On Cochlear Implants in Children - 16th Symposium CI2019 Pediatric
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CI2019 Pediatric: 16th Symposium on Cochlear Implants in Children MIAMI EXHIBITOR PROSPECTUS DATE & LOCATION: July 10 - 13, 2019 The Diplomat Beach Resort Hollywood, FL SPONSORS: American Cochlear Implant Alliance and University of Miami, Department of Otolaryngology/Ear Institute www.ci2019miami.org
Dear Exhibitor, The CI2019 Pediatric Symposium brings The ACI Alliance values its partnership with
together over 1,300 physicians, audiologists, our corporate colleagues. We are confident
On behalf of the American Cochlear Implant
speech pathologists, educators, hearing that our conference will meet all of your
Alliance (ACI Alliance) and University of
scientists, and members of the industry. expectations and we look forward to seeing
Miami, Department of Otolaryngology/
This three-day meeting provides educational you in Hollywood!
Ear Institute, you are invited to join us at
and networking opportunities, as well as
CI 2019 Pediatric: 16th Symposium on Sincerely,
the chance to interact directly with you,
Cochlear Implants in Children to be held on
our corporate partners. Attendees come
July 10-13, 2019 at The Diplomat Beach
prepared to explore a range of hearing–loss
Resort in Hollywood, FL. The ACI Alliance
products and technologies—so anticipate
is a non-profit organization whose mission
a high level of engagement! For additional
is to advance access to the gift of hearing
conference information, please visit our Kate Hastings
provided by cochlear implantation through
website at www.ci2019miami.org. CI2019 ACI Alliance Exhibit Coordinator
research, advocacy and awareness. To learn
c/o American College of Surgeons
more about the American Cochlear Implant This year, we are offering several exhibiting
633 North Saint Clair Street
Alliance, visit our website: opportunities, as well as marketing
Chicago, IL 60611
www.acialliance.org. opportunities that will help to promote your
312-202-5298
brand. If you have any questions about
khastings@facs.org
exhibiting or providing an educational grant,
please contact me directly at 312-202-5298
or khastings@facs.org.
EXHIBIT LEVELS & FEES
Non-Profit Exhibitor: $1,000 Government Exhibitor: $1,500 Silver Exhibitor: $2,500
(must be pre-approved by ACI Alliance)
Exhibit fee will include the following: (Silver Publisher Exhibitor: $1,750)
Exhibit fee will include the following: zz (1) 6 ft. draped table Exhibit fee will include the following:
zz (1) 6 ft. draped table zz (2) Complimentary registrations for zz (1) 6 ft. draped table
zz (1) Complimentary registration for company personnel (see exhibitor rules zz (2) Complimentary registrations for
company personnel (see exhibitor rules and regulations for details) company personnel (see exhibitor rules
and regulations for details) zz Recognition from the podium, on event and regulations for details)
zz Recognition from the podium, on event signage, and in the Program Book. zz Recognition from the podium, on event
signage, and in the Program Book. zz Admission to all sessions signage, and in the Program Book.
zz Admission to all sessions zz Complimentary link on CI2019 meeting zz Admission to all sessions
zz Complimentary link on CI2019 meeting website zz Complimentary link on CI2019 meeting
website zz All equipment must be placed on (1) website
zz All equipment must be placed on (1) 6-foot draped table and fit within the zz All equipment must be placed on (1)
6-foot draped table and fit within the allotted space (6 feet or 12 feet wide x 3 6-foot draped table and fit within the
allotted space (6 feet or 12 feet wide x 3 feet deep). allotted space (6 feet or 12 feet wide x 3
feet deep). feet deep).
Ruby Exhibitor: $5,000 Gold Exhibitor: $25,000
Exhibit fee will include the following: Exhibit fee will include the following:
zz 10’x10’ exhibit space zz 20’x20’ exhibit space
zz (5) Complimentary registrations for zz (15) Complimentary registrations for
company personnel (see exhibitor rules company personnel (see exhibitor rules
and regulations for details) and regulations for details)
zz Recognition from the podium, on event zz Recognition from the podium, on event
signage and in the Program Book signage and in the Program Book
zz Admission to all sessions zz Admission to all sessions
zz Complimentary link on CI2019 meeting zz Complimentary link on CI2019 meeting
website website
zz Advance attendee list (mailer subject zz Advance attendee list (mailer subject
to ACI Alliance Exhibit Management to ACI Alliance Exhibit Management
approval) approval)
www.ci2019miami.org
EXHIBIT RULES AND EXHIBIT CANCELLATION POLICY
Cancellation of exhibit space after May 18,
EXHIBITOR REPRESENTATIVES
Exhibits must be staffed at all times
REGULATIONS 2019, will result in a penalty of 100% of the
total cost of the space assigned.
