Ohio's State Tests

Ohio's State Tests

Ohio's State Tests

Ohio’s State Tests DIRECTIONS FOR ADMINISTRATION MANUAL

Testing Support For assistance with Contact Testing resources, manuals, user guides, guidance documents, technical specifications and practice materials Ohio’s Computer Based Assessment Portal for the Science and Social Studies Tests oh.portal.airast.org/ocba Online Testing Checklist and oral script Ohio’s Computer Based Assessment Portal for the Science and Social Studies Tests oh.portal.airast.org/ocba Error messages received during the online test administrations American Institutes for Research (AIR) 1-877-231-7809 OHHelpDesk@air.org All other questions Building Test Coordinator The Ohio Department of Education does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.

Page 1 Table of Contents Table of Contents 1. Introduction ___ 5
1.1 Science and Social Studies Tests ___ 5
1.2 Test Mode ___ 5
1.3 About This Manual ___ 5
2. Schedules ___ 7
2.1 Key Dates ___ 7
2.2 Testing Times ___ 7
2.3 Scheduling Administrations ___ 7
2.4 Make-Up Testing ___ 9
2.5 Breaks ___ 9
3. Test Security ___ 10
4. Ethical Use of Tests ___ 12
5. Student Pre-ID and Test Eligibility ___ 14
5.1 Pre-ID ___ 14
5.1.1 SSIDs for Students Enrolled in Public Districts and Community Schools ___ 14
5.1.2 Student IDs for Students Enrolled in Chartered Nonpublic Schools ___ 14
5.1.3 Home-Schooled Students ___ 15
5.2 Test Eligibility for Elementaryand Middle-School Tests ___ 15
5.3 Accelerated Testing ___ 16
5.4 Test Eligibility for High-School Tests ___ 16
6.

Accessibility Features, Accommodations and Special Versions ___ 18
6.1 What Are Accessibility Features ___ 18
6.2 Definition of an Accommodation ___ 18
6.3 Definition of a Student with Disabilities ___ 18
6.4 Definition of a Student Identified as an English Language Learner ___ 18
6.5 Criteria for the Use of Accommodations ___ 19
6.6 Accessibility Features, Accommodations and Special Versions Summary ___ 19
6.6.1 Accessibility Features for All Students ___ 19
6.6.2 Accessibility Features for All Students that Must Be Identified in Advance of Testing ___ 21
6.6.3 Presentation Accommodations for Students with Disabilities ___ 22
6.6.4 Response Accommodations for Students with Disabilities ___ 23
6.6.5 Timing Accommodations for Students with Disabilities ___ 25
6.6.6 Accommodations for English Language Learners ___ 25
6.6.7 Other Accommodations ___ 27
6.7 Administrative Considerations ___ 28
6.8 Group Oral Administrations .

Page 2 Table of Contents 7. After Testing Policy ___ 29
8. Reporting ___ 29
9. Online Testing ___ 30
9.1 Test Administrator Responsibilities ___ 30
9.2 Before Testing ___ 30
9.2.1 Verify Your User Account ___ 30
9.2.2 Student Information Needed for Test Day ___ 31
9.2.3 Marking Accessibility Features and External Accommodations ___ 31
9.2.4 Verifying Technology Preparedness ___ 32
9.2.5 Understanding the Functions of the Online Testing Systems ___ 32
9.2.6 Voice Packs for Text-to-Speech ___ 33
9.2.7 Calculators for the Physical Science Test ___ 33
9.2.8 Blank Paper ___ 34
9.2.9 Testing Room Preparation ___ 34
9.2.10 Secure Browser and/or Test App ___ 34
9.3 Online Testing Rules ___ 35
9.3.1 Pausing the Test and the Pause Rule ___ 35
9.3.2 Online Test Expiration Rule ___ 35
9.3.3 Test Status Requests ___ 35
9.3.3.1 Grace Period Extensions ___ 36
9.3.3.2 Reopen a Test after Test Expiration ___ 36
9.3.3.3 Resets and Invalidations ___ 37
9.4 During Testing ___ 37
9.4.1 Oral Script ___ 37
9.4.2 Establish a Test Session ___ 38
9.4.3 Student Sign-In ___ 39
9.4.4 Approve Students for Testing ___ 39
9.4.5 Monitoring the Administration ___ 39
9.4.6 Test Incidents ___ 40
9.4.7 Enforcing the Testing Time ___ 40
9.4.8 Ending the Test Session ___ 40
10.

