MIS Administrator Candidate Brief - Manor Lodge School

Candidate Brief

MIS Administrator

Contents
About Manor Lodge
Pastoral Care
The Candidate
The Role

                    manorlodgeschool.com

About Manor Lodge School
Founded in 1991, Manor Lodge is a vibrant and successful independent
day school for over 430 boys and girls aged 3 - 11. The school is located
in Shenley, Hertfordshire; the 22 acre site encompasses a Grade 2 listed
building set in open countryside nestling within fields, woodland and
wildlife, yet only 1 mile from junction 22 of the M25.

In 2018, after many years as Deputy Head, Alyson Lobo took over the
mantle of Head Teacher with a clear vision for the school. There are two
curriculums, each of equal importance. The academic curriculum is
based on the traditional values of high quality teaching and learning,
measured in academic success. Then there is the hidden one,
embedded in everything we do, delivered to enhance character,
creativity, motivation, curiosity, thinking, communication, collaboration,
resilience and wellbeing, modelled by teachers and everyone in the
school environment who touch our children’s lives. This philosophy is
based on the principle that every child deserves a childhood.

This vision also includes a major redevelopment of the school. The
amazing space, the new heartbeat to the school, is a place that
welcomes parents openly and allow us to design a curriculum that sets
high expectations to inspire, motivate and challenge pupils. The very
nature of the design, based on a principle of classrooms without walls is
a place where STEAM subjects can intertwine with each other and
where learning is designed to harness a world of curiosity and wonder
allowing our children to collaborate and become active learners,
equipped for a future of unknowns.

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Pastoral Care
At Manor Lodge we take the pastoral well-being and safeguarding of all the
members of our community, particularly the children, very seriously. It is our
firm belief that pastoral care and academic progress go hand-in-hand.

Allowing children to have a childhood is at the core of our pastoral support.
We understand the importance of achieving academic potential but not at
the expense of their pastoral well-being. Aspects of the Manor Lodge
community such as our passion for outdoor learning (and outstanding outdoor
facilities), our varied sports programme, our house families, our school council,
our community projects, worry boxes and pastoral ‘drop-in’ chats all
contribute to creating a special culture where well-being is genuinely valued
alongside academic progress. We also monitor and track the children’s
attitudes to their peers, teachers, school-life and learning in order to ensure
we have an excellent understanding of how the children are feeling.

Making the most of the wonderful outdoor spaces is an integral part of
improving the well-being of the children. We use the Woodland Garden,
Forest Garden, Japanese Garden and Reading Garden in our curriculum as
well as places for the play and reflection for the children. It is this balance that
we hope to instil in the children.

Whilst the school has an outstanding academic record, we firmly believe that
happy children are more likely to thrive academically and reach their
potential if they come to school looking forward to every day.

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The Candidate
We are looking to appoint a full time and permanent MIS Administrator
from June/ July 2021.

The successful candidate will have the following qualifications,
experience and skills:
Academic
   Attainment of GCSE’s to include Maths & English Grade A* - C
   MIS Training (SIMS, iSAMS or similar)
   Evidence of ongoing CPD.
Experience
   Experience of using databases/ statistical analysis and data
    interpretation
   High level of accuracy and attention to detail
   Knowledge of GDPR considerations when handling data
Organisational Skills
   Ability to work with initiative.
   Excellent organisational and ICT skills (Outlook, Excel, Word).
   Commitment to safeguarding and promoting the welfare of
    children.
   Ability to work under pressure and meet strict deadlines.
   A flexible and adaptable approach.

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Personal Attributes
    Ability to work effectively as part of a team
    Ability to motivate individuals to achieve the school vision
    A sense of humour and outgoing, positive personality.
    Caring and supportive of the children’s needs and capabilities.
    A flexible, approachable attitude that encourages positive relationships with colleagues, parents and pupils.
    The ability to work to deadlines.
    Outstanding planning, administration, ICT and time-management skills.
    Excellent written, oral and presentational skills.
    The ability to show initiative.
    Solutions-driven and resourceful.
    The ability to see change as an opportunity.