during the exhibit hours. Each exhibiting
company will receive a specific number
The Exhibition will take place at The of complimentary badges based on the
Diplomat Beach Resort and Spa in
DISPLAY AND LIMITATIONS exhibit level, provided representatives are
All display areas will be marked off by the registered in advance.
Hollywood, FL.
contracted decorator. Maximum height of
ELIGIBILITY TO EXHIBIT any free-form exhibit that is 400 sqft or Additional and replacement badges are
less, including signs, may not exceed 8’. available for purchase at $495 per badge
All products and services must be for early registration or $595 per badge
approved by ACI Alliance Exhibit Fire code regulations prohibit storage of for registration after the early registration
Management in its sole and absolute any material behind booths. All items for deadline as published on the CI2019
discretion. All decisions of ACI Alliance storage must be properly labeled and meeting website.
Management are final. Exhibitors may only marked. Empties will be removed prior to
display those products and services that the opening. Any items stored behind the Only exhibitors with badges will be
they manufacture or distribute. booth will be removed and considered permitted to enter the exhibit area during
refuse. Exhibitors requiring storage of hours of installation and dismantling. NO
Any product that is an “investigational CHILDREN under 16 years of age will be
product must make arrangements with
device or drug” must be clearly marked allowed in the exhibit hall at any time.
the contracted decorator. Exhibit hall is
as such. Exhibitors must ensure that with
carpeted.
respect to all such devices or drugs only FAILURE TO OCCUPY SPACE
permissible pre-approved dissemination INSTALLATION/EXHIBIT HOURS/ Any space not occupied by 4:00 pm,
of scientific and educational information is Wednesday, July 10, 2019 will be forfeited
DISMANTLING
provided at the exhibit and that appropriate by the exhibitor. This space may be
Morning and afternoon breaks will be
disclosure and cautionary notices are reassigned or used by ACI Alliance without
served every day in the exhibit hall. The
included with the devices or drugs. refund, unless arrangements for delayed
following is the tentative exhibit schedule:
occupancy have received prior approval
All products and services exhibited at
INSTALLATION from ACI Alliance Exhibit Management.
CI2019 shall comply with U.S. Food and
Drug Administration (FDA) rules and Wednesday, July 10 8:00am–7:00pm In the event that the Exhibition is cancelled,
regulations (particularly with respect to the OPEN HOURS postponed, or relocated on account of fire,
marketing and labeling of investigational strikes, government regulations, casualties,
Thursday, July 11 8:30am–5:30pm
devices and drugs) and other applicable Acts of God, or other causes beyond
rules and regulations. For additional Friday, July 12 8:30am–5:30pm the control of ACI Alliance, the exhibitor
information, contact: FDA 888-463-6332 DISMANTLING waives any and all damages and claim for
or http://www.fda.gov Friday, July 12 6:00-10:00pm damages and agrees that the sole liability
of ACI Alliance shall be to return to each
An exhibitor shall not in any manner directly
exhibitor the exhibitor’s rental payment.
nor indirectly imply that ACI Alliance
endorses or approves of an exhibitor’s ASSIGNMENT OF SPACE
JURISDICTIONS
product or service merely because ACI Date of receipt of application will guide
Contracted decorator will control access to
Alliance Exhibit Management approved the assignment of booth space. Only one
loading docks in order to provide for a safe
such product or service for display at company may be represented per space
and efficient move-in and move-out.
CI2019. assignment. Subletting of exhibit space is
prohibited. ADMISSION
The use of logos, seals of approval,
ACI Alliance will have sole control over all
trademarks, or other similar property
admission policies at all times. All persons
rights that are in disuse may not be
used in connection with any product or
service or advertising material displayed or
disseminated at the exhibit.
