250
Note: Move-in/move-out times are subject to change. • 800-999 sq. ft = $300
• 1000-1399 sq ft. = $350
• 1400+ sq. ft = $400
Lead Retrieval
Lead retrieval systems will be available for exhibiting To submit your truss lighting request, visit our SLEEP 2019
companies. Each badge will have a 1-D barcode that will sponsorship portal.
enable the exhibiting companies to easily gather contact
information, including the Physician National Provider
Identifier (NPI) number, from the attendees. Detailed
information on how to order lead retrieval will be provided
in the exhibitor service kit.
15Food and Beverage Handouts Local Hotels
Exhibitors who wish to hand out food and/or beverages Grand Hyatt San Antonio (Headquarter Hotel) – 128 ft
from their exhibit space may submit their request by 600 East Market Street
adding it to the exhibitor application form. This will require San Antonio, TX 78205
the approval of APSS management. Upon approval,
exhibitors will be notified and provided with the catering Marriott Rivercenter – 0.1 mile
contact information. Companies wishing to distribute 101 Bowie Street
food and/or beverage must pay a $500 non-refundable San Antonio, TX 78205
administrative fee. To submit your food & beverage Marriott Riverwalk – 52 ft
handout request, visit our SLEEP 2019 sponsorship portal. 889 East Market Street
San Antonio, TX 78205
Tote Bags
Hilton Palacio del Rio – 0.2 miles
The distribution of bags is permitted at no additional cost, 200 South Alamo Street
provided the bags are plastic and measure no larger than San Antonio, TX 78205
14”x14”.
La Quinta San Antonio Riverwalk – 0.2 miles
Exhibitors who wish to distribute bags that are larger than 303 Blum Street
14”x14” and are made of canvas, nylon, recycled totes San Antonio, TX 78205
or duffel bags are able to do so by securing a tote bag
sponsorship. To include this option, simply add it to your Menger Hotel – 0.3 miles
sponsorship application. 204 Alamo Plaza
San Antonio, TX 78205
Tote bag giveaway (from your booth) – Sponsorship Fee
$500 – Visit our SLEEP 2019 sponsorship portal to apply.
Housing Information
All hotel room reservations must be made through the SLEEP 2019 Housing Bureau. Companies or organizations
planning to reserve a block of 10 or more sleeping rooms must receive approval from the APSS Meeting Department.
Blocks of 10 or more rooms will not be permitted at the Grand Hyatt San Antonio, the SLEEP 2019 headquarter hotel.
In order to receive approval, submit the Housing Request Application to the meeting department via email at info@
sleepmeeting.org or fax to (630)737-9790. The Meeting Department will begin accepting housing request forms on
February 7, 2019. Allow approximately seven business days for requests to be reviewed.
The deadline to submit housing requests is
May 6, 2019.
The APSS will only approve a block if it is equal to or less than the number of rooms that the group has utilized during
the previous year’s annual meeting. If exhibiting companies require additional accommodations, please provide the
rationale on the housing request form.
»» The following policies and procedures apply to the official APSS hotels for SLEEP 2019:
»» All group blocks of 10 or more sleeping rooms require written approval from the APSS.
Email the meeting department at
info@sleepmeeting.org to submit your request. Housing application approval is required prior to making reservations with
the SLEEP Housing Bureau. All requests must include
1. Date of arrival and departure
2. Number of rooms required
3. Preferred hotel
»» After receiving approval from the APSS, arrange your company’s accommodations with the SLEEP Housing Bureau. You will
be asked to provide a credit card deposit to hold the reservation.
»» Additional housing information will be available in January 2019. Visit sleepmeeting.org for further information.
