PARENTS' GUIDE SUTTON SUMMER DAY CAMP - SUMMER 2020
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PARENTS’ GUIDE
SUTTON SUMMER DAY
CAMP
SUMMER 2020
Table of contents
Table of contents ..................................................................................................................................................................... 2
A word from the coordinator .................................................................................................................................................. 3
Gathering points ...................................................................................................................................................................... 4
Misson, goals and healthy lifestyle ......................................................................................................................................... 5
Typical day and field trip days ................................................................................................................................................ 6
Attendance .............................................................................................................................................................................. 6
Daily items to bring in the backpack ...................................................................................................................................... 7
Positive reinforcement ................................................................................................................. Erreur ! Signet non défini.
Dress code ............................................................................................................................................................................... 8
In case of rain .......................................................................................................................................................................... 8
Daycare ................................................................................................................................................................................... 9
A few rules .............................................................................................................................................................................. 9
Field trips .............................................................................................................................................................................. 10
Medication ............................................................................................................................................................................ 10
Bicycles and skateboard........................................................................................................................................................ 10
Code of conduct .................................................................................................................................................................... 11
Disciplinary procedure .......................................................................................................................................................... 12
Food allergies ........................................................................................................................................................................ 13
Caution Lyme disease ........................................................................................................................................................... 14
Caution heat exhaustion and heatstroke ................................................................................................................................ 15
Parent Guide - Lunch and Snack .......................................................................................................................................... 16
In case of delay ..................................................................................................................................................................... 17
Authorization to arrive and/or leave alone ............................................................................................................................ 17
Consent Form ........................................................................................................................................................................ 18
Early departure ...................................................................................................................................................................... 19
Summer 2020 excursions ...................................................................................................................................................... 20
2
A word from the coordinator
Dear parent,
It is with great pleasure that we welcome your child to the Sutton Day Camp for the summer of
2020. To ensure that your child has a memorable summer full of adventure and imagination, our
dynamic animation team will put in place exciting and diversified activities according to the
week's theme. Your child will also have the opportunity to participate in weekly outings
throughout the summer.
However, to allow your child to experience his or her summer at 100%, your collaboration is
required. To do this, we ask you to pay particular attention to the following points:
Consult this Parents’ Guide Sutton summer day camp 2020 in its entirety.
Respect the arrival and departure times of the day camp
Bring the daily items every day (see page 8)
Provide a cold lunch and at least two (2) snacks every day (see page 17)
Dress your child according to the forecasted temperature (hot, chilly, rainy, etc.)
Tie your child's hair in case of long hair (hair at the bottom of the shoulders) to prevent
lice outbreaks
For severe allergies, an epinephrine syringe (EPIPEN) is mandatory, otherwise the child
will be sent home.
Review the rules and code of conduct for the day camp with your child
Identify your child's clothes, backpack and lunch box
Sign the non-violence policy (code of conduct) of the Sutton Summer Day Camp
To better guide you in this summer adventure, we invite you to read the week's information
(outings, programs, main instructions, etc.) directly to the coordinator or on the bulletin
board in the main room.
3Gathering points
The summer day camp will take place:
From 9:00 am to 4:00 pm at Goyette-Hill Park (91 Western Street)
In case of rain, the children will be at Goyette-Hill Park (91 Western Street),
unless otherwise specified.
There will be a poster at the park to indicate it.
The day care service is available:
From 7:30 am to 9:00 am and from 4:00 pm to 5:30 pm.
We invite you to read the following information :
If you have any questions or need to inform us of the absence or delay of your child at any
time or on a field trip, please contact the summer day camp coordinator:
Kelly LeChasseur at:
(B) (450)-538-2231 #227 ou
(C) (450)-775-8533
4Mission, goals and healthy lifestyle
The entire summer is planned according to the day camp’s mission and our main goals in order
to allow your children to be fulfilled all while having the time of their lives.