Paper Testing ___ 42
10.1 Test Administrator Responsibilities ___ 42
10.2 Before Testing ___ 42
10.2.1 Secure Test Materials ___ 42
10.2.2 Pre-ID Labels ___ 43
10.2.3 Generic Labels . . 44

Page 3 Table of Contents 10.2.4 Do Not Score Labels ___ 44
10.2.5 Scorable Documents ___ 45
10.2.6 Calculators for the Physical Science Paper Tests ___ 45
10.2.7 Periodic Table and Reference Sheet for the Physical Science Paper Tests ___ 45
10.2.8 Blank Paper ___ 46
10.2.9 Testing Room Preparation ___ 46
10.2.10 Receiving Materials from the Building Test Coordinator ___ 46
10.2.11 Materials Needed for Test Administrations ___ 46
10.2.12 Demographic Fields on Scorable Documents ___ 47
10.3 During Testing ___ 48
10.3.1 Preparing for the Administration ___ 48
10.3.2 Directions and Script for Getting Started (All Tests ___ 49
10.3.3 Test-Specific Scripts and Directions ___ 50
10.3.3.1 Grade 4 Part 1—Performance-Based Assessment Test-Specific Script and Directions..51 10.3.3.2 Grades 5, 6 or 8, American Government or American History Part 1—PerformanceBased Assessment Test-Specific Script and Directions ___ 52
10.3.3.3 Physical Science Part 1—Performance-Based Assessment Test-Specific Script and Directions ___ 53
10.3.3.4 Grade 4 Part 2—End-of-Year Test Test-Specific Script and Directions ___ 55
10.3.3.5 Grades 5, 6 or 8, American Government or American History Part 2—End-of-Year Test Test-Specific Script and Directions ___ 56
10.3.3.6 Physical Science Part 2—End-of-Year Test Test-Specific Script and Directions ___ 57
10.3.4 Students Who Become Ill ___ 59
10.3.5 Soiled and Defective Documents ___ 59
10.3.6 Test Incidents ___ 59
10.4 After Testing ___ 59
Appendix A: Summary of Test Security Provisions from the Ohio Administrative Code ___ 61
Appendix B: Supplemental Instructions for Braille, Large Print, Oral Translations and Read Alouds ___ 62
Braille Materials ___ 62
During Test Administration ___ 62
After the Test Administration ___ 62
Large-Print Materials ___ 64
During Test Administration ___ 64
After the Test Administration ___ 64
Oral Translations ___ 66
Policies ___ 66
Student Response Mode ___ 66
Materials Needed for a Paper Administration .

Page 4 Table of Contents Online Administrations ___ 68
Before the Test Administration ___ 69
General Procedures for the Language Translation ___ 69
Translating the Science and Social Studies Tests ___ 69
Breaks in the Testing Session ___ 69
Concluding the Testing Session ___ 70
After Test Administration ___ 70
Read Aloud ___ 71
General Procedures for Read Aloud ___ 71
Reading the Science and Social Studies Tests Aloud ___ 71
Breaks in the Testing Session ___ 71
After Test Administration ___ 71
Appendix C: What to Do When – Troubleshooting for Online Testing ___ 73
Appendix D: Summary of Additional Resources ___ 76
Appendix E: Completing the Demographic Page ___ 77
Students with Pre-ID Labels ___ 77
Students without Pre-ID Labels ___ 77
Directions ___ 77
Appendix F: Calculator Policy ___ 80
Allowable Calculators ___ 80
Calculator Accommodations ___ 80
Online Scientific Calculator ___ 81
Appendix G: Non-Disclosure Agreement for Translators .

Page 5 Introduction 1. Introduction 1.1 Science and Social Studies Tests Ohio is administering new state tests in science and social studies operationally for the first time in spring 2015. These tests include:  Grade 4 Social Studies  Grade 5 Science  Grade 6 Social Studies  Grade 8 Science  American Government  American History  Physical Science Each test has two parts. Districts and schools will administer Part 1, the Performance-Based Assessment (PBA), Mar. 2-13*. They will administer Part 2, the End-of-Year (EOY) Test, May 4-15*. All districts and schools with eligible students are required to administer both parts of the Science and Social Studies Tests.

One summative score will be reported. Scores will not be reported for individual parts of the test. A student who does not take one part of the test will receive zero points for the questions on that part of the test.

Approved high schools with block schedules can administer Part 1, the Performance-Based Assessment (PBA), Mar. 30-Apr. 10. They can administer Part 2, the End-of-Year (EOY) Test, May 11-22. If a high school on a block schedule elects to administer the tests during these later test windows, the high school cannot test during the earlier dates and both parts, the PBA and the EOY, must be administered using the block schedule. Districts will receive materials for all schools on the same date and are responsible for maintaining test security until all materials are returned.

Score results will not be immediately available.

Upon completion of the test window, the Ohio Department of Education (the department) will undergo a process for setting performance standards. Upon completion of this process and approval of the standards, scores will be calculated and released to districts. The department expects to provide results in fall 2015. 1.2 Test Mode The state offered districts and schools a choice about test mode for the spring 2015 administration. Districts and schools could elect to administer tests online or using paper test materials. Regardless of which mode the school is using, each student must complete both parts of the test in the same mode.

If a student takes Part 1, the Performance-Based Assessment, online, she must take Part 2, the End-of-Year Test, online. If a student takes Part 1, the Performance-Based Assessment, on paper, he must take Part 2, the End-of-Year Test, on paper.

