Returning Resident Room Selection Guide 2019-2020
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Returning Resident Room
Selection Guide
2019-2020
IMPORTANT 2019 DATES TO REMEMBER
January 7 Returning Resident Housing Applications are available on Housing
Central
Jan 30 - Feb 7 Area Information Sessions
Wednesday, January 30 - 7 pm, Carson Hall Basement Lounge.
Thursday, January 31 – 8:15 pm, Chaudoin Seminar Room
Tuesday, February 5 – 5 pm, Smith 7000 Lounge
Wednesday. February 6 – 8 pm, UVA Clubhouse
Thursday, February 7 – 8 pm, Conrad Lounge
February 14 Priority Deadline for Participating in Room Selection Process
Priority Deadline for submitting Accommodations Request –
Both new and renewing
Priority Deadline for Animal Friendly Housing
February 26 Roommate Social, 9:30 pm Hollis Center
March 4 – 8 Spring Break
March 12 Phase I Begins (All four-person, three-person spaces included)
Roommate Groups Locked for Phase I
Apartments/Rooms for Phase I announced
Stetson Oaks, University Village (Not Maxcy),
Four-person suites in Emily & Chaudoin
Appointment times for eligible participants distributed
March 14 & 15 Phase I Conducted
March 19 Phase II Begins (All two-person spaces included)
Roommate Groups Locked for Phase II
Apartments/Rooms for Phase II announced
Stetson Cove, Stetson Oaks, Plymouth, UVA – Maxcy,
Hatter, Emily, Chaudoin, UHall
Appointment times for eligible participants distributed
March 21 & 22 Phase II Conducted
March 26 Phase III Begins (Individual spaces are offered)
Spaces for Phase III announced
Appointment times for eligible participants distributed
March 28 Phase III Conducted
March 31 Last Day to cancel room assignment for Fall 2019 without a $500
cancellation fee applied.
May 15 Last day to cancel room assignment for Fall 2019 without a
$1,000 cancellation fee applied.
July 10 Phase IV Conducted
August 18 Residence Halls open for Returning Students
RESIDENCY EXEMPTION REQUEST
Stetson maintains a three-year residency requirement, so all undergraduate students have been invited to
participate in room selection. However, if you have satisfied the University Residency Requirement and are
interested in living off campus, you must submit a Residency Exemption request form through Housing
Central and receive approval from Residential Living & Learning.
To satisfy University Residency Requirement, students: (one of the following criteria)
Will have earned 22 units (90 credits) or more by August 1 of the academic year (08/01/2019).
Are 22 years of age or older by August 1 of the academic year (08/01/2019).
Are married or in a domestic partnership.
Reside within 45 miles (strictly enforced) of the university with immediate family.
Immediate family is defined as parent(s), grandparent(s), legal guardian(s), aunt/uncle, or sibling(s) not
also enrolled at the university. Proof of permanent residency is required by the family member.
Demonstrate an exceptional and compelling individual circumstance as determined by the Executive
Director of RLL or designee.
STUDENTS WHO ARE GRANTED A RESIDENCY EXEMPTION WILL NOT BE ALLOWED TO
PARTICIPATE IN THE ROOM SELECTION PROCESS
Deadlines:
This request does not have a traditional “deadline”. A student may submit a Residency Exemption Request
at any point, but there are critical dates related to process timelines and cancellation fees. Please see an
explanation of the “deadlines” below to understand the "Due Date" on your Housing Central homepage. For
more information regarding the cancellation schedule, refer back to your Residential Living & Learning
Housing Agreement 2019-2020, Section VI. Cancellation and Refund Information, Letter C, D, & E.