BOOTH RATE AND PAYMENT SCHEDULE
No applications will be processed without
full payment. A deposit of 50% is due
upon receipt of application. Full payment
is due by May 18, 2019. Failure to submit
full payment by this date may result in
cancellation of space and a penalty. All
applications received after May 18, 2019
must be received with full payment.
www.ci2017sf.org
visiting the exhibit area as well as staffing or be treated by an approved fire own property through insurance or self-
the booths must register and wear the prevention method. All display material insurance and shall hold harmless each of
official meeting badge to enter. must be flame proofed and is subject the other parties for any and all damage
to inspection by the Hollywood Fire caused by theft and those perils normally
SPECIAL RESTRICTIONS Department. No flammable fluids or covered by a fire and extended coverage
zz Giveaways are permitted only if substances may be used or shown in policy.
approved in writing by ACI Alliance booths.
Exhibit Management prior to the zz The Diplomat is completely non– SECURITY
meeting. Such items must be submitted smoking. All smoking is confined to ACI Alliance Exhibit Management cannot
to ACI Alliance Exhibit Management by designated smoking areas outside the guarantee nor assume any liability against
Thursday, June 13, 2019. building. loss or damage of any kind but will
zz Any activity in the exhibit aisles is zz Exhibits that, in the opinion of ACI endeavor to protect exhibitors by locking
strictly prohibited. Alliance Exhibit Management, are the doors after convention hours and
zz Prizes, drawings, and lotteries in objectionable in design or operation will providing a security guard.
conjunction with CI2019 need to be prohibited.
be approved by ACI Alliance Exhibit zz Displays may not be dismantled nor SIGNS/ANNOUNCEMENTS
Management by Thursday, June 13, any packing begun before 6:00pm on No signs, posters, or brochures will be
2019. Friday, July 12, 2019. allowed anywhere in the hotel except
zz Exhibitors may use audio equipment if zz Any food and beverage that is ordered within each exhibitor’s booth. No signs or
such equipment does not interfere with by the exhibiting company for the booth other articles are to be fastened to walls or
or become objectionable to adjacent must be approved by ACI Alliance electrical fixtures. The use of thumbtacks,
exhibitors or ACI Alliance Exhibit Exhibit Management and ordered tape, nails, screws, bolts, or any tool or
Management. through the The Diplomat. material that could mark the floor or walls is
zz Exhibitors’ activity must be confined to
prohibited.
their booth space. All social activities LIABILITY/INSURANCE
must be approved by ACI Alliance Each party involved in the exhibition (hotel, Written copy for all announcements,
Exhibit Management. ACI Alliance, contracted decorator, and invitations, or fliers is to be approved, in
zz Fire hose cabinets and exits must be exhibitor) agrees to be responsible for any writing, by ACI Alliance Exhibits Coordinator
left accessible and in full view at all claims arising out of their own negligence and should be submitted by Thursday, June
times. Decorations and displays must or that of their employees or agents. Each 13, 2019.
either be of nonflammable material party agrees to be responsible for their
ENFORCEMENT OF RULES AND
REGULATIONS
The Rules and Regulations of Exhibition
are intended to bring order and equity to
all parties involved. In addition to being
subject to restriction or termination of an
exhibit, exhibitors who violate regulations
could be prevented from exhibiting at future
meetings of the ACI Alliance. ACI Alliance
reserves the right to restrict or terminate an
exhibit without notice if an exhibitor violates
any of the Rules and Regulations contained
herein. In the event of such restriction or
eviction, ACI Alliance is not liable for any
refunds, rentals, or other exhibit expense.
