Ringling College - Residence Life Room Selection/Lottery Process 2021/2022
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Ringling College - Residence Life
Room Selection/Lottery Process
2021/2022
2/19/2021Contents 2021/2022 Room Selection/ Apartment Lottery Process................................................................ 4 Timeline of Events and Deadlines .................................................................................................. 5 Eligibility Requirements ................................................................................................................. 6 Eligibility:................................................................................................................................... 6 Deadlines: ................................................................................................................................... 6 Roommates: ............................................................................................................................... 6 Students without Roommates and Incomplete Groups: ........................................................ 6 Canceling Your Housing Contract: ......................................................................................... 6 Sophomore Housing - Pre-Selection ............................................................................................... 7 Cove Pre-Selection..................................................................................................................... 7 Ulla Searing Student Center Pre- Selection ............................................................................ 7 Housing Accommodations / Emotional Support Animals .............................................................. 8 Housing Accommodations: ....................................................................................................... 8 Emotional Support Animals (ESA): ........................................................................................ 8 Instructions for the Group Lottery Process ..................................................................................... 9 Cumulative Credits: .................................................................................................................. 9 Groups of 4: ............................................................................................................................... 9 Groups of 2/3: ............................................................................................................................ 9 Additional Information ................................................................................................................. 10 Study Abroad: ......................................................................................................................... 10 Stand-By List: .......................................................................................................................... 10 Communication: ...................................................................................................................... 10 Consolidation Policy: .............................................................................................................. 10 Student Withdrawals and Dismissals: ................................................................................... 10 Notification of Roommates: .................................................................................................... 10 Housing Terminology ................................................................................................................... 11 Current Housing Inventory ........................................................................................................... 12 4 and 3 person spaces:............................................................................................................. 12 2 person and Solo spaces: ....................................................................................................... 13 2/19/2021
This packet of information details the Room Selection/Lottery process for the
2021/2022 academic year. This process has been established to allow current students
access to campus housing in the most logical, equitable, and fair way possible. The
Room Selection/Lottery process will determine your housing assignment for the
2021/22 academic year.
The first step in the Room Selection/Lottery process is to complete the online Housing
Contract. This will be located on the Campus Life page of the Ringling website, under
Sophomore/Upper Class Housing on Wednesday, March 3rd at 11:30am. It will also be
sent to your Ringling issued email address that day.
By completing the 2021/22 Housing Contract before capacity is reached, you are
reserving/contracting a space in campus housing for the entire upcoming year. Do not
complete a housing contract as a backup plan if you are looking at alternative
housing options off campus. The Room Selection/Lottery process provides the system
by which specific roommates (if applicable) and assignments are selected.
We are again offering an opportunity for current students to Pre-Select sophomore
housing. We have set aside the Cove (42 beds) and Ulla Searing Student Center (88
beds) for the Pre-Selection process. These buildings will be filled first-come, first-
served based on when you submit the Pre-Selection Form. All students that submit a
housing contract before capacity is reached will receive a Pre-Selection Form to their
RCAD email. In previous years, housing available through Pre-Selection filled quickly.
All parts of the Room Selection/Apartment Lottery process are date sensitive—from the
date the contract is submitted, to the deadlines detailed in the attached timeline. Please
pay close attention to these deadlines as they will play an important role in your
housing assignment for the next academic year at Ringling College. If you know that
you want to live on campus, you need to submit your Housing Contract as early as
possible, as this is the first step of the Room Selection/Lottery process, and can
impact whether or not you get into housing and a space that you prefer.
The housing contract, room selection and lottery processes have changed slightly
through the years, therefore some information you may hear from others is outdated.
All questions regarding the housing process should be emailed to reslife@ringling.edu.
If you have any questions or concerns email us at reslife@ringling.edu.
Sincerely,
Erin Smith
Director of Housing Operations
2/19/20212021/2022 Room Selection/ Apartment Lottery Process
Please read this entire packet of information.
You are responsible for following all procedures as described.
The Department of Residence Life has developed the current Room Selection/Lottery Process
in conjunction with the Office of Student Life. This guide includes the following:
Timeline of important Room Selection/Lottery events and deadlines
Eligibility requirements
Instructions for Pre-selection of Cove and Ulla Searing Student Center
Housing Accommodations Requests and Emotional Support Animals
Instructions for the 4,3,2 person group lottery
Housing terminology and an overview of the current housing inventory
This process is designed to effectively meet the needs of individuals and roommate groupings.
You are responsible for following all procedures as described in this packet and the terms of the
Housing Contract Conditions, so please read this information thoroughly.
The Department of Residence Life works continually to improve the Room
Selection/Apartment Lottery process and we are interested in your feedback, please do not
hesitate to contact us as at reslife@ringling.edu or schedule a meeting at
https://calendly.com/ringling-residence-life/housing.
