Prepared PVSchools 2020-2021 School Year - Paradise Valley ...
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RAPVSchools
D Prepared
Prioritizing the Health
of Our Community
2020-2021 School Year
District Administrative Center:
15002 N. 32nd St., Phoenix, AZ 85032
602-449-2000 PVSchools.net
Message from PVSchools Superintendent
Governing Board
We have been diligently planning and preparing for reopening for the Anne Greenberg
2020-2021 school year, while ensuring the health, safety, and well-being Governing Board President
of our students, staff, and community. Julie Bacon
Governing Board Member
Countless individuals have invested their time and expertise to develop a
Nancy Case
plan which provides educational choices for our families and safe learning
Governing Board Member
environments. In addition to increased health and safety measures for a
return to face-to-face instruction, the plan includes contingency scenarios Susan Matura
should it be necessary to move instruction online or delay opening. Governing Board Member
Sue Skidmore, Ed.D.
To meet the various needs of our students and families, PVSchools is
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Governing Board Member
offering a full spectrum of learning choices. Options include: full-time,
in-person learning for PreK-12 (PVTraditional), a hybrid model mixing
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both in-person and online instruction for K-6 (PVFlex), an online model
with real-time instruction for K-8 (PVConnect), and full, self-paced online
instruction for K-12 (PVOnline).
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Leadership
Jesse Welsh, Ed.D.
Superintendent
Troy Bales, Ed.D.
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Our decisions guiding our reopening plan have been guided by the latest
recommendations from the Centers for Disease Control (CDC), the Arizona
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Department of Education (ADE), the Maricopa County Department of
Public Health (MCDPH), state and local governments, and input from
thousands of PVSchools families, educators, staff, and community
members. We recognize that circumstances and guidance related to
COVID-19 may continue to evolve throughout the coming school year,
Assistant Superintendent
Human Resources
Dan Courson, Ph.D.
Assistant Superintendent
Curriculum and Instruction
Laura Felten
Assistant Superintendent
and we will continue to adapt our plan to respond to those changes. Business Operations
Thank you again for your patience and support as we collectively Steven Jeras, Ed.D.
navigate through the COVID-19 pandemic. We look forward to Assistant Superintendent
Leadership - Elementary
welcoming you back to school.
Andre Long
Assistant Superintendent
Sincerely, Leadership - Secondary
Jesse Welsh, Ed.D.
Superintendent
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Choose Your Path Back to School
To meet the various needs of our students and families, PVSchools is offering a full spectrum of learning
choices for the 2020-2021 school year. Each of the models is contingent upon interest and staffing.
PVTraditional PVFlex PVConnect PVOnline
PreK-12 In-person K-6 Hybrid of K-8 Virtual K-12 Virtual
• Preschool-Grade 12 In-person & Virtual Real-time Instruction Self-Paced
• 5 full days per week • Kindergarten-Grade 6 • Kindergarten-Grade 8 • Kindergarten–Grade 12
• Enrolled in PVSchools • 5 full days per week • 5 full days per week • 5 full days per week
• Preventive safety • Internet connetion • Enrolled in PVSchools • Enrolled in PVOnline
measures required • Internet connection • Internet connection
• PVSchools teachers • Blended model that required required
provides both in-
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• PVSchools instruction, • Opportunity to transition • District device provided
person and virtual back to in-person class
curriculum resources, learning experiences on • PVSchools teachers
at start of each grading
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assessment alternating days
quarter • Social-emotional support
• Social-emotional support • Students will be doing
• District device provided • Accommodations
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• Specials and electives independent learning on and support services
alternating home days • Live real-time instruction provided
• Accommodations
• Students will attend at designated times
and support services • Specials and electives
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alternating 2 or 3 days during the day
provided
per week on a consistent • PVSchools teachers
• Recess breaks
schedule A/B (Monday/ • PVSchools instruction,
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• Modified extracurricular Tuesday/Wednesday and curriculum resources,
activities and events Thursday/Friday) assessment
• Modified athletic • Allows for physical • Social-emotional support
participation and distancing by reducing
schedules the number of students • Accommodations and
in the classroom support services provided
• District device provided • Limited specials available
• Students may transition • May participate in
to in-person, PVConnect modified extracurricular
or PVOnline learning if activities
and when available
• Opportunity to transition
back to in-person class
at start of each grading
quarter
• May participate in
modified extracurricular
activities
• Social-emotional support
Families will be asked to confirm a learning option by July 13 in order to plan and staff learning choices
accordingly.
2 PVSchools Prepared: Prioritizing the Health of Our CommunityIntroduction and Background
In order to develop recommendations regarding reopening of school
SCoRe Membership:
for 2020-2021, the Superintendent’s Committee on Reopening (SCoRe) Mitch von Gnechten
was formed through a formal committee call. The group consists of Director Student Services -
representatives from stakeholder groups. Secondary - Facilitator
Brandon George
Guiding Principles Director of Transportation -
COA
The guiding principles of SCoRe were to ensure:
Lora Herbein
• The safety and well-being of all students, staff, and community. Director of Student Services -
• Meaningful teaching and learning for all students and staff. Elementary - COA
• Fidelity of the continued operations of the District Susan Chubrich-Seep
Teacher at Horizon High School
SCoRe was tasked with developing recommendations for parameters - PVEA
and guiding principles to implement based on three scenarios: Leah Knaeble
• Schools begin on time and remain open. President of PVEA - PVEA
• Schools begin on time and need to close due to a second wave of Melissa Molzhon
COVID-19 cases. Principal of North Canyon High
• School opening is delayed due to increases in COVID-19 cases.