CONTACT: EXHIBIT MANAGEMENT
CI2019 c/o ACS Association Management
Kate Hastings
Exhibits Coordinator
633 N. St. Clair St.
Chicago, IL 60611-3211
Direct: 312-202-5298
Fax: 312-267-1774
Email: khastings@facs.org
www.ci2019miami.org16th Symposium on Cochlear Implants in Children
July 10 - 13, 2019 • The Diplomat Beach Resort, Hollywood, FL
Exhibit Space Application
MIAMI
COMPANY NAME CONTACT NAME
ADDRESS (NO PO BOX ADDRESS PLEASE)
CITY STATE ZIP/POSTAL CODE COUNTRY
TELEPHONE FAX EMAIL
We the undersigned hereby apply for exhibit space at the 16th EXHIBIT LEVEL
Symposium on Cochlear Implants in Children, subject to the rules
Non-Profit: $1,000 Government: $1,500
and regulations governing the exhibition as stated in the prospectus,
which we accept as part of the agreement. Silver Publisher: $1,750 Silver Level: $2,500
Ruby Level: $5,000 Gold Level: $25,000
TERMS OF PAYMENT: Return Application and Deposit to:
Attn: CI2019 c/o ACS Association Management
50% Deposit of total booth cost due upon receipt of application
Kate Hastings
Full payment is due May 18, 2019. Failure to submit full payment by this date may Exhibits Coordinator
result in cancellation of space and a penalty. All applications received after May 18, 633 N. St. Clair St.
2019, must be received with full payment. No applications will be processed without full Chicago, IL 60611-3211
payment. Fax: 312-267-1774
Cancellation of space after May 18, 2019, will result in a penalty of 100% of the total Email: khastings@facs.org
cost of the space assigned.
PAYMENT TYPE:
Checks: Make all checks payable to American Cochlear Implant Alliance. Checks must be drawn in U.S. dollars from a U.S. bank.
Credit Card: American Cochlear Implant Alliance is authorized to charge the following credit card the fee of the exhibit level checked above.
Card Type: American Express MasterCard VISA
NAME ON CARD
CARD NUMBER EXP DATE CSC CODE
SIGNATURE
As an authorized representative of the company named above, I have read and understand ACI ALLIANCE MANAGEMENT USE ONLY
the rules and regulations outlined in the CI2019 Exhibitor Prospectus. I understand and
Booth Size _____ Total Cost _________
agree to accept and abide by those rules and regulations.
Deposit ________ Balance Due _______
SIGNATURE DATEMarketing and Educational Grant Opportunities
Get ahead of the competition and put your company’s message front and center. ACI Alliance is offering several marketing opportunities to
our exhibitors that allow prime exposure to this influential group of hearing professionals.
MARKETING OPPORTUNITY Professional Photographer $1,000
Help the ACI Alliance capture the moment with a professional
Program Book Ad photographer. CI2019 staff will make all arrangements.
Half Page $2,000
Full Page $3,500 State Champion Meeting $3,000
Reach all conference attendees by advertising in the CI2019 Give ACI Alliance advocates and State Leaders the ability to learn
Program Book. Distributed at registration, this must-have guide to in the best possible environment by providing support for light food
meetings and sessions offers exceptional on-site exposure for your and AV on Wednesday, July 10.
marketing message.
Other details:
Other details: zz Recognition of the supporting company will be given verbally by
zz Supporting company is responsible for all costs associated with ACI Alliance staff at the beginning and end of the training.
production of the ad. zz CI2019 staff will make arrangements for all AV, food and
zz Ad sizes beverage.
{{ Full page: 8” x 11”
{{ Half page: 8” x 5 ½” Board of Directors Meeting (Exclusive) $3,000
zz Supporting company must provide digital proof of artwork for
approval prior to production. Allow ACI Alliance leadership to convene productively by helping to
support the costs associated with the board meeting including AV,
light food and beverages.
Banner Ad in App (3 available;
limit 1 per supporting company) $2,000 Other details:
zz Recognition of the supporting company will be given verbally by
Place your message in the palm of attendees’ hands by a banner ad
ACI Alliance staff at the beginning and end of the training.
in the CI2019 Symposium mobile app.
zz CI2019 staff will make arrangements for all AV, food and
Other details: beverage.
zz Supporting company is responsible for all costs associated with
the production of banner ad. Wi-Fi (Exclusive) $7,500
zz Supporting company must provide digital proof of banner ad for
approval prior to production. Keep ACI Alliance attendees connected by providing support for
Wi-Fi service throughout the meeting.
EDUCATIONAL GRANTS OPPORTUNITIES Other details:
The following policies apply to all Educational Grant support: zz Recognition at the podium.
zz Supporting company will be acknowledged as a supporter of the zz Recognition in login information cards passed out at registration.