There is limited space on campus for returning students. This means that when we reach
our capacity in returner student housing, any students who submit Housing Contracts
beyond that point will be added to the Stand-By list until we can accommodate them. If
you are placed on the stand-by list once we reach capacity, you will not be permitted to
participate in the Room Selection/Apartment Lottery process.
We anticipate that we will reach capacity of contracted upper-class students shortly after the
contract release at 11:30am Wednesday, March 3rd, 2021. In previous years, housing filled to
capacity in a matter of minutes.
2/19/2021Timeline of Events and Deadlines
Wednesday, March 3, 2021 Returning Student Housing Contract available at
11:30am
Located on the Campus Life page of the Ringling
Website, under “Sophomore/Upper Class Housing.” The
link will also be emailed to you exactly at 11:30am
Wednesday, March 3, 2021. We expect to be at capacity
very quickly. If you wait, housing will be full.
Wednesday, March 24, 2021 Housing Accommodations and ESA Requests Due
Submit by this date requests for housing accommodations
and emotional support animals to Student Access
Services at sas@ringling.edu. This includes students
seeking to renew ESA agreement for campus housing.
Tuesday, March 30, 2021 Cove Pre-Selection – Online Form Submission
The form link will be emailed to all eligible students.
Pre-Selecting a space will prevent students from
participating in the group lottery for apartment style
housing.
Wednesday, March 31, 2021 Ulla Searing Student Center Pre-Selection – Online
Form Submission
The form link will be emailed to all eligible students.
Pre-Selecting a space will prevent students from
participating in the group lottery for apartment style
housing.
Tuesday, April 6, 2021 4 Person Group Lottery – Online Form Submission
Tuesday, April 13, 2021 2/3 Person Group Lottery - Online Form Submission
2/19/2021Eligibility Requirements
Eligibility:
Students with outstanding judicial matters such as incomplete sanctions or unresolved judicial
incidents must have those matters resolved prior to participation in Pre-Selection or Room
Selection/Apartment Lottery or have clearance from the Vice President for Student Life and
Dean of Students.
Students must be free of any outstanding financial obligations on their student account
with no stops on the account.
Students must be enrolled for the 2021/2022 Academic Year (Fall and Spring
semesters). Any exceptions must be approved by the Department of Residence Life.
Deadlines:
To ensure the fairness of this process, dates and times are STRICTLY FOLLOWED. Due
to the volume of transactions taking place, individual exceptions cannot be made. Students
applying after the deadline do not qualify to participate in the Room Selection/Lottery
Process, but will be assigned a bed space after the Room Selection/Lottery process is
finished, based on space availability.
Roommates:
Begin talking with your current and future roommates. You should know with whom you
intend to live next year. It is YOUR responsibility to openly communicate with current and
potential roommates to prevent any confusion about decisions you are making. Once the
Room Selection/Lottery Process is complete, changes in roommates are not permitted
except in extenuating circumstances approved by the Department of Residence Life. If one
roommate does not return for the next academic year, the remaining roommates will be
reassigned or another student will be assigned into that space. These spaces are typically
filled from the stand-by list of late applicants.
Students without Roommates and Incomplete Groups:
Students wishing to live on campus who are not part of a roommate group, or are part of an
incomplete group, should join the RCAD Roommate Search 2021/22 on Facebook:
https://www.facebook.com/groups/789609688601776
Canceling Your Housing Contract:
Do not complete a housing contract for 2021/22 unless you are committed to living on
campus the entire academic year. Once the 2021/2022 online Housing Contract is
completed, the student is bound to this agreement and will be required to carry out the
financial commitment for the term of the contract for both Fall 2021 and Spring 2022
semester(s). Per the Housing Contract Conditions, the only reasons a student may be
released from financial liabilities are as follows:
Permanent academic dismissal of the student from Ringling College of Art and Design
Complete and permanent withdrawal by the student from the Ringling College of Art
and Design prior to the opening of the semester
2/19/2021Sophomore Housing - Pre-Selection Pre-Selection allows students to opt into living in predetermined Residence Halls without going through the housing lottery. Forms for each of the Pre-Selection opportunities will be emailed to your RCAD email account. Please submit the forms to Residence Life by following the instructions below. To be eligible to participate in the pre-selection, you must first submit your Housing Contract and not be on standby. Placement for Pre-Selection is on a first-come first-served based on the date/time of submission for the Pre-Selection form. Cove Pre-Selection Tuesday, March 30, 2021, online (the link to the form will be emailed to all eligible students) The Cove has three room types: single with half bath; double with full bath/shower; and triple with full bath/shower. Students living in the Cove must opt into one of the three meal plans (Simply 7, Flex 15, Ultimate 19) available for students. The default meal plan assigned to the Cove is the Ultimate 19. This can be lowered to the Flex 15 or Simply 7 by emailing reslife@ringling.edu no later than move-in day for the fall semester. Students applying for a single will apply individually. Students applying for a double must apply as a group of two, and those applying for a triple must apply in a group of three. The Cove is located on the south end of campus near the Academic Center. This tends to be a more quiet community. Ulla Searing Student Center Pre- Selection Wednesday, March 31, 2021, online (the link to the form will be emailed to all eligible students) The Ulla Searing Student Center is a traditional residence hall with 2 person bedrooms. Each room has a bathroom. Students will select their roommates and apply as a group of 2. Each space is equipped with a micro-fridge unit. Students living in the Student Center must opt into one of the three meal plans (Simply 7, Flex 15, Ultimate 19) available for students. The default meal plan assigned to Ulla is the Ultimate 19. This can be lowered to the Flex 15 or Simply 7 by emailing reslife@ringling.edu no later than move-in day for the fall semester. The Student Center is on the north end of campus near Goldstein and Scott Plaza. 2/19/2021
Housing Accommodations / Emotional Support Animals
Housing Accommodations:
If you have a documented disability and are requesting housing accommodations
related to such disability, you must contact Student Access Services at
sas@ringling.edu by no later than March 24, 2021. Please submit any relevant
documentation related to your housing accommodations request. Students submitting
requests for housing accommodations must have submitted a housing contract and
not be on the standby list.
