MINUTES Fairlie Community Board Meeting 13 September 2018 - Mackenzie ...
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MINUTES
Fairlie Community Board Meeting
13 September 2018Fairlie Community Board Meeting Minutes 13 September 2018
MINUTES OF MACKENZIE DISTRICT COUNCIL
FAIRLIE COMMUNITY BOARD MEETING
HELD AT THE COUNCIL CHAMBERS, FAIRLIE
ON THURSDAY, 13 SEPTEMBER 2018 AT 4.40PM
PRESENT: Mr Les Blacklock (Chairperson), Ms Carolyn Coakley, Mr Damon Smith, Cr Chris
Clarke
IN ATTENDANCE: Mayor Graham Smith, Cr Anne Munro, Suzette van Aswegen (Chief Executive),
Garth Nixon (Group Manager Community Facilities), Scott McKenzie (Roading
Manager), Catherine Johnson (Committee Secretary), one member of the
public.
1 OPENING
The chairman welcomed everyone to the meeting.
2 APOLOGIES
APOLOGY
COMMITTEE RESOLUTION FCB/2018/86
Moved: Mr Damon Smith
Seconded: Ms Carolyn Coakley
That the apology received from Pauline Jackson be accepted and leave of absence granted.
CARRIED
3 PUBLIC FORUM
Blue Kerr was welcomed to meeting.
Raised issue about the public toilets in Market Place, Twizel and maintenance required in this
facility.
St John Fairlie – a fair percentage of houses in Fairlie and surrounding area don’t have street/house
numbers. St John would like a map of streets and house numbers.
She also asked about a colour pallet for Tekapo as the town is starting to look a bit patchy with
colours.
Future proofing Fairlie – would be great to have a cycleway from Timaru to Tekapo. Cycling is
popular activity for all age groups and fitness levels.
Dog Pooh in Fairlie – Regent Street is bad for it, and Princes Street is also bad. Same dogs are re-
offending. Mayor said he regularly receives email from a Fairlie resident about the same dogs in
Fairlie roaming around. Mayor said we don’t have any official menacing dogs in Fairlie. Cr Clarke
said we do have the rules in place to deal with these dogs. Cr Clarke said that a lot of people are
putting dog issues on Fairlie Recyclables rather than dealing with the Council. These roaming dogs
are not being given the chance to be dealt with officially by the Council and therefore the repeat
offending dogs are not getting recorded with Council. Facebook page is by-passing the issue. Cr
Page 2Fairlie Community Board Meeting Minutes 13 September 2018
Clarke said that Heartlands are now monitoring the Fairlie Recyclables Facebook page and keeping
a record of which dogs are wandering. Heartlands are encouraging people to contact Council to
complain.
Suzette van Aswegen said that it is a funding matter about dog control.
Dogs are now on Village Green. Travellers are letting dogs off for a run and they are poohing. Mrs
Kerr asked if plastic dog bags be put on Village Green for people to use. The Chair said that the
Board will make sure that something is done sooner rather than later.
Mrs Kerr asked about a free chit for people who do volunteer gardening and lawn mowing for them
to be able to dump at Resource Recovery Park. Specially gave example about St John lawn clippings.
Mayor said there could be an arrangement for one day of free dumping.
Mrs Kerr thanked the Group Manager - Community Facilities for arranging the trimming of the tree
on Regent Street, Fairlie. Group Manager – Community Facilities will sort it out.
4 DECLARATIONS OF INTEREST
There were no declarations of interest.
5 REPORTS
5.1 MINUTES OF FAIRLIE COMMUNITY BOARD MEETING - 2 AUGUST 2018
Wifi – Cr Clarke said that the ball is rolling on free wifi for Fairlie main street. Security cameras –
would make sense to install these at same time as wifi. Group Manager - Facilities said that we
need a policy and guidelines around this. Group Manager - Facilities to action this. Cr Clarke said
he’s spoken to a couple of companies with one being Amuri Net. They provide wifi in Hurunui
townships and have a relationship with Hurunui District Council and therefore know what they
need to do and provide. Amuri Net have all the appropriate firewalls in place for public security.
Cr Clarke advised that he is now waiting for them to send an engineer down. Heartlands are
prepared to pay 50% of the project.
Opihi Walkway – the bridge went in yesterday via NZDF helicopter.
COMMITTEE RESOLUTION FCB/2018/87
Moved: Mr Damon Smith
Seconded: Ms Carolyn Coakley
1. That the Minutes of the Fairlie Community Board Meeting held on Thursday 2 August 2018
be received and adopted as a true and accurate record of the meeting.
CARRIED
5.2 FAIRLIE COMMUNITY BOARD MATTERS UNDER ACTION
Gray Street – current situation is informal access. Would be good to have something formalised.
Should continue to pursue this. Kieran Guiney happy to facilitate and contribute some funds.
Keep on list.
Page 3Fairlie Community Board Meeting Minutes 13 September 2018
Bus Stop Shelter - Work ongoing and can take off list.
Fairlie Skateboard and Scooter Park – take off list.
Abley Transportation Strategy – The Council is currently part of the Mackenzie Development
Group and is going through a strategic exercise at present. This Transportation Strategy is on hold
at present. A volunteer group could undertake a parking survey (background information has
already been collected).