MISSION
Sutton day camp promotes the social, motor and cognitive development of children aged 5 to 12
by allowing them, in a safe, structured and stimulating environment, to participate in various
and dynamic sports and sociocultural activities. All within a group ambiance aimed at
respecting oneself, others and the environment while in a vacation setting.
GOALS
- Allow your child to develop self-respect, autonomy, team spirit, respect for others and the
environment in an atmosphere of trust and peace.
- Allow your child to develop social skills such as sportsmanship and cooperation.
- Allow your child to be stimulated by acquiring knowledge in various activities.
- Allow your child to live an experience where joy, fun and celebration are of the highest
importance.
- Allow your child to discover new activities.
- Build your child’s awareness towards safe play.
- Contribute to the development of the child's personality.
HEALTHY LIFESTYLE
- WIXX activities and Tremplin Santé activities
- Tasting Workshop and recipes
- And others…
5Typical day and field trip days
Typical day
7:30 – 9:00 AM Day care (registered kids only)
9:00 – 9:15 AM Assembly + Attendance +Wake-up activity
9:15 – 10:00 AM Activity I with respective group
10:00 – 10:15 AM Snack and water
10:15 – 11:00 AM Activity II with respective group
11:00 – 11:50 AM Big activity
11:50 – 1:00 PM Lunch and water + Sunscreen + Games in the
park
1:00 – 1:30 PM Activity III with respective group
1:30 – 2:30 PM Swimming + sports (games)
2:30 – 2:45 PM Snack and water
2:45 – 3:30 PM Swimming and/or Activity IIII
3:30 – 4:00 PM Assembly (Goodbye activity) + Goodbye
4:00 – 5:30 PM Day care (registered kids only)
Field trip days
From 7:30 AM Day care
8:30 AM Children’s arrival at the park
9:00* AM Departure from Goyette-Hill Park
3:30* PM Return to Goyette-Hill Park
4:00 – 5:30 PM Day care (registered kids only)
*The departure time and return time may change depending on the outings. Every
Monday, the indications for the outing will be available for you. It is your responsibility to
check with the coordinator or on the bulletin board in the large room of the day camp
(New!).
Attendance
You must inform the counselor in charge about your child’s arrival and/or departure and sign
the attendance sheet.
6Daily items to bring in the backpack
REUSABLE WATER BOTTLE
Lunch (a cold meal and two snacks)
Sunscreen (minimum protection SPF 30 + UVA and UVB
protection)
Hat
Bathing suit
Towel
Running shoes
Rain clothes (depending on the announced temperature)
Change of clothes
Mosquito Repellent (see page 10 Warning Ticks)
REMINDER
We strongly suggest you:
- Include ICEPACKS in your child’s lunchbox because we do not have access to a
refrigerator
- Bring cold meals because we do not have access to a microwave
- Moreover, it is strictly prohibited for your child to bring toys, electronic devices or
sports equipment from home
- Identify everything
7Dress code
Since your children will be playing all day, it would be important for them to be dressed
properly and comfortably depending on the announced temperature and daily activities. We
strongly suggest the following apparel:
Shorts or sporty pants
Light-coloured T-shirt
Running shoes or sport sandals that tie behind the heel.
Hat (to protect from the sun)
*Plan a change of clothes kit every day, especially on rainy days.
Certain pieces of clothing are prohibited in order to ensure the proper safety of your child and
promote safe sports activities. The pieces of prohibited clothing are:
ø Flip flops
ø Crocs
ø Dangling earrings
ø Clothes displaying violence or negative messages
ø Belly button shirts
ø Short shorts and skirts (shorter than mid-thigh)
In case of rain
Your child might stay outside in the case of light rain. This is why it is necessary to ensure that
your children have the following clothing:
Raincoat
Rain boots
Extra socks
Umbrella (optional)
Please note: Your child’s backpack will be protected from the rain during activities, but may get
wet while traveling from place to place.
