KEY STAGE 2 2018 DATA COLLECTION GUIDANCE - COMPLETING - Capita Education Support Services
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COMPLETING
KEY STAGE 2 2018
DATA COLLECTION
GUIDANCE
Please ensure you have completed the Import Routine for All
Key Stages prior to starting the following processes
Contents
PROCEDURE FOR END OF KEY STAGE 2 .................................................................. 3
REPORTING REQUIREMENTS 2018 – IMPORTANT INFORMATION ......................... 4
OVERVIEW OF THE END OF KEY STAGE PROCEDURE ........................................... 5
RUNNING THE KEY STAGE WIZARD ........................................................................... 6
SELECTING THE KEY STAGE W IZARD ............................................................................... 6
SELECTING THE PUPIL GROUP .................................................................................. 6
KEY STAGE MARKSHEETS .......................................................................................... 9
KS2 A. TEACHER ASSESSMENTS 2018 ......................................................................... 11
STATUTORY P SCALE DATA COLLECTION ....................................................................... 17
MARKSHEET: KS2 B. P SCALE DATA ENTRY 2018 .......................................................... 18
P SCALE EXAMPLE ....................................................................................................... 19
INPUT P SCALE DATA TO MARKSHEET ........................................................................ 20
SENDING KS2 DATA TO NCA TOOLS ........................................................................21
CREATION OF A KS2 CTF FOR YEAR 6........................................................................... 21
SUBMISSON OF KS2 COMMON TRANSFER FILE (CTF) TO NCA TOOLS ...............25
INPUT TEST OUTCOMES ................................................................................................ 26
MARKSHEET: KS2 C. TEST OUTCOMES 2018 ............................................................... 26
BROADSHEET REVIEW MARKSHEET ........................................................................32
MARKSHEET: KS2 D. BROADSHEET (REVIEW ) 2018 ....................................................... 32
PRODUCING REPORTS VIA THE KEY STAGE WIZARD ...........................................33
ACCESSING THE END OF KEY STAGE 2 REPORTS.................................................34
INDIVIDUAL PUPIL REPORTS .....................................................................................36
PRODUCE INDIVIDUAL REPORTS .................................................................................... 36
KS2 P1 Student England TA 2018 ..................................................................................... 40
INDIVIDUAL REPORTS TO THE DOCUMENT MANAGEMENT SERVER ..................41
VIEW INDIVIDUAL REPORTS IN SIMS ............................................................................... 42
APPENDIX 1 - ACCESSING DATA ENTERED .............................................................44
VIEWING MARKSHEETS IN ASSESSMENT ......................................................................... 44
APPENDIX 2 - VIEWING AN INDIVIDUAL PUPIL’S END OF KS2 DATA IN SIMS .....45
APPENDIX 3 – INCLUDING ADDITIONAL PUPILS IN THE KS2 CTF EXPORT TO LA
.......................................................................................................................................46
APPENDIX 4 – CREATING COMMON TRANSFER FILES (CTF) FOR RECEIVING
SCHOOLS (TRANSFER TO SECONDARY SCHOOLS) ..............................................47
APPENDIX 5 - IMPORTING FEEDER SCHOOL ASSESSMENTS ...............................49
Key Stage 2 2018 2
PROCEDURE FOR END OF KEY STAGE 2
Open Wizard and select Key Stage Pack
Select the Pupil Group
The Wizard displays the Key Stage Marksheets
Collect and input Teacher Assessments
Input P Scale Assessments
Import Teacher Assessments into NCA Tools
Input / Download Test Results (when available)
Generate, Preview and Print Individual Reports for
the required Pupils
Create CTF for Year 6 Pupils Destination Schools
Key Stage 2 2018 3
REPORTING REQUIREMENTS 2018 – Important Information
Statutory guidance can be found on the Gov.uk website, under the title Key Stage 2:
assessment and reporting arrangements (ARA). Link
KS2 Assessment & Reporting Arrangements 2018
Various documents relating to Key Stage 2 are available from the above site, and contain
important information for schools to make an accurate record and return of data.