2019-2020 Housing Rates – DeLand Campus
Rate Type Daily Semest Annual
er
Shared Bedroom - Community Bathroom $30.8167 $3,698 $7,396
Shared Bedroom- Suite/Private Bathroom & Houses A-F, 1-7 $34.1167 $4,094 $8,188
Individual Bedroom- Community Bathroom $33.3750 $4,005 $8,010
Individual Bedroom- Suite/Private Bathroom & Houses $35.8167 $4,298 $8,596
Shared Bedroom- Apartment $37.1250 $4,455 $8,910
Individual Bedroom- Apartment $40.6250 $4,875 $9,750
Summer Rate: $145 per week/$2030 for full Summer Housing
CANCELLATION FEE TIMELINE
Date Explanation Fee
Priority deadline for continuing students to apply to participate in the room
February 14 selection process. (This is to assist us in our planning for what will be No Fee
needed for on-campus housing.)
If you select a room during the Room Selection process, you are
March 14 – March committed to living on campus for the 2018-2019 academic year.
31 Should you cancel after this time, you are subject to the charges
listed below.
March 31 – up to All continuing students who have been assigned a space who submit
and have a residency exemption approved will be assessed a
$500
May 15 cancellation fee.
On or after May 16 All continuing students who have been assigned a space who submit and
$1,000
have a residency exemption approved will be assessed a cancellation fee.
ACCOMMODATIONS
First Time Request for Accommodations
If you are seeking accommodations for the first time, you will need to submit the Request for
Accommodations 2019-2020 form through Housing Central. Please read the instructions carefully.
You will need to submit supporting documentation from a health care provider on the form that attached
to the application.
Current Approved Accommodations
If you have been granted an accommodation for the current academic year, you will need to submit an
Accommodation Renewal Request. You should have already received an email inquiring whether you
want to continue receiving the same type of accommodation for the 2019-2020 academic year. Addition
information or updated documents may be necessary for renewal of accommodations.
Deadline – Priority Deadline February 14
This request does not have a traditional “deadline”. A student can request accommodations at any
point, but priority will be given to those who submit by the priority deadline. Requests submitted after
the priority deadline may not be able to be accommodated. Please refer to the dates below to better
understand the due date you see on your Housing Central homepage.
ALL GENDER HOUSING
Rooms/suites/apartments can opt-in to be all gender to allow students to live with other students regardless
of gender similarity or difference. All Gender Housing is available for students who do not wish to live in a
room/suite/apartment that aligns with a binary view (male/female) of gender identities or may not feel
comfortable in a traditionally gendered environment.
Residents who choose this option will have varied understandings of gender, gender identity and gender
expression.
Examples of students who may be interested in All Gender Housing include, but not limited to:
Students who identify as transgender or gender non-conforming requesting a roommate based on
comfort and support rather than biological sex (i.e., friend or ally);
Allies and all students seeking a mixed gender housing option.
Note that no student will be placed in an all gender room/suite/apartment unless the student gives consent
to do so.
ANIMAL FRIENDLY HOUSING
Animal friendly rooms are available in Stetson Cove, University Hall and the “300” building of UVA. These
rooms are labeled in the “Room Collections” filter as Animal Friendly during selection. Please be aware
that only one animal is permitted per bedroom. This means a one-bedroom (like UHall) can only have
one animal, but a two-bedroom apartment may have two animals.
A certain number of spaces in animal friendly areas will be available in an Animal Friendly selection process
prior to the general process. If you are interested in bringing an animal to campus, you will need to submit an
Animal Friendly Application 2018-2019 form by February 14, 2019. There are a limited number of spaces
available for students who desire to bring their animal to campus.
FRATERNITY AND SORORITY ASSIGNMENTS
All fraternities and sororities presidents have been asked to submit a fall roster of affiliated members for
their respective houses. If you are one of these individuals included on this roster, you must submit the
Returning Student Application 2019-2020 and confirm your desire to live in fraternity and sorority housing.
(Just because your house manager or chapter president adds you to the roster does not mean you can skip
this step of the process.)
Each president is to submit a roster with the roommate pair for each room in the house by February 22nd. If
your name is on this roster, you WILL NOT be able to participate in the Room Selection Process.