Due to limitations within state statutes and department of education
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Jerry Withers
Principal of Campo Bello
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regulations, hybrid models of instruction were not extensively Elementary School - PVP
considered. The recommendations for parameters and guiding Michelle Courtright
principles were aligned with the information provided by the Center
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President of PVSEA - PVSEA
for Disease Control (CDC), Arizona health experts, and guidance from
the Arizona Department of Education (ADE). Shawn Webster
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ESP Shadow Mountain High
SCoRe reviewed a variety of resources in the development of their School - PVSEA
recommendations, including, but not limited to: Lori Berman
• Coronavirus Disease 2019 (Covid-19) K-12 District Reopening Parent - UPC
Checklist, Hanover Research Kea Carota
• Schools Decision Tree, Centers for Disease Control Parent - UPC
• Considerations for Schools, Centers for Disease Control Melissa Schwartz
Parent - UPC
• PVUSD Pandemic Flu Protocols, PVUSD
Jessica Wani
• Return to School Roadmap, Opportunity Labs President of UPC - UPC
• Guidance on Return to the Workplace, Gust Rosenfeld
• Roadmap for Reopening Schools, Arizona Department of
Education
• Protocols for Reopening, Udall Shumway
3 PVSchools Prepared: Prioritizing the Health of Our CommunityHealth and Wellness
Face Coverings
• Students and staff will be required to wear cloth masks or face shields where 6 feet social distancing
between staff and students is not possible.
• Any student who has difficulty breathing or who is incapable of physically removing the face covering
on his/her own will not wear cloth face coverings, and alternate methods of protection will be discussed
by parents and staff. Cloth masks should not be worn when students are engaging in physical activity.
Students who refuse to comply with the safety protocols adopted for in-person learning will be
assigned to an online learning program pursuant to A.R.S. 15-841(F).
Hand Hygiene
• Frequent hand washing/cleaning will be encouraged at regular intervals throughout the day with both
soap and water or hand sanitizer. Instructions for hand washing include:
• Using soap and water, scrubbing for 20 seconds, and rinsing.
• Using paper towels to dry hands, turn sink handles, and open doors, then safely discarding.
• Using alcohol-based hand sanitizer.
• Handwashing stations will be installed at the entry to cafeterias in all elementary and middle schools.
School Campuses and Classrooms
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• Hand sanitizer stations will be installed in lobbies and building main entries.
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• Where possible, student seating will be arranged to maintain social distancing. Desks will be faced in
the same direction, rather than facing each other, or students will sit on only one side of tables, spaced
apart.
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• Each student’s belongings will be separated from others’ and in individually labeled containers, cubbies,
or areas.
• Assigned seating in classrooms will be implemented to assist with contact tracing.
• Where possible, social distancing will be maintained in open areas, such as hallways, stairwells, gyms,
playgrounds.
• Students will be encouraged to bring their own water to minimize use and touching of water fountains.
• To limit exposure to other students and staff, recess will be separated by classes and grade level cohorts.
• Signage will be posted in all rooms and common areas explaining hygiene practices to prevent spread.
• Where possible, adjustments to drop-off and pick-up routines will be made to facilitate social
distancing. Staff will escort young students into and out of the building. Families are asked to remain in
their vehicles or wait outside.
Health Screening
• Students should stay home if they feel ill or are exhibiting symptoms of respiratory infection.
• Parents and guardians should assess their child’s health daily prior to heading to school or the bus stop.
• At the beginning of each day as students enter the classroom, teachers will informally screen students
for respiratory symptoms. If the teacher has concerns, they will contact the school nurse prior to
sending the student to the Nurse’s Office.
4 PVSchools Prepared: Prioritizing the Health of Our Community• Students will be reminded of proper respiratory hygiene, including:
• Avoiding touching the eyes, nose, and mouth.
• Covering the mouth when coughing.
• Covering the nose when sneezing and safely discarding tissues.
Visitors on campus
• All visitors and volunteers will be required to wear cloth masks if interacting with staff and students.
• All visitors and volunteers must follow all posted safety protocols.
Enhanced Cleaning
• Additional cleaning staff at each campus will be hired for routine cleaning of restrooms, drinking
fountains, lunchrooms, and common areas throughout the school day.
• Continued air quality will be maintained by cleaning all HVAC unit coils and changing air filters as
scheduled.
Response to Reported Cases
• CDC protocols regarding reported cases and specific guidance from the Maricopa County Department
of Public Health will be followed.
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• School nurses will follow established screening protocols, and will consult with public health officials to
determine how best to handle students and staff who display or develop COVID-19 symptoms.
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• Isolation rooms will be set up within health offices for students or staff who may be sick.
Nutrition and Wellness
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• Cafeteria entries and service lanes will be marked for social distancing.
• ID scanners will be implemented to eliminate use of keypads.