16Corporate Supporter Recognition Program
As you consider your advertising and marketing plans for 2019, keep in mind the
unique opportunities that are available:
»» Advertising in the journal SLEEP and the Journal of Clinical Sleep Medicine
»» Exhibiting at SLEEP
»» Securing SLEEP Sponsorships
»» Advertising in the SLEEP Preliminary & Final Programs
»» Direct Mail Campaign – Renting the Pre- and Post-Meeting Attendee Mailing List
By securing these opportunities, you will be able to Companies will be recognized as Premier, Elite, or Signature
maximize your reach to the sleep medicine community and supporters based on their participation as advertisers in
receive additional recognition and rewards before, during the 2018 and/or 2019 volume year(s) of SLEEP, the Journal
and after SLEEP 2019. of Clinical Sleep Medicine, and as a SLEEP 2018 and/or 2019
exhibitor sponsor or advertiser. Make sure your company
In an effort to recognize companies that support the receives additional benefits such as multiple discounts,
APSS through advertising/promotional opportunities free exposure and special advertising opportunities
mentioned above, the APSS offers the Corporate Supporter throughout the year.
Recognition program!
Premier Elite Signature
Highlights Highlights Highlights
$80,000+ $79,999-$43,000 $42,999-$20,000
Recognition Opportunities Recognition Opportunities Recognition Opportunities
Premiere Discounts Elite Discounts Signature Discounts
4 Complimentary 3 Complimentary Full-Meeting 2 Complimentary Full-Meeting
Full-Meeting Registrations Registrations Registrations
3 Complimentary Exhibit Hall Only 2 Complimentary Exhibit Hall Only 1 Complimentary Exhibit Hall
Registrations Registrations Only Registration
Hyperlinked Logo on SLEEP 2019 50% Discount on Affiliate 25% Discount on Affiliate Meeting
Website Meeting Request Request Administration Fee
Administration Fee
100% Discount on
Affiliate Meeting Request
Administration Fee
17Elite Signature
Premier
Benefits $79,999- $42,999-
$80,000+
$43,000 $20,000
Recognition on SLEEP 2019 Website
Recognition in the SLEEP 2019 Final Program
Corporate Supporter Graphic with Exhibitor Listing in Final Program
Recognition in one issue of SLEEP and JCSM
Corporate Supporter Ribbons for Booth Representatives’ Badges
Complimentary Pre-Meeting Attendee Mailing List Rental
Discounted Pre-Meeting Email Blast – Banner Ad 50% Off 25% Off
Discount on Affiliate Meeting Request Administration Fee 50% Off 25% Off
Complimentary Full-Meeting Registrations 4 Total 3 Total 2 Total
Complimentary Exhibit Hall Only registrations 3 Total 2 Total 1 Total
Discount on Pre-Meeting Attendee Mailing List Rental 25% Off 20% Off 15% Off
Discount on Full-Page Ad in Final Program, Run-of-Book 15% Off 10% Off 5% Off
Hyperlinked Logo on SLEEP 2019 Website
Complimentary Post-Meeting Email Blast – Banner Ad
Complimentary Online Exhibitor Listing Upgrade
Company Listed on SLEEP 2019 Mobile App Sponsors Page
Hyperlinked Logo in Email Message to Pre-Registered Attendees
18Exhibit Hall Floor Plan
Please refer to the Exhibitor Application for maximum booth height
EXIT EXIT EXIT
DRAPE DRAPE DRAPE
1241 1240 1141 1140 1041 1040 941 940 841 840 741 740 641 640 541 540 441 440 341 340 241 240 141 140
Executive
1237 1236 1137 1136 1037 1036 937 936 837 836 737 736 637 636 537 536 437 436 337 336 237 236 137 136
Suite
6
1235 1234 1135 1134 1035 1034 935 934 835 834 735 734 635 634 535 534 435 434 335 334 235 234 135 134
1233 1232 1133 1132 1033 1032 933 932 833 832 733 732 633 632 533 532 433 432 333 332 233 232 133 132
Executive
1231
Suite
5
128
1227 1126 1027 1026 927 826 727 526 427 426 327 226 127 126
Executive
1225 1124 1025 1024 925 825 824 725 525 524 425 424 325 225 224 125 124
Suite
4
1123 Break
DRAPE
DRAPE
1223 1122 1023 1022 923 822 723 522 423 422 323 222 123 122
Area
1221 1120 1021 920 821 820 721 620 521 520 421 220 121 120
Executive
1219 1118 1019 918 819 818 719 618 519 518 419 218 119 118
Suite
3
