AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019

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AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
AGOSCI 14th Biennial
   Conference

       28th – 31st August 2019
Perth Convention & Exhibition Centre
Sponsorship and Exhibition Prospectus
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
INVITATION
AGOSCI 14th
Biennial Conference
                           The AGOSCI 2019 Conference Organising Committee
                           is delighted to invite you to be part of the 14th Biennial
                           AGOSCI 2019 Conference at the Perth Convention and
                           Exhibition Centre, 28-31 August 2019.
28th – 31st August 2019
Perth Convention &         The Conference offers the opportunity for organisations
Exhibition Centre          to participate as either a sponsor or exhibitor at an
                           event that aims to encourage collaboration and
                           discussion. Sponsors and Exhibitors will have the
                           opportunity to network, share innovations and influence
                           practices that have led, or will lead, to better and more
                           equitable outcomes and inclusion for people with
                           complex communication needs.

                           Various levels of sponsorship opportunities are outlined
                           in the Prospectus which we are certain will assist you to
                           achieve your marketing objectives. However, if there
                           are other ways in which you would like to participate,
                           the Conference Managers would be happy to consider
                           your suggestions and discuss these with you.

                           The industry exhibition will provide organisations with
                           an opportunity to showcase products and services in a
Conference Contact         face-to-face environment, and to demonstrate
Elaine Koh                 commitment to supporting best practices within the
Account Manager            industry.
Sponsorship & Exhibition
                           We look forward to seeing you in Perth in August 2019.
Phone:
T: +61 02 9265 0714
                           Yours sincerely,
E: ekoh@arinex.com.au
                           Sally Hunter and Kelly Savage
                           Conference 2019 Co-Chairs
www.agosci2019.org.au
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Facts
   There are 1.2 million Australians with communication disability in
   Australia
   1 in 7 people with a communication disability need formal assistance
   Half of all people who need assistance have an unmet need for this
   assistance
Source: Australian Bureau of Statistics: 2015 Survey of Disability, Ageing and Carers
(SDAC) (latest issue: Released 29/11/17)

About AGOSCI
 AGOSCI (established 1981) aims to increase public awareness of
 complex communication needs (CCN) and advocate for the rights
 of people who have CCN. AGOSCI’s Biennial Conferences provide
 a forum for education, networking and information sharing.
 AGOSCI organises biennial national tours, publishes a biannual
 national newsletter, provides a vibrant national listserve, and
 supports state based networking and events.
Conference Themes will include:
• Building Connections
- Families, Friends and Partners
- AAC Teams - Integrating movement, the senses & more
- Connecting practice across regions

• Changing Practice
- Challenging Traditional Roles & Partnerships
- AACcessible curriculum for all
- Taking the leap into adulthood
- Changing minds & practice through creativity

• Building Your Practice
- "Practical technology learning space"
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Delegates
AGOSCI Conferences are unique in the Australian field of AAC
and attract delegates from all over Australia, New Zealand,
Singapore, Hong Kong and other Asia- Pacific neighbours.
The AGOSCI 14th Biennial Conference is expected to attract 400
delegates who wish to share information, learn and discuss issues
relating to complex communication needs, augmentative and
alternative communication, mealtime and swallowing issues.

Delegates include:
 People who use AAC / Complex Communication Needs
 Family Members
 Carers and Support Workers
 Speech Pathologists
 Occupational Therapists
 Educators & School Leaders
 Planners & Support Coordinators
 Assistive Technology Professionals
 Rehabilitation Engineers
 Equipment Suppliers
 Medical Professionals
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Why Sponsor or Exhibit at AGOSCI 14th Biennial
Conference?
The Organising Committee is building a programme that will raise a
high level of interest, attracting a range of delegates both locally,
nationally and internationally.

