OPEN MINUTES Hibiscus and Bays Local Board - 18 September 2019
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Hibiscus and Bays Local Board
OPEN MINUTES
Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen
Road, Browns Bay on Wednesday, 18 September 2019 at 4.30pm.
PRESENT
Chairperson Julia Parfitt, JP
Deputy Chairperson Janet Fitzgerald, JP
Members Chris Bettany
David Cooper
Gary Holmes
Caitlin Watson
Mike Williamson
ABSENT
Member Vicki Watson
ALSO PRESENT
Councillor John Watson From 6.45pm, Item 9Hibiscus and Bays Local Board
18 September 2019
1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number HB/2019/148
MOVED by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays Local Board:
a) accept the apology from Member V Watson for absence.
CARRIED
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HB/2019/149
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 August
2019, as a true and correct record.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
Minutes Page 3Hibiscus and Bays Local Board
18 September 2019
Note: From this point forward, agenda items were taken in the following order:
Item
10 Extraordinary Business
11 Hibiscus and Bays Local and Multiboard Grants Round One 2019/2020 grant
allocations
12 Classifying additional Hibiscus and Bays local parks
13 Recommending the provisional draft Hibiscus and Bays Local Parks Management
Plan to the incoming local board
14 Hibiscus and Bays – Deep Creek Reserve Kayak pontoon and Bushglen Reserve
track
15 Hibiscus and Bays Local Board Draft Urban Ngahere (Forest) Report
16 Kauri Dieback Disease – local park track mitigation in the Hibiscus and Bays Local
Board area
17 Auckland Transport Update to Hibiscus and Bays Local Board September 2019
18 Informal local board workshop views on the draft findings of the Animal
Management Bylaw 2015 review
19 Referred from Governing Body: Freedom Camping in Vehicles Bylaw
20 Orewa Community Centre 2019/2020 hire fee subsidy
21 New road name in the Junwei Niu subdivison at 38 and 52 Newman Road,
Silverdale
22 Assignment of lease from Royal New Zealand Plunket Trust, at 1A Sidmouth Street,
to North Shore Community Toy Library Incorporated
23 Temporary arrangements for urgent decisions and staff delegations during the
election period
24 Record of Workshop Meetings
26 Consideration of Extraordinary Items
25 Farewell and reflections
10 Extraordinary Business
There was no extraordinary business.
11 Hibiscus and Bays Local and Multiboard Grants Round One 2019/2020 grant
allocations
Makenzie Hirz, Senior Community Grants Advisor, was in attendance
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application received in Hibiscus and Bays
Local Grants Round One, listed in Table One.
Application Organisation Main focus Requesting Amount Amount
ID funding for requested Approved
LG2006-108 Rick Evitt Arts and Towards the $1,000.00 $0
culture venue hire and Insufficient
food to provide a community
collaborative outcomes
building space being
for the demonstrated
community.
Minutes Page 4Hibiscus and Bays Local Board
18 September 2019
LG2006-123 Centrestage Arts and Towards the $10,000.00 $10,000
Theatre culture lighting costs to
Company deliver "Oliver!"
(Orewa) the musical.
Incorporated
LG2006-128 Mairangi Arts Arts and Towards the $10,000.00 $10,000
Centre Trust culture project
management and
provision fees,
artist stipend,
publication
design and
printing costs to
create a
distributed
resource centre.
LG2006-129 Centrestage Arts and Towards the $10,000.00 $0
Theatre culture costs to upgrade Lower priority
Company the sound and
(Orewa) lighting
Incorporated equipment.
LG2006-131 Hibiscus Coast Arts and Towards the $1,968.00 $1,968
Concert Band culture purchase of an
Incorporated information
technology (IT)
pencil to digitise
concert music.
LG2006-105 Literacy Community Towards the tutor $4,560.00 $1,000
Aotearoa fees to run an
Charitable English language
Trust and literacy
programme for
new parents of
Mairangi Bay
School.
LG2006-106 Long Bay Community Towards the $10,000.00 $10,000
Baptist Church wages of two
youth workers to
be on site at
Long Bay
College.
LG2006-107 Garden to Community Towards the $9,000.00 $6,000
Table Trust programme With $2,000
coordinator to be used
salary to deliver towards each
a food education of the three
programme to Hibiscus and
Bays Schools
Mairangi Bay,
Torbay and
Silverdale
schools.
Minutes Page 5Hibiscus and Bays Local Board
18 September 2019
LG2006-112 Torbay Community Towards the $7,000.00 $2,000
Business costs to deliver
Association "Through Their
Eyes" and four
retail
competitions.
LG2006-113 Mairangi Bay Community Towards the $3,500.00 $2,000
Business printing and
Association advertisement
costs to host
"Moments of
Mairangi."
LG2006-116 Browns Bay Community Towards the $6,000.00 $2,000
Business purchase and
Association installation of
fairy lights.
LG2006-121 Age Concern Community Towards the $2,730.00 $2,000
Rodney venue hire,
Incorporated sound, lighting
and refreshments
to deliver an
annual Christmas
concert for the
elderly.
LG2006-122 The Pinc and Community Towards the $10,000.00 $2,500
Steel Cancer costs of medical
Rehabilitation screenings, the
Trust "Next Steps"
programme and
the "PaddleOn"
programme.