Key dates
21 May 2018 Teacher Assessment section of NCA tools opens
4-28 June 2018 LAs undertake external moderation of KS2 English Writing
TA.
28 June 2018 Final day that Key Stage 2 files will be accepted on NCA
tools website.
10 July 2018 Pupil results (raw scores and scaled scores) and marked
script images available on NCA tool from 7:30 a.m.
Raw score to scaled score conversion tables available on
GOV.UK and NCA tools websites.
Key Stage 2 2018 4
OVERVIEW OF THE END OF KEY STAGE PROCEDURE The Wizard Manager area of Assessment provides an easy way of managing the statutory end of Key Stage Procedures, including the production of reports to fulfil statutory reporting requirements, (as detailed on the previous page). The wizard guides you through selecting the required Key Stage Pack(s); selecting the pupil group; entering, editing and validating the results in marksheets; the generation and printing of the reports to be sent home to parents. You will be able to export the results file, e.g. KS2 Test and Teacher Assessment data, in a Common Transfer File (CTF), via SIMS to both the LA and Feeder Schools. It is important to mention that when you commence processes within the wizard – all tasks DO NOT need to be completed in one go. As long as you save any work you have entered into marksheets created, the wizard can be reactivated when appropriate or convenient to continue working. N.B: The wizard only deals with one group at a time for the creation of marksheets. If you require marksheets by registration groups you would need to reopen the wizard and create marksheets for each relevant group. However, the marksheets created can then be accessed either via the marksheet navigator in SIMS Assessment (could be exported if required) or by re- entering the wizard and selecting the relevant group you wish to work on. The wizard would need to be re-entered in order to print the reports for the relevant groups. It is worth remembering that all marksheets (including those in the wizard) display the latest mark wherever entered. End of Key Stage 2 Teacher Assessments can be entered into Assessment and the results will then be displayed collectively in the Wizard Marksheets, ready for validation. Key Stage 2 2018 5
RUNNING THE KEY STAGE WIZARD
Selecting the Key Stage Wizard
From the Home Page of SIMS
select the route:
Tools | Performance |
Assessment | Wizard Manager.
The drop-down list in the Filter box allows
you to display Incomplete, Complete or
All Key Stage definitions.
Each time you open the Wizard the view
will default to Incomplete. The Edit Date refers to the edit
date of the Key Stage definition -
when it was updated using DfE
specifications.
The Complete check
box can be selected to
indicate that you have
finished the Key Stage
procedures.
Select Key Stage 2 Wizard England 2018.
Other Wizards both current and previous
may be shown. Click Next.
Key Stage 2 2018 6
Selecting the Pupil Group
This page allows you to select the group you wish to work on. You can also use this routine to
replace a currently selected group.
Click on the Field Browser button to open
the Group Selector. The screen below will
open.
The Wizard deals with one group at a time
for the creation of marksheets. If you
require marksheets by Reg. group you
would need to reopen the wizard and create
marksheets for each relevant group. These
can then be accessed via the Marksheet
Entry focus (and be exported or printed, if
required). It is recommended that you
select Year Group – Year 6 for the purpose
of End of Key Stage 2 administration.
Select Year Group.
Click on the + to the left of Year Group
Select Year 6 group.
Click Apply.
Key Stage 2 2018 7
The group is displayed in the
Select Group box.
Select Next. This will initiate the
marksheet creation.
Note:
Clicking Next will create marksheets for all KS2 assessments related to the group selected.
These are then available through the normal route within Assessment Manager: Focus |
Assessment | Marksheet Entry.
Class Teachers with access to SIMS will be able to use the marksheets that they have
supervisory rights to.