STUDY ABROAD PARTICIPANTS
If you are planning to study abroad fall semester, you must complete the Residency Exemption Request
2019-2020 - Fall.
If you are also requesting to live off campus for the Spring 2020, you’ll need to indicate
this on the form as well. Be sure to check the Fall and Spring box on the form as opposed
to Fall Only.
All students returning from study abroad who have not yet met the University Residency
Requirement will be expected to return to campus and continue to reside in University
housing.
If you are planning to live on campus for Spring 2020, you will need to submit the Returning
Student Application 2019-2020 (Spring) in the fall semester. Applications should be
available no later than October 1, 2019.
HONORS AND BONNER HOUSING
The Honors and Bonner Programs are housed in Conrad Hall. If you are a member of either of
these programs, you will not be able to sign up through Room Selection.
If you would like to live with other members of the Honors Program, you need to contact Dr.
Melinda Hall, Co-Director of University Honors, ph#386.740.2507, email: mchall@stetson.edu
If you would like to live with other members of the Bonners Program, you will need to contact
Kevin Winchell, Associate Director of Community Engagement, ph# 386.822.8705, email:
kwinchel@stetson.edu
THEME-BASED RESIDENTIAL COMMMUNITIES
Residential Living and Learning offers unique theme based residential communities for
continuing students:
· Living Well (House 2)
· Women’s Leadership (Chaudoin, 2nd North)
· Honors & Bonner (Conrad)
24-hour Quiet Floor (3rd Main, Emily)
· Community Catalyst Houses (House 2 & several neighborhood houses)
Community Catalyst Houses are places that students can create small spaces where they can
establish their own community and support Stetson’s overall core values. For students living in
one of these communities, peer engagement with other students and with the Stetson
community are key. It will be also a great place to become well-acquainted with a faculty
member outside the traditional classroom setting. Ask your RA or RLC to provide you with more
information about our Catalyst Houses being offered this fall.
IMPORTANT PROCESS INFORMATION
Please review the information noted below very closely.
SELECTION PRIORITY
Selection priority will be determined by accumulated earned credit hours and GPA.
o Remember that earned credit hours are credits that you have ALREADY accumulated in
previous semester (by December 31). The credits you are currently taking are not taken into
account in this process. The same holds true for GPA.
Group appointment time will be based on the average credit hours/GPA of all members of the group.
PHASES I, II, AND III
The Room Selection process is designed to allow more students to be able to live with whom they wish.
Phase I and Phase II are designed for roommate groups to completely fill the selected
room/apartment. Individuals without a roommate preference may participate in Phase III to select
individual spaces remaining in the process.
This means that in Phase I, you will need a group of either three or four individuals to fill the spaces
made available. Three-person and four-person apartments in Stetson Oaks and University Village (Not
Maxcy), four-person suites in Emily and Chaudoin will be offered during this selection period.
In Phase II, you will need to be in a roommate pair to be able to sign up for a room/apartment in
Plymouth, Stetson Cove, Stetson Oaks, Maxcy Hall, Emily, Chaudoin, University Hall, Hatter, and
Nemec.
Finally in Phase III, all spaces remaining will be made available for individuals who do not have a
roommate preference. More information will be available around June 1st.
Students who go through Phase I and are unable to obtain a four- or three-person apartment/suite are
able to revert back to Plan B and reconfigure the group into roommate pairs to participate in Phase II.
Then at the end of the Phase II, all students may choose to go solo and opt in to Phase III.
STEP BY STEP INSTRUCTIONS
1. APPLY. Submit your Returning Student Application through Housing Central by the priority
deadline February 14th.
2. PLAN AHEAD. Think about where and with whom you want to live. Talk to people and make
plans and multiple back up plans in case your preferred building or room type is not
available when you make your selection.