LG2006-124 Silverdale Community Towards the $8,750.00 $6,000
Area Business salary of the
Association business
coordinator for
the business
association.
LG2006-130 Youthline Community Towards the $2,485.00 $2,000
Auckland purchase of two
Charitable laptop computers
Trust for youth
workers.
LG2006-132 Hibiscus Coast Community Towards the $5,513.00 $5,000
Branch of the purchase of two The two
New Zealand computers. computers
Society of must be fully
Genealogists available to
the public
LG2006-133 The Scout Community Towards the $5,000.00 $0
Association of salary of the Lower priority
New Zealand general manager application
to oversee scout
groups in the
Hibiscus and
Bays area.
Minutes Page 6Hibiscus and Bays Local Board
18 September 2019
LG2006-135 North Shore Community Towards the $4,200.00 $4,200
Group Riding overall costs to
for the host a
Disabled community open
Incorporated day, including
wages, overhead
costs and
volunteer
reimbursements.
LG2006-136 Long Bay Community Towards the $6,869.85 $6,370
Okura Great costs to host two
Park Society community
information
events, including
venue hire,
printing, guest
speaker fees,
volunteer petrol
and website
support.
LG2006-139 Kids Safe with Community Towards $8,775.00 $2,000
Dogs instructor wages, To be used in
Charitable administration Hibiscus and
Trust and printing to Bays Local
deliver the "Kids Board area
Safe with Dogs" schools only
programme to
local schools.
LG2006-141 Stoney Community Towards the $10,000.00 $5,000
Homestead installation of a Towards the
Trust closed-circuit community
television garden
(CCTV) system Under the
and the design condition that
and setup of a evidence of
community heritage
garden. consents and
approvals are
provided to
the grants
team prior to
the release of
funds
LG2006-143 Friends of Environment Towards $20,000.00 $10,000
Okura Bush expansion of Recommend
Incorporated current services ed applicant
to Stillwater and contact the
East Coast Bays biodiversity
road area. team to
receive
further advice
on best
practice
Minutes Page 7Hibiscus and Bays Local Board
18 September 2019
LG2006-104 Rotary Orewa Events Towards the $4,000.00 $3,000
Satellite Club overall costs to
host the “Greek
Extravaganza
2019” fundraiser
event, including
venue hire,
lighting and
sound, catering
and equipment,
cleaning fee,
flight cost and
printing.
LG2006-111 Long Bay Events Towards the $3,680.00 $2,000
Baptist Church overall costs to
deliver a family-
friendly
Christmas event
in the Long Bay
development
area.
LG2006-114 New Zealand Events Towards the $4,000.00 $2,000
Health temporary fence
Association hire for the 2020
Limited "Weet-Bix Kids
Trading as TRYathlon."
Sanitarium
Health and
Wellbeing
LG2006-117 Mountains to Events Towards the $9,048.70 $7,000
Sea costs to host two
Conservation snorkel days and
Trust one Kaitiaki day
including
administration
and coordinator
costs, instructor
fees and
equipment rental.
LG2006-120 Murrays Bay Events Towards the $10,000.00 $10,000
Residents overall costs of
Association the 2020
'Birdman
Festival,'
including
entertainment,
stage costs,
security, waste
management,
sound, portaloos
and St John hire.
LG2006-145 Supshed Events Towards the $10,000.00 $5,000
Limited water safety cost
to deliver a
summer series of
beach and water-
based activities.
Minutes Page 8Hibiscus and Bays Local Board
18 September 2019
LG2006-102 Weiti Boating Sport and Towards the $10,000.00 $5,000
Club recreation purchase and Under the
Incorporated installation of a conditions
replacement that the
pontoon. applicant
provides
evidence of
funding,
current
consents and
approvals to
be provided
to the grants
team prior to
the release of
funds. The
pontoon is to
be fully
accessible to
the public
LG2006-103 Browns Bay Sport and Towards the $10,000.00 $5,000
Bowling Club recreation purchase and
Incorporated installation of a
bowling green
shelter.
LG2006-115 Hibiscus Sea Sport and Towards the $5,949.00 $5,949
Rescue Trust recreation purchase of a
scoop stretcher
and a
communication
system.
LG2006-125 North Harbour Sport and Towards the turf $4,058.87 $2,400
Hockey recreation hire and Towards turf
Association coordinator fees hire
to deliver a six-
week after school
hockey
programme.
LG2006-126 Manly Sailing Sport and Towards the $10,000.00 $5,000
Club recreation purchase of an
Incorporated outboard motor
for the rescue
inflatable.
LG2006-127 East Coast Sport and Towards the $4,014.10 $4,000
Bays' and recreation purchase and
Districts installation of
Cricket Club cricket net
Incorporated fencing.
LG2006-137 Torbay Sailing Sport and Towards the $10,000.00 $5,000
Club recreation purchase of a
rigid inflatable
boat for safety
and support.
Minutes Page 9Hibiscus and Bays Local Board
18 September 2019
LG2006-140 Metropark Sport and Towards the $10,000.00 $10,000
Community recreation mechanical
Sports services and
Charitable engineering
Trust services
component for
the Pavilion
building project.
