2018 ANZICS NEW ZEALAND REGIONAL ASM 4 - 6 APRIL 2018 THE HILTON HOTEL, AUCKLAND, NZ WWW.ANZICS2018.NZ
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! 2018 ANZICS NEW ZEALAND REGIONAL ASM 4 – 6 APRIL 2018 THE HILTON HOTEL, AUCKLAND, NZ WWW.ANZICS2018.NZ SPONSORSHIP PROSPECTUS
INVITATION TO SUPPORT
The 2018 ANZICS New Zealand Regional ASM
On behalf of the Organising Committee we
wish to thank you for your interest in sponsoring
the 2018 ANZICS NZ Regional ASM to be held at
The Hilton Hotel, Auckland, New Zealand from
4 – 6 April 2018.
The Paediatric Intensive Care Unit at Starship Children’s Hospital
are proud to host this event for the first time. The theme of the
meeting is “Size Does Matter!” reflecting the innovative and
challenging differences between critically ill neonates, children
and adults. The programme will deliver thought provoking
plenary sessions with interactive case based discussions from
an inspirational national and international panel that includes
parents, doctors, nurses and allied health professionals.
We sincerely hope you can join us as partners in this
exciting event and we look forward to
working with you.
2018 ANZICS New Zealand Regional ASM
Organising Committee
2 www.anzics2018.nz
The Event
The ANZICS New Zealand Regional ASM held
each year around New Zealand.
In 2018 it will be held in Auckland, New Zealand
the “City of Sails” and is expected to attract
around 150-200 intensive care medical, nursing
and allied health delegates.
There are a wide range of opportunities for sponsorship of
the ASM. The different sponsorship packages are outlined
in this prospecuts. We also welcome contact from potential
sponsors to ensure your needs are met.
Meeting Promotion
ORGANISING COMMITTEE
A professionally planned marketing strategy will ensure that
those supporting the ASM will be widely acknowledged. This Convenor
includes: Dr Anusha Ganeshalingham
• Direct mail campaigns Committee
• Website and email promotions Claire Sherring
• Advertising in professional journals Nicola Gini
• Promotion at associated meetings Dr David Buckley
Dr Alex Kazemi
Onsite you will be able to take advantage of:
• One-on-one delegate interaction For further information about
• Development of long-lasting relationships sponsoring/exhibiting, please
with existing and potential clients contact the Conference
• Brand recognition Managers:
• The opportunity to connect with delegates
in a comfortable, casual setting Donna Clapham
PO Box 90641
The Venue
Victoria Street West
The Hilton Hotel Auckland 1142
New Zealand
Situated at the end of Princes Wharf overlooking the
Waitemata Harbour, Auckland’s vibrant Viaduct and Britomart t : +64 9 917 3653
precincts are just moments away. The stylish waterfront hotel e : conferences@w4u.co.nz
offers stunning views, sophisticated event venues, and an w : www.w4u.co.nz
array of thoughtful amenities sure to impress you all. Come
experience the best of Auckland while enjoying unrivalled
Hilton service. CONFERENCE MANAGEMENT
3
2018 ANZICS New Zealand Regional ASM
TIMINGS
TIMELINE
W e d n e sday 4 A p r i l 2 0 1 8
Stand Construction 0100 - 0600 hrs
Exhibitor Pack In 0700 - 1200 hrs
Exhibitor Briefing 1000 - 1030 hrs
Day 1 Conference
Exhibition Open 1200 - 1900 hrs
Welcome Reception 1700 - 1900 hrs
T h u r sday 5 A p r i l 2 0 1 8
Day 2 Conference
Exhibition Open 0730 - 1530 hrs
Conference Dinner 1800 - 2300 hrs
F r i day 6 A p r i l 2 0 1 8
Day 3 Conference
Exhibition Open 0730 - 1530 hrs
Exhbition Pack Out 1600 - 2200 hrs
4 www.anzics2018.nz
BENEFITS OF SPONSORSHIP
Estimated number
Why you should support the 2018 of delegates:
ANZICS New Zealand Regional ASM 150 - 200
Delegate disciplines:
The NZ Regional ASM provides a unique educational • Intensive care specialists and
environment dedicated to the exchange of leading edge critical care nurses
scientific research and industry expertise. The theme of • Professionals from the adult,
the 2018 ASM is “Size Does Matter!” which aims to paediatric and neonatal sectors
explore key issues in both adult and paediatric critical • Physicians in related specialties,
care environments. such as anaesthesia and
emergency
The trade exhibit will give industry the opportunity • Allied health practitioners such
to engage with intensive care clinicians on the latest as physiotherapists
technologies and therapies and to challenge their and pharmacists
current mindset and practice. The ASM provides an ideal
opportunity for you to engage with a wide cross-section
of your target market.