3. FORM YOUR ROOMMATE GROUP. Creating your roommate group in Housing Central is
easy. REMEMBER ALL INDIVIDUALS MUST HAVE SUBMITTED AN APPLICATION AND
BEEN APPROVED. IF NOT, THEN THEY WILL NOT BE ALLOWED INTO THE PROCESS
AT THIS TIME.
To form your group, follow the steps below:
· Log into Housing Central
· Click on the “Roommates” tab at the top of the screen
· Select the Fall 2019 Semester
· Click on the “Find Someone You Know” box
· Enter the
roommate code of the resident(s) with whom you are
interested in living. You can obtain your friend’s
Roommate Code by asking him or her on the phone or
by email.
Roommate codes can be found at the top right of the
Housing Central screen under a resident’s name
Remember: Only share your roommate code with those whom you are interested in living.
Your roommate group must be the exact same size as the space you are selecting: 4people for a 4-bedroom apartment, 2 people for an adjoining Hatter singles, 2 people for a
suite-style bath in Emily, etc.
Once you have entered in your friend’s roommate code, a message will be sent to them
inviting him or her to be your roommate.
· Your friend will log into Housing Central and see a message icon at the top right corner
indicating that a roommate invitation has been sent.
· Click on the roommate invitation. If the resident accepts,
then he or she will respond to the invitation and click “Send.”
If he or she is not interested, then he or she will select
“Cancel.”
· Please keep in mind, if the roommate invitation is not accepted or responded to, the
roommate pairing is not complete. HRL suggests if someone is not responding or playing
the roommate field, move on and find some else. You deserve better!
4. DESIGNATE WHO IN THE GROUP WILL BE THE GROUP LEADER.
The group leader will be the one who enters into the room selection process to select the
room and can be ANY member of the group. (Initially, the group leader is defaulted to the
resident who sends out the roommate group invitations). The resident assigned as the
group leader is the only one who can change the group leader status.
If you need to change the group leader:
· Have the current roommate group leader log into Housing Central, find the roommate
group under the roommate tab and then select the Fall 2019 semester.
· The roommate group that the residents belong to is located on the right side of the
screen. Scroll over the name of the resident you want to make group leader.
· An arrow will appear next to the name,
click on that arrow to promote that
student to become group leader.
5. SELECT A SPACE.
Once your room selection time has arrived, the Group Leader logs
into Housing Central, finds available rooms through the “Make Room
Selection” area of the “Room Selection” tab, and selects
the group’s housing assignment.
Please know that the group leader may make your
selection at any point after your selection time as
long as it is before roommate groups are locked
prior to the beginning of the next phase of the
process, so if no one in your group is available to be
the leader at your selection time, you can relax
knowing you can still select when your group leader becomes available.Group Leader will then see the countdown clock inside at the top of the next screen. In this
example the student has 2 hours, 39 minutes and 8 seconds until he or she can enter the portal
to finalize a room. However prior to this, student can review available rooms and note or
favorite them so that they will be quickly selected once the portal opens. Selecting or
designating a room as a “favorite” does not influence final selection.
At the bottom of the same screen, students can pick out information and do a search for room using
these topics. Once the student is satisfied with their search parameters, hit the “Apply Search” and
the next screen appears. Students can then see the rooms available that fit into the parameters they
selected for the search. The rooms that are indicated in Blue are available for selection, the other
rooms have been filled by people who may had earlier appointment times. When the “OPEN” button
is clicked, the room description, amenities and pictures of furniture are provided.Once a student has viewed this information and thinks this is a possibility for next year, then they can mark it as a Favorite. When this is done, the information will be saved to the previous screen. When the Countdown Clock reaches zero, the Clock then begins to indicate how much longer the room process is open.
Then when the group leader selects the room, hits Finalize Selection” the next message will appear at the top of the screen. Once the student clicks “OK” then the room selection is finalized and the next screen will appear.
Now the student(s) will see their room assignment for the Fall Semester on their Home Page of Housing Central. DONE!!!!!!
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