This Conference will provide Sponsors and Exhibitors with a cost-
effective means to:

 Increase awareness of your company’s brand and reputation
 Showcase your latest innovation, products and services to a
 targeted group of delegates from disability, health, education,
 government and not-for-profit organisations
 Raise your company’s profile to those within and outside the
 disability sector who are keen to learn more about the benefits
 of your products and services
 Build credential by demonstrating your company’s support and
 contribution to people with complex communication needs
 Broaden your network of potential customers by engaging them
 in a pre-qualified, relaxed and informative environment
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Sponsorship and Exhibition at a glance

Tailored Sponsorship
We invite you to contact our Sponsorship and Exhibition Manager,
Elaine Koh at ekoh@arinex.com.au or 02 9265 0700 for a discussion
on Tailored Sponsorship options that meet your company’s budget and
requirements. Your contribution would be gratefully received and will
reflect your company’s support of communication as an essential
human right, and the most crucial requirement for participation in our
individual lives and in society.
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Premium Sponsorship -
Gold Sponsor (Exclusive)             (SOLD!)
A$9,500 (incl. GST)
A Principal Sponsor at Forefront of the AGOSCI 14th Biennial Conference
2019 Conference
Exhibition
   Two (2) 3mx2m Shell Scheme Exhibition Booth located in prime
   position
Conference Registration, Welcome Reception and
Conference Dinner tickets
   Two (2) complimentary Conference delegate registrations inclusive
   of Welcome Reception and Conference Dinner
   Two (2) additional Conference Dinner tickets
Branding & Visibility
   Logo acknowledgement on Opening and Closing Slide in Plenary
   Session
   The Gold Sponsor may provide a freestanding banner which will be
   positioned on or near the main stage at Plenary Room for the
   duration of the Conference (maximum size 2m high x 1m wide)
   Verbal acknowledgement as Gold Sponsor during the opening and
   closing sessions
   One (1) Promoted Post featuring the Gold Sponsor’s company logo
   or advertisement (artwork provided by Sponsor), hyperlinked to
   company website in the Conference App for 1 Hour daily on all
   Conference days
   140-word company profile in Sponsors’ section of the Conference
   App
   One (1) promotional brochure (maximum four x A4 pages per
   brochure) or novelty item to be inserted in the Satchel (sponsor to
   supply material – subject to the approval of the Organising
   Committee)
   Acknowledgement as Gold Sponsor on the official sponsor
   Conference marketing emails
   Logo placement on Conference website, hyperlink to the Gold
   Sponsor’s company website
   Use of Conference logo until end of September 2019
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Delegate Marketing
   Electronic Delegate list supplied two weeks prior and onsite at
   Conference (in accordance with privacy laws)
Exclusive to the Gold Sponsor
   Complimentary additional brand positioning sponsorship – The
   opportunity for Gold Sponsor to provide company-branded
   Lanyards for all delegates (at Sponsor’s own cost)

Premium Sponsorship -
Silver Sponsor (2 available)
A$7,000 (incl. GST)
A Key Sponsor with high profile presence at the Conference
Exhibition
   One (1) 3mx2m Shell Scheme Exhibition Booth in Prime position

Conference Registration, Welcome Reception and
Conference Dinner tickets
  One (1) complimentary Conference delegate registrations inclusive
  of Welcome Reception and Conference Dinner
  One (1) additional Conference Dinner ticket
Branding & Visibility
  Logo acknowledgement on Opening and Closing Slide in Plenary
  Session
  Verbal acknowledgement as Silver Sponsor during the opening and
  closing sessions
  One (1) Promoted Post featuring the Silver Sponsor’s company logo
  or advertisement (artwork provided by Sponsor), hyperlinked to
  company website in the Conference App for 1 Hour on one day of
  the Conference
  100-word company profile in Sponsors’ section of the Conference
  App
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Branding & Visibility continued
   One (1) promotional brochure (maximum four x A4 pages per
   brochure) or novelty item to be inserted in the Satchel (sponsor to
   supply material – subject to the approval of the Organising
   Committee)
   Acknowledgement as Silver Sponsor on the official sponsor
   Conference marketing emails
   Logo placement on Conference website, hyperlink to the Silver
   Sponsor’s company website
   Use of Conference logo until end of September 2019

Delegate Marketing
   Electronic Delegate list supplied one week prior and onsite at the
   Conference (in accordance with privacy laws)

Premium Sponsorship -
Bronze Sponsor (Unlimited)
A$4,500 (incl. GST)
A Conference Supporter with significant presence at the Conference
Exhibition
   One (1) 3mx2m Shell Scheme Exhibition Booth
Conference Registration, Welcome Reception and
Conference Dinner tickets
   One (1) complimentary Conference delegate registrations inclusive
   of Welcome Reception and Conference Dinner