Key Stage 2 2018 8
KEY STAGE MARKSHEETS The wizard now displays the marksheets created from the templates in the imported Key Stage wizard for the selected group. You can open these marksheets directly from this page, enter, edit and validate results. The wizard shows 4 marksheets for Key Stage 2. KS2 A. Teacher Assessments 2018 This marksheet should be used to store the Outcome for the KS2 Reading, Writing, Mathematics and Science Performance Descriptor of the new curriculum Teacher Assessment. KS2 B. P Scale Data Entry 2018 This marksheet enables you to enter a P Scale assessment for pupils who are working below the standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or optionally those who have not met the expected standard (HNM) in Science. KS2 C. Test Outcomes 2018 This marksheet should be used to enter results of the new tests that supported the Teacher Assessments made as part of the Key Stage 2 arrangements from 2018 onwards. KS2 D. Broadsheet (Review) 2018 This marksheet can be used to review the data entered in the previous three marksheets. As with the first page of the wizard you have the option to filter the display to show Incomplete, Complete or All marksheets. The default filter is Incomplete. Key Stage 2 2018 9
The Last Used column shows when the marksheet was last used and the
Complete check box can be selected to indicate that you have finished
working on a particular Marksheet.
Highlight the required marksheet and click the Edit icon
Alternatively, double click the required marksheet.
Choose the marksheet: KS2 A. Teacher Assessments 2018.
Key Stage 2 2018 10KS2 A. Teacher Assessments 2018
This marksheet contains columns for you to enter Teacher Assessments. This marksheet must
be completed by all schools for all Year 6 pupils.
Data is required in the first 4 columns. The final 2 columns are read only with formulas attached.
A more detailed example of the marksheet is shown on the next page.
The marksheet can be printed or
exported for the collection of data Notes section provides details on how to
from class teachers. successfully complete the Marksheet.
The marksheet contains columns to enter ALL Teacher Assessments.
Teacher Assessments for Reading, Writing, Maths and Science should be entered into the
appropriate columns (see next page).
Columns with an f in the top right hand corner have formulas attached that will calculate if there
are missing entries and if so, how many entries are missing. These formulas are activated by
clicking with your mouse on Calculate (located at the top of the page).
Key Stage 2 2018 11KS2 A. Teacher Assessments 2018
Enter the Teacher Assessment into the appropriate columns as described below. Please refer to the information on the DfE website.
ACCEPTABLE ENTRIES
Reading & Maths
Save. Ensure you save all
entries. Remember
unsaved entries are shown
red, saved entries black. Column Headers detail which
data each column should
contain.
Writing
Science
Data Review Formula Columns (f), the Column Headers show that these are two data
check columns to show whether data is missing and if so how many data items are
missing. Data will not display until after you have selected Calculate.
Key Stage 2 2018 12After data has been entered:
If you right click in the column
heading of either of the check
columns, select Order Rows |
Descending - the Fail rows will be
sorted to the top of the Marksheet.
The last two columns: Missing Entries Check and No of Missing Entries, confirms that you have entered all the
required data. When you “Calculate” if data is missing you will receive a Fail and the number of Failures.
If this occurs:
Data must be checked and entered in the appropriate column
Calculate again.
Repeat until the columns read Ok and 0.00.
You will need to scroll down the Marksheet to check all entries.
Key Stage 2 2018 13KS2 A. Teacher Assessments 2018 continued – Data Entered
After saving Close
the marksheet.
When Teacher Assessments have been entered:
Save the Data entry.
Note: unsaved entries are shown in red, saved entries are black.
Print the marksheet and pass to the Year 6 teachers to check data accuracy.
You will be returned to the marksheet
section of the Wizard.
You can choose to select the next
marksheet for completion or cancel the
wizard process and proceed at a later date.
Key Stage 2 2018 14Remember: When you commence the processes within the Wizard – all tasks DO NOT need to be completed in one go. If you wish to close the wizard and do further inputting at a later time, you should Cancel as instructed on the previous page. You will be returned to the SIMS homepage. You can continue inputting data at a later time via the Wizard by following the route: Tools | Performance | Assessment | Wizard Manager | Key Stage 2 Wizard England 2018, and select Next until you reach the Marksheet screen. Key Stage 2 2018 15
KS2 A. Teacher Assessments 2018 continued – Data Checked
Year 6 teachers must check and confirm that the data entered is correct. Any amendments that
are required should be made to the marksheet and saved.