1217 1117 1116 1017 917 916 817 816 717 617 616 517 516 417 317 217 216 117 116
114
Executive
Suite
APSS 2
1211 110
Lounge
1209 1109 808 709 609 508 409 108
Executive
1207 806 707 507 506 407 106
Suite
1
1205 704 605 504 405 104
1203 702 603 602 503 502 403 102
1201 1001 801 701 700 601 600 501 500 401 201 101 100
Main Entrance from 2nd Floor
View Online
19Exhibitor Rules & Regulations
Access to Exhibit Hall Booth Construction
No one under the age of 18 is allowed on the exhibit floor Each exhibit booth space, with the exception of island
during move-in/move-out. No one under the age of 16 is booths, will have an 8’ draped background and 3’ side
allowed on the Exhibit Hall floor during official Exhibit Hall drapes. Within perimeter and in-line booths, all display
hours. This includes move-in and move-out. All company material is restricted to a maximum height of 4’ in the front
representatives must wear their exhibitor badges at all times. 5’ of the booth, and a maximum height of 8’ in the back 5’ of
the booth.
Independent service contractors must wear a badge in
order to access the Exhibit Hall for booth installation. An island display, bound on four sides by aisles, may
Contractors may pick up a badge at the SLEEP 2019 use the full cubic content of space. The company name,
exhibitor registration counter. product, logo or floor support may not exceed 35’ in height
in the exhibit hall, and sufficient see-through areas must be
provided to ensure the view of adjacent exhibits. No exhibit
Americans with Disabilities Act may span an aisle by roofing or floor covering. Double-
Each exhibitor is responsible for compliance with the decker or two-story booths are not permitted. Exposed,
Americans with Disabilities Act (ADA) within its booth and unfinished sides or exhibit backgrounds must be draped to
assigned space. present an attractive appearance. Inspection of the exhibits
will be made during set-up and exhibitors will be notified
if any deviation from the APSS exhibit rules is noted. In
Booth Conduct the event the exhibitor is not available, the decorator, with
the approval of the APSS, will provide draping deemed
No exhibitor may operate in a way that interferes with the necessary and submit charges to the exhibitor.
rights of another exhibitor. Exhibits and display materials
may not span beyond the space allotted or into common
aisles. All exhibits should be presented in a professional Cancellations, Refunds &
manner. Operation of sound devices is allowed if the Reductions in Space
volume is not disturbing to other exhibitors as determined
by APSS management. The APSS reserves the right All notices of cancellation or space reductions must be
to curtail exhibits or parts of exhibits that are deemed received in writing. The date of receipt of such notice will
inappropriate or unprofessional. The following practices be used as the official cancellation/reduction date. Notices
are disallowed by the APSS: received prior to April 19, 2019, will incur a penalty equal
to 20% of the total contracted space costs. Refunds will
»» Loud electrical or other mechanical apparatus disturbing not be given for cancellations/ reductions received after
other exhibitors April 19, 2019. The APSS reserves the right to reassign
booth space and/or booth numbers for any company who
»» Theater seating arrangements of any kind for more than five
reduces their booth size. All refunds due based on actual
(5) individuals booth assignment will be processed and returned following
»» Use of professional actors, magicians or performers (may be the booth assignment notification letter.
allowed with prior approval)
»» Canvassing outside the booth including aisles, entrances or Carpeting
any other public space
The Henry B. González Convention Center is a non-
»» Entering another exhibitor’s booth without permission carpeted Exhibit Hall. All exhibiting companies are required
to carpet the full extent of the square footage assigned.
»» Live music
This applies to all booth types (in-line, corner and island).