Emotional Support Animals (ESA):
Ringling College of Art and Design is committed to providing appropriate access to its facilities
and programs in compliance with the Americans with Disabilities Act, Section 504 of the
Rehabilitation Act of 1973, the Fair Housing Act, and applicable state law. These procedures
establish the scope of access and procedures for individuals who use service animals, who are
accompanied by a service animal (SA) in training, and for students living in College housing
who require an Emotional Support Animal (ESA) as a reasonable accommodation to a
disability.
The College will determine, on a case-by-case basis and in accordance with applicable laws and
regulations and these Procedures, whether a service or ESA may be present on College premises
as a reasonable accommodation to a disability.
Students who are seeking to register/renew an ESA to have in campus housing must do the
following:
1. Submit the Housing Contract before capacity is reached and not be on the standby list.
2. Contact Student Access Services to apply for or renew the ESA agreement at
sas@ringling.edu by no later than March 24, 2021.
The Office of Student Access Services will communicate with the Office of Residence Life in
regard to accommodations for students with an approved ESA. Students with trained Service
Animals should communicate with the Office of Student Access if the Service Animal will be
residing with the student on Ringling Campus to allow for communication with Residence
Life.
Students with approved Emotional Support Animals will not be housed in Keating Hall or
Bridge Apartments.
2/19/2021Instructions for the Group Lottery Process The Group Lottery Process is how students seeking apartment style spaces select their housing assignments for the 2021/2022 academic year. All apartment style spaces and any spaces that are unassigned after the Pre-Selection and Housing Accommodations deadlines will also be available for the 4, 3, and 2 group processes. Only students who have submitted a Housing Contract and are not on the Stand-By list will be eligible to enter the group process. Placement into apartments will begin with the groups holding the highest cumulative credit totals. For groups with the same cumulative credit totals, we take into consideration which group submitted their housing contracts the earliest as a tie-breaker. Cumulative Credits: If a student decides to forego the Pre-Selection process and enter the Group Process, they will need to join with other students in a group seeking a certain type of housing (e.g. group of 4 seeking 4 person housing, etc.). Each student within this group has a cumulative credits total based on total credits earned at Ringling College of Art and Design; this does not include the current semester. The cumulative credits earned do not include credits transferred in or AP credits. The total of cumulative credits for the entire group will determine their place in the selection process. During the group process, the first groups to be placed into an apartment will be those with the highest cumulative credit total. The group with the next highest number of credits will choose next, and so on until all apartments have been selected. In the event of groups with the same amount of cumulative credits, groups with the earliest cumulative contract dates will be ranked above those groups whose members’ contracted cumulatively later. Groups of 4: Groups of four will submit their 4 person housing lottery form online on Tuesday, April 6, 2021. Students will complete one form per group and submit online before 11:59pm on April 6. A group of 4 must choose to live in a space that holds four occupants. All groups will be notified 2-3 business days after form submission their housing assignment. Groups that do not get placed into a 4 person space will need to decide whether or not they would prefer to participate in the 3 or 2 person Group Processes. Groups of 2/3: Groups of two or three will submit their 4 person housing lottery form online on Tuesday, April 13, 2021. Students will complete one form per group and submit online before 11:59pm on April 13. The group must choose to live in a space that holds two or three occupants. 2/19/2021