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• When possible, procedures for lunch will be adjusted to allow for social distancing, greater spacing,
and to reduce interactions, including adding additional lunch periods at middle and high schools and
staggering lunches at elementary schools.
• Schools will continue to follow practices and procedures that comply with public health guidelines such
as food handling, food preparation, cleaning and disinfecting, and food and drink dispensers.
Transportation
• Bus staff and students are required to wear cloth masks on buses.
• Visible signage will be placed at the entry to each bus and students will be reminded not to ride if they
are symptomatic.
• Students will be asked to comply with social distancing guidelines when waiting at the stop, during
boarding, and while exiting the bus.
• Seating charts will be utilized with siblings to be seated together and “neighbor” seating to provide
consistency in seating and minimize movement within the bus.
• Buses will be sanitized between runs and at the end of the day.
• Families are encouraged to transport their children to school to reduce the number of students on a
bus.
5 PVSchools Prepared: Prioritizing the Health of Our CommunitySocial-Emotional Well-Being
• Students’ social-emotional well-being will be assessed when schools reopen, with additional support
provided for students showing signs of mental health concerns, including trauma.
• Schools will incorporate trauma-informed practices and social-emotional learning into classroom
instruction in a manner that supports equity and inclusion and reflects cultural responsiveness.
Events and Field Trips
• Large group gatherings, such as school assemblies and book fairs will be suspended until further notice
and resumption will be reevaluated at the end of the first quarter.
• Field Trips will be suspended until further notice and resumption will be reevaluated at the end of the
first quarter and opportunities for virtual field trips will be explored.
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6 PVSchools Prepared: Prioritizing the Health of Our CommunityThe following are the Operational Checklists to be followed prior to and during the reopening of schools for
the 2020-21 school year.
Reopening Plan Scenario #1: Schools Open on Time
The following recommended checklist items are to be acted upon prior to and during the reopening of
schools for the 2020-21 school year. This checklist is to be utilized in the event that schools begin on time
and remain open. It is assumed that alternative school schedules will not be put into effect and maintenance
of social distancing will be done to the greatest extent possible.
District Leadership
Monitor the latest information regarding COVID-19 and its Define roles and allocate responsibilities for reopening.
mitigation. In consultation with the CDC, ADE, Maricopa County
Establish regular communication with relevant agencies at Department of Public Health and, based on the PVUSD
the federal, state, and local levels. Pandemic Influenza Protocols, establish the criteria and
Monitor for any changes to guidelines for reopening protocols for closing and reopening an individual school
provided by state agencies. due to a reported case of COVID-19.
Engage with the CRT to evaluate the 2019-2020 school
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Continue to convene and consult with the COVID-19
Response Team (CRT) and the Superintendent’s Committee closure as an after-action exercise.
on ReOpening (SCoRE) to plan for and provide input on the Ensure that departments complete Continuity of
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reopening process in conjunction with department leaders. Operations Plans as annex to the District Emergency
Set objectives and establish a timeline for reopening. Response Plan.
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7 PVSchools Prepared: Prioritizing the Health of Our CommunityHealth and Wellness
Review and revise health policies and practices as needed Provide instruction to staff and families regarding
and communicate any changes in health policies and respiratory hygiene:
practices to students, families, and staff. Avoiding touching the eyes, nose, and mouth.
At the beginning of each day as students enter the Covering the mouth when coughing.
classroom, have teachers informally screen students for Covering the nose when sneezing and safely discarding
respiratory symptoms. If the teacher has concerns, they tissues.
should contact the school nurse prior to sending the
Provide instruction to staff and families for handwashing:
student to the Nurse’s Office.
Using soap and water, scrubbing for 20 seconds, and
Ensure posters are in place at the entry to each classroom rinsing.
to assist with identifying symptoms.
Using paper towels to dry hands, turn sink handles, and
Provide training for staff related to identification of open doors, then safely discarding.
COVID-19 symptoms and management of safety measures Using alcohol-based hand sanitizer.
to minimize transmission.
Provide instruction to staff and families for how to wear
Require all staff to self-assess their own health for face masks.
symptoms of respiratory infection daily and not report to
work if there are any indications of illness. Maintain social distancing of six feet between staff and
students, where possible. In situations where social
Establish safe procedures for any basic health screenings distancing between staff and students is not possible,
(e.g., annual hearing, vision). require staff and students to wear cloth masks or face
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Provide school health personnel with any necessary shields.
personal protective equipment (PPE) in alignment Any student who has difficulty breathing or who is
with identified needs (e.g., gloves, goggles, face shield, incapable of physically removing the face covering
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procedural masks). on his/her own will not wear cloth face coverings, and
Require use of hand sanitizer or hand washing prior to alternate methods of protection will be discussed by
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entering the health office. parents and staff. Cloth masks should not be worn
when students are engaging in physical activity.
Provide school staff working with medically fragile
Students who refuse to comply with the safety
students, as identified in individual health plans, with any
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protocols adopted for in-person learning will be
necessary PPE.
assigned to an online learning program pursuant to
Provide staff that work with students with an IEP with more A.R.S. 15-841(F)
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significant needs with any necessary PPE as recommended Where possible, arrange student seating to maintain
by the Special Education Department. Utilize nurses to social distancing guidelines.
provide training to staff for use of procedural PPE.