The key benefits of sponsorship include:
• The opportunity to promote your name, to support
your brands and to maintain a high profile among
specialists before, during and after the event
• Access to ASM delegates who are keen to improve
their knowledge and skills
• Aligning your company with this powerful
educational experience demonstrates your
commitment to assisting professional development
• An opportunity to consolidate corporate
relationships and expose your staff to their key
markets
• Face to face interaction with delegates during all tea
and lunch breaks plus the Welcome Reception held
in the exhibition hall
• Benefiting significantly from exposure to a keenly
interested, relevant and, above all, influential
audience in an educational environment away from
the competition of everyday distractions
5
2018 ANZICS New Zealand Regional ASM
CODE OF CONDUCT
The committee have put a great deal of effort into the
planning and presentation of this ASM, for the benefit of all
delegates and industry/sales representatives.
Our aims are:
• To ensure that all delegates gain the maximum benefit
from attending.
• Sponsors who are vital to the success of each ASM
achieve their goals and continue to support the ASM.
• Attendees recognise the benefits of the ASM and
support the presence of the industry as part of the
industry exhibition.
• Networking opportunities are undertaken on a formal,
professional level and informally at social functions. As
a participant you have a responsibility to yourself, your
employer and your colleagues to conduct yourself in a
professional manner at all times. The continued success
of each ASM and your colleagues relies on your
participation, support and commitment to this effort.
6 www.anzics2018.nz
Our Speakers
SPONSORSHIP OPPORTUNITIES
P L AT INU M S P ON S OR - N Z $ 1 0 , 0 0 0 . 0 0 + G S T
• Company will be acknowledged as a • Company logo and contact details on
PLATINUM SPONSOR the Conference Smart Phone App
• Acknowledgement by the Convenor • One promotional PDF flyer (supplied
during the Opening and Closing sessions by sponsor, file size limits will apply)
• Recognition as a major sponsor with included on the Conference Smart Registration &
logo in email marketing campaigns Phone App Ticket Summary
(from time of sponsorship confirmation) • Company logo and 100 word synopsis
in the Conference Handbook with the Exhibitor Registrations 4
• Two complimentary exhibition spaces
3m x 2m (prefabrication charge payable tag line “Platinum Sponsor” (subject to Complimentary Exhibition
by sponsor at $475+GST per stand) on-time submission) Spaces 2
• Four complimentary exhibitor • Full page of advertising inside the
Conference Handbook (artwork supplied Welcome Reception Tickets 4
registrations with access to sessions,
morning and afternoon teas and lunches by sponsor)
Gala Dinner Tickets 2
• Four complimentary Welcome Reception • Company logo displayed on Conference
tickets session slides
• Two complimentary Gala Dinner tickets • Delegate list ten working days
prior to conference (subject to
• Company logo and website link on NZ Privacy Laws)
the ASM website
GO L D S P ON S OR - N Z $ 8 , 0 0 0 . 0 0 + G S T Registration &
Ticket Summary
• Company will be acknowledged as a • Company logo and contact details on the Exhibitor Registrations 3
GOLD SPONSOR Conference Smart Phone App
Complimentary Exhibition
• Acknowledgement by the Convenor • One promotional PDF flyer (supplied
Spaces 1
during the Opening and Closing sessions by sponsor, file size limits will apply)
• Recognition as a major sponsor with included on the Conference Smart Welcome Reception Tickets 3
logo in email marketing campaigns Phone App
Gala Dinner Tickets 1
(from time of sponsorship confirmation) • Company logo and 100 word synopsis in
• One complimentary exhibition space 3m the Conference Handbook with the tag
x 2m (prefabrication charge payable by line “Gold Sponsor” (subject to on-time
sponsor at $475+GST per stand) submission)
• Three complimentary exhibitor • ½ page of advertising inside the
registrations with access to sessions, Conference Handbook (artwork
morning and afternoon teas and lunches supplied by sponsor)
• Three complimentary Welcome • Company logo displayed on Conference
Reception tickets session slides
• One complimentary Gala Dinner ticket • Delegate list ten working days prior to
conference (subject to NZ Privacy Laws)
• Company logo and website link on the
ASM website
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2018 ANZICS New Zealand Regional ASM
SPONSORSHIP OPPORTUNITIES
S i lv e r S P ON S OR - N Z $ 5 , 0 0 0 + G S T
Registration &
Ticket Summary • Company will be acknowledged as a • Company logo and website link on
SILVER SPONSOR the ASM website
Exhibitor Registrations 1
• Acknowledgement by the Convenor • Company logo and contact details
Welcome Reception Tickets 1 during the Opening and Closing on the Conference Smart Phone App
sessions
• Company logo displayed on
• One complimentary exhibitor Conference session slides
registration with access to sessions,
morning and afternoon teas and • Delegate list ten working days
lunches prior to conference (subject to
NZ Privacy Laws)
• One complimentary Welcome
Reception ticket
B r o n z e S P ON S OR - N Z $ 3 , 5 0 0 + G S T
• Company will be acknowledged as a • Company logo and contact details on
BRONZE SPONSOR the Conference Smart Phone App
• Company logo and website link on • Company logo displayed on
the ASM website Conference session slides
• Delegate list ten working days
prior to conference (subject to
NZ Privacy Laws)
8 www.anzics2018.nz
ACADEMIC OPPORTUNITIES
BRE A K FA S T S E S S ION - N Z $ 7 , 2 9 5 . 0 0 + G S T
Breakfast sessions allow you to organise speaker/s and a programme of your choice for a
one hour session. The package includes the cost of room hire, basic audio-visual facilities,
promotion and registration of the breakfast session.