Re-open the KS2 A. Teacher Assessments marksheet, either via Focus/Marksheet entry or
by reopening the Key Stage 2 Wizard via Tools/Performance/Wizard Manager/Key Stage 2
Wizard England 2018
Make any amendments that are required.
Save Close.
Click into this box when Data Entry is
complete. A tick will appear indicating you
have completed the Marksheet.
Select the next Marksheet,
KS2 B. P Scale Data Entry 2018 and click on the Edit Marksheet icon
or double click to open the selected marksheet.
Key Stage 2 2018 16Statutory P Scale Data Collection This information is taken from the Assessment and Reporting Arrangements 2018 for Key Stage 2 Pupils, section 7.4 to 7.6: Key Stage 2 2018 17
Marksheet: KS2 B. P Scale Data Entry 2018
This Marksheet enables you to enter a P Scale assessment for pupils, at KS2, who are working
below the standard of the Pre Key Stage (BLW) in Reading, Writing or Maths or optionally for
those who have not met the expected standard (HNM) in Science. To help identify these pupils,
existing TA entries are displayed in read-only columns. Please read all the notes below and then
follow the five steps:-
1. For students with an English Reading or Writing outcome of 'BLW' please ensure that
there is a P scale entry for English or one of its components.
2. For students with a Maths Outcome of 'BLW' please ensure that there is a P scale entry
for Maths or one of its components.
3. For students with a Science Level of 'HNM' P Scales are optional.
4. Once data has been entered, click on 'Calculate' to apply validation rules. Students with
issues will be shown as failed! Amend data as necessary and then re 'Calculate' to check
again.
Important Notes to Remember!
P Scale parameters for an assessment cannot be present for both overall subject and for subject
component, unless all parameters are recorded as NOTSEN.
If Reading is BLW then English or Reading P Scale should be entered. Speaking and Listening
are optional.
If Writing is BLW then English or Writing P Scale should be entered. Speaking and Listening are
optional.
Reading and Writing must both be set to BLW if overall English P Scale is to be used. (Special
Schools)
Key Stage 2 2018 18P Scale Example
The child shown below was assessed as BLW – Working below the standard of the Pre Key
Stage.
P Scale/NOTSEN assessments are required for each assessment recorded as BLW.
If the pupil is below P Scale P4, separate attainments are not required – enter the appropriate P
Scale into the P Scale English & Maths columns.
Reminder - P SCALE ACCEPTABLE ENTRIES
for assessing, Reading, Writing, Speaking,
P8, P7, P6, P5, P4, NOTSEN (For children
Listening, Number, Use Maths and Shape,
with English as an additional language)
Maths
P3ii, P3i, P2ii, P2i, P1ii, P1i, NOTSEN For assessing English and Maths
P8, P7, P6, P5, P4, P3ii, P3i, P2ii, P2i, P1ii, for assessing Science
P1i, NOTSEN
P1i – P3ii are applicable to children in Special Schools only; children in Mainstream
schools would be assessed against P4 – P8.
Key Stage 2 2018 19INPUT P SCALE DATA TO MARKSHEET
Enter the P Scale Assessments into the appropriate columns as previously described
Select Calculate. This will initiate an automatic
check for data requiring a P Scale/NOTSEN entry
by displaying Failed. Or for Science Optional.
Check for any failed data and enter as required. Select Calculate and recheck until OK.
Reminder: Science data is optional.
When all the required data has been entered and the check columns are clear, Save the
data in the Marksheet.
Key Stage 2 2018 20SENDING KS2 DATA TO NCA TOOLS
Key dates
21 May 2018 Teacher Assessment section of NCA tools opens
4-28 June 2018 LAs undertake external moderation of KS2 English Writing
TA.