Keep each child’s belongings separated from others’
Update health records for students in alignment with and in individually labeled containers, cubbies, or areas.
HIPPA and FERPA requirements. Assign seating in classrooms to assist with contact
Establish isolation rooms in each Health Office for students tracing.
or staff who may be sick. Where possible, maintain social distancing in open
Establish partnerships with community providers to supply areas, such as hallways, stairwells, gyms, playgrounds.
additional medical services, as needed. Evaluate current schedules and structures to facilitate
social distancing.
Require students and staff to stay home if ill or exhibiting
symptoms of respiratory infection. Evaluate adjustments to drop-off and pick-up routines
to facilitate social distancing.
Establish screening protocols, assign appropriate staff,
provide necessary PPE, and consult with public health Evaluate procedures for recess to limit contact to
officials to determine how to handle persons who cohorts of students.
display or develop COVID-19 symptoms. For K-6 schools that departmentalize at intermediate
Establish processes for staff involved in screenings to grades, evaluate alternatives to reduce interactions.
report findings to school, district, and public health Maintain social distancing for staff meetings. If not
officials in alignment with medical privacy laws. possible, evaluate use of virtual staff meetings.
Post signage in all rooms and common areas explaining Require visitors to campus to wear masks if interacting with
hygiene practices to prevent spread. staff and students.
Provide instruction to staff on how to clean and disinfect Refer to the Health Office Student and Staff Operational
objects and surfaces. Plan for additional details.
8 PVSchools Prepared: Prioritizing the Health of Our CommunityCommunications
Provide information and updates to students, families, staff, Share instructions for ways to prevent spread (e.g.,
vendors, and the community on: handwashing, respiratory hygiene, social distancing).
Current state of public health. Respond to questions and other inquiries.
District and school efforts to keep students and staff
Include key information and resources on district and
safe.
school webpages.
Preventive measures stakeholders should take.
Continue to provide communications to families in English
Current effects on district and school operations
and Spanish.
Anticipated timeline(s) for district and school
reopening. Leverage multiple communication methods, as
appropriate, including mail, email, phone calls, text
Key changes in district and school policies and practice.
messages, traditional media (e.g. television, radio,
Where to find services and support in the community to newspaper) and social media (e.g. Facebook, Twitter,
meet basic needs. Instagram, YouTube).
Remind staff and students to stay at home if exhibiting
symptoms.
Curriculum and Instruction
Review and revise curriculum maps and instructional Develop contingency plans to address:
calendars. Monitor and adjust lesson plans as needed to Continuing to provide instruction if a school(s) must
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reflect the impact of COVID-19-related school closures. close for a short period of time due to a reported case
Determine the need for further adjustments to curriculum of COVID-19.
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and instruction based on common gaps in student learning Continuing to provide instruction to individual students
identified during analysis of academic data collected once affected by illness or quarantine and/or family decisions
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schools reopen. not to resend to school.
Include classroom teachers in curriculum planning and Evaluate extending absence flexibility to students that
design. are ill or need to self-quarantine.
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Establish robust K-12 online learning opportunities Collaborate with postsecondary institutions regarding
through PVOnline that include opportunities for teacher delivery of dual-credit courses, College Board for Advanced
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interaction and support. Placement (AP) offering, and/or International Baccalaureate
(IB).
Ensure scalability of option to accommodate the
number of students desiring an asynchronous, online Consult with postsecondary institutions and/or local
classroom setting. partners regarding delivery of Career and Technical
Ensure that expectations, accountability, and Education (CTE) (e.g., mentoring). Develop plans for
assessment are comparable to traditional, in-person students to continue Career and Technical Education (CTE)
learning. learning regardless of changes to school settings.
Explore the potential need utilize leased content for Explore additional extended learning opportunities, such
specific grade levels and/or courses. as summer school and after-school programs, to mitigate
Establish a methodology for parents to confirm their learning loss, resolve incompletes, and support credit
interest in selecting this option for instructional delivery. recovery.
Establish a K-6, synchronous learning opportunity, with Inventory and identify any gaps in the district’s academic
direct instruction provided via video conferencing, that interventions and identify additional supports that can be
includes opportunities for teacher interaction and support. made available to teachers and families.
Ensure scalability of option to accommodate the Identify diagnostic assessments for when schools reopen to
number of students desiring an asynchronous, online identify learning gaps and consider additional assessment
classroom setting. tools that can be made available to teachers, if needed.
Ensure that expectations, accountability, and Identify learning loss for individual students and among
assessment are comparable to traditional, in-person special populations, such as: students with an IEP, English
learning. learners, migrant and homeless students, foster youth,
Maintain class sizes that are comparable face-to-face socioeconomically disadvantaged students, or students
classrooms. directly affected by COVID-19 and provide targeted
Provides for teacher instruction and contact at various interventions.
times of the day. For students with an IEP, review plans and make revisions if
Establish a methodology for parents to confirm their necessary to reflect any changes due to COVID-19-related
interest in selecting this option for instructional delivery. school closures or extended illness and/or self-quarantine.