If it rains all day, it is possible that the day camp will be held at another location that will be
communicated to you in due course.
8Daycare
You must obligatory:
Meet, in the morning and evening, one of the two counselors for the daycare service in
order to inform him or her of your child's arrival and departure and thus sign the
attendance sheet.
Please note that, on a regular week day:
- If your child is not registered for daycare and arrives before 8:50 am or leaves after the
4:10 pm, he or she is no longer under the day camp’s supervision.
- If your child is registered for daycare and is not picked up before 5:30 pm, he or she is
no longer under the day camp’s supervision.
- Any daycare and summer day camp payments are to be handled with the coordinator
directly.
Some changes have been made to the daycare service:
There will always be two counselors during daycare service.
Two counselors will be assigned to the morning daycare service and two will be assigned
to the evening daycare service. There will therefore be no rotation, unless there are
exceptions.
A few rules
A written authorization is necessary if:
Your child needs to leave the day camp before 4:00 pm (example : appointment)
A person other than yourself comes to pick up your child
We have "early departure" forms that must be completed and signed by the parent before we
can let the child go. Copies of the form can be found on page 19 of this document.
9Field trips
Departure for the outings will be at 8:30 am or 9:00 am at Goyette Hill Park. Children must
be present 15 minutes in advance to ensure that we leave at the scheduled time. Children will
return to Goyette Hill Park by 4:00 pm, unless stated otherwise. Information concerning the
date and type of activity can be found at the end of this document and will also be
communicated at the beginning of each week.
In the case where rain would cause the cancellation of the activity, an email will be sent out
to every parent through Amilia. At this point, the location, where the activities will take place,
will also be communicated to you by email.
Medication
From now on, the City of Sutton's day camp no longer holds itself responsible for distributing
prescribed or non-prescribed medications. This means that NO medication should be on the day
camp's site during the day camp and daycare period. Only asthma pumps and epinephrine
syringes (EPIPEN) are allowed on the day camp site and must be on your child at all times.
Bicycles and skateboard
If your child uses his own means of transportation to go to the day camp (e.g. bicycle,
skateboard, rollerblades, etc.), he or she will need to lock it up for the whole day since its use
during camp hours is prohibited. We also ask that the following instructions be respected while
on camp’s grounds:
- Always walk next to your bicycle or carry your skateboard or roller blades in your hands
while walking inside the camp’s grounds in order to avoid injuries to yourself and others.
- Always wear a helmet, elbow and knee protectors while doing activities that require a
bicycle, skate board or roller blades.
- It is strictly prohibited to use the skate park without the authorisation and surveillance of
a counselor.
10Code of conduct
*Please review with your child
Now that I am registered for the day camp and want to stay in a safe and healthy environment, it
is necessary that:
I wear respectful clothing that is adapted to camp activities (see page 8)
I always wear the appropriate protective equipment
I always bring healthy lunches and snacks (see page 17)
I show respect for the other day camp users (children, counselors and coordinator)
I take care of other’s belongings
I am respectful and polite in the language that I use with children, counselors and the
coordinator
I encourage a climate of integration, mutual support and solidarity
I listen to and respect the instructions and rules of my counselor and day camp
I respect and take care of the day camp’s equipment, material and the environment
I collect my waste and put it in the garbage or recycling bin
I keep my personal belongings put away
I keep the environment clean and in good condition
I leave my toys, electronics or sports equipment at home
I stay away from the day camp equipment storage room
I put sunscreen at the beginning and during the day
I keep my food to myself
I avoid any food that may contain nuts or peanuts (nuts, peanut butter, soft bars, etc.)