Branding & Visibility
  Verbal acknowledgement as Bronze Sponsor during the opening and
  closing sessions
  One (1) Promoted Post featuring the Bronze Sponsor’s company
  logo or advertisement (artwork provided by Sponsor), hyperlinked
  to company website in the Conference App for 30 minutes on one
  day of the Conference
  70-word company profile in Sponsors’ section of the Conference
  App
AGOSCI 14th Biennial Conference - Perth Convention & Exhibition Centre Sponsorship and Exhibition Prospectus - AGOSCI Conference 2019
Branding & Visibility continued
  One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  Acknowledgement as Bronze Sponsor on the official sponsor
  Conference marketing emails
  Logo placement on Conference website, hyperlink to the Bronze
  Sponsor’s company website
  Use of Conference logo until end of September 2019

Delegate Marketing
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy law)
Business Networking Sponsorship -
Conference Dinner Sponsor (Exclusive)
A$6,000 (incl. GST)
Present the highlight of social events for the Conference attended by a
majority of delegates

   Dinner Naming Rights – “the AGOSCI 2019 Dinner is proudly
   sponsored by …”
   One (1) complimentary table of 10 to the dinner
   Use of intelligent coloured lighting capabilities to brand the
   ballroom with sponsor’s corporate colour (or as close to a match
   possible)
   Acknowledgement of sponsorship in the welcome address at the
   dinner
   Acknowledgement as sponsor in all promotional communications for
   the dinner
   Sponsor’s logo will be printed on the dinner menu and electronic
   signage (Conference Managers will supply)
   Sponsor may provide the dinner guests with a branded gift (sponsor
   to supply gifts)
   Sponsor may provide a freestanding banner, positioned at the
   entrance to the dinner venue and on stage (maximum size 2m high x
   1m wide).
   100-word company profile in Sponsors’ section of the Conference
   App
   Logo placement on Conference website, hyperlink to the sponsor’s
   company website
   Use of Conference logo until end of September 2019
   Electronic Delegate list supplied onsite at the Conference (in
   accordance with privacy laws)
Business Networking Sponsorship -
Welcome Reception Sponsor (Exclusive)
A$4,000 (incl. GST)
Provide delegates with a memorable platform to network and unwind

   Welcome Reception Naming Rights – “the AGOSCI 2019 Welcome
   Reception is proudly sponsored by …”
   Four (4) complimentary tickets to the reception
   Optional use of coloured uplights to brand the room with sponsor’s
   corporate colour (or as close to a match possible)
   Acknowledgement of sponsorship in the welcome address at the
   reception
   Acknowledgement as sponsor in all promotional communications for
   the reception
   Sponsor logo to be printed on small cards placed on tables or
   sponsor to provide own branded coasters
   Sponsor may provide the delegates with a branded gift (sponsor to
   supply gifts)
   Sponsor may provide a freestanding banner, positioned at the
   entrance to the reception (maximum size 2m high x 1m wide).
   70-word company profile in Sponsors’ section of the Conference
   App
   Logo placement on Conference website, hyperlink to the sponsor’s
   company website
   Use of Conference logo until end of September 2019
   Electronic Delegate list supplied onsite at the Conference (in
   accordance with privacy laws)
Brand Positioning Sponsorship -
Keynote Speaker Sponsor (Exclusive)
A$5,000 (incl. GST)
  Acknowledgement as the Keynote Sponsor during the session.
  (Selection of keynote is dependent on availability and OC approval)
  Opportunity for a two (2) minute welcome address, before
  introduction of Keynote Speaker
  Three (3) complimentary session passes to the Sponsored Keynote
  session
  Sponsor logo to be displayed on session room audio visual screen
  prior to session commencement
  80-word company profile in Sponsors’ section of the Conference
  App
  One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  Logo placement on Sponsor’s page of the Conference website with
  hyperlink to the sponsor organisation’s home page
  Use of Conference logo until end of September 2019
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy laws)
Brand Positioning Sponsorship -
Conference App Sponsor (Exclusive)
A$3,000 (incl. GST)
  One (1) complimentary Conference delegate registration inclusive
  of Welcome Reception and Conference Dinner
  100-word company profile in Sponsors’ section of the Conference
  App
  One (1) Promoted Post featuring the Sponsor’s company logo or
  advertisement (artwork provided by Sponsor), hyperlinked to
  company website in the Conference App for 1 Hour daily on all
  Conference days
  One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  Sponsor’s logo to be featured on all Conference App promotional
  materials
  Logo placement on Sponsor’s page of the Conference website with
  hyperlink to the sponsor organisation’s home page
  Use of Conference logo until end of September 2019
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy laws)