9 PVSchools Prepared: Prioritizing the Health of Our CommunityCurriculum and Instruction (Continued)
Continue to encourage teachers to communicate with Refer to the Special Education Operational Plan for
families about their child’s academic progress. additional details.
Assist families with supporting learning at home by sharing Refer to the Activities Course Operation Plan for additional
instructional strategies and resources. details.
Refer to the Fine Arts Department Operational Plan for Refer to the Career and Technical Education Operation Plan
additional details, including guidelines for rehearsals for additional details.
for fine arts programs and transportation to and from
competitions and performances and for summer band or
fine arts camps.
Professional Development
Provide additional training to teachers to recognize Offer teachers optional opportunities for professional
and support students who are facing new/additional development during the summer in Social Emotional
challenges to academic success. Learning (SEL).
Offer professional learning opportunities for staff including: Provide teachers with opportunities during the summer to
Online and virtual instruction with robust instruction collaborate with colleagues and share best practices and
and accountability. ways to address gaps in learning.
Use of summer to train in order to build capacity to Identify and compensate teachers to support peer-to-peer
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provide synchronous and asynchronous instructional professional development for several days in June and July
programs. to address both gaps in learning and to build capacity for
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Continue training on instructional technology to students, the potential of future distance learning.
families, and staff.
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Facilitate teachers’ efforts to share best practices for
mitigating learning loss.
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Grading and Assessment
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Communicate with the ADE regarding any changes that Conduct initial evaluations or re-evaluations of students
may occur to: with an IEP and English learners as required.
End-of-grade, end-of-course, English language Develop plans to share assessment data with families and
proficiency, and/or other assessments. indicate how their child’s achievement compares with
Grading policies and practices. grade-level expectations.
Promotion and retention criteria. In the event of the need for modifications to grading and/
Confirm the status of AP, IB, ACT, SAT, and similar or assessment, seek input from stakeholder groups.
assessments.
Communicate any adjustments to grading to students,
families, and staff and provide updated academic and
assessment calendars.
Curriculum and Instruction Resources and Support
Facilitate teachers’ efforts to share effective strategies Survey staff regarding potential instructional resource and
and resources for online and offline forms of distance professional learning needs (e.g., differentiating instruction
learning, including building relationships with families and and supporting special populations in the context of
encouraging families to become involved in their child’s distance learning) in order to:
learning, in alignment with the Instructional Strategies and Identify options to create additional instructional
Tips by Quality Matters. resources internally and/or acquire materials from
Utilize surveys of students, families, and staff to identify publishers.
strengths and development areas related to the district’s Offer professional learning opportunities aligned with
distance learning efforts such as the recent district survey staff needs.
of teachers and SpeakUp data from students, staff, and
families.
10 PVSchools Prepared: Prioritizing the Health of Our CommunitySocial-Emotional Well-Being
Emphasize the district’s commitment to support the PV Facilitate staff efforts to share effective strategies and
Community’s social-emotional well-being, highlighting the resources for supporting students’ social-emotional well-
district-level committee, training, and tools provided for being.
teachers and staff. Encourage staff members who work with the same student
Inventory and identify any gaps in the district’s social- to communicate regarding students’ social-emotional well-
emotional and mental health interventions. being.
Plan re-engagement activities for staff and families. Help support families at home by sharing how to talk
about crises; recognize normal physical, emotional, and
Determine how to assess students’ social-emotional well-
behavioral responses to crises; and foster resilience and
being when schools reopen, such as a brief behavioral
other healthy coping strategies.
health checklist, and further assess students who show
signs of mental health concerns, including trauma. Establish a process for responding to a student in crisis.
Provide targeted interventions, as needed, and reassess Dedicate at least one staff member per school, such as the
student social-emotional well-being periodically to psychologist or social worker, as a point person for mental
determine the efficacy of existing interventions and the health concerns.
need for additional supports.
Explore additional partnerships with community mental
Provide guidance to staff on how to re-establish safe and health providers to offer an expanded range of supports.
secure classroom environments.
Continue to provide students and families with referrals to
Identify and offer additional SEL resources for teachers to community organizations able to assist with basic needs
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incorporate into their instruction with the support of SEL such as housing and meals.
coaches and leaders.
Include suspected COVID-19 status as a protected status in
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Evaluate the feasibility of providing safe spaces for bullying/harassment, bias, and discrimination situations.
students and staff to share feelings and experiences related
Refer to the Social Emotional Student and Staff
to COVID-19 and the school closures.
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Instructional Plan for additional details.
Incorporate trauma-informed practices and SEL into both
in-person and remote classroom instruction in a manner
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that supports equity and inclusion and reflects cultural
responsiveness, making students feel safe and connected.
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Activities and Events
For High School Athletics: Locker rooms should not be utilized through the summer.
Students should report to workouts in proper gear and
Follow guidelines of Arizona Interscholastic Association immediately return home to shower at the end of the
(AIA) for competitive sports regarding practices, workout.
conditioning camps, competitions, and transportation. AIA
Guidelines Workouts should be conducted in “pods” of students with
the same 5-10 students always working out together.
Until AIA guidance is provided regarding competitions, Smaller pods can be utilized for weight training.
athletic events will require individual approval by district
leadership for student participation and fan attendance of There must be a minimum distance of 6 feet between each
competitions. individual at all times. If this is not possible indoors, then
the maximum number of individuals in the room must be
Summer athletic programing is to follow:
decreased until proper social distancing or masks worn.