The following behaviours are not tolerated:
ø Hit others or fight
ø Intimidate
ø Steal
ø Make sexist and racist comments
ø Engage in violent or aggressive behaviour
ø Voluntary break equipment and vandalize the site or building
ø Be arrogant towards friends, counselors and the coordinator
ø Have any attitude or contact that may have a sexual connotation
11Disciplinary procedure
*In case of misconduct and/or non-compliance with rules and the code of conduct
1. Verbal warning to the child and notice to parents of inappropriate behaviour
2. Written warning sent to parents and known to the child
3. Suspension of the child for one day and a meeting (with parents, child and the persons
in charge)
4. Suspension of the child for more than one day (number of days determined by the
persons in charge)
5. Removal of the child from the day camp without refund
*The persons in charge reserve the right to take measures, in the event of an offence
considered serious, without following the order of this procedure, taking into account the
seriousness of the action taken by the child.
I, ________________________________________, have read the Sutton Day Camp code of
conduct with my child. I am committed to ensuring that my child respects the code of conduct
in place at all times in order to provide a safe and respectful environment for all users of the
service. I agree that the day camp will apply disciplinary measures in the event of misconduct.
Name of the child: ______________________________________
Parent’s name or legal guardian’s name: ______________________________________
Date: ______________________________________
Parent’s or legal guardian’s signature: __________________________________
12Food allergies
Dear parent,
Food allergies are omnipresent in youth, which means that it is crucial to pay attention to this
reality and to take action in order for the environment of the summer camp to be food allergen
free.
Through ingestion, touch and/or odor, allergenic foods (e.g. peanuts, nuts, eggs, milk, etc.)
can lead to severe allergic reactions. In a matter of a few minutes only, facial swelling and
breathing problems can occur. If a reaction is severe enough, an anaphylactic shock might
happen. The child may have contracted throat or may be in shock and eventually fall
unconscious. The consequences of such reactions can be fatal for the child.
You will understand that to ensure the safety of these children, we must prevent allergic
manifestations related to food. This is why we seek your collaboration in the preparation of
snacks and lunches of your children. Do not include food containing peanuts, peanut butter,
peanut oil and various kinds of nuts.
This being said, please make sure to NOT include any allergenic foods in your child’s
lunchbox. Moreover, please note that food exchange between children will not be tolerated.
With your collaboration we will succeed in doing so.
EPIPEN syringes are mandatory for children with allergies. If for some reason your child
does not have one in their possession, he or she will be sent home.
Thank you for your cooperation!
Kelly LeChasseur
Day Camp Coordinator and her Team
13Caution Lyme disease
The presence of ticks that can transmit Lyme disease has been documented in many regions of Quebec,
including ours, and the number of cases is increasing year after year. People doing outdoor activities
(hiking, gardening, camping, etc.), and may be in contact with vegetation (forests, woods and tall grass),
are more likely to be exposed to ticks.
Sutton Day Camp employees will ensure mosquito repellent is applied when supplied and placed in the child's
backpack by the parent. Sutton Day Camp employees will report to the parent the signs and symptoms of a child
who may have been bitten by a tick. Day camp employees will not remove ticks from a child. In the case where
a tick is found on a child, the parent-contact will be called immediately.
How to protect yourself?
• Stay on the trails and avoid grazing vegetation during your outdoor activities.
• Apply mosquito repellent containing DEET or icaridine (eg Watkins Children, Off !, Muskol, etc.)
• Wear a hat, closed shoes, light colored clothing that covers the skin and put your socks over pants and
your sweater in your pants.
• Take a shower after the activity, examine your body and clothes and remove the ticks.
• Put clothes in the dryer at high temperature for 10 minutes or wash them in hot water.
Description of the tick
The tick that transmits Lyme disease is known as the "deer tick" and "blacklegged tick". She lives especially in
forests, woodlands and tall grasses.
The tick feeds on the blood of animals or humans. Before it feeds, its size can vary between
1 and 3 millimeters. The tick can triple in volume when it is filled with blood, which makes
it easier to spot it in case of a sting. Tick bites are usually painless and often go unnoticed.
What to do in case of sting?