»» Displaying or distributing helium balloons Carpet must be ordered through Freeman Decorating;
additional information and pricing details will be available
»» Door drops at the official meeting hotels (sponsorship
in the Exhibitor Service Kit in mid-March.
opportunity)
»» Photographs of attendees or another exhibitor’s booth
without permission
»» Smoking in the convention center
20Demonstrations/Promotional supply of materials within their booth. All excess materials
must be removed from the exhibit floor.
Activities
All demonstrations and promotional activities shall be
confined to the space allotted to each exhibiting company in
Food and Beverage Distribution
the Exhibit Hall. Exhibitors and their personnel, or any other Exhibiting companies will be allowed to distribute small,
company/organization, including those not exhibiting in the 1-ounce portions of individually wrapped candies.
Exhibit Hall, are prohibited from displaying ordemonstrating Distribution of any other food or beverage items requires
products, soliciting orders or distributing advertising payment of a non-refundable administrative fee and
materials anywhere in APSS contracted space including but approval from the APSS and is subject to the rules and
not limited to convention centers, conference centers and regulations of the Henry B. González Convention Center
hotels. Theater seating of any kind in an exhibitor’s booth and The RK Group Catering. Any companies distributing
may not exceed seating for five (5) individuals. samples of their food or beverage product may be required
to obtain a permit from the City of San Antonio. All requests
should be submitted in writing to the APSS by no later than
Dress Code May 1, 2019. Permission will be granted on a limited basis
The dress code at SLEEP 2019 is business casual. All and the APSS reserves the right to deny permission for
exhibitors are required to adhere to this dress code; the any food and beverage distributions. Exhibitors may not
APSS reserves the right to remove any exhibitor who does dispense alcoholic beverages of any kind.
not comply with this dress code from the Exhibit Hall or
meeting space.
Handouts and Giveaways
Handouts and giveaways, including prize contests and
Financial Standing drawings, are permitted by the APSS. Please indicate on the
At any time leading up to SLEEP 2019, if it is determined enclosed application the intended handouts/giveaways.
that an exhibiting organization is not in good financial Permission for all handout and giveaway items must be
standing with the APSS, AASM or SRS, the APSS reserves obtained prior to the opening of the Exhibit Hall and
the right to cancel the booth rental and apply that money materials will only be distributed inside assigned booth
to the outstanding debts of the exhibiting organization. space. Any distributed leaflets are limited to information
The organization will be informed of this decision and will about the company’s products/services. Exhibitors
have 30 days to cure all debts. Only organizations in good may not hand out flyers of any kind announcing events
financial standing will be allowed to exhibit at SLEEP 2019. occurring at times other than the dates of the SLEEP 2019
meeting unless prior approval has been granted. The
APSS in its sole discretion shall have the right to prohibit
FDA Regulations the distribution of any samples or handouts that violates
Exhibit Hall policies, deems objectionable or is otherwise
Exhibitors should be aware of the Food and Drug
inappropriate.
Administration (FDA) restrictions on the promotion of
investigational and pre-approved drugs and devices. The The distribution of tote bags within your exhibit space
FDA also prohibits the promotion of approved drugs for is permitted provided that your company pays the
unapproved purposes. sponsorship fee to participate in the program. See
the Exhibitor Application to add bag handouts to your
sponsorship total.
Fire Regulations
The Fire Department has strict rules concerning
fireproofing of all material used in booth construction
Independent Service Contractors
and furnishings, as well as securing oxygen tanks and Exhibitors may opt to use independent service contractors
other flammable substance. Should your exhibit include (ISCs) for installation and dismantling of exhibit booths. If such
an oxygen tank or other flammable substance, please be contractors are used, the exhibiting firm has the responsibility
sure it is properly secured. It is necessary for you to bring of notifying the APSS in writing using the form contained in the
the manufacturer’s certification that your booth materials Exhibitor Service Kit. Without such notification, the ISC will not
are fireproof. If inspection indicates that an exhibitor has be permitted to assemble your booth.
neglected to comply with these regulations, or otherwise
incurs fire hazards, the APSS reserves the right to cancel all Independent service contractors are responsible for
or part of the exhibit proven to be irregular. If exhibitors fail notifying the APSS of the booths they will be working in and
to comply with applicable fire regulations, the APSS is not must provide proof of insurance coverage by May 1, 2019.
obligated to monetarily refund any exhibitors.