There should be no shared athletic equipment (towels,
clothing, shoes, or sports specific equipment) between
students.
For Middle School Festival Athletics:
Limit the Fall Middle School Sport Festival program to
Students should wear their own appropriate workout
Intramurals only without Festival or All Stars until further
clothing (do not share clothing) and individual clothing/
notice and reevaluate ability to resume regular programs at
towels should be washed and cleaned after every workout.
the conclusion of the first quarter.
All athletic equipment, including balls, should be cleaned
Follow guidelines as set forth for high school athletics.
after each use and prior to the next workout.
No gathering of more than 10 people at a time (inside or
outside).
11 PVSchools Prepared: Prioritizing the Health of Our CommunityActivities and Events (Continued)
For Non-Classroom activities: Evaluate conducting other activities such as orientations,
curriculum nights, and open houses in alternative or
Suspend field trips and student travel until further notice modified formats that allow for social distancing.
and reevaluate resumption at the end of the first quarter.
For in-person events, consult with public health officials
Ensure that before and after school programs follow the to determine the necessary safety precautions based on
PVUSD Reopening of Schools Plan. current guidelines.
Suspend large group gatherings, such as school assemblies Refer to the Community Education Operational
and book fairs until further notice and reevaluate plans addressing rental of facilities, including athletic
resumption at the end of the first quarter. organizations and childcare programs, including Birth-4
Evaluate opportunities to incorporate virtual years old and Mascot.
extracurricular activities. Suspend staff travel for professional development
Suspend social activities such as dances and proms until and other activities until further notice and reevaluate
further notice and reevaluate resumption at the end of the resumption at the end of the first quarter.
first quarter.
Attendance and Enrollment
Consider adjusting student attendance procedures for Monitor for potential updates regarding FERPA/HIPAA
excused and unexcused absences. relative to COVID-19 and prepare for the possibility of
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contact tracing.
Develop procedures for students and staff who do not
report due to COVID-19 infection, quarantine, or safety Adjust office and lobby procedures to promote social
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concerns. distancing and provide scheduled appointments for those
who request it.
Monitor and address student and staff attendance issues.
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Provide communications outlining any changes in
Suspend perfect attendance programs for the school year.
attendance and/or enrollment policies.
Ensure Lead Nurses maintain an exposure log to determine
Monitor state agencies for any changes in methodologies
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who to notify regarding positive cases.
in calculating enrollment and average daily enrollment.
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Facilities
Inspect facilities to assess need for repairs or modifications Continue to maintain healthy air quality by cleaning all
to prevent spread (e.g., place protective barriers around HVAC unit coils and changing air filters as scheduled.
secretaries, cashiers, and other staff who interact with Secure supplies to prevent spread such as tissues, waste
the general public; replace—or place protective barriers baskets, paper towels, hand sanitizer, and soap.
between—sinks in bathrooms, etc.).
Provide hand sanitizer stations in lobbies and building
Where possible, implement other measures to facilitate main entries.
social distancing:
Provide handwashing sinks at the entry to cafeterias in all
Arrange appropriate seating in classrooms, offices, elementary and middle schools.
cafeterias, auditoriums, etc.
Encourage staff and students to bring their own water to
Turn desks to face in the same direction (rather than facing minimize use and touching of water fountains.
each other) or have students sit on only one side of tables,
spaced apart. Evaluate the ability to replace traditional fountains with
bottle filler units, where possible.
Use individual student desks rather than common tables
for students, if available. Set entry protocols for district and school buildings to limit
the number of entrances and exits used and continue to
Maintain appropriate spacing in hallways, in stairwells, in restrict visitors to a single point of entry.
gyms, on playgrounds, etc.
Evaluate the need to hire additional cleaning staff at
Provide physical guides, such as tape on floors or sidewalks each campus for routine cleaning of restrooms, drinking
and signs on walls, to ensure that staff and children remain fountains, lunchrooms, and common areas throughout the
at least six feet apart in lines and at other times (i.e., guides school day.
for creating “one-way routes” in hallways).
Refer to the Facilities Operational Plan for additional
Evaluate adjusting drop-off and pick-up times. details, including frequency of cleaning on items and
Have staff escort young students into and out of the building surfaces, in alignment with professional standards.
and ask parents to remain in their vehicles or wait outside.
12 PVSchools Prepared: Prioritizing the Health of Our CommunityFinance
Examine revenues: Examine expenditures:
Research changes in federal, state, and/or local funding. Estimate and document COVID-19-related costs.
Utilize federal, state, and/or local emergency funds. Contact vendors to confirm ability to supply needed
Consider the impact of anticipated enrollment changes. items, and if so, timetables for future deliveries.
Confirm types of activities permitted or required by Create procedures to prioritize processing of purchase
different funding sources. orders for essential supplies.
Explore new funding opportunities (e.g., grants). Review and revise district and school budgets as needed.
Examine changes in rental income from extracurricular
events on our campus from field use, auditorium
rentals, classrooms, etc.