Entitlement:
• Exclusive naming rights to your • Company logo against the speaker’s
breakfast session name on the Conference Smart
Phone App
• Opportunity to provide your own
signage at the breakfast Please note: speaker’s costs,
breakfast catering and additional
• Company logo against the speaker’s AV are at the sponsor’s expense.
name on the ASM website Catering options will be provided by
the PCO, from which the sponsor can
• Acknowledgement as a sponsor
make a selection.
of this breakfast session in the
Conference Handbook
• Company logo and 100 word synopsis
in the Conference Handbook (subject
to timing of submission)
S E S S ION S P ON S OR - N Z $ 1 , 8 0 0 + G S T
The content of these sessions is decided by the Organising Committee.
Entitlement:
• Company logo in the Conference • Company logo and 100 word
Guide against the session sponsored synopsis in the Conference Handbook
(subject to timing of submission)
• Company logo on signage at the
entrance to the session room • Company logo against the session
information on the ASM website
• Company logo on the holding slide
for the session
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2018 ANZICS New Zealand Regional ASM
DIGITAL COMMUNICATIONS
C o n f e r e n c e M o b i l e A pp ( ex c l u s i v e ) -
NZ$3,000.00 +GST
To assist our delegates, a specially created Smartphone App will provide essential
information such as the programme, an exhibition floorplan, social programme
and links to sponsors' websites.
Entitlement:
• Splash Screen advert on the Mobile • One Push Notification (similar to
App for delegates to view each time a text message) sent to delegates
they access the App promoting the sponsor per day of
• Company profile, logo and contact the conference
details on the Mobile App • Delegate list (subject to NZ Privacy
• Company logo and website link on Laws)
the ASM website
Promotional Emails - NZ$2,200.00 +GST
In the months leading up to the ASM, delegates will receive a number of promotional
emails updating them on the programme and activities. Sponsors that support this
product are therefore given early exposure to the delegation.
• Inclusion in the promotional email, with logo, images, text and external links
(Limited to a 1/4 page per email).
O n s i t e W I F I ( ex c l u s i v e ) - N Z $ 1 , 2 0 0 . 0 0 + G S T
Naming rights in association with provision of WiFi for all conference delegates for
the duration of the conference
Entitlements:
• Link to Company website via Conference mobile app
• Company logo on the conference slide notifying delegates of the WiFi login details
eMobile Insert - NZ$800.00 +GST
Entitlements:
• Opportunity to include a promotional PDF flyer (provided by organisation, file size
limits will apply) on the Conference Smart Phone App.
10 www.anzics2018.nzPUBLICATIONS
C ON F EREN C E H A N D BOOK ( ex c l u s i v e ) -
NZ$2,500.00 +GST
The Handbook will contain the following Entitlement:
information:
• Full page advertisement on
• Programme the inside front cover of the
• Abstracts Conference Handbook
• Information about ANZICS and The Conference
• Company logo on the inside back
NZCCCN Handbook will be
cover of the Conference Handbook
• Information about the Organising distributed onsite
• Company logo and website link on to participants and
Committee
the ASM website will be a regularly
• Logos of sponsors and lists of
exhibitors used reference
• Social programme source during and
• Details of onsite facilities long after the
ASM. Advertising in
Please note: other sponsors and exhibitors have the opportunity to include advertisements in the Handbook is a
this publication. Delegates will be given the choice of receiving either a hard copy or electronic great opportunity
copy of the handbook. to gain significant
brand exposure.