Communication with an ISC, including the rules and
Fire regulations prohibit the storage of empties behind regulations of this prospectus, service kit and all other
any exhibit or drapery. Exhibitors may maintain a one-day exhibit information is the responsibility of the exhibiting
21company with which the APSS has a contractual Photography and Video Recording
agreement. ISCs may not solicit business. Any violation
of APSS rules regarding ISCs activities or building rules Photography or video recording, other than by the APSS
in any way may result in denial of access and trespass or press approved by the APSS, is prohibited during
from the facility. ISCs must wear a badge in order to installation, exhibition and dismantling. No photography or
access the Exhibit Hall for booth installation. ISCs may recording devices of any kind will be allowed on the exhibit
pick up a temporary badge at the SLEEP 2019 exhibitor floor or in the meeting rooms during these times. Exhibitors
registration counter for move-in and move-out. If ISCs have control over their rented space and may prevent
are utilized during show hours, it is the responsibility those considered their competitors from gaining access
of the exhibitor to register and issue each individual to, photographing, videotaping or otherwise mechanically
an Exhibit Hall only badge, which must be worn. Other recording their exhibits or presentations. If meeting
forms of identification will not be honored. It is understood attendees are photographing, videotaping or otherwise
that SLEEP 2019 name badges are the property of the mechanically recording exhibits or presentations,
APSS and are not transferrable. ISCs shall only work in exhibitors should promptly notify meeting staff. Violation
the Exhibit Hall or other areas deemed necessary for their of this rule could result in the confiscation of the film or
exhibitor. Exceptions may be granted and are made at the recording device, deduction of points and/or the removal of
sole discretion of APSS management. In the event that ISCs the individual or exhibiting company from the Exhibit Hall
need to work outside the move-in and move-out times, the or meeting room.
exhibitor may be required to pay for additional security.
Rejection of Application
Liability The APSS reserves the right to reject an application,
The APSS is not and will not be liable or responsible for any refuse rental of display space, cancel booth space after an
injuries, theft, loss, damage of whatever nature, direct or application is approved, or curtail or close exhibits or parts
indirect, to exhibitors, their employees, agents, goods or of exhibits at any time prior to or during SLEEP 2019, the
property of any of the foregoing from any cause or omission 33rd Annual Meeting of the Associated Professional Sleep
whatsoever. The exhibitor agrees to protect, save and Societies, LLC. In addition, the APSS reserves the right to
hold the Associated Professional Sleep Societies, LLC and deny booth space to organizations and companies that are
the Henry B Gonzalez Convention Center, and all agents direct competitors or do not fit within the mission of APSS.
and employees thereof (hereinafter collectively called The enforcement of this right is at the sole and absolute
Indemnities) forever harmless for any damages or charges discretion of APSS management.
imposed for violations of any law or ordinance, whether
occasioned by the negligence of the exhibitors or those
holding under the exhibitor, and further, the exhibitor shall, Security
at all times, protect, indemnify, save and hold harmless The APSS will provide security to monitor the hall
the indemnities against and from any and all losses, costs, during move-in, exhibition and move-out. The APSS is
damages, liability or expenses (including attorney’s fees) not responsible in any manner for the guard’s actions,
arising from or out of or by reason of any accident or bodily omissions or damages, or claims which may result from
injury or other occurrences to any person or persons, such actions or omissions. Neither the APSS nor the Henry
including the exhibitor, its agents, employees or business B. González Convention Center will assume responsibility
invitees, which arise from or out of or by reason of said for exhibitors’ property. Valuable items should be placed
exhibitor’s occupancy and use of the exhibition premises, in a locked compartment in the booth or removed from
the convention center or any part thereof. All exhibitors the hall after show hours. If exhibitors would like their own
must make provisions for the safeguarding of their own security, they are also required to use the services of the
goods, materials, equipment and display at all times and Henry B. González Convention Center.