LG2006-142 Hibiscus Coast Sport and Towards the $8,576.96 $5,000
Association recreation purchase of
Football Club goals and nets to
Incorporated run a youth
summer football
programme.
Total $270,678.48 $166,387
b) agree to fund, part-fund or decline each application received in Multiboard Grants
Round One 2018/2019, listed in Table Two.
Application Organisation Main focus Requesting Amount Eligibility
ID funding for requested
MB1920-153 The Operating Arts and Towards 2,000 $3,103.55 $0
Theatre Trust culture free show tickets Insufficient
and transport for community
children to attend outcomes
the theatre demonstrat
production ed
"Greedy Cat."
MB1920-104 North Shore Community Towards a $15,000.00 $5,000
Centres of proportion of
Mutual Aid operational costs,
Incorporated excluding wages,
for three centres in
the Hibiscus and
Bays Local Board
area.
MB1920-134 The Yes Community Towards the costs $3,500.00 $3,500
Disability to create a
Resource "Disability Youth
Centre Advisory Group"
Services Trust for the North
Board Shore, including
catering, transport,
coordination fees,
two events and a
training day.
MB1920-138 North Shore Community Towards the $1,500.00 $1,500
Women’s wages of a
Centre community
resource worker
and a social
worker to deliver
services for the
North Shore
Women’s Centre.
Minutes Page 10Hibiscus and Bays Local Board
18 September 2019
MB1920-141 Royal New Community Towards the $3,500.00 $0
Zealand purchase of digital Lower
Foundation of talking books for priority
The Blind the Blind application
Incorporated Foundation library.
MB1920-161 The Community Towards the $2,000.00 $2,000
Parkinson's salaries of six
New Zealand Parkinson's
Charitable community
Trust educators for the
period of 1
October 2019 to 1
October 2020.
MB1920-170 Environmental Environment Towards the $3,355.99 $0
Education for purchase of native Lower
Resource plants, the priority
Sustainability purchase of application
Trust classroom bins
and the courier
fees to deliver the
classroom bins.
MB1920-110 The Korean Events Towards the event $2,200.00 $2,000
Society of costs for 2020
Auckland 'Korean Day,'
Incorporated including venue
hire, catering,
sound, advertising
and performance
fees.
MB1920-102 Badminton Sport and Towards the costs $6,000.00 $5,000
North Harbour recreation to upgrade 11
Incorporated court surfaces.
MB1920-142 Harbour Sport Sport and Towards the $6,000.00 $3,000
Trust recreation transport, toilet,
sound, waste
management,
event
photography,
temporary fencing
and event timing
costs to deliver the
"Shore to Shore"
2020 event.
MB1920-169 Gymnastics Sport and Towards the $19,806.25 $5,000
Community recreation purchase of
Trust landing mats and
foam cubes for the
foam landing pit.
Total $65,965.79 $27,000
Minutes Page 11Hibiscus and Bays Local Board
18 September 2019
MOVED by Member C Watson, seconded by Member D Cooper an amendment totable
One within clause a) of the original motion:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application in this Local Grant round one
2019/2020 as listed in Table One with the exception of application LG2006-116
Browns Bay Business Association whose allocation be increased to $6,000.
LOST
Resolution number HB/2019/150
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany an
amendment to Table One within clause a) of the original motion:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application in this Local Grant round one
2019/2020 as listed in Table One with the exception of application LG2006-116
Browns Bay Business Association whose allocation be increased to $4,000.
CARRIED
Resolution number HB/2019/151
MOVED by Member C Watson, seconded by Member D Cooper an amendment to Table
One within clause a) of the original motion:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application in this Local Grant round one
2019/2020 as listed in Table One with the exception of application LG2006-102 Weiti
Boating Club Incorporated whose allocation be increased to $10,000.
CARRIED
Resolution number HB/2019/152
MOVED by Member D Cooper, seconded by Member C Bettany an amendment to Table
One within clause a) of the original motion:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application in this Local Grant round one
2019/2020 as listed in Table One with the exception of application LG2006-112 Torbay
Business Association whose allocation be increased to $4,000, with $2,000 to be used
for the buy local campaign and $2,000 toward other retail promotions throughout the
year.
CARRIED
The substantive motion was put.
Resolution number HB/2019/153
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) agree to fund, part-fund or decline each application received in Hibiscus and
Bays Local Grants Round One, listed in Table One:
Minutes Page 12Hibiscus and Bays Local Board
18 September 2019
Application Organisation Main focus Requesting Amount Amount
ID funding for requested Approved
LG2006-108 Rick Evitt Arts and Towards the $1,000.00 $0
culture venue hire and Insufficient
food to provide community
a collaborative outcomes
building space being
for the demonstrat
community. ed
LG2006-123 Centrestage Arts and Towards the $10,000.00 $10,000
Theatre culture lighting costs to
Company deliver "Oliver!"
(Orewa) the musical.
Incorporated
LG2006-128 Mairangi Arts Arts and Towards the $10,000.00 $10,000
Centre Trust culture project
management
and provision
fees, artist
stipend,
publication
design and
printing costs
to create a
distributed
resource centre.
LG2006-129 Centrestage Arts and Towards the $10,000.00 $0
Theatre culture costs to Lower
Company upgrade the priority
(Orewa) sound and
Incorporated lighting
equipment.