Human Resources
Identify staff not returning for the 2020-2021 school year. Develop contingency plans in the event of a lack of
Create system for reassigning staff based upon: transportation staff or PPE for high risk positions such as
nurses.
Reassignment of existing staff based on instructional
models selected and student enrollment. Human In the event of a staff quarantine, illness, and/or leave,
Resources to follow Bargaining Agreement language to follow the Family First Coronavirus Recovery Act and the
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reassign staff as needed. amended Coronavirus, Aid, Relief, and Economic Security
Staff identifying as vulnerable populations. Act (CARES) requirements, intersecting with ADA and FMLA
for utilization.
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Utilize Reductions in Force as a last resort.
Determine which staff will report and which, if any,
Continue to provide instruction if a staff member is will work remotely via instructional model based on
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affected by illness or quarantine and cannot return to role and exposure risk, designating a Human Resource
school for an extended period of time. administrator contact for each employee group.
Determine potential increase in hiring needs based on
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Collaborate and consult with employee associations on
class size for instructional models, cleaning needs of issues related to collective bargaining agreements and
schools and buses, and other areas. possible review contract language.
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Restrict allocation of additional positions to those required Monitor staff’s social-emotional well-being:
based on IEP needs. Create opportunities for staff to engage in self-care.
Establish recruitment and hiring processes with Reassess staff wellness periodically to determine
consideration of virtual job fairs. the efficacy of existing and the need for additional
Explore reallocation of duties among existing staff supports.
dependent on instructional models and with consideration Refer to Human Resource Legal Guidance and the Human
to Contracts/Bargaining Agreements, layoffs, or Reductions Resources Standard Operating Procedures for Employees
in Force. for additional details.
Determine staff qualifying as medically vulnerable, such
as due to age, compromised immune system, pregnancy,
or being in a high-risk category due to pre-existing
conditions.
Legal/Risk Management
Confirm with relevant federal, state, and/or local agencies Ensure the district and schools collect and report data and
any changes in plans for site visits, reviews, or other information in a FERPA and HIPAA compliant manner.
processes for compliance or accountability purposes.
Address potential COVID-19 related liability issues
pertaining to students, families, staff, and/or vendors.
13 PVSchools Prepared: Prioritizing the Health of Our CommunityNutrition and Wellness
Evaluate procedures for lunch to allow for social distancing, Inspect cafeterias and kitchens to determine need for
greater spacing, and to reduce interactions, including modifications to limit contact between and among staff
adding additional lunch periods at middle and high and students (e.g., table placement, seating arrangements,
schools and staggering lunches at elementary schools. protective barriers between workstations, protective
Contact vendors to confirm ability to supply needed items, barriers for cashiers, additional staff to monitor compliance,
and if so, timetables for future deliveries. etc.).
Determine need to adjust school menus due to supply Implement ID scanners to reduce/eliminate use of keypads.
issues or health and safety concerns. Continue to follow practices and procedures that comply
Provide spacing in communal use shared spaces such as with public health guidelines (e.g., food handling, food
cafeterias if possible; otherwise, stagger use and clean and preparation, cleaning and disinfecting, food and drink
disinfect between use. dispensers, etc.)
Mark cafeteria entries and service lanes for social Refer to the Nutrition and Wellness Operational Plan for
distancing. additional details.
Technology
Close equipment gaps among students, families, and staff Set security guidelines for online instruction and remote
in the event of additional school closures by implementing work (e.g., no use of public Wi-Fi, use of VPN):
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one-to-one take home (bring back) devices as soon as Use essential and thoughtful approaches in all online
practical. activities found at dg.pvschools.net, distancing.
pvschools.net, and support.pvschools.net.
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Identify and collaborate with community partners for
access to Wi-Fi for all students. Ensure privacy and security of Class 1, 2, and 3 data
Explore possibilities of expanding Wi-Fi access to and information pertaining to students, families, and
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neighborhoods. staff. Information can be found at dg.pvschools.net and
digitalcitizen.pvschools.net.
Continue using the online repository for any instructional
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resources the district created and/or acquired to support Eliminate use of personal devices for work due to FOIA,
distance learning via shared Google drives and on privacy, legal, and liability risks to the individual and the
distancing.pvschools.net. district.
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Continue to collect and analyze usage, incident, and Review and revise district and school technology
technical support data. procedures and plans via District/School Emergency
Response Team(s), the Information Technology Committee
Schedule regular performance tests and conduct routine (ITC) and the Data Governance and Cyber Security Task
maintenance and publish on status.pvschools.net. Force.
Transportation
Provide bus drivers and other transportation staff with any Install sanitizer units on buses.
necessary PPE. Require staff and students to wear cloth Clean and disinfect buses regularly.
masks on buses. Sanitize buses between runs and at the end of the day.
Place visible signage regarding symptoms at the entry Deliver training for all drivers and aides prior to the
to each bus and remind students not to ride if they are beginning of school.
symptomatic.
Survey families to establish transportation needs.
Implement other measures to prevent spread:
Enforce requirements regarding students who are eligible
Adjust bus schedules, stops, boarding and exiting for receiving transportation.
practices, capacity, and seating to comply with social
distancing. Refer to the Transportation Operational Plan for additional
Explore differing school start times among feeder details.
patterns to stagger student pick up and drop off times
and create great rider capacity.