Additional Information Study Abroad: If you are studying-abroad and are interested in housing for next year, you will still fill out the Housing Contract to begin your participation. Then, you will contact us about what spaces you would be interested in for the 2021/2022 academic year and we will work with you on whatever forms you need to fill out. Stand-By List: If more students submit their housing contracts than the total supply of spaces, any student who contracts beyond the threshold will be placed on a Stand-By List in order according to the date and time they submitted the online Housing Contract. After the completion of the Room Selection/Lottery process, we work to accommodate students from the Stand-By list by placing them into openings that occur over the summer. Communication: You will receive communication regarding the Room Selection/Lottery Process via your Ringling issued email address. Please make sure to check your Ringling College of Art and Design issued email address on a regular basis so you don’t miss anything important! Consolidation Policy: Residence Life reserves the right to consolidate available spaces in order to accommodate requests for full occupancy of a space. Students who reside in spaces where vacancies occur during a semester must understand that they may be assigned a roommate at any time, or be relocated in order to consolidate students for the upcoming semester. Student Withdrawals and Dismissals: Any student who withdraws or is dismissed from Ringling College for academic, financial, or disciplinary reasons will result in an automatic withdrawal from housing. If a dismissed student is later reinstated, they will be assigned to available housing at the time of reinstatement, if available. Notification of Roommates: Students who withdraw from Ringling College coursework for any reason are responsible for notifying their roommates. The College will immediately assign the canceled spaces to students on the Stand-By list, if applicable. It is important to remember that the assignment process that places students into housing openings must happen quickly. 2/19/2021
Housing Terminology
As we strive to make our Room Selection Process easier, we want to define the
terminology of “singles,” “doubles,” and “triples.” The terms do not apply to an
entire living unit only the amount of beds in a bedroom. For example, a 2
bedroom/2 bathroom Near Campus House with 1 student in one room and 2 in the
other is not considered a “triple”, but the room housing 1 student would be a
“single” and the room housing 2 students would be a “double”, all contained
within a “3 person apartment”.
Single: A bedroom with capacity for 1 student. There will be one bed space
in each single room.
Double: A bedroom with capacity for 2 students. There will be two bed
spaces in each double room.
Triple: A bedroom with capacity for 3 students. There will be three bed
spaces in each triple room.
2/19/2021Current Housing Inventory
4 and 3 person spaces:
Groups of 4 (4 person housing units)
Apartments/Houses with 4 Single Bridge Apartments (41 apartments)
Bedrooms Bayou Village (51 Apartments)
2927 Bradenton Road
3015 Bradenton Road
3035 Bradenton Road
1151 Greensboro Lane
1123 Guilford
Apartments/Houses with 2 Shared Double 1132 Guilford Lane
Bedrooms 3014 East Tamiami Circle
Apartments/Houses with 2 Singles and 1 Shared 1155 Guilford Lane
Double 1133 Greensboro Lane
1216 31st Street
Groups of 3 (3 person housing units)
Apartments/Houses with 3 Single Bedrooms 1143 Greensboro Lane
1159 Greensboro Lane
1255 North Riverside Drive
1261 North Riverside Drive
1267 North Riverside Drive
1273 North Riverside Drive
2930 West Place
2936 West Place
1142 Guilford Lane
1158 Guilford Lane
1161 Guilford Lane
1136 Patterson Drive
Apartments with 1 Shared Double and 1 Palmer Quadrangle – 2405 A-H, 2409 A-H
Single Bedroom
Residence Hall Space with a Shared Triple Cove (1 room)
Bedroom
2/19/20212 person and Solo spaces:
Groups of 2 (2 person housing units)
Residence Hall with 1 Shared Double Room Cove (9 rooms)
Ulla Searing Student Center (44 rooms)
Apartments/Houses with 2 Single Bedrooms Bridge Apartments (6 apartments)
2340 Bradenton Road Apt. 2
2911 Bradenton Road Apt. 1, 3
2919 Bradenton Road Apt. 4 , 5
1123-B Greensboro Lane
1107 Guilford Lane
1113 Guilford Lane
1139 Guilford Lane
1141 Guilford Lane
1147 Guilford Lane
1160-A Guilford Lane
1172 Patterson Drive
1174 Patterson Drive
1176 Patterson Drive
1178 Patterson Drive
Palmer Quadrangle – 2415 A-D
Apartments/Houses with 1 Shared Double Palmer Quadrangle – 2415 E-H
Bedroom 2340 Bradenton Road Apt. 3
2911 Bradenton Road Apt. 2
2919 Bradenton Road Apt. 6
2914 East Tamiami Circle Apts. A, B
3024 East Tamiami Circle
1107 Greensboro Lane Apts. A,B
Single Spaces (1 person housing units)
Residence Hall Space with a Single Bedroom Cove (19 rooms)
*Locations in RED are available during sophomore housing pre-selection. Any spaces not
selected will be placed in the general housing lottery.
**All locations subject to change.
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