1.3 About This Manual This Directions for Administration Manual covers important policies and procedures for districts and schools that are testing online and/or on paper. Test administrators must review the information in this manual prior to the test window. Understanding testing policies and procedures is essential to a successful administration.

Page 6 Introduction Each district and school that ordered paper test materials during the on-time order window in TIDE for the Performance-Based Assessment will receive one printed copy of this manual per 25 student tests ordered (approximately).

The test contractor will not ship additional copies with End-of-Year materials. A PDF copy is available on the Portal. Districts and schools that are testing online exclusively should download a copy. This manual does not cover technical specifications, details on how to use online systems or step-by-step test administration directions for online testing. Technical specifications and the Test Administrator User Guide are available for download on the Portal. IMPORTANT: Test administrators who are administering tests online must download the Online Testing Checklist, which includes step-by-step directions and the oral script, from the Portal for reference on test day.

Page 7 Schedules 2. Schedules 2.1 Key Dates The following table lists key dates that districts and schools must be aware of for the spring 2015 Science and Social Studies Tests. Part 1–PerformanceBased Assessments Part 2–End-of-Year Tests Pre-ID Window (all students who are taking Science and Social Studies Tests online must be pre-identified in advance of testing; all students, regardless of test mode, must be pre-identified in TIDE by May 22) Oct. 27, 2014- May 22, 2015 Oct. 27, 2014- May 22, 2015 Deadline for submitting Pre-ID data in order to receive Pre-ID labels for paper testers Jan.

23, 2015 Jan. 23, 2015 Paper test materials due in district Feb. 17, 2015 Apr. 20, 2015 Pre-ID labels, generic labels, Braille test booklets and large-print test booklets due in district Feb. 23, 2015 Apr. 27, 2015 Test Window (online testers and paper testers) Mar. 2-13, 2015 May 4-15, 2015 Test Window for approved high schools on a block schedule only (online testers and paper testers) Mar. 30-Apr. 10, 2015 May 11-22, 2015 2.2 Testing Times Testing times are listed below. The testing times reflect the amount of time students have to complete each test. (See the next section for guidance on additional time needed to prepare for the administration on test day.) Test administrators are responsible for ensuring students have the specified amount of time to take the test in one day.

Only students with the extended time accommodation are permitted time in excess of the published testing times; however, students with an extended time accommodation must complete the test in one day.

Test Testing Time for Part 1– Performance-Based Assessment Testing Time for Part 2– End-of-Year Test Grade 4 Social Studies 75 minutes 75 minutes Grade 5 Science 75 minutes 75 minutes Grade 6 Social Studies 75 minutes 75 minutes Grade 8 Science 75 minutes 75 minutes American Government 90 minutes 90 minutes American History 90 minutes 90 minutes Physical Science 90 minutes 90 minutes 2.3 Scheduling Administrations Districts and schools are able to establish their own administration schedules within the published windows for both parts of the operational administration. However, the department

Page 8 Schedules expects students to complete Part 1, the Performance-Based Assessment (PBA), in one sitting and Part 2, the End-of-Year (EOY) Test, in one sitting.

Each part must be administered in the designated test window; for example, the EOY cannot be administered in the PBA test window for a student who may be on vacation during the EOY test window. Students, including those with the extended time accommodation, are required to complete their tests on the same day that they start their tests, e.g., if a student starts his or her test on Monday, he or she must complete it that same Monday. The online Student Testing Site enforces the rule that students must submit their online tests on the same day they start their tests. Test coordinators and administrators are responsible for ensuring all students complete their tests on the same day they start their tests, regardless of test mode.

Some exceptions may occur, such as students who become ill and unplanned testing interruptions (e.g., an unplanned fire drill). Please see the “Make-Up Testing” section for guidance. Schools may schedule more than one test session per test to accommodate all students who will be testing. Online test sessions can be set up for more than one test, which allows students who are taking different tests to test in the same computer lab at the same time. Paper test sessions can also include test takers for more than one test. For example, a test administrator can set up a test session for both American Government and American History.

Students who are taking either course can take their respective tests in the same computer lab or classroom during the same test session. If students are receiving accommodations that may disturb other students, such as a read aloud, they should be in a separate testing room. There is no prescribed test order, and districts and schools can choose whether to administer science first, then social studies, or vice versa. Additionally, districts and schools may elect to administer both subjects on the same day. If a student is eligible for more than one test, the department recommends that the student take one test per day.

However, the department will not prohibit the student from taking more than one test on the same day. The testing times do not include the time required for administration preparations. For all test administrations, the room should be free of “clues” that would aid the student in taking the test (e.g., maps and charts). Test administrators should allow at least 20-30 minutes to prepare for the test administration. For paper testers, the preparation includes the time needed to prepare the testing room, distribute materials to students and read the scripted directions for starting the administrations.

For online testers, test administrators need to prepare the testing room, establish test sessions, read scripted directions, assist students with signing into the test and approve students to test.