Utilize seating charts with siblings to be seated
together and “neighbor” seating to provide consistency
in seating and minimize movement within the bus.
Equip buses with tissues, waste baskets, hand sanitizer,
and masks.
14 PVSchools Prepared: Prioritizing the Health of Our CommunityReopening Plan Scenario #2:
Schools Forced to Close Due to Increase in COVID-19 Cases
The following modifications are to be made to the scenario #1 checklist in the event that schools open on
time but are closed due to a second wave of COVID-19 cases.
Ensure Governing Board action upon proclamation End-of-grade, end-of-course, English language
providing authority to the Superintendent. proficiency, and/or other key assessments.
Assemble and meet with COVID-19 Response Team (CRT) Grading policies and practices.
as part of emergency response and incident command. Promotion, retention, and graduation criteria.
Ensure departments exercise Continuity of Operations Confirm the status of AP, IB, ACT, SAT, and similar
Plans (COOP) to maintain district functionality of essential assessments.
services: Maintain continuity and integrity of Signature Programs
Identify essential and nonessential employees per and/or other special academic programs and modify as
COOP. needed. Identify additional support for those programs
All essential service employees strictly abide by and how to adapt in preparation for future closures or
guidelines of health agencies. extended absences of students or teachers. (For instance,
Communicate expectations for curriculum and instruction AVID, CREST, DLC, International Baccalaureate, Immersion,
to students, families, and staff. Expectations by school and/ Performing Arts (North Valley Arts Academies, Suzuki
or grade level should be clear and consistent in the event Strings) etc.
of return to virtual learning. Consider the need to expand or adjust course offerings
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Provide information and updates to students, families, staff, to enable students to resolve incompletes, and recover
vendors, and the community on: credits, particularly for courses not offered every term/year.
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Current state of public health. Revisit the academic calendar and school schedules
District and school efforts to keep students safe. as permitted and needed based on changes in state
guidelines and public health considerations.
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Preventive measures stakeholders can take.
Assign an “Advisor” (teacher) at the secondary level to
Current effects on district and school operations. monitor individual student’s progress, grades, and the
Anticipated timeline(s) for district and school well-being. If an issue arises, the advisor would contact
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reopening. the school counselor to determine what support can be
Key changes in district and school policies and practice. offered.
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Where to find services and support in the community to Establish contacts logs to verify that families have received
meet basic needs. communication and provided access to resources that
Ensure robust curriculum and instruction: include mental health, food, and medical.
Migrate teachers and students that enrolled brick and Develop and implement a plan to continue to provide meal
mortar to virtual learning format: service to families.
Expectation of completed work by students. Close all school grounds to public access and post signage.
Frequent teacher interaction via virtual format. Determine the ability to maintain Community Education
Instruction consistent with provided time for programs.
planning. Cancel all student travel, events, and middle school
Teacher planning should start summer of 2020 to athletics.
prepare for the event of closure. Cancel all staff travel.
Need for virtual attendance options: Cancel high school athletic seasons in progress.
Contact log for distance learning (virtual) students. Set expectations for remote work, adjusting regulations if
Monitor and track student well-being/outreach. necessary and with guidance from the Data Governance
Team.
Ensure all students have retrieved their one-to-one district
device. Seek equity among ESP essential and non-essential
workload.
Continue to collect and analyze usage, incident, and
support data for Instructional Technology. Identify education support staff that can provide and/or
support virtual instruction.
Set security guidelines for online instruction and remote
work, such as no use of public Wi-Fi and logging in via VPN. Utilize Special Education Operational Plan to support
services and ensure compliance:
Ensure student access to Wi-Fi, through community
partners, hot spots, and alternative methods. Ensure that Virtual Learning addresses IEP and
requirements thereof.
Identify and provide academic support such as additional
tutoring. Create opportunities for paras and/or licensed
professionals to support virtual learning.
Consult with state and federal education agencies
regarding adjustments to: Assist state health agencies with contact tracing.
15 PVSchools Prepared: Prioritizing the Health of Our CommunityReopening Plan Scenario #3:
School Opening is Delayed Due to Increase in COVID-19 Cases
The following modifications are to be made to the scenario #1 checklist in the event that school opening is
delayed due to increases in COVID-19 cases.
Put Contingency Calendar into effect. Explore ways to financially bridge delayed start of school
Communicate change of calendar and school start date to and contracted days for employees.
staff and families. Provide electronic devices to new enrollees.
Assemble and meet with COVID-19 Response Team (CRT) Develop and implement a plan to continue to provide meal
as part of emergency response and incident command. service to families.
Review and modify reopening plan relative to instructional Maintain closure of all school grounds to public access.
choices, greater social distancing measures, acquisition Determine ability to start Community Education programs
of PPE, etc. Communicate reopening plan to parents and and communicate parents and community.
community.
Evaluate ability to conduct student travel, events, and
Ensure that departments exercise Continuity of Operations middle school athletics when schools reopen.
Plans to maintain district functionality of essential services:
Coordinate with the AIA to reschedule high school athletic
Non-essential employees are to work remotely. seasons.
All essential service employees strictly abide by workplace
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guidelines of health agencies.
Continue to enroll students to the District.
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