P o c k e t P r o g r amm e ( ex c l u s i v e ) -
NZ$1,200 +GST
A supplement to the Conference Handbook, the Pocket Programme is carried in the pocket
of every delegate for frequent reference throughout the ASM. It includes a summary of the
programme, logistical details and important delegate information. As such it is a widely read
and referred to booklet.
Entitlement:
• Banner on front page
• Advert on back page
C o n f e r e n c e Ha n d b o o k A dv e r t i s e m e n ts
Advertisements will be offered in the Conference Handbook – finished artwork is to be
supplied by the sponsor, by the deadline date.
Full Page Colour Advertisement ...................................................... NZ$800.00 +GST
Half Page Colour Advertisement ..................................................... NZ$400.00 +GST
112018 ANZICS New Zealand Regional ASM
DELEGATE SERVICES
Onsite Coffee Cart & Barista - NZ$4,500 +GST
The barista cart will offer delegates freshly made coffee free of charge during the ASM.
Entitlements:
• Signage next to the barista cart • One promotional PDF flyer
(provided by sponsor) (provided by organisation, file size
limits will apply) included on the
• Company logo and website link on
Conference Smart Phone App
the ASM website
• Company logo on Conference
session slides
L a n ya r ds a n d Nam e bad g e s -
NZ$2,500.00 +GST
Entitlements:
• Opportunity to provide a branded • Opportunity to have your company
lanyard for conference delegates use logo printed on the delegate
throughout the period of the ASM. namebadges. Namebadges must
Lanyards are to be supplied by the be worn throughout the ASM
sponsor and are to be approved by for access into sessions. The
the Organising Committee. Namebadge will be designed by
the Organising Committee and
approved by the sponsor.
12 www.anzics2018.nzSOCIAL FUNCTIONS
Take advantage of
Gala Dinner (exclusive) - NZ$10,500.00 +GST high profile brand
exposure within
Our Gala Dinner is the highlight of the ASM social calendar. This year we have very the ASM’s pinnacle
special guests Richie McCaw and Gemma Flynn! They will participate in a Q&A with social events. Mix
guests during the pre-dinner drinks and canapes. Delegates will have a chance to chat and mingle with
with the couple and ask them questions about themselves. The Gala Dinner is a sit delegates, world
down, three course meal with award presentations throughout the night to recognise class speakers,
the achievements of our free paper and poster winners. By sponsoring our dinner your faculty members
organisation can be associated with an evening of exclusive entertainment, fine cuisine
and VIP guests in a
and great NZ wines.
relaxed, intimate
Entitlements: setting.
• Naming rights to the Gala Dinner on • Company logo and contact
Thursday 5 April 2018. details on the Conference
Smart Phone App
• Verbal acknowledgement by the
Dinner MC on the night in a direct • Company logo and website link on
address to Dinner attendees the ASM website
• Company signage at the Dinner • Company logo on the dinner
venue during the event menus
• Company logo in the Conference • Six Complimentary tickets to the
publications against this item (subject Gala Dinner
to timing of submission)
Welcome Reception (exclusive) -
NZ$4,5000 +GST
Our Welcome Reception acknowledges the contributions of our major partners,
supporters and affiliates and is held in the exhibition area. It provides an opportunity for
all guests to mix and mingle and get to know each other in a relaxed setting.
Entitlements:
• Naming rights to the Welcome • Company logo and contact
Reception on Wednesday 4 April details on the Conference Smart
2018 Phone App
• Company logo in the Conference • Company logo and website link on
Handbook against this item (subject the ASM website
to timing of submission)
• Six complimentary tickets to the
• Company signage at the Welcome Welcome Reception
Reception
132018 ANZICS New Zealand Regional ASM
EXHIBITION OPPORTUNITIES
The Exhibition
runs concurrently
E X HIBI T ION BOOT H - N Z $ 3 , 5 0 0 . 0 0 + G S T
with the scientific
programme,
An exhibition booth provides the perfect • Company logo and 100 word
acting as a hub opportunity to deliver your organisation’s synopsis in the Conference
of networking message to a receptive audience. Novel, Handbook (subject to time of
and interaction creative and interactive ideas for your booking)
between the exhibition booth are strongly encouraged
• Company logo and 100 word
delegates and as they ensure long lasting relationships
company synopsis to appear on
sponsors. The space are formed between you and the
the ASM Website
creates a unique delegates.