The department expects online testing districts and schools to have the necessary online technology requirements in place well in advance of the test window. Districts and schools must not wait until the first day of the test window to prepare student devices for testing. Online testing districts and schools should review the Technical Specifications Manual and Secure Browser Installation Manual for detailed instructions on preparing for online testing. The department strongly recommends that districts begin testing the first week of the window and do not wait until the second week of each testing window to begin administering the Science and Social Studies Tests.

The department has scheduled 10 days for the Part 1– Performance-Based Assessment window and 10 days for the Part 2–End-of-Year Test window to

Page 9 Schedules allow flexibility when accommodating testers, especially those testing online and requiring the use of school computer labs and technology. In-service and professional days may occur during either 10-day testing window, but these days will reduce the number of test days available to the school and district. There will be no modified testing schedules or extensions to the published test windows. 2.4 Make-Up Testing There are at least two scenarios for conducting make-up testing:  A student is absent on the day he or she was scheduled to take a test.  A student’s test session is interrupted and the student cannot complete the test during his or her scheduled test session.

There is no formal make-up time. Make-ups are permitted as long as they are within each respective testing window. Students must complete Part 1–Performance-Based Assessment make-ups by the last day of the Part 1–Performance-Based Assessment window. Districts and schools cannot administer Performance-Based Assessment make-ups during the Part 2–End-ofYear Test window. A student who is absent, or has a test interruption, is not required to resume his or her test with other students who are taking the same test.

If a situation, such as a student becoming ill or an unexpected test interruption, results in students having to resume testing at a later point, the district and school must be sure to maintain test security.

IMPORTANT: Online testing districts that experience an interruption that prevents their students from submitting tests on the same day the students start their tests must request that tests be reopened. See the “Reopen a Test after Test Expiration” information in the Online Testing section of this manual for guidance.

2.5 Breaks Although it is permissible for test administrators to give students a brief break, test security must be maintained throughout the break. Students should not talk during a break. It is preferable that only one student at a time be allowed out of the testing room. Students who wish to go to the restroom during the test must turn in all their testing materials to the test administrator prior to leaving the room. For paper testers, this includes scratch paper, test booklets, answer documents and special versions. If students are taking the Physical Science Test, students must turn in handheld calculators before leaving the test room.

For online testers, students must turn in scratch paper and handheld calculators (if applicable). Online testers must also pause their tests and should be mindful of the pause rule, which is addressed under “Pausing the Test and the Pause Rule” in the Online Testing section of this manual.

Page 10 Test Security 3. Test Security One of the most important responsibilities of test coordinators, test administrators, monitors, proctors and teachers is maintaining test security. At all times, the district’s and the state’s written procedures for protecting secure test information must be followed. It is illegal and unethical for anyone to reproduce or disclose any of the test content or cause the content to be reproduced or disclosed in any format. Test security is vital to the successful administration of the tests. All district and school personnel are responsible for ensuring the security of the individual test questions.

The responsibility to maintain the security of the test questions continues even after the test concludes.

Under Ohio law, releasing any test questions or other contents of a test to students or helping students cheat in any other way may result in an invalidation of test scores, termination of employment, suspension of certificates to teach, and/or prosecution. Violations of test security provisions in the district’s written procedures may be punishable by penalties specified by the district. All electronic devices (cell phone, iPod, iPads not being used for the test administration, etc.) must be collected from students prior to the test administration. District and school personnel must tell students that electronic devices (exclusive of those used for testing) are prohibited during the test administration and will result in the test being invalidated with no opportunity to retake the test.

Having a prohibited electronic device during a test administration is a security violation and will result in the test being invalidated. Test administrators, teachers, monitors and proctors must set their cell phones to silent or vibrate mode and refrain from using their cell phones during the test administration so as not to disturb the students. Any person administering a test must be an employee of the district and hold a license, certificate or permit issued by the Ohio Department of Education. During every administration, a test administrator who meets these criteria must be in the room at all times.

This person must actively monitor students to ensure test security. If the test administrator must leave the room in which the test is being administered, another test administrator who meets the criteria must be called to be in the test room.

The ratio for testing purposes is one test administrator to 30 students in any testing room. For any group of more than 30 students, a proctor or monitor must be in the room with the test administrator. The proctor or monitor is not required to meet the criteria for administering a test. A test administrator must be in each testing room, including rooms where small groups are administered the tests or where accommodations are provided. If district policy allows students to leave the room while testing is in progress, students must first get permission from the test administrator. Districts and schools must follow the guidelines set forth under “Breaks” in the Schedules section of this manual.

The following are security violations, which will need to be discussed with the department as soon as the alleged violation is known. This is not an exhaustive list.

Page 11 Test Security Before or during a test administration:  Reviewing a test booklet or a student’s answer document to review test content or student responses;  Using a student’s login information to access an online test in order to review the test content;  Reviewing the test and creating a study guide or in some way releasing the test questions to students;  Describing the test questions in an email, or discussing the test questions with anyone;  Standing over a student who is taking the test and indicating in some manner that the student’s answer is incorrect, blank or deficient;  Coaching a student in any manner to indicate the correct answer or any answer;  Posting any portion of the test content and/or a student response on social media before, during or after the test administration.