LG2006-131 Hibiscus Arts and Towards the $1,968.00 $1,968
Coast culture purchase of an
Concert Band information
Incorporated technology (IT)
pencil to
digitise concert
music.
LG2006-105 Literacy Community Towards the $4,560.00 $1,000
Aotearoa tutor fees to run
Charitable an English
Trust language and
literacy
programme for
new parents of
Mairangi Bay
School.
LG2006-106 Long Bay Community Towards the $10,000.00 $10,000
Baptist wages of two
Church youth workers
to be on site at
Long Bay
College.
Minutes Page 13Hibiscus and Bays Local Board
18 September 2019
LG2006-107 Garden to Community Towards the $9,000.00 $6,000
Table Trust programme With $2,000
coordinator to be used
salary to deliver towards
a food each of the
education three
programme to Hibiscus
Mairangi Bay, and Bays
Torbay and Schools
Silverdale
schools.
LG2006-112 Torbay Community Towards the $7,000.00 $4,000
Business costs to deliver
Association "Through Their
Eyes" and four
retail
competitions.
LG2006-113 Mairangi Bay Community Towards the $3,500.00 $2,000
Business printing and
Association advertisement
costs to host
"Moments of
Mairangi."
LG2006-116 Browns Bay Community Towards the $6,000.00 $4,000
Business purchase and
Association installation of
fairy lights.
LG2006-121 Age Concern Community Towards the $2,730.00 $2,000
Rodney venue hire,
Incorporated sound, lighting
and
refreshments to
deliver an
annual
Christmas
concert for the
elderly.
LG2006-122 The Pinc and Community Towards the $10,000.00 $2,500
Steel Cancer costs of
Rehabilitation medical
Trust screenings, the
"Next Steps"
programme and
the "PaddleOn"
programme.
LG2006-124 Silverdale Community Towards the $8,750.00 $6,000
Area salary of the
Business business
Association coordinator for
the business
association.
LG2006-130 Youthline Community Towards the $2,485.00 $2,000
Auckland purchase of two
Charitable laptop
Trust computers for
youth workers.
Minutes Page 14Hibiscus and Bays Local Board
18 September 2019
LG2006-132 Hibiscus Community Towards the $5,513.00 $5,000
Coast Branch purchase of two The two
of the New computers. computers
Zealand must be
Society of fully
Genealogists available to
the public
LG2006-133 The Scout Community Towards the $5,000.00 $0
Association salary of the Lower
of New general priority
Zealand manager to application
oversee scout
groups in the
Hibiscus and
Bays area.
LG2006-135 North Shore Community Towards the $4,200.00 $4,200
Group Riding overall costs to
for the host a
Disabled community
Incorporated open day,
including
wages,
overhead costs
and volunteer
reimbursements
.
LG2006-136 Long Bay Community Towards the $6,869.85 $6,370
Okura Great costs to host
Park Society two community
information
events,
including venue
hire, printing,
guest speaker
fees, volunteer
petrol and
website
support.
LG2006-139 Kids Safe Community Towards $8,775.00 $2,000
with Dogs instructor To be used
Charitable wages, in Hibiscus
Trust administration and Bays
and printing to Local
deliver the Board area
"Kids Safe with schools
Dogs" only
programme to
local schools.
LG2006-141 Stoney Community Towards the $10,000.00 $5,000
Homestead installation of a Towards
Trust closed-circuit the
television community
(CCTV) system garden
and the design
Under the
and setup of a
condition
community
that
garden.
evidence of
heritage
consents
Minutes Page 15Hibiscus and Bays Local Board
18 September 2019
and
approvals
are
provided to
the grants
team prior
to the
release of
funds
LG2006-143 Friends of Environmen Towards $20,000.00 $10,000
Okura Bush t expansion of Recommen
Incorporated current services ded
to Stillwater and applicant
East Coast contact the
Bays road area. biodiversit
y team to
receive
further
advice on
best
practice
LG2006-104 Rotary Orewa Events Towards the $4,000.00 $3,000
Satellite Club overall costs to
host the “Greek
Extravaganza
2019”
fundraiser
event, including
venue hire,
lighting and
sound, catering
and equipment,
cleaning fee,
flight cost and
printing.
LG2006-111 Long Bay Events Towards the $3,680.00 $2,000
Baptist overall costs to
Church deliver a family-
friendly
Christmas event
in the Long Bay
development
area.
LG2006-114 New Zealand Events Towards the $4,000.00 $2,000
Health temporary fence
Association hire for the 2020
Limited "Weet-Bix Kids
Trading as TRYathlon."
Sanitarium
Health and
Wellbeing
Minutes Page 16Hibiscus and Bays Local Board
18 September 2019
LG2006-117 Mountains to Events Towards the $9,048.70 $7,000
Sea costs to host
Conservation two snorkel
Trust days and one
Kaitiaki day
including
administration
and coordinator
costs,
instructor fees
and equipment
rental.
LG2006-120 Murrays Bay Events Towards the $10,000.00 $10,000
Residents overall costs of
Association the 2020
'Birdman
Festival,'
including
entertainment,
stage costs,
security, waste
management,
sound,
portaloos and
St John hire.