Brand Positioning Sponsorship -
Conference Wifi Sponsor (Exclusive)
A$3,000 (incl. GST)
  One (1) complimentary Conference delegate registration inclusive
  of Welcome Reception and Conference Dinner
  50-word company profile in Sponsors’ section of the Conference
  App
  Two (2) Push Notifications in the Conference App, hyperlinked to
  company website in the Conference App daily on all Conference
  days
One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  Sponsor’s logo to be featured on all Conference Wifi promotional
  materials and instructions
  Logo placement on Sponsor’s page of the Conference website with
  hyperlink to the sponsor organisation’s home page
  Use of Conference logo until end of September 2019
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy laws)

Brand Positioning Sponsorship -
Satchel Sponsor (Exclusive) (SOLD!)
A$2,000 (incl. GST)
  Logo printed on all delegate satchels together with the Conference
  logo
  One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  50-word company profile in Sponsors’ section of the Conference
  App
  Logo placement on Sponsor’s page of the Conference website with
  hyperlink to the sponsor organisation’s home page
  Use of Conference logo until end of September 2019
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy laws)
Hospitality Sponsorship -
Rest Zone Sponsor (3 available)
A$2,500 (incl. GST)
Demonstrate care for delegates by providing a place for rest within the
exhibition floor or foyer. Each Rest Zone will have a basic low coffee table
and two lounges.
   Sponsor may provide a freestanding banner, positioned within the
   sponsored Rest Zone (maximum size 2m high x 1m wide).
   Sponsor may display marketing material on the coffee table within
   the sponsored Rest Zone
   One (1) promotional brochure (maximum four x A4 pages per
   brochure) or novelty item to be inserted in the Satchel (sponsor to
   supply material – subject to the approval of the Organising
   Committee)
   50-word company profile in Sponsors’ section of the Conference
   App
   Logo placement on Sponsor’s page of the Conference website with
   hyperlink to the sponsor organisation’s home page
   Use of Conference logo until end of September 2019
   Electronic Delegate list supplied onsite at the Conference (in
   accordance with privacy laws)
Hospitality Sponsorship -
Espresso Coffee Station Sponsor (Exclusive)
A$2,500 (incl. GST)
  Sponsor may provide a freestanding banner, positioned within the
  sponsored Coffee Station (maximum size 2m high x 1m wide).
  Sponsor may display marketing material at the sponsored Coffee
  Station
  Option for Sponsor to provide own branded cups, lids or serviettes
  at the sponsored Coffee Station
  One (1) promotional brochure (maximum four x A4 pages per
  brochure) or novelty item to be inserted in the Satchel (sponsor to
  supply material – subject to the approval of the Organising
  Committee)
  50-word company profile in Sponsors’ section of the Conference
  App
  Logo placement on Sponsor’s page of the Conference website with
  hyperlink to the sponsor organisation’s home page
  Use of Conference logo until end of September 2019
  Electronic Delegate list supplied onsite at the Conference (in
  accordance with privacy laws)
Advertising Opportunities -

Exhibition Opportunities -
3mx2m Shell Scheme Booth
A$2,500 (incl. GST)
   One (1) complimentary Conference delegate registration inclusive
   of Welcome Reception
   One (1) 3mx2m Shell Scheme Exhibition Booth
   Fascia signage with your company name
   Two (2) spotlights
   One (1) general power outlet
   One (1) clothed trestle table
   Two (2) chairs

Additional furniture may be ordered at Exhibitors’ cost

Exhibition Opportunities -
Not-for-Profit Trestle Table Display
A$1,000 (incl. GST)
   One (1) complimentary Conference delegate registration inclusive
   of Welcome Reception
   One (1) Poster Board
   One (1) clothed trestle table
   Two (2) chairs
Additional furniture may be ordered at Exhibitors' cost
Floor Plan -
Floorplan subject to change at the discretion of the Conference Organisers
and Organising Committee

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AGOSCI 2019
Sponsorship / Exhibition Booking Form
Date       28-31 August 2019            Venue: Perth Convention & Exhibition Centre

Sponsorship & Exhibitions Account Manager                                        Tel:      +61 2 9265 0700
AGOSCI 2019                                                                      Fax:      +61 2 9267 5443
Arinex Pty Ltd                                                                   Email:    sponsorship@arinex.com.au
Level 10, 51 Druitt Street
SYDNEY NSW 2000, Australia

Organisation name (for marketing purposes):
Organisation name (for invoicing purposes):
Address:                                                                              City:
Postcode:                               State:                                  Country:
Main Sponsor / Exhibitor contact:       Mr / Mrs / Ms / Other:
Name:
Position:
Tel:                                                        Fax:
Email:                                                      Website:

A. SPONSORSHIP PACKAGE(S) REQUESTED                                             COST A$
1.         ……………………………………………………………….                                            ………………………………..
2.         ……………………………………………………………….                                            ………………………………..