CI2019 Symposium zz Recognition in Program Book.
zz Supporting company must sign a Letter of Agreement (LOA) zz Supporting company is responsible for production and shipping
zz Supporting company will receive recognition from the podium, of login information cards. Company must provide proof for
through event signage and the CI2019 website (please note that approval prior to production.
due to ACCME regulations, no company logos may be included
as recognition for Educational Grants)
The following marketing opportunities may be utilized with support
through an educational grant:
If you would like to support the ACI Alliance and the CI2019 Pediatric Symposium through Marketing or Educational Grant support, please
contact Kate Hastings, ACI Alliance Exhibits Coordinator, at khastings@facs.org or 312-202-5298.EDUCATIONAL GRANTS OPPORTUNITIES (continued)
The following policies apply to all Educational Grant support:
zz Supporting company will be acknowledged as a supporter of the CI2019 Symposium
zz Supporting company must sign a Letter of Agreement (LOA)
zz Supporting company will receive recognition from the podium, through event signage and the CI2019 website (please note that due to
ACCME regulations, no company logos may be included as recognition for Educational Grants)
Other details:
zz Recognition of the supporting company will be given verbally by ACI Alliance staff at the beginning and end of the sessions.
zz CI 2019 staff will make arrangements for all Audio Visual and Food and Beverage logistics.
SPECIAL INTEREST EDUCATIONAL AND NETWORKING EVENTS
Attendee Networking Sessions $1,000 (2 available) Chinese Language Symposium
Friday, July 12, 2019 and Post-Event Reception $13,000 (Exclusive)
5:30 – 6:30 pm Saturday, July 13, 2019
Audience – Opportunity 1: Psychologists and Social Workers 1:30 – 5:00 pm
Audience – Opportunity 2: Educators Audience: Open to all conference attendees
Help CI2019 attendees network more effectively by providing This symposium will involve clinicians from China, the US, and
support for light refreshments at the Attendee Networking Sessions Asian/Pacific areas to discuss perspectives on managing the patients
on Friday evening. These events will directly benefit attendee groups with CI in a multi-disciplinary team approach. This post-conference
with a unique interest in cochlear implants and role in providing care segment will be given entirely in Chinese language with English
for pediatric patients and families. slides. Support this unique educational and networking opportunity
by helping to support costs for AV and light food and beverages at a
Spanish Language Symposium following the event. This opportunity must be secured by supporting
- Post-Event Reception $6,500 (Exclusive) company by December 14, 2018.
Saturday, July 13, 2019
4:00 – 5:00 pm
Audience: Spanish Language Symposium Attendees
Help facilitate networking among participants at the Spanish
Language Symposium by supporting costs for light food and
beverages at a following the event.CI2019 Marketing & Educational Grant Application
COMPANY NAME: CONTACT NAME (Will Receive All Correspondence):
ADDRESS :
CITY: STATE: ZIP/POSTAL CODE:
COUNTRY:
TELEPHONE: EMAIL:
Item Fee Qty Total
MARKETING OPPORTUNITIES
Program Book Ad – Full Page $3,500
Program Book Ad – Half Page $2,000
Banner Ad in App $2,000
EDUCATIONAL GRANTS
Professional Photographer $1,000
State Champion Meeting $3,000
Board of Directors Meeting $3,000
Attendee Networking Session $1,000
Wi-Fi $7,500
Spanish Language Symposium Reception $6,500
Chinese Language Symposium and Reception $13,000
TOTAL DUE: $
TERMS OF PAYMENT PAYMENT METHODS:
Full Payment is due at time of application Checks: Make checks payable to: American Cochlear Implants Alliance. Checks must be
and is non-refundable. drawn in U.S. dollars drawn on a U.S. bank.
Credit Card: American Cochlear Implants Alliance is authorized to charge the following credit
Return application and payment to:
card:
CI2019 ACI Alliance Exhibits Coordinator
Amount to be charged: ___________________________
Kate Hastings
Check American Express MasterCard VISA
c/o American College of Surgeons
633 N. Saint Clair Street
Chicago, IL 60611-3211 NAME ON CARD
khastings@facs.org | 312-202-5298
CARD NUMBER
EXP DATE CSC CODE
SIGNATURECI2019 Pediatric: 16th Symposium on Cochlear Implants in Children EXHIBITOR PROSPECTUS DATE & LOCATION: July 10 - 13, 2019 The Diplomat Beach Resort Hollywood, FL SPONSORS: American Cochlear Implant Alliance and University of Miami, Department of Otorlaryngology/Ear Institute www.ci2019miami.org
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