are responsible for obtaining insurance in such amounts
as deemed appropriate to comply with the exhibitors’
obligations herein and for the exhibitors’ own protection. Selling Products
The space occupied by each exhibitor must be surrendered
The APSS will permit on-site sales within the SLEEP 2019
in the same condition as it was at the time of the exhibitors’
Exhibit Hall. In order to conduct on-site sales, exhibitors
use and occupation thereof (ordinary wear and tear
must strictly adhere to all applicable rules, policies and
expected). APSS shall have sole power in the interpretation
procedures prior to, during and following the annual
and enforcement of all regulations contained herein, and
meeting. Exhibitors choosing to participate in direct sales
the power to make amendments thereto and such further
must clearly indicate such intent on their application
regulations shall be considered necessary for the proper
and contract for exhibit space. Exhibitors are solely
conduct of the exhibition. Such decisions shall be binding
responsible for (i) paying all applicable state and/or city
upon exhibitors.
sales taxes; (ii) complying with all tax laws, regulations
and policies of the meeting’s host city and state; and (iii)
complying with any other associated tax laws, policies,
22regulations or requirements. The APSS is not responsible these or any other regulation or any amendments thereto
or accountable in any way for sales conducted within the may be sufficient cause to require the immediate removal of
Exhibit Hall, collection or payment of sales tax, compliance the offending exhibitors.
with applicable tax laws, or for any violations made by an
exhibiting company concerning sales tax, or any other
applicable tax laws, policies, regulations or requirements. Use of APSS and SLEEP 2019 Name/
Logo
The exhibitor must provide all information and complete
all applications requested from the host convention center, The Associated Professional Sleep Services, LLC (APSS)
host city and/or host state prior to, during and following and SLEEP 2019 name, logo and acronym are proprietary
the annual meeting. The APSS is not liable for providing an and may not be used in signs, advertising, promotions or
exhibiting company’s relevant information. on any product literature either inside or outside the Exhibit
Hall. This rule applies before, during and after the SLEEP
Texas law requires all exhibitors making sales in the exhibit meeting, unless prior authorization has been received from
hall to (i) obtain a temporary registration certificate from the APSS.
the State of Texas prior to the date of the meeting; and (ii)
report and pay the appropriate business and occupancy
taxes and collect the appropriate retail sales tax on all
applicable sales. Exhibitors failing to comply with the
laws regarding Exhibit Hall sales will be removed from the
Exhibit Hall. Exhibitors must provide APSS with a list of
products and/or services that are intended for sale during
the annual meeting no later than May 1, 2019. The APSS
may decline the sale of any product and/or service within
the Exhibit Hall, in its sole and absolute discretion. Sales
cannot be conducted outside of the SLEEP 2019 Exhibit
Hall at any time during the annual meeting. All exhibitors
are required to adhere to the rules and regulations outlined
within the exhibitor prospectus; the APSS reserves the
right to remove any exhibitor who does not comply with the
Exhibit Hall or meeting space’s rules and regulations.
Staffing of Exhibits
Exhibits must be staffed and operational at all times during
show hours. Exhibitors vacating their booth before the
closing of each day or prior to the final close of the show
will incur a loss of priority points and may be denied exhibit
space at future SLEEP meetings. Move-out may not begin
before 1:30 PM on Wednesday, June 12, 2018.
Subletting/Sharing
No subletting or sharing of exhibit space is allowed.
Exhibitors may show only products or services
manufactured or dealt by them in the regular course of
business. The featuring of a name or advertisement of a
non-exhibiting firm or business is prohibited.
Unions and Contractors
Exhibitors agree to abide by the rules and regulations
concerning local unions having agreements with the
exposition facility or with authorized service contractors
employed by exhibit management. Only the official
contractors designated by exhibit management will be
permitted in exhibit areas unless otherwise authorized by
exhibit management. Exhibitors are cautioned to observe
the regulations as provided herein. Failure to comply with
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