LG2006-145 Supshed Events Towards the $10,000.00 $5,000
Limited water safety
cost to deliver a
summer series
of beach and
water-based
activities.
LG2006-102 Weiti Boating Sport and Towards the $10,000.00 $10,000
Club recreation purchase and Under the
Incorporated installation of a conditions
replacement that the
pontoon. applicant
provides
evidence of
funding,
current
consents
and
approvals
to be
provided to
the grants
team prior
to the
release of
funds. The
pontoon is
to be fully
accessible
to the
public
Minutes Page 17Hibiscus and Bays Local Board
18 September 2019
LG2006-103 Browns Bay Sport and Towards the $10,000.00 $5,000
Bowling Club recreation purchase and
Incorporated installation of a
bowling green
shelter.
LG2006-115 Hibiscus Sea Sport and Towards the $5,949.00 $5,949
Rescue Trust recreation purchase of a
scoop stretcher
and a
communication
system.
LG2006-125 North Sport and Towards the $4,058.87 $2,400
Harbour recreation turf hire and Towards
Hockey coordinator turf hire
Association fees to deliver a
six-week after
school hockey
programme.
LG2006-126 Manly Sailing Sport and Towards the $10,000.00 $5,000
Club recreation purchase of an
Incorporated outboard motor
for the rescue
inflatable.
LG2006-127 East Coast Sport and Towards the $4,014.10 $4,000
Bays' and recreation purchase and
Districts installation of
Cricket Club cricket net
Incorporated fencing.
LG2006-137 Torbay Sport and Towards the $10,000.00 $5,000
Sailing Club recreation purchase of a
rigid inflatable
boat for safety
and support.
LG2006-140 Metropark Sport and Towards the $10,000.00 $10,000
Community recreation mechanical
Sports services and
Charitable engineering
Trust services
component for
the Pavilion
building project.
LG2006-142 Hibiscus Sport and Towards the $8,576.96 $5,000
Coast recreation purchase of
Association goals and nets
Football Club to run a youth
Incorporated summer football
programme.
Total $270,678.48 $166,387
Minutes Page 18Hibiscus and Bays Local Board
18 September 2019
b) agree to fund, part-fund or decline each application received in Multiboard
Grants Round One 2018/2019, listed in Table Two.
Application Organisation Main focus Requesting Amount Eligibility
ID funding for requested
MB1920-153 The Operating Arts and Towards 2,000 $3,103.55 $0
Theatre Trust culture free show tickets Insufficient
and transport for community
children to outcomes
attend the demonstrat
theatre ed
production
"Greedy Cat."
MB1920-104 North Shore Community Towards a $15,000.00 $5,000
Centres of proportion of
Mutual Aid operational
Incorporated costs, excluding
wages, for three
centres in the
Hibiscus and
Bays Local
Board area.
MB1920-134 The Yes Community Towards the $3,500.00 $3,500
Disability costs to create a
Resource "Disability Youth
Centre Advisory Group"
Services for the North
Trust Board Shore, including
catering,
transport,
coordination
fees, two events
and a training
day.
MB1920-138 North Shore Community Towards the $1,500.00 $1,500
Women’s wages of a
Centre community
resource worker
and a social
worker to deliver
services for the
North Shore
Women’s Centre.
MB1920-141 Royal New Community Towards the $3,500.00 $0
Zealand purchase of Lower
Foundation of digital talking priority
The Blind books for the application
Incorporated Blind Foundation
library.
MB1920-161 The Community Towards the $2,000.00 $2,000
Parkinson's salaries of six
New Zealand Parkinson's
Charitable community
Trust educators for the
period of 1
October 2019 to
1 October 2020.
Minutes Page 19Hibiscus and Bays Local Board
18 September 2019
MB1920-170 Environmenta Environmen Towards the $3,355.99 $0
l Education t purchase of Lower
for Resource native plants, the priority
Sustainability purchase of application
Trust classroom bins
and the courier
fees to deliver
the classroom
bins.
MB1920-110 The Korean Events Towards the $2,200.00 $2,000
Society of event costs for
Auckland 2020 'Korean
Incorporated Day,' including
venue hire,
catering, sound,
advertising and
performance
fees.
MB1920-102 Badminton Sport and Towards the $6,000.00 $5,000
North recreation costs to upgrade
Harbour 11 court
Incorporated surfaces.
MB1920-142 Harbour Sport Sport and Towards the $6,000.00 $3,000
Trust recreation transport, toilet,
sound, waste
management,
event
photography,
temporary
fencing and
event timing
costs to deliver
the "Shore to
Shore" 2020
event.
MB1920-169 Gymnastics Sport and Towards the $19,806.25 $5,000
Community recreation purchase of
Trust landing mats and
foam cubes for
the foam landing
pit.
Total $65,965.79 $27,000
CARRIED
12 Classifying additional Hibiscus and Bays local parks
Annette Campion, Policy Advisor was in attendance for this item.