In case of sting, call Info-Santé at 8-1-1 and remove the tick. The faster it is removed, the
lower the risk of disease transmission. Use thin forceps, such as eyebrow tweezers.
Avoid using your fingers or nails as you could crush the tick and promote transmission of
the bacteria that causes the disease.
In some cases, preventive antibiotic treatment is suggested. Ask Info-Santé if you are
eligible: you will be redirected to your pharmacist, your FMG nurse or your family doctor
if necessary.
For more information: www.santeestrie.qc.ca/lyme
14Caution heat exhaustion and heatstroke
HEAT EXHAUSTION (according to www.brunet.ca)
How to recognize it?
While heat exhaustion is normally harmless, it can manifest itself through symptoms such as:
fatigue;
nausea;
dizziness;
headaches;
hot flushes;
sweating;
weakness.
Generally, these symptoms only last for a short period of time if you apply the necessary heat exposure
relief measures.
How to treat it?
In case of heat exhaustion, rest in a cool place for several hours. Use wet compresses, take a cool shower
or use a water spray bottle. The most important thing is to make sure you drink plenty of liquids (ideally,
water), even if you don’t feel thirsty.
HEATSTROKE (according to www.brunet.ca)
How to recognize it?
When you suffer from heatstroke, your body loses its capacity to regulate its temperature. As a result, the
following symptoms may occur:
fever above 40°C;
absence of sweating;
confusion, aggressiveness, delirium;
rapid and weak pulse;
rapid breathing;
hot, dry, and red skin;
loss of consciousness;
seizures.
Contrary to heat exhaustion, heatstroke, also called “sunstroke”, is a medical emergency.
How to treat it?
Anyone suffering from heatstroke must immediately be taken to an emergency room. If left untreated,
heatstroke can lead to serious brain damage and even death. While you wait for the ambulance, keep the
person suffering from heatstroke in a cool and shaded place and loosen his or her clothing. If the person is
conscious, give him or her something cool to drink. Use wet compresses and a fan to keep cool air
flowing. In case of vomiting, turn the person on the side.
15Parent Guide - Lunch and Snack
By CIUSSS Estrie-CHUS public health nutritionists, March 2018
An appetizing and nutritious lunch box
The day camp offers young people an environment that allows them to adopt good eating habits. Young people
are encouraged to bring a nutritious and varied lunch box. To make a balanced lunch, simply add foods from
each of the four groups in Canada's Food Guide.
Here are some tasty ideas:
- Chicken wrap + carrots and celery sticks + cheese cubes + watermelon
- Pita wedges + hummus + hard-boiled egg + peppers in strips + yogurt + grapes
- Pasta salad with vegetables and tuna + sliced cucumbers + applesauce
A beautiful atmosphere
At the day camp, meals are eaten in a pleasant atmosphere and over an adequate period of time. The counselors
encourage the children to eat, without forcing them, by acting as role models.
Some instructions to follow
- Cold lunches should be a priority, as no microwave is available. However, a thermos is accepted.
- As no refrigeration is available, it is necessary to insert an ICE PACK into the lunch box or to freeze a small
juice box in advance.
- No glass containers are allowed.
Nutritious snacks
Children have high energy needs. It is therefore suggested to put two snacks in the lunch box (morning and
afternoon).
Examples; fruit, compote, cheese, yogurt, homemade muffin or cookie, biscuit, vegetables, yogurt drink.
Stay hydrated this summer
To enjoy the day's activities, children need to be well hydrated. It is therefore essential that drinks be put in the
lunch box. Water is a priority, but small containers of 100% pure fruit juice, vegetable juice, milk or soy
beverage can also be added.
Caution with food allergies
Many young people are allergic to food, mainly peanuts and tree nuts. To reduce the risk of accidental
exposure, we ask families to avoid bringing to the day camps any products that mention peanuts or nuts in the
list of ingredients.
For healthy recipe ideas and other lunch box tips: www.tremplinsante.ca/recettes
16In case of delay
WARNING! You arrived ________________ late on ________________ when you
picked up your child ________________________.