B. EXHIBITION BOOTH / TRESTLE TABLE REQUESTED

Please reserve the following booth type / trestle table (please tick):

                                         Booth                            Table Display
3m x 2m (6sqm) single booth                A$2500 (incl. GST)            A$1,000 (incl. GST)

 We intend to install a custom stand therefore will not be requiring a shell scheme.

Preferred Booth Position (s) (refer to floor plan) …………………………………… TOTAL A$: ……………………………
Please indicate companies you do not wish to be placed near*: …………………………………………………….………
*Subject to availability at the time of booking and may be subject to change.

 AMOUNT PAYABLE A & B                                                                 A$
50% deposit payable 30 days from date of invoice
                                                                                      A$
(Full Payment/Balance due: 28 May 2019) (incl. GST)
AGOSCI 2019
Sponsorship / Exhibition Booking Form
Date   28-31 August 2019 Venue: Perth Convention & Exhibition Centre
CREDIT CARD AUTHORISATION
Required

To secure your booking please complete the below credit card authorisation.

The below credit card will only be used to guarantee payment of past due invoices including cancellation
fees. We will notify you by email prior to charging the card. However, Arinex is not obligated in any way to
extend further terms.

Please note all transactions by credit card will appear on your statement as payment to:
‘Conference by Arinex’

Please charge the total amount above to the following credit card
   MasterCard             Visa Card             AMEX

Credit card number: __ __ __ __ / __ __ __ __ / __ __ __ __ / __ __ __ __

Expiry Date: __ __ / __ __                                     CCV: __ __ __ __

Name on card: ___________________________________

Signature:        __________________________________           Date: __ __ / __ __ / __ __

PAYMENT DETAILS (please tick)

 We wish to pay via EFT. Bank details will be provided by the Sponsorship & Exhibition Managers with your tax
invoice.

 We wish to pay via the above credit card.

 We wish to pay with a different credit card. (Please note – a separate booking form will be provided for
you to include your credit card information)

Please note: All bookings under $5,000 must be paid with credit card and the full amount will
                               be charged at time of booking.

Yes I have read and agree to the booking terms and conditions on the following page.

Authorised by:                                                          (please print name)
Date:
Signature:

Please note that your booking will not be processed unless all sections above and on the following page are
                                                completed.

                                                               SEE OVER FOR TERMS AND CONDITIONS ►
AGOSCI 2019
Sponsorship / Exhibition Booking Form
Date      28-31 August 2019              Venue: Perth Convention & Exhibition Centre
                  SPONSORSHIP BOOKING TERMS & CONDITIONS
1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the
    Conference Managers and all prices in this document are inclusive of the GST. GST is calculated at the date of publication of this document.
    The Conference Managers reserve the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST.
2. Sponsorship will be allocated only on receipt of a signed Booking Form and Booking Terms & Conditions. A letter of confirmation will be provided to confirm
    the booking, together with a tax invoice for the required 50% deposit. The deposit is payable 30 days from the date of the tax invoice. The balance is due
    and payable by 28 May 2019. Applications received after 28 May 2019 must include full payment. Payments for sponsorship of $5,000 and under will be
    required to be paid by credit card and will be charged the full amount.
3. All monies are payable in Australian dollars.
4. All monies due and payable must be received by the Conference Managers prior to the event. No organisation will not be listed as a sponsor in any official
    conference material until full payment and a booking form have been received by the Conference Managers.
5. If sponsorship payment is not received by 28 May 2019 you will receive an email notifying you that the authorised credit card supplied on the booking
    form will be charged the remaining unpaid amount.
6. CANCELLATION POLICY: In the event of cancellation, a service fee of 50% of total fees applies for cancellations prior to 28 February 2019. No
    refunds will be made for cancellations after this date and full payment will be required. Should a cancellation be made prior to payment being made, the
    appropriate cancellation fee will be applicable and the Conference Managers will issue an invoice which will be payable within seven (7) days. After
    Sponsorship has been confirmed and accepted, a reduction in Sponsorship is considered a cancellation and will be governed by the above cancellation
    policy.
7. No sponsor shall assign, sublet or apportion the whole or any part of their sponsorship package except upon prior written consent of the Conference
    Managers.
8. Sponsorship monies will facilitate towards the successful planning and promotion of the conference in addition to subsidising the cost of management,
    communication, invited speakers, program and publications. Sponsorship monies are not expended on any entertainment incurred which is incidental to the
    activities of the Conference.
9. Sponsorship entitlements including organisation logo on the conference website and other marketing material will be delivered only after receipt of the
    required deposit or full payment.
10. Delegate List may be used by the Sponsor for the purpose of contacting AGOSCI 2019 Conference delegates only. The list must not be used for the purpose
    related to future Conferences, and shall not be transferred in whole or in part to any Third party. The delegate list can be used up to a twelve month period
    from the start date of the Conference.
11. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in
    participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd. [ ] NO, I do not consent.