Resolution number HB/2019/154
MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) approve the classification of nine parcels of reserve land pursuant to sections
16(1) and 16(2A) of the Reserves Act 1977 as described in Attachment B of the
agenda report (dated 18 September 2019)
Minutes Page 20Hibiscus and Bays Local Board
18 September 2019
b) approve four parcels of land to be declared a reserve and classified according
to their primary purpose, under section 14(1) of the Reserves Act 1977 as
proposed in Attachment C of the agenda report (dated 18 September 2019)
c) approve public notification of the proposals to reclassify four parcels of reserve
land pursuant to section 24(2)(b) of the Reserves Act 1977 as described in
Attachment D of the agenda report (dated 18 September 2019)
d) note that the resolutions in this report will be referred to in the provisional draft
Hibiscus and Bays Local Parks Management Plan.
CARRIED
13 Recommending the provisional draft Hibiscus and Bays Local Parks Management
Plan to the incoming local board
Annette Campion, Policy Advisor was in attendance for this item.
Resolution number HB/2019/155
MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:
That the Hibiscus and Bays Local Board:
a) recommend the provisional draft Hibiscus and Bays Local Park Management
Plan (Attachments A and B dated 18 September 2019) to the incoming local
board for their consideration and public notification of the draft document
under the Reserves Act 1977.
CARRIED
14 Hibiscus and Bays – Deep Creek Reserve kayak pontoon and Bushglen Reserve
track
Tyla Otene, Sports Parks Specialist and Kris Bird, Manager Sports Park Design and
Programme were in attendance for this item.
MOVED by Member C Bettany, seconded by Chairperson J Parfitt:
That the Hibiscus and Bays Local Board:
a) agree, pursuant to standing order 1.10.1 to revoke subsection c) of resolution
HB/2019/62, adopted at the ordinary meeting held on 15 May 2019 which reads as
follows:
That the Hibiscus and Bays Local Board:
c) approve the allocation of $280,000 from the Locally Driven Initiatives capital
budget Implement actions from the Hibiscus and Bays Greenways Plan in the
2018/2019, 2019/2020 and 2020/2021 financial years towards the renewal of
the walkway from Sharon Road to Manly Esplanade (Lotus Walk)
and replace it with:
c) approve the re-allocation of $50,000 from the Locally Driven Initiatives capital
budget for construction of the kayak pontoon at Deep Creek Reserve
b) approve the re-allocation of $20,000 from the Locally Driven Initiatives capital budget
for consenting of the Bushglen track
c) note that the remaining $210,000 Locally Driven Initiatives capital budget will remain
unallocated and staff will workshop alterative options with the local board
Minutes Page 21Hibiscus and Bays Local Board
18 September 2019
d) approve the kayak pontoon concept design, as per Attachment A to this report
e) approve proceeding with procurement and construction in accordance with the kayak
pontoon design.
Resolution number HB/2019/156
MOVED by Member C Watson, seconded by Member G Holmes an amendment by way of
an additional clause:
That the Hibiscus and Bays Local Board:
f) request that staff investigate the installation of seating at the Orewa Beach Basketball
Court.
CARRIED
The substantive motion was put.
Resolution number HB/2019/157
MOVED by Member C Bettany, seconded by Chairperson J Parfitt:
That the Hibiscus and Bays Local Board:
a) agree, pursuant to standing order 1.10.1 to revoke subsection c) of resolution
HB/2019/62, adopted at the ordinary meeting held on 15 May 2019 which reads
as follows:
That the Hibiscus and Bays Local Board:
c) approve the allocation of $280,000 from the Locally Driven Initiatives
capital budget Implement actions from the Hibiscus and Bays Greenways
Plan in the 2018/2019, 2019/2020 and 2020/2021 financial years towards the
renewal of the walkway from Sharon Road to Manly Esplanade (Lotus
Walk)
and replace it with:
c) approve the re-allocation of $50,000 from the Locally Driven Initiatives
capital budget for construction of the kayak pontoon at Deep Creek
Reserve
b) approve the re-allocation of $20,000 from the Locally Driven Initiatives capital
budget for consenting of the Bushglen track
c) note that the remaining $210,000 Locally Driven Initiatives capital budget will
remain unallocated and staff will workshop alterative options with the local
board
d) approve the kayak pontoon concept design, as per Attachment A to this report
e) approve proceeding with procurement and construction in accordance with the
kayak pontoon design
f) request that staff investigate the installation of seating at the Orewa Beach
Basketball Court.
CARRIED
Minutes Page 22Hibiscus and Bays Local Board
18 September 2019
15 Hibiscus and Bays Local Board Draft Urban Ngahere (Forest) Report
Resolution number HB/2019/158
MOVED by Chairperson J Parfitt, seconded by Member C Watson:
That the Hibiscus and Bays Local Board:
a) approve the Hibiscus and Bays Urban Ngahere (Forest) Analysis Report
(Attachment A of the agenda report).
b) delegate authority through the Chief Executive to the General Manager, Parks
Sport and Recreation to make minor changes and amendments to the text and
design of the Hibiscus and Bays Local Board Urban Ngahere (Forest) Analysis
Report that are required before public release.
CARRIED
16 Kauri Dieback Disease - local park track mitigation in the Hibiscus and Bays Local
Board area
Katharine Black, Project Manager was in attendance for this item.
Note: where it is stated zero dollars for Dacre Historic Reserve and Esplanade further
investigation is to take place.