After the administration:  Marking, tampering with or contaminating a student’s responses in any way, unless by a scribe or test administrator with permission to transcribe the student’s responses with no changes;  Failing to collect and securely shred any scratch paper that was provided to and used by students during a test and that contains student writing;  Failing to account for and return any secure paper test materials;  Discussing test questions with colleagues or students after the test has been administered, which may affect students who are tested on a later day;  Describing the test questions in an email or discussing the test questions with anyone.

At any point, if personnel believe that a violation of test security has occurred, he or she should contact the building test coordinator about the alleged test security violation. The building test coordinator should report the alleged security violation to the district test coordinator. The district test coordinator will contact the department to discuss the situation. Information on reporting test incidents to the department is available in the Ohio Statewide Assessment Rules Book. Go to education.ohio.gov and search the following keywords: rules book.

Page 12 Ethical Use of Tests 4. Ethical Use of Tests Pursuant to the requirements of Amended Substitute House Bill 152 (July 1993), the State Board of Education has adopted Standards for the Ethical Use of Tests (see Ohio Administrative Code 3301-7-01). These Standards guide those who are engaged at any stage of the testing process in performing their responsibilities with honesty, integrity, due care and fairness to all. The Standards ensure the integrity of the testing process and the reliability and validity of inferences made from the test results.

The Standards are designed to govern testing practices related (but not limited) to state graduation testing, standardized achievement testing and any other grade-level or age-level testing conducted building-wide or district-wide.

The Standards are grouped according to the following stages of the testing process: (1) standards associated with communicating the ethical standards to and monitoring the educational practices of staff members who are assigned testing responsibilities, (2) standards associated with practices in preparing students for a test, (3) standards associated with administration and scoring of tests, and (4) standards associated with the interpretation and/or use of test results.

Examples of ethical and unethical or inappropriate test practices are provided in the Standards for the Ethical Use of Tests. These examples provide a guide for identifying general categories of unethical practices that can occur at each stage of the testing process and can be helpful during staff in-services related to testing. Some of these examples can be found below. These examples are not intended to be an exhaustive list of all possible unethical practices. Good professional judgment must be used when you are determining whether a testing practice not listed in the Standards may be unethical.

If you have any questions, please contact the department. Please note that an unethical practice may also be a security violation. Scenarios Related to the Standards for the Ethical Use of Tests Is this activity or behavior an ethical practice? Yes No Using the state-provided practice tests as the sole method of preparing students for the tests without teaching the learning standards measured by the tests X Using the state-provided practice tests as an activity after students have received instruction on the learning standards and item formats X Making a copy of the tests and/or preparing a student study guide based on the tests X Preparing students for the tests by incorporating Ohio’s New Learning Standards in the appropriate subject curriculum X Copying the vocabulary words from a secure published test that will be administered and incorporating them into instruction X Changing answers that students have marked, written, typed or gridded in X

Page 13 Ethical Use of Tests Is this activity or behavior an ethical practice? Yes No Using the results of the tests as one of the sources of information on which to evaluate the effectiveness of curriculum X Hinting to a student to reconsider any answers given on a test X Encouraging students who are under performing to stay home during the administration of a standardized test and/or coding these lower-performing students out of the district summaries so as to exclude their scores from being reported to the public X Correcting student responses so as to ensure a student a place in a gifted program X Setting a testing schedule that limits students from receiving the maximum time allowed for the test X Providing teachers and counselors with information they need to interpret test results X Revealing the test scores of one student to another student X

Page 14 Student Pre-ID and Test Eligibility 5. Student Pre-ID and Test Eligibility For the spring 2015 Science and Social Studies Tests, test coordinators must determine which students are eligible to take each test and whether students will be testing online or on paper. Test coordinators are responsible for communicating this information to test administrators. 5.1 Pre-ID Districts must pre-identify all students who are taking Science or Social Studies Tests. When doing so, districts will mark the student’s test mode: online (O) or paper (P) for each test the student is eligible to take.

Students with an online test mode will have access to the online Student Testing Site for the Performance-Based Assessments (Part 1) and the End-of-Year Tests (Part 2). Students with a paper test mode will receive Pre-ID labels for the Performance-Based Assessments (Part 1) and the End-of-Year Tests (Part 2) if their records were successfully submitted by the deadline listed in the Key Dates table in this manual. If a student who is testing on paper does not receive a Pre-ID label because the student’s record was not submitted by the deadline for receiving Pre-ID labels, during the test window the test administrator must:  make sure that a generic label is applied to the student’s scorable document, and  verify that the student’s SSID, or Student ID (for chartered nonpublic and homeschooled students only), is accurately bubbled on the demographic page.