avenue for direct • Recognition with logo and contact
• One 3m wide x 2m deep
communication, details on the Conference Smart
exhibition booth
personal Phone App
• Back and side walls, 2.5m high
interaction and • One standard power point • Company name to be listed in
product display. • Two spotlights Conference pocket programme
• Company name on fascia board
• One standard clothed trestle table • Two registrations to attend the
All morning and and two banquet chairs exhibition, including access to
afternoon tea sessions, catering during tea
breaks and lunches Additional equipment will be available for hire. breaks and lunches
will be served • Two tickets to the Welcome
in the exhibition Entitlements: Reception
area. The Welcome
• Delegate list ten working days prior • Two Conference Handbooks
Reception will also
take place amongst to conference (subject to NZ Privacy • Two Pocket programmes
the exhibition. Laws)
• A comprehensive Exhibition
Manual.
14 www.anzics2018.nzEXHIBITION OPPORTUNITIES
S PAC E ON LY - N Z $ 3 , 1 0 0 . 0 0 + G S T
3m x 2m exhibition space only
Entitlements:
• Delegate list ten working days prior • Company name to be listed in
to conference (subject to NZ Privacy Conference pocket programme
Laws)
• Two registrations to attend the
• Company logo and 100 word synopsis exhibition, including access to sessions,
in the Conference Handbook (subject catering during tea breaks and lunches
to time of booking)
• Two tickets to the Welcome Reception
• Company logo and 100 word company
• Two Conference Handbooks
synopsis to appear on the ASM
Website • Two pocket programmes
• Recognition with logo and contact • A comprehensive Exhibition Manual.
details on the Conference Smart
Phone App
Please note: the space only option is available to those exhibitors who wish to build their
own custom stand.
EXHIBITOR REGISTRATIONS - NZ$375.00 +GST
All staff members working on exhibit stands are required to be individually registered
regardless of the length of time spent at the meeting. Exhibitor registrations include access
to scientific sessions and one Welcome Function ticket.
Conference Dinner tickets may be purchased separately during the online registration process.
Exhibitor Registration Includes:
For further information
• Access to scientific sessions • Catering for all days of conference about the Exhibition
• Access to exhibition area • Namebadge and lanyard please contact :
• One ticket to Welcome Function
Donna Clapham
t : +64 9 917 3653
e : conferences@w4u.co.nz
w : www.w4u.co.nz
CONFERENCE AND
EVENTS MANAGEMENT
152018 ANZICS NEW ZEALAND
!
REGIONAL ANNUAL SCIENTIFIC MEETING
4 – 6 APRIL 2018 THE HILTON HOTEL, AUCKLAND, NZ WWW.ANZICS2018.NZ
S P O N S O R S H I P A P P L I C AT I O N
By signing this sponsorship application form you will be contracted to the indicated category and level of sponsorship. You confirm
that you have read and agree to the sponsorship Information provided. Applications are confirmed on a first-in first-served basis. An
invoice will be raised for your sponsorship following confirmation of receipt of this application by the Conference Managers. Please
note that prices quoted are in New Zealand Dollars.
Platinum Sponsorship $10,000.00+GST PUBLICATIONS
– Conference Handbook $2,500+GST
Gold Sponsorship $8,000.00 +GST
– Pocket Programme $1,200+GST
– Conference Handbook
Silver Sponsorship $5,000.00+GST Advertisements Full Page Colour $800+GST
– Conference Handbook
Bronze Sponsorship $3,500.00+GST Advertisements Half Page Colour $400+GST
ACADEMIC OPPORTUNITIES GENERAL
– Breakfast Session $7,295+GST – Barista & Coffee Cart $4,500+GST
– Session Sponsor $1,800+GST – Laynards & Name Badges $2,500+GST
COMMUNICATIONS SOCIAL FUNCTIONS
– Conference Mobile App $3,000+GST – Gala Dinner $10,500+GST
– Promotional Emails $2,200+GST – Welcome Reception $4,500+GST
– Onsite Wi-Fi $1,200+GST
– eMobile Insert $800+GST
Exhibition Booth NZ$3,500.00+GST Exhibition Space Only NZ$3,100.00+GST
Further information will be provided regarding the exhibition details on receipt of this application form.
CONTACT NAME
POSITION
COMPANY NAME
PURCHASE ORDER #
POSTAL ADDRESS
TELEPHONE
EMAIL
SIGNATURE
DATE
Please scan and email to donna@w4u.co.nz
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