Resolution number HB/2019/159
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:
That the Hibiscus and Bays Local Board:
a) approve the following proposed mitigation work programme to protect healthy
kauri and reduce the impact of kauri dieback disease in the Hibiscus and Bays
Local Board area to be funded by the Natural Environment Targeted Rate:
Park Recommendation Cost Estimate
(physical
works only)
1. Awaruku Reserve Upgrade tracks to kauri-safe $ 12,870
standard:
Track S2 install barrier fencing and
signage to prevent access to kauri
Track S4 install edging and form
side drain
Track S5 reroute track to keep users
away from kauri zone
2. Emlyn Place Reserve Close track S2 indefinitely with $7,722
barrier planting across track
entrances and fencing and signage
until planting is sufficiently
established
3. Alice Eaves Scenic Upgrade existing track surface to $391,205
Reserve kauri-safe standard with the
provision of boardwalks and
formation of dry track surfacing.
Close track S7 indefinitely. Upgrade
track S3 to kauri-safe standards
Minutes Page 23Hibiscus and Bays Local Board
18 September 2019
4. Dacre Historic The single mature kauri tree has $0
Reserve and already been mitigated by DOC to
Esplanade kauri-safe standard however the
overall general condition of this
track requires renewal in some areas
but is not included in this
programme of work
Low Risk tracks/parks
5. Karaka Cove Provide buffer planting and or $4,000
signage and barriers to prevent
access
6. Silverdale War Provide buffer planting and or $4,000
Memorial Park signage and barriers to prevent
access
7. 36 Hibiscus Coast One kauri no mitigation required as $0
Highway not easily accessible to public
8. Esplanade Reserve One kauri no mitigation required as $0
off industrial place not easily accessible to public
9. Northcross Reserve One kauri no mitigation required as $0
not easily accessible to public
b) note that budget allocation for all projects in the Kauri dieback mitigation work
programme are best current estimates, and amendments may be required to the
Kauri dieback mitigation work programme to accommodate final costs as the
year progresses
c) note that the the following proposed mitigation work programme as detailed in
Attachment A (Proposed Kauri Dieback Mitigation Work Programme) is
incorporated into the 2019 - 2022 Community Facilities Work Programme
d) delegate to the chairperson authority to approve minor amendments to the
Kauri Dieback Mitigation Work Programme, following receipt of written advice
from staff
e) recommend to the incoming local board that they consider adding the
boardwalk in the Dacre Historic Reserve and Esplanade to the future renewal
programme.
CARRIED
17 Auckland Transport Update to Hibiscus and Bays Local Board September 2019
Ellen Barrett, Elected Member Relationship Manager, Auckland Transport was in
attendance for this item.
Resolution number HB/2019/160
MOVED by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays Local Board:
a) receive the Auckland Transport September 2019 Update Report
b) note the responses following requests for investigations into direct bus
services along Whangaparāoa Road to the Silverdale Bus Station and a direct
bus service from Long Bay and Torbay to Browns Bay
Minutes Page 24Hibiscus and Bays Local Board
18 September 2019
c) request Auckland Transport investigate transport funding options for closed
circuit television in the Silverdale Business Park and Browns Bay industrial
areas.
CARRIED
18 Informal local board workshop views on the draft findings of the Animal Management
Bylaw 2015 review
Resolution number HB/2019/161
MOVED by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays Local Board:
a) receive the report on informal workshop summary views from local boards on
the draft findings of the Animal Management Bylaw 2015 review
b) provides the following formal views on the draft findings of the Animal
Management Bylaw 2015 review:
i) considers there needs to be clear procedures to clean up any fouling by
animals, particularly from horses, on beaches and esplanade reserve
areas
ii) consideration needs to be given to the suitability to bee-keeping in close
proximity to residential urban areas or within residential urban areas
iii) consideration needs to be given to cats and their impact on
environmentally sensitive areas eg Shakespear Regional Park.
CARRIED
19 Referred from the Governing Body: Freedom Camping in Vehicles Bylaw
Resolution number HB/2019/162
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) note the resolution (GB/201/82) of the Governing Body with regards to the
Freedom Camping in Vehicles Bylaw
b) reconfirm that all areas classified as a reserve under the Reserves Act 1977, or
land used for reserve purposes held under the Local Government Act 2002
within the Hibiscus and Bays Local Board area be prohibited for freedom
camping
c) reconfirm that the Gulf Harbour Marina Hammerhead carpark at 1311 Laurie
Southwick Parade, Gulf Harbour and Waiwera road reserve on the corner of
Hibiscus Coast Highway and Waiwera Road, be categorised as restricted
d) request that adequate funding for enforcement be provided by council until the
new bylaw is enacted.
CARRIED
Minutes Page 25Hibiscus and Bays Local Board
18 September 2019
20 Orewa Community Centre 2019/2020 hire fee subsidy
Resolution number HB/2019/163
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) approve the standard application of the Hire Fee Framework for hirers of Orewa
Community Centre, including a local board priority activity rate that offers
hirers a 50 per cent discount
b) allocate $9,000 from the Hibiscus and Bays Local Board Community Grants
Programme 2019/2020 budget for the purposes of additional hire fee subsidies
for the Orewa Community Centre over and above the Hire Fee Framework.