28 June 2018 Final day that Key Stage 2 files will be accepted on NCA
tools website.
10 July 2018 Pupil results (raw scores and scaled scores) and marked
script images available on NCA tool from 7:30 a.m.
Raw score to scaled score conversion tables available on
GOV.UK and NCA tools websites.
The Return to NCA Tools of Key Stage data will be in the form of a Common Transfer File (CTF)
via the NCA Tools website.
Creation of a KS2 CTF for Year 6
Schools are able to create CTFs where the destination is an LA. Remember, that all pupils
require a UPN (Unique Pupil Number) before you are able to send CTFs.
Open SIMS you will need the appropriate access level to create CTFs.
Follow the route:
Routines
Data Out
CTF
Export CTF
Highlight KS2 and click
Select.
Key Stage 2 2018 21Export CTF Screen. Please ensure that the tick is activated in - Include students already exported. Select Refresh Students. The Student selector by default shows all pupils currently on roll, alphabetically by surname. Click the drop-down arrow in the Year Grp column. Choose to show only pupils in Year Group 6. However if you have included any Non Year 6 pupils in your Assessments they must also be included in the CTF – Refer to Appendix 3 page 46. Key Stage 2 2018 22
Year 6 pupils will now be shown.
Right click in the Destination LA/Other cell for the first pupil.
Select All will appear. Click on this to highlight all pupils.
Left click on the down arrow in the first
cell and a list of LAs will appear.
Type NA. This should take you to NAA
– National Assessment Agency (now
referred to as NCA TOOLS.
Click on NAA to select it as a
destination for the CTF.
Select Export CTF.
The production of the file may take some time,
please be patient.
Key Stage 2 2018 23Please ignore this
message and select
Yes.
Make a note of the file name
and select OK.
Upon completion an Exception Log will be displayed showing the number of pupils
contained in the file and the number of pupils processed. There should be no pupils not
exported.
Please note:- Information may appear in this box. It does not normally mean that the
pupils’ information has not been exported. It is alerting you to any information that may
be incorrect in the pupils’ record.
Check that the number of pupils in the file is correct.
The CTF file has now been created and is saved to the CTFOUT folder waiting for the
upload to NCA tools.
Key Stage 2 2018 24SUBMISSON OF KS2 COMMON TRANSFER FILE (CTF) TO NCA TOOLS All schools must submit their teacher assessments for Key Stage 2 core subjects in English, Mathematics and Science electronically. More information on the submission of Teacher Assessment and P Scale data can be found on the Gov.uk Website at: KS2 Assessment & Reporting Arrangements 2018 or by email: assessments@education.gov.uk Schools must submit Teacher Assessments as per the DfE rules for 2018. These should be submitted via NCA Tools no later than Thursday 28th June 2018. Open Internet Explorer and go to https://ncatools.education.gov.uk/ Please note the instructions relating to passwords, etc. If you experience any problems uploading Teacher Assessments or downloading results from the NCA Tools website please email assessments@education.gov.uk or contact the national curriculum assessments helpline on 0300 303 3013 Key Stage 2 2018 25
Input Test Outcomes
MARKSHEET: KS2 C. TEST OUTCOMES 2018
Key dates
21 May 2018 Teacher Assessment section of NCA tools opens
4-28 June 2018 LAs undertake external moderation of KS2 English Writing
TA.
28 June 2018 Final day that Key Stage 2 files will be accepted on NCA
tools website.
10 July 2018 Pupil results (raw scores and scaled scores) and marked
script images available on NCA tool from 7:30 a.m.
Raw score to scaled score conversion tables available on
GOV.UK and NCA tools websites.
This Marksheet contains columns that will enable you to record results of the reformed
curriculum tests that support the teacher assessments. The new tests assess the range of
ability that the majority of pupils are expected to demonstrate. The outcomes of these tests will
be provided in the form of a scaled score, where a score of 100 represents the standard
expected at the end of the key stage. The new tests consist of:
Grammar, Punctuation and Vocabulary.
Spelling.