NOTE: Student reporting is based on the demographic information in TIDE for online administrations. AIR will use the student’s SSID, or Student ID for nonpublic and home-schooled students, to link the student’s score data from the Part 1–Performance-Based Assessment and the Part 2–End-of-Year Test with his or her demographics in TIDE. Failure to accurately Pre-ID students will prevent the successful merge of student data for reporting. 5.1.1 SSIDs for Students Enrolled in Public Districts and Community Schools Use of the SSID is required for all of Ohio’s statewide tests in public schools.

The use of SSID also applies to students who are not enrolled in public schools but who attend chartered nonpublic schools and are on a scholarship program; see the next section for students enrolled in chartered nonpublic schools.

5.1.2 Student IDs for Students Enrolled in Chartered Nonpublic Schools Chartered nonpublic schools must contact the department for the four-letter school code that they will use when creating and assigning Student IDs at the school. Test coordinators must use the guidelines provided by the department to establish Student IDs for charted nonpublic school student pre-identification and testing, and test coordinators will provide the IDs to test administrators, as needed. Chartered nonpublic schools with assigned student identifiers will enter those IDs in the SSID field of the student’s Pre-ID record in TIDE.

Paper testing students who are not pre-identified by

Page 15 Student Pre-ID and Test Eligibility the deadline listed in the Key Dates table and do not receive a Pre-ID label must bubble the Student ID on the demographic page of their scorable documents and be pre-identified in TIDE by the date listed in the Key Dates table in this manual. Please note that chartered nonpublic students who are participating in an EdChoice, Cleveland Voucher or Jon Peterson Scholarship already have an assigned SSID that they will use for the statewide tests. 5.1.3 Home-Schooled Students A home-schooled student who is receiving most of his or her education in a home-schooled program but who is also enrolled in a public school in a course for which there is a corresponding test is required to take that test.

The home-schooled student who is enrolled in a public school and taking a state test based on the enrolled course will be included in the district’s aggregate. A home-schooled student who is enrolled only in a course in which there is no statewide test (e.g., art) is not required to take any statewide tests but may do so if the district permits it.

Home-schooled students who participate in the Science and Social Studies Tests must be preidentified by the district at the school where the student will physically take the test. Districts that will be testing home-schooled students must contact the department to obtain Student IDs for home-schooled students. A request form is available on the department’s website. Test coordinators will provide the IDs to test administrators, as needed. 5.2 Test Eligibility for Elementaryand Middle-School Tests Student eligibility for the elementaryand middle-school tests is based on the student’s enrolled grade, as noted in the table below, as well as the test mode indicated when the student is pre-identified.

Test Enrolled Grade Grade 4 Social Studies Grade 4 Grade 5 Science Grade 5 Grade 6 Social Studies Grade 6 Grade 8 Science Grade 8 Except for accelerated testers, the online test(s) available in the Student Testing Site for a student designated with an online test mode correspond with the student’s enrolled grade, as listed in TIDE for online administrations (e.g., a fourth grader with an online test mode will only see the Grade 4 Social Studies Test during the student sign-in process). Students who are pre-identified as paper testers by the deadline listed in the Key Dates table of this manual will receive a Pre-ID label for each test for which eligibility was marked.

For students who are testing on paper, district test coordinators must order test materials in TIDE for the paper administrations that will be given at each grade level in each school building.

Page 16 Student Pre-ID and Test Eligibility 5.3 Accelerated Testing Students who are receiving accelerated instruction may be administered Science and Social Studies Tests in corresponding subject(s). Ohio Revised Code states that all districts must have a student acceleration policy. Testing rules for students subject to district student acceleration policies may be found at education.ohio.gov; search the following keywords: Testing Policy for Subject-Accelerated Students. Student records can be marked for accelerated testing in the Science and Social Studies PreID layout, or using the View/Edit Students feature in TIDE for online administrations.

Test coordinators must also indicate the test mode (paper or online) in TIDE. If a student’s record is marked for accelerated testing, the student’s test eligibility is based on the accelerated test grade/subject and not the student’s enrolled grade.

For whole-grade accelerated students, the student’s enrolled grade should reflect the grade to which the student is accelerated. Test coordinators do not need to flag a whole-grade accelerated student’s record in TIDE for accelerated testing. For additional information, please contact the department’s Office for Exceptional Children. 5.4 Test Eligibility for High-School Tests First-time grade 9 students in school year 2014-15 are required to take the American History, American Government and/or Physical Science Test if they are enrolled in a corresponding course during the administration.

Grades 10, 11 and 12 students in school year 2014-15 are subject to the Ohio Graduation Tests (OGT) for graduation.

However, sophomores, juniors and seniors who are enrolled in a public school and who are taking an American History or American Government course during the spring semester must take the corresponding state tests due to the mandates in Amended Substitute Senate Bill 165. This bill requires the instruction and testing of the historic documents in American History and American Government. The table below identifies which EMIS course codes correspond with each high-school test. If a student is not enrolled in a course that has the same title as the test, the student should take the test after the district determines that the student received instruction on the material covered by the test.