                                            EXHIBITION BOOKING TERMS & CONDITIONS
1. Where appropriate, Goods & Services Tax (GST) is applicable to all goods and services offered by the Conference Managers and all prices in this document
    are inclusive of the GST. GST is calculated at the date of publication of this document. The Conference Managers reserve the right to vary the quoted prices
    in accordance with any movements in the legislated rate of the GST.
2. Exhibition booths/display tables will be allocated only on receipt of signed Booking Form and Booking Terms & Conditions. Preferred booth allocation is
    subject to availability and change. A letter of confirmation will be provided to confirm the booking, together with a tax invoice for the required 50% deposit.
    The deposit is payable 30 days from the date of the tax invoice. The balance is due and payable by 28 May 2019. Applications received after 28 May
    2019must include full payment. Payments for exhibition of $5,000 and under will be required to be paid by credit card and will be charged the full amount.
3. All monies are payable in Australian dollars.
4. All monies due and payable must be received by the Conference Managers prior to the event. No exhibitor will be allowed to begin move-in operations or be
    listed as an exhibitor in the on-site publications until full payment and a booking form have been received by the Conference Managers.
5. If exhibition payment is not received by 28 May 2019 you will receive an email notifying you that the authorised credit card supplied on the booking form
    will be charged the remaining unpaid amount.
6. Public and Product Liability insurance to a minimum of A$20 million must be taken out by each exhibitor at their own expense. A copy of the organisation’s
    public and product liability certificate must be submitted to the Conference Managers at the time of submitting their booking form or by no later than 28
    May 2019
7. CANCELLATION POLICY: In the event of cancellation, a service fee of A$1,000.00 applies per 6 square metre space or shell scheme stand / display table
    booking to cancellations on or before 28 February 2019. No refunds will be made for cancellations after this date. Should a cancellation be made prior to
    payment being made, the appropriate cancellation fee will be applicable and the Conference Managers will issue an invoice which will be payable within
    seven (7) days. After space has been confirmed and accepted, a reduction in space is considered a cancellation and will be governed by the above
    cancellation policy. Reduction in space can result in relocation of exhibit space at the discretion of the Conference Managers. Any space not claimed and
    occupied by official exhibitor bump-in time will be reassigned without refund.
8. The Conference Managers reserve the right to rearrange the floor plan and / or relocate any exhibit without notice. The Conference Managers will not
    discount or refund for any facilities not used or required.
9. If the exhibitor intends to install a custom built stand, the Conference Managers must be advised and such advice must include full details and stand
    dimensions. This information must be received no later than 26 June 2019. All display construction requires the approval of the Conference Managers and
    venue management. A pro rata fee will apply if any construction occupies space outside the specified space as indicated on the floor plan.
10. No exhibitor shall assign, sublet or apportion the whole or any part of their booked space except upon prior written consent of the Conference Managers.
11. Delegate List may be used by the Exhibitor for the purpose of contacting AGOSCI 2019 Conference delegates only. The list must not be used for the
    purpose related to future Conferences, and shall not be transferred in whole or in part to any Third party. The delegate list can be used up to a twelve
    month period from the start date of the Conference.
12. Privacy Statement – YES I consent to my details being shared with suppliers and contractors of the event to assist with my participation, being included in
    participant lists and for the information distribution in respect to other relevant events organised by Arinex Pty Ltd.  [ ] NO, I do not consent.
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