Seating around Fairlie Township – take off.
Street Lighting – this work is being re-worked. Scott McKenzie, Roading Manager is seeking prices
for bollards for Fairlie and Tekapo. Cr Clarke suggested we should be putting message out there
now about upcoming changes to lighting so that some business owners don’t go to expense of
installing or upgrading their existing lighting and then have to change it. Cr Munro who is a Council
representative on the Aoraki Dark Sky Board reported that the Board is investigating to see what
it would take to include the entire District in the Dark Sky Reserve.
Oak Trees – delete off list
Rubbish bins near picnic tables on Village Green – New signage is coming.
Cars parked outside garage on Princes Street – issue may have been resolved. Will check to see
if Group Manager – Regulations has been advised of this. The Roading Manager said the 30 minute
parking sign has been taken down outside hairdresser on Regent Street. People are now choosing
to park further up Regent Street. Mr McKenzie is monitoring this and can put sign back up if
needed.
New security cameras – already discussed.
Rating System – Mayor said that this would feed into an amenity rate. Would be 3 years before
it would take effect. The CEO reported that there will be a Rating Review.
Replacement of Opihi Gorge Bridge – Lions project and it is progressing well. The bridge was
flown in yesterday via NZDF helicopter.
Problem Dogs – signage needs to be installed. Garth to follow up with Karina. Karina was checking
the area it related to.
Dog Park for Fairlie – Allandale Bridge reserve was suggested, with minimal fencing and a bin for
pooh. Might be a good area to try this. Garth checking that this is a project for this year.
Fox View Rd – remove from list.
Designated Area for Mobile Traders – keep on list.
Footpaths – NZTA have changed subsidies for Footpaths. Mr McKenzie said there is a new
footpath along Doon Street. Currently we are in a waiting pattern as we have applied for NZTA
funding which has been approved for this year, $50,000 co-funding. Got UFB rollout planned for
our town so we don’t want to dig up footpaths twice. 2020 in Fairlie for UFB is the latest update
from Chorus. Footpaths on hold until UFB is being done – should put a message out about this.
Mayor said it doesn’t have to fit into larger NZTA programme.
Frisbee Golf Park in Fairlie – not expensive, would be another fun thing for the town. Garth said
we should get an expert in to advise on this (e.g. length of distance between holes). Martin Gully
is the expert from Twizel. Needs to be somewhere visible. Garth to make contact with Martin.
Page 4Fairlie Community Board Meeting Minutes 13 September 2018
New item – path from McLean Park to Cemetery. Would cost between $6,000-$8,000 for path
plus a McLean’s Park bridge upgrade. Would be good to have two shade shelters on Denmark
Street green area. Group Manager – Community Facilities is to get some prices together.
5.3 FAIRLIE COMMUNITY BOARD FINANCIAL REPORT
For the Fairlie Community Board to note the financial performance of the Fairlie Community as a
whole.
Group Manager, Community Facilities said that it’s only month 2 of the new financial year.
Flooring was deferred from last year or year before, could look at stripping the top off the floor
and resealing it. Cr Clarke said ideally we’d like Community Centre at earthquake standard for
Civil Defence welfare purposes.
COMMITTEE RESOLUTION FCB/2018/88
Moved: Cr Chris Clarke
Seconded: Mr Damon Smith
1. That the report be received.
CARRIED
5.4 WARD MEMBERS REPORT/ REPORT FROM MEMBERS OF THE BOARD
5.5 MINUTES FROM OTHER COMMUNITY BOARDS
The board noted the minutes of the most recent meetings of the other two community boards in
the Mackenzie District.
5.6 LATE ITEM - REQUEST TO REMOVE CONIFERS
Request received from Corrine Swann to have all 3 conifers adjacent to the Swann residence
removed due to icing in winter and blocking of sunlight in winter.
There is a plaque is underneath one of the trees but is completely hidden due to the conifer
branches. It was suggested that if the trees are removed the plaque can be moved into storage.
It was noted there is another tree on the boundary but it is deciduous and this can be retained.
Carolyn Coakley said that the McLean’s Park trees have been looked after and not removed even
though a local resident requested their removal.
The Chief Executive Officer said that there is inconsistency with the McLean’s Park oak trees being
trimmed for a resident suffering from the effects of the oaks trees, whereas the Village Green
conifer trees are to be removed. Both owners had requested the offending trees removal. The
Board have agreed to remove the Village Green trees as they are large shelter belt evergreen
trees compared to the deciduous specimen oak trees.
Page 5Fairlie Community Board Meeting Minutes 13 September 2018
COMMITTEE RESOLUTION FCB/2018/89
Moved: Mr Les Blacklock (Chairperson)
Seconded: Cr Chris Clarke
That the report be received.
CARRIED
COMMITTEE RESOLUTION FCB/2018/90
Moved: Mr Les Blacklock (Chairperson)
Seconded: Cr Chris Clarke
That the three conifer trees are removed on the Village Green and the plaque is moved into
storage.
CARRIED
The Meeting closed at 5.45pm.
The minutes of this meeting were confirmed at the Fairlie Community Board Meeting held on 25
October 2018.
...................................................
CHAIRPERSON
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