Authorization to arrive and/or leave
alone
We ask for your cooperation in being punctual when you pick up your child. In
addition, we would like to inform you that a fee of $5.00 per 10 minutes will be applied
in the event of a delay.
Authorization to arrive and/or leave
alone
To arrive alone Sutton Summer Day Camp 2020
Name of the child: ____________________________ Group: ____________
I authorize my child to arrive at the day camp alone (check one):
Yes
No
To leave alone Sutton Summer Day Camp 2020
Name of the child: ____________________________ Group: ____________
I authorize my child to leave the day camp alone (check one):
Yes
No
Name of parent or legal guardian: ____________________________
Date : ____________________________
Signature of parent or legal guardian: ____________________________
17Recreation and Community Services Department
Sutton Day Camp
Consent Form
Authorization to Publish and Use Photos
I hereby authorize the Town of Sutton to use the portrait, the visually photographed image or
the film of ______________________________ (name of the child)
taken in the context of day camp activities for the creation of an image bank. It is made for
specific purposes of use and publication in printed or electronic documents, books, pamphlets,
corporate documents, promotional tools, magazines, newsletters, Web site and other similar
documents produced by the Town, and this, from year to year, in a professional setting.
The undersigned acknowledges the right of the Town of Sutton to make use of and publish
images in the documents described in the preceding paragraph, without compensation. The
undersigned exonerates the Town of Sutton from any claim that may result from the use or
publication by anyone, including third parties, of the visual image.
I have read and understood this consent form and the terms and conditions therein before
signing it and declare that I am the parent or legal guardian of the minor named above and be
authorized to sign this form. I have read and understood all the implications and consent to the
use of photographs based on the contents of this form.
Parent’s name / legal guardian’s name: ______________________________________
Date: ______________________________________
Parent’s / legal guardian’s signature: __________________________________
18Early departure
Early departure Sutton Day Camp Summer 2020
Child’s name: _________________________________ Group: ___________________________
Date of early departure: _________________ Hour of early departure: ________________
My child will leave (check):
By himself/herself
With a parent or another authorized person
Specify: _________________________________
Parent or guardian signature: _________________________________
Early departure
______________________________ Sutton Day Camp Summer 2020
____________________________
(signature du parent ou tuteur) (date)
Child’s name: _________________________________ Group: ___________________________
Date of early departure: _________________ Hour of early departure: ________________
My child will leave (check):
By himself/herself
With a parent or another authorized person
Specify: _________________________________
Parent or guardian signature: _________________________________
Early departure
______________________________ Sutton Day Camp Summer 2020
____________________________
(signature du parent ou tuteur) (date)
Child’s name: _________________________________ Group: ___________________________
Date of early departure: _________________ Hour of early departure: ________________
My child will leave (check):
By himself/herself
With a parent or another authorized person
Specify: _________________________________
Parent or guardian signature: _________________________________
19
______________________________ ____________________________
(signature du parent ou tuteur) (date)Summer 2020 excursions
*Due to the current circumstances of COVID-19, it is not possible to plan the
activities.
Date de la sortie Theme Activity
Week 1 — Wednesday, The Nature of
To be announced!
July 1 2020 Sutton
Week 2 — Wednesday,
On a Desert Island To be announced!
July 8 2020
Week 3 — Wednesday, The Magic of the
To be announced!
July 15 2020 Park
Week 4 — Wednesday, The Goyette-Hill
To be announced!
July 22 2020 Pirates
Week 5 — Wednesday,
Science in Sutton To be announced!
July 29 2020
Week 6 — Wednesday,
The Sutton Safari To be announced!
August 5 2020
Week 7 — Wednesday,
The Imaginary To be announced!
August 12 2020
Week 8 – Friday END OF SUMMER PARTY
The Sutton Olympics
August 21 2020 at Goyette-Hill Park
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