Reading.
Maths arithmetic.
Maths Reasoning.
From the Wizard select the next Marksheet for completion: KS2 C. Test Outcomes 2018.
REMINDER
The default view of this screen is
Incomplete Marksheets.
Highlight the Template KS2 C. Test Outcomes 2018
and select the Edit Marksheet icon or double click to
open the marksheet.
Key Stage 2 2018 26KS2 C. Test Outcomes 2018
The Marksheet can also be
exported to Excel as a
spreadsheet should you wish to
record data via the export and
import routine.
Notes
Explains that the marksheet is used to enter results of the
reformed curriculum tests that support teacher assessments as
part of the 2018 key stage 2 arrangements.
Key Stage 2 2018 27KS2 C. Test Outcomes 2018 continued
The Marksheet contains Data Entry columns to enable achievements to be recorded for Spelling Mark, GPV Mark, GPVS Scaled
Score, GPVS Outcome, Reading Mark, Reading Scaled Score, Reading Outcome, Maths Arithmetic Mark, Maths Reasoning 1
Mark, Maths Reasoning 2 Mark, Maths Scaled Score, Maths Outcome. For each of the marks columns there are additional formula
columns to calculate total marks for GPVS and Maths.
Details of acceptable entries for some columns are shown below.
Column Headers:
Result Date
Remember to change the date to reflect the date when The Column Headers clearly inform you that a Mark, Scaled
each test was completed. Score or Outcome is to be entered into the column.
These may be different for each test.
DO THIS BEFORE ENTERING ANY DATA. Acceptable Entries
Right clicking on a column heading allows you to select View
Aspect Details which shows acceptable entries for the
column.
Key Stage 2 2018 28KS2 C. Test Outcomes 2018 acceptable entries for each marks column
Maths Arithmetic Mark allows entry of 0-40.
Spelling Mark allows entry of 0-20. Maths Reasoning Test 1 & Test 2 Mark
allows entry of 0-35.
GPV Mark allows entry of 0-50. Reading Mark allows entry
of 0-50. Maths Total Mark will be calculated on total
GPVS Total Mark will be calculated of both marks.
on total of both marks.
Key Stage 2 2018 29KS2 C. Test Outcomes 2018 acceptable entries for each Scaled Score and Outcome column
Outcomes for each – GPVS, Reading and Maths will be based on a grade as per the graphic
below.
Scaled Scores for each – GPVS, Reading and Maths will accept entries of between 0 – 999.
N.B. The STA will use a scale that will centre around 100. (E.g. A maximum score of 120 and
a minimum of 80.)
Key Stage 2 2018 30KS2 C. Test Outcomes 2018 continued
When all entries have been made, Select Calculate and then Save
Indicate that the marksheet is complete by ticking the box.
Close the marksheet to go back to the Wizard.
Highlight the next Marksheet,
KS2 D. Broadsheet (Review) and
select the edit Marksheet icon (pencil).
Key Stage 2 2018 31BROADSHEET REVIEW MARKSHEET
Marksheet: KS2 D. Broadsheet (Review) 2018
The Broadsheet (Review) 2018 is a read only marksheet that shows all the results, for each
pupil from each of the data entry marksheets. This includes each Teacher Assessment plus the
Test mark, total, scaled score and outcome.
The Broadsheet is designed to review all data, and allow schools to analyse each column on
one marksheet.
As with other marksheets you should indicate that it is Complete and Save. Close the
marksheet to return to the Wizard.
Select Narrow – this will narrow the columns to
assist in viewing the marksheet.
Select Summary
to view the
aggregation of Blank columns
each column. indicate no data input
Teacher Assessment data for
Reading, Writing, Maths and
Science
Maths Test data
GPVS Test data P Scale/NOTSEN data
displayed where
Reading Test applicable
data.