CARRIED
21 New road name in the Junwei Niu subdivision at 38 and 52 Newman Road, Silverdale
Resolution number HB/2019/164
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Watson:
That the Hibiscus and Bays Local Board:
a) approve the road name Rui Place for the new private road in the Junwei Niu
subdivision at 38 and 52 Newman Road, Silverdale, in accordance with section
319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A
and B to the agenda report.
CARRIED
22 Assignment of lease from Royal New Zealand Plunket Trust, at 1A Sidmouth Street,
to North Shore Community Toy Library Incorporated
Resolution number HB/2019/165
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) approve the assignment of lease from Royal New Zealand Plunket Trust to
North Shore Community Toy Library Incorporated
b) approve the renewal of the assigned lease on the terms as provided for in the
lease agreement, effective from 1 August 2019.
CARRIED
Note: Pursuant to Standing Order 1.9.7 Member D Cooper requested his dissenting vote
be recorded
Minutes Page 26Hibiscus and Bays Local Board
18 September 2019
23 Temporary arrangements for urgent decisions and staff delegations during the
election period
Resolution number HB/2019/166
MOVED by Member G Holmes, seconded by Member C Bettany:
That the Hibiscus and Bays Local Board:
a) utilise the local board’s existing urgent decision-making process between the
final local board business meeting and the commencement of the term of office
of new local board members
b) note that from the commencement of the term of office of new local board
members until the inaugural meeting of the incoming local board, urgent
decision-making will be undertaken by the Chief Executive under existing
delegations
c) approve that staff, as a temporary measure, can make business as usual
decisions under their existing delegated authority without requiring compliance
with the requirement in the current delegation protocols to consult with the
nominated portfolio holder (or chairperson where there is no portfolio holder in
place), from 22 October 2019, noting that staff will consult with the chairperson
and deputy chairperson following the inaugural meeting until new
arrangements are made at the first business meeting in the new term
d) note that existing appointments by the local board to external bodies will cease
at the election and new appointments will need to be made by the local board in
the new term.
CARRIED
24 Record of Workshop Meetings
Resolution number HB/2019/167
MOVED by Deputy Chairperson J Fitzgerald, seconded by Member C Bettany:
That the Hibiscus and Bays Local Board:
a) endorse the record of the workshop meetings held on 29 August and 5
September 2019.
CARRIED
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Dinner adjournment 5.53pm – 6.30pm
Minutes Page 27Hibiscus and Bays Local Board
18 September 2019
8 Deputations
8.1 Hibiscus and Bays Pest Free Group
Sally Cargill, East Coast Bays Community Coordinator was in attendance to update
on the Hibiscus and Bays Pest Free Group.
Resolution number HB/2019/168
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) thank Ms Cargill for her update on the Hibiscus and Bays Pest Free
Group and for the work that Ms Cargill and Richard Chambers of the Pest
Free Group have done.
CARRIED
8.2 East Coast Bays Community Project
Sally Cargill, East Coast Bays Community Coordinator was in attendance to provide
an update on the work of the East Coast Bays Community Project.
Resolution number HB/2019/169
MOVED by Chairperson J Parfitt, seconded by Member G Holmes:
That the Hibiscus and Bays Local Board:
a) thank Ms Cargill for her update on the East Coast Bays Community
Project.
CARRIED
Councillor J Watson present at 6.45pm
9 Public Forum
9.2 Friends of Okura Bush
Geoff Reid and Lezette Reid were in attendance to update on the work of Friends of
Okura Bush.
Resolution number HB/2019/170
MOVED by Chairperson J Parfitt, seconded by Member C Bettany:
That the Hibiscus and Bays Local Board:
a) thanked Geoff and Lezette Reid for their presentation on the Friends of
Okura Bush.
CARRIED
Minutes Page 28Hibiscus and Bays Local Board
18 September 2019
9.1 Silverdale matters
Lorraine Sampson was in attendance to speak about the Silverdale Village signs.
A copy of the tabled documents have been placed on the official minutes and are
available on the Auckland Council website as a minutes attachment.
Resolution number HB/2019/171
MOVED by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays Local Board:
a) that the petition from Lorraine Sampson be received and a copy be
forwarded to Auckland Transport and Silverdale Area Business
Association.
CARRIED
Attachments
A 18 September 2019 - Hibiscus and Bays Local Board Item 9.1 - Silverdale
Matters - presentation and petition
25 Farewell and reflections
Member M Williamson and Member C Watson both gave valedictory speeches.
Resolution number HB/2019/172
MOVED by Chairperson J Parfitt, seconded by Member D Cooper:
That the Hibiscus and Bays Local Board:
a) thank Members Caitlin Watson and Mike Williamson, for their valedictory
speeches and wish them all the best for their future endeavours and thank them
for their hard work and contribution to the 2016 – 2019 term of the Hibiscus and
Bays Local Board.
CARRIED
7.20 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
In accordance with Clause 8.1.4 of the Auckland
Council Local Board Standing Orders, we hereby
confirm the correctness of the minutes of the last
meeting of the Hibiscus and Bays Local Board held on
18 September 2019 prior to the next Auckland Council
election.
DATE:.........................................................................
CHAIRPERSON:........................................................
CHIEF EXECUTIVE AND/OR NOMINEE:
……………………………………………………………..
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