Test Corresponding EMIS Course Code(s) American Government 150300 Government (American) 150308 Government/Economics (American) 159950 Government & Politics (United States) American History 150810 History (American) 152300 History (Integrated) Physical Science 132220 Physical Sciences In the online Student Testing Site, student access to each high-school end-of-course test for science and social studies is based on the student’s corresponding “Test eligibility & mode” fields from his or her Pre-ID record. Students may be eligible for more than one test as appropriate.

Page 17 Student Pre-ID and Test Eligibility Students who are pre-identified as paper testers by the deadline listed in the Key Dates table of this manual will receive a Pre-ID label for each test for which eligibility was marked.

For students who are testing on paper, district test coordinators must order test materials in TIDE for the paper administrations that will be given for each course in each school building. Districts that operate on block schedules may only administer spring tests to students enrolled in the specified course(s) during the spring test window. Students who completed a corresponding EMIS course during the fall 2014 semester may not participate in the spring 2015 test administration. For additional guidance on high-school student participation in end-ofcourse exams, consult the department’s website.

Page 18 Accessibility Features, Accommodations and Special Versions 6. Accessibility Features, Accommodations and Special Versions 6.1 What Are Accessibility Features? Accessibility features are not accommodations. Accessibility features are tools or preferences, available to any student, built into the test system or provided externally by test administrators that help to ensure the inclusive, accessible and fair testing of the diversity of students being tested. 6.2 Definition of an Accommodation An accommodation is defined as a change in the testing environment, procedures or presentation that does not alter what the test measures or the comparability of scores.

The purpose of accommodations is to enable students to participate in a test in a way that allows knowledge and skills to be tested rather than disabilities. Refer to the section on accommodations in the Ohio Statewide Assessment Program Rules Book. Go to education.ohio.gov and search the following keywords: rules book. 6.3 Definition of a Student with Disabilities A student with a documented disability is one who has been evaluated and found to meet the eligibility criteria for enrollment in special education as defined by the Individuals with Disabilities Education Act (IDEA ’04) or one who has a disability covered under Section 504 of the Rehabilitation Act of 1973.

6.4 Definition of a Student Identified as an English Language Learner The district or school must administer a two-step process to determine whether a student is an English Language Learner. The two-step process includes the Home Language Survey and a formal test. Note that the Ohio Test of English Language Acquisition (OTELA) is not the appropriate test for determining whether a student is an English Language Learner. Detailed procedures for the initial identification and testing of English Language Learners are available on the department’s website under the following heading: Guidelines for the Identification and Assessment of English Language Learners.

An English Language Learner generally:  is between the ages of 3 and 21;  is enrolled in an elementary or secondary school;  has a language other than English as the native/home language, whether born in the U.S. or another country; and  has such difficulty speaking, reading, writing or understanding English that the student may be unable to perform well enough in class or on state tests to meet expected state standards for achievement.

Only students identified as English Language Learners through a formal test may receive accommodations designated for English Language Learners.

Page 19 Accessibility Features, Accommodations and Special Versions 6.5 Criteria for the Use of Accommodations A student may require accommodations in test administration procedures if these accommodations are consistent with what is regularly provided to the student for testing in the classroom and are specified in the student’s Individualized Education Plan (IEP) or 504 Plan. If the person providing the accommodation is also administering the statewide test, then that person must be an employee of the school or district who holds a current permit, license or certificate issued by the department.

Accommodations should facilitate participation by students with disabilities and/or English Language Learners. However, any accommodation that gives a student an advantage is not allowable because it does not allow valid assumptions to be made from the results. The Ohio Administrative Code defines four criteria for allowable accommodations:  The accommodation must be typically afforded the student in the classroom for classroom and district-wide tests and must be documented in the student’s IEP or 504 Plan.

The accommodation cannot change the content or structure of the test.  The accommodation cannot change what the test is intended to measure.

The accommodation cannot change or enhance the student’s response. 6.6 Accessibility Features, Accommodations and Special Versions Summary A number of accessibility features, accommodations and special versions are available for students taking the Science and Social Studies Tests. The tables that follow outline accessibility features and special versions that are available to all students, including those that must be identified in advance of testing, accommodations for students with disabilities and English Language Learners and other accommodations. Note that the availability of features and their implementation may depend on the student’s test mode, as listed below.

When deciding whether to offer features and accommodations during testing, consider the student’s prior use of and experience with them.

6.6.1 Accessibility Features for All Students The Student Testing Site offers a number of universal accessibility features, which are listed in the “Online Testers” column. These features are available to all students who prefer to use them. For paper testers, optional allowable equivalents are suggested in the “Paper Testers” column.

Page 20 Accessibility Features, Accommodations and Special Versions Accessibility Features for All Students Science and Social Studies Test Support Paper Testers Online Testers Blank Paper (required) Two sheets must be provided by the test administrator.

Must be collected immediately after testing and securely destroyed by the test administrator IMPORTANT: Only responses marked in the student’s scorable document will be scored. The test contractor will not score responses written on blank paper. Two sheets must be provided by the test administrator. Must be collected immediately after testing and securely destroyed by the test administrator IMPORTANT: Only responses marked in the Student Testing Site will be scored. The test contractor will not score responses written on blank paper.