Key Stage 2 2018 32PRODUCING REPORTS VIA THE KEY STAGE WIZARD When entry is complete in all marksheets and you have received official validation from Northamptonshire Local Authority you can continue to produce End of Key Stage reports. It is important that you do not send Reports to Parents until “Official Validation” has been received from the LA The following guidance is taken from the KS2 Assessment and reporting arrangements for 2018, Section 10. KS2 Assessment & Reporting Arrangements 2018 The next step of the Wizard is the production of the Statutory Reports. The Key Stage Wizard will provide schools with individual reports for TA only or TA and Test. Both reports will also contain P Scale data where applicable. Key Stage 2 2018 33
ACCESSING THE END OF KEY STAGE 2 REPORTS
When all Key Stage 2 data has been entered and validated, you will be able to print the statutory
report for parents.
From the Home Page of SIMS select the route:
Tools | Performance | Assessment | Wizard Manager.
Select Key Stage 2 Wizard England
2018.
Select Next.
The Year 6 group should appear in the
Select Group box. If not use the
browser icon to locate it.
Select Next.
Key Stage 2 2018 34If you have not indicated that the
marksheets are complete, the
Wizard will default to show the
incomplete marksheets.
All relevant Marksheets must be
completed.
If all processes are complete, you
can ignore this screen. Select
Next.
Key Stage 2 2018 35INDIVIDUAL PUPIL REPORTS
Produce Individual Reports
There are two reports for selection in 2018. The report KS2 P1 Student England TA 2018 will
display only teacher assessment data. The report KS2 P1 Student England TA and TT 2018 will
display both teacher assessments and task/test data.
KS2 P1 Student England TA and TT 2018
It is likely that most schools will issue the Teacher Assessments and Test data to parents.
Highlight the Report:
KS2 P1 Student England TA and TT 2018.
Group Membership Date
This defaults to the current
system date and will include all
pupils currently on roll.
Key Stage 2 2018 36View Report – (you can only view
one pupil at a time).
Print Report.
Export Report.
Upload Report – sends a copy
of the Report to the Document
Management Server, attached
to the pupil’s record.
The Pupils within the Group appear in alphabetical order by Surname. You can sort the list by
any of the columns by clicking in the Column Heading.
It may be useful to sort by Registration Group, which will enable you to print the reports in
Registration Group Order (Recommended).
In this example, the
pupil list has been
sorted by Reg
Group, by clicking in
the column header.
The pupils are chosen by clicking with the mouse in to the box to the
left of each pupil’s name or using the Select All option.
If you select to preview the report, Microsoft Word will be launched and the Individual Report for
the pupil selected will be displayed.
Reports can be produced without previewing by clicking on the Print Icon.
Make your selection from the options above and click the Preview Icon.
Key Stage 2 2018 37You may receive a Macro Security Warning when you try to produce the reports, if so please enable the macro as per the version of Word you are using. Key Stage 2 2018 38
This is an example of the KS2 P1 Student England TA and TT 2018 report. The child in the example below does not have P Scale assessments. The child in the example below does have P Scale assessments. Key Stage 2 2018 39
KS2 P1 Student England TA 2018
To produce the Teacher Assessment report, follow the same processes as above but select the
KS2 P1 Student England TA 2018 option.
Highlight the Report:
KS2 P1 Student England 2018.
This is an example of the KS2 P1 Student England TA 2018 report.
Key Stage 2 2018 40INDIVIDUAL REPORTS TO THE DOCUMENT MANAGEMENT
SERVER
End of Key Stage Individual Reports can be generated and saved to the SIMS Document
Management Server allowing access via an individual pupil record in SIMS.
Select pupils as previously
described.
Select Upload Report.
This will automatically save the
Individual Reports for the pupils
selected to the Document
Management Server.
You will receive an “Extracting
Tags” message whilst this process
is taking place.
It is recommended that schools save the KS2 P1 Student England TA and TT 2018lreports to
the Document Management Server in order to access a pupil’s report at any time.
Upon completion a message will
be displayed informing you that
the Reports have been uploaded
successfully.
Click Cancel to close down the
Wizard process.