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The Role
Job Title:

MIS (Management Information System) Administrator

Responsible to:

Director of Finance and Operations via Office Manager.

Main Duties and Responsibilities:

       Ensure that the School’s pupil database is kept up to date and running reports
        from the database as required, including:

                Attendance registers
                Medical records
                Lunch and milk requirements
                Photograph consent forms
                Responsible Computer and Internet Use forms
                Assist with uploading groups and assessment results
                Support teaching staff requiring information from database files

       Manage the year-end process on the pupil database;

       Monitor attendance including recording reasons for absence, reviewing patterns
        monthly and liaising with SMT regarding correspondence to parents on lateness
        and absence;

       Liaise with the Deputy Head Pastoral regarding medical records;

       Deal with enquiries from visitors and staff;

       General administration including typing, filing, photocopying and handling
        correspondence between parents and staff;

       Send out school letters to parents by email or SchoolPost, uploading the letters to
        the School’s website/portal as required;

       School trips administration via the portal, downloading medical and lunch
        requirements for staff;

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   Arrange appointments for Parent Consultations with teaching staff, via
                Zoom when necessary;
               Arrange school photography by agreement with the Head Teacher;
               Issue staff ID badges;
               Administration for school events including programmes for concerts and
                badges for staff;
               Attend and assisting with Open Days and other social events as re-
                quired;
               Support the Admissions Manager with the Reception assessment pro-
                cess when required;

        Extra-curriculum Activities
               SOCS administration for clubs in conjunction with the Head of Clubs
                and Activities;

               Advise the Finance Office of pupils attending chargeable club activi-
                ties for billing;

               Maintain appropriate registers for Clubs, Swimming, Late Room, Home-
                work and Tea Clubs

               Deal with any queries arising from the Clubs, in conjunction with the
                Head of Clubs and Activities

        Front of House (cover when Reception is absent or unavailable)
               Answer the telephone and putting calls through to the relevant person;
                dealing with enquiries or taking messages and passing them to the ap-
                propriate member of staff;
               Offer drinks for Head Teacher and DFO’s visitors
               Monitor the voicemail and acting on or passing on any messages;
               Control entry via front door;
               Reception of visitors and ensuring school security is maintained/ advis-
                ing the appropriate department of a visitor’s arrival;

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   Receive and check deliveries and arrange for their distribution to the
               appropriate department;
              Deal with enquiries received on the ‘enquiries’ email address;
        General
              Maintain a ‘First Aid at Work’ qualification to provide back-up to other
               first aiders as required;
              Work within the school’s Health and Safety policy, to ensure a safe
               working environment for pupils, staff and visitors;
              Maintain professional standards of attendance, punctuality and con-
               duct with pupils, parents and colleagues;
              Any other duties as may be required by the SLT from time to time in sup-
               port of the overall activities and smooth running of the school;
              Support, promote and act within the School’s Safeguarding Policy;
              Adhere to all school policies;
              Be a part of the school's appraisal system;
              Role model high standards in all aspects of the role and personal con-
               duct including professional dress code.

        The list is not exclusive or exhaustive and the post holder will be required to
        undertake such tasks as may be reasonably expected within the scope of the
        post. Job descriptions will be regularly reviewed to ensure they are an accu-
        rate.

        The post-holder may also be required to carry out other duties appropriate to
        the post, as agreed and arranged by the School.

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How to Apply

To apply please submit your application form to bursar@manorlodgeschool.com

For further information about the role and the school, please phone 01707 642424.

Closing date for applications: Friday 30th April 2021

Provisional long list Interviews: Wednesday 05th May 2021

Start Date: June/ July 2021

Manor Lodge School is committed to safeguarding and promoting the welfare of
children and applicants must be willing to undergo child protection screening
appropriate to the post, including checks with past employers and the Disclosure
and Barring Service.

                                                        manorlodgeschool.com

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