Eliminate Answer Choices (Visual Aids/Organizers) Student strategy Strikethrough tool available in the Student Testing Site Flag Items for Review Student strategy Mark questions for review tool available in the Student Testing Site General Administration Directions Clarified Provided by the test administrator Provided by the test administrator General Administration Directions Read Aloud and Repeated as Needed Provided by the test administrator Provided by the test administrator Headphones or Noise Buffers Provided by the district, school or test administrator Provided by the district, school or test administrator Highlight Tool (External Highlighter) Provided by the district, school or test administrator Highlighting cannot interfere with the scannable sections of the student’s scorable document Highlight tool available in the Student Testing Site Line Reader Tool (Visual Aids/Organizers) Provided by the district, school or test administrator Line reader tool available in the Student Testing Site Magnification/ Enlargement (Zoom) Does not apply.

See table 6.6.3 for presentation accommodations Zoom tool available in the Student Testing Site Notepad See note about blank paper above Notepad tool available in the Student Testing Site Also see note about blank paper above Redirect Student to the Test Provided by the test administrator Provided by the test administrator Spell Checker Hand-held spell checkers allowable if they meet these criteria:  are not connected to the Internet  do not have word prediction capability Spell check tool available in the Student Testing Site for select constructed-response items on the Performance-Based Assessments

Page 21 Accessibility Features, Accommodations and Special Versions Accessibility Features for All Students Science and Social Studies Test Support Paper Testers Online Testers Writing Tools (cut and paste, copy, underline, bold and insert bullets) The student uses his or her writing instrument on written responses to underline, bold and insert bullets Writing tools available in the Student Testing Site for select constructed-response items on the Performance-Based Assessments 6.6.2 Accessibility Features for All Students that Must Be Identified in Advance of Testing For paper testers, advanced identification means the district and school have prepared the necessary resources for the administration.

Districts and schools are not required to report the use of accessibility features for paper testers in TIDE or to the department in advance of testing.

For online testers, with the exception of human read aloud, advanced identification means the accessibility feature must be turned on so that the student has access to the feature during his or her test session. District and school test coordinators can turn on the feature(s) by uploading a student settings file or marking the features in the student’s Pre-ID record in TIDE, or test administrators can mark the feature(s) in the Test Administrator Interface when approving the student to test. Accessibility Features for All Students that Must Be Identified in Advance of Testing Science and Social Studies Test Support Paper Testers Online Testers Background/Font Color Choice (Color Contrast) Color overlays provided by the district, school or test administrator The following color choices are available online:  black on light yellow  black on light blue  black on light magenta  white on black  white on dark blue Enhanced Accessibility Mode (the Streamlined Interface) Does not apply Enhanced accessibility is intended for students with visual impairments who use screen readers and is available for Grades 4 and 6 Social Studies, Grade 5 Science, American History and American Government External Magnification or Enlargement Device External devices must be provided by the district, school or test administrator The print size can be pre-set to 1-4 levels larger than the default General Masking (Visual Aids/Organizers) Answer Masking Masking cards provided by the district, school or test administrator Masking tool available in the Student Testing Site

Page 22 Accessibility Features, Accommodations and Special Versions Accessibility Features for All Students that Must Be Identified in Advance of Testing Science and Social Studies Test Support Paper Testers Online Testers Human Read Aloud Human read aloud is permissible for any student who needs this feature. A student, or students, who receive this feature must be tested in a separate setting. See the read aloud guidance document available on the department’s website for additional information on the policy.

For paper testers, the test administrator will read the test from a student test booklet, which can be ordered in TIDE.

Students who have a read aloud for online testing will typically receive the feature via text-to-speech. Only in rare cases is it appropriate for a read aloud to be provided by a human reader in a computer-based testing situation. A student, or students, who receive this feature must be tested in a separate setting. See the read aloud guidance document available on the department’s website for additional information on the policy.

For online testers, the test administrator will read from the student’s device. Text-to-Speech (TTS) Does not apply Students who test online are eligible for the online text-to-speech accessibility feature Text-to-Speech (TTS) Tracking Does not apply The feature will highlight words in test questions as they are read aloud 6.6.3 Presentation Accommodations for Students with Disabilities Presentation Accommodations for Students with Disabilities Science and Social Studies Test Support Paper Testers Online Testers Additional Assistive Technology Provided by the district, school or test administrator Braille Students who require a Braille form of the test will use paper Braille test booklets, which are ordered through TIDE.

Supplemental instructions for the administration are included in Appendix B. Does not apply Calculation Device (Specialized Calculator) Permissible for the Physical Science Test only. See Appendix F for guidelines. Provided by the district, school or test administrator Human Signing Test administrators will sign from a student test booklet, which can be ordered in TIDE. Test administrators will sign from the student’s device.

Going to next pages ... Cancel