Key Stage 2 2018 41View Individual Reports in Sims
Select the Individual Pupil via Focus | Pupil | Pupil Details or by using the Pupil Details icon
on the Shortcut bar.
Select Links |
Linked
Documents.
All linked documents will
be displayed. Highlight
the KS2 P1 Individual
report that you uploaded
and select Open.
Select View.
You are advised that the
document will be “read
only”, select OK.
Key Stage 2 2018 42The End of Key Stage individual report will be displayed as a Word document. This can be printed if required. Key Stage 2 2018 43
APPENDIX 1 - ACCESSING DATA ENTERED
Viewing Marksheets in Assessment
You can access any of the Marksheets through the Marksheet Entry Browser in SIMS. They will
be listed under No Owner.
Select the route:
Focus | Assessment | Marksheet Entry.
Type KS2 in the Template Name box and click
Search
N.B. Marksheets for previous Key Stage years
may also be present in the search.
Double click or highlight and select Open to
display the Marksheet.
Key Stage 2 2018 44APPENDIX 2 - VIEWING AN INDIVIDUAL PUPIL’S END OF KS2
DATA IN SIMS
Open an Individual’s Pupil Record in the usual way via: Focus | Pupil |Pupil Details
Select: Links | Assessment.
Any Assessment Results for this academic year that exist for the selected pupil will be
displayed.
If you wish to see earlier results, for example, Early Years Foundation Stage: you would
need to amend the From Date to prior to when the EYFS results were recorded. Click
Refresh to see the data on screen.
Key Stage 2 2018 45APPENDIX 3 – Including additional pupils in the KS2 CTF
export to LA
In order to select pupils from different year groups – do not restrict the year group column to
view Year 6 pupils only.
SORT the pupil selection by Year
Group, by left clicking on the
column header.
FIRSTLY SELECT all Year 6 by
clicking on the first pupil and then
Hold the Shift key down and click
on the last pupil in Year 6 (all will
be selected). To locate any additional pupils to
be included, hold down the CTRL
Key and select the additional pupils
– they will then be highlighted along
with Year 6.
NOW CONTINUE AS DESCRIBED ON PAGE 23.
Key Stage 2 2018 46APPENDIX 4 – Creating Common Transfer Files (CTF) for receiving schools (transfer to secondary schools) All Schools should create an initial CTF to Secondary Schools for receiving Year 6 pupils and repeat after recording the End of Key Stage 2 Test Results into Assessment. The following information is taken from the Assessment and Reporting Arrangements 2018 for Key Stage 2 Pupils – section 11.3. Key Stage 2 2018 47
Select the route:
Routines | Data Out | CTF | Export CTF.
Highlight General and then Select.
Select all relevant fields,
but ensure that:
Student Basic
Details
Assessment Data
Include KS1
Tasks/Tests
Continue to create a CTF in the usual way, by selecting the pupils for each destination school.
Use your usual secure file transfer routines to transfer the data to the receiving school/s.
Key Stage 2 2018 48APPENDIX 5 - Importing Feeder School Assessments THIS SECTION IS PARTICULARLY PERTINENT FOR JUNIOR SCHOOLS. All Schools are required to send Common Transfer Files for pupils transferring school. The CTF should contain all applicable End of Key Stage assessments including Early Years Foundation Stage assessments. In order for the import of a CTF to include the Assessment results it is important that all fields (Aspects) that hold the necessary data are imported prior to bringing in the CTF. The AMPA folder contains wizards; similar to the one used for the end of Key Stage 2 administration. These are available for; Early Years Foundation Stage, Phonics Screening Year 1, Phonics Screening re-check Year 2 and End of Key Stage 1. When these are imported, the relevant templates and marksheets will be available in the system to accept the Assessment data within the CTF. All Templates imported via the Wizard are available for use under the Template focus in Assessment, under No Owner. Marksheets can be attached for any New Intake Groups (that have a status of accepted), which would allow you to track data throughout a pupils academic career. Key Stage 2 2018 49
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