Special Education Leader Monthly Call November 12, 2020
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Special Education Leader Monthly Call
November 12, 2020
Agenda + Logistics
I. School System Planning Logistics
If you are experiencing audio difficulties,
II. Graduation Pathways
please make sure that your speakers are on
III. Teaching and Learning and that your volume is at a suitable level.
IV. Data Systems / SER Updates
The call will be in the listen only mode to
V. Measuring Results
ensure we get through the information.
VI. Closeout Please type questions into the chat box as
we go along.
Dial in by phone: 646-876-9923
Meeting ID#: 921 3595 1551
2
School System Planning
Super App Timeline
Date Item
November 6, 2020 Super App and school system planning resources released
February 5, 2021 Super App submitted to LDOE
LDOE provides feedback to school systems on alignment to
March 2021 CIR/UIR-Academics approval and funding requirements
School systems submit revised Super App to LDOE, as applicable
April 20, 2021 Competitive funding allocations submitted to BESE for approval
4
Supporting Students with Disabilities in Super App
The Super App organizes the way in which we support
students with disabilities around four proven strategies:
1. Early & Accurate Identification
2. High-Quality Instruction
3. Specialized Supports & Related Services
4. Coordinated & Effective Transitions
5
Super App Launch Materials
All 2021-2022 Super App and school system planning materials can be found in the
Department’s School Improvement Library.
To access the presentation recordings, please click on the image below.
6
Super App Support
Support for completing the Super App will be provided through:
● School Improvement Library
● LDOE Weekly Newsletters every Tuesday afternoon
● System Leader Monthly Calls the first Friday of each month at 9 a.m.
● Super App Planning Support Calls each day in December at 1 p.m.
● School System Relations Team
● Office Hours on scheduled Fridays at 10 a.m. (details via LDOE Weekly Newsletter)
Send all questions related to school system planning and Super App to
LDOE.grantshelpdesk@la.gov and include “Super App” in the subject line.
7
Significant Disproportionality + CEIS
Each year, the Department analyzes the likelihood that students
with disabilities from one race/ethnicity will be subject to 1)
over identification, 2) restrictive placement, or 3) exclusionary
discipline actions relative to students with disabilities from all
other races/ethnicities in each school system.
The Department will release significant disproportionality
results tomorrow, November 13. Identified school systems are
required to set aside 15% of their IDEA funds for coordinated
early intervening services (CEIS) in Super App for the 2021-2022
school year. Results will be available on the CEIS web page.
8
High Cost Services (HCS) Deadline Extended
The Department has established a High Cost Services (HCS) grant to support school systems
and schools that serve students with the most challenging needs. This grant provides
additional funding for high-cost special education services for students with disabilities and is
funded through the state’s IDEA allocation and Minimum Foundation Program (MFP)
formula. To learn more about the HCS grant, please see the grant overview and updated
state plan.
The 2020-2021 High Cost Services Round 1 submission deadline has been extended to
November 20. School systems should continue to submit applications through eGMS.
Please contact ldoe.grantshelpdesk@la.gov with questions. 9
Graduation Pathways
2021 Jump Start Virtual Convention
Registration is open for the 2021 Jump Start Virtual Convention. The convention will
be held the afternoons of January 26 and 27, 2021 from 1-3:30 p.m. each day.
Prior to the event, convention registrants will receive communication to select the
sessions they will attend each day.
Please contact jumpstart@la.gov with questions. 11Teaching and Learning
Save-the-Date: Teacher Leader Summit 2021
The 2021 Teacher Leader Summit will take place May 25–27 at the Morial Convention Center
in New Orleans. Both the Department and the Convention Center are taking measures to
promote the health and safety of all participants and will have a reduced overall capacity.
Registration for the Summit will occur in three phases:
● Early bird registration (January 8 through March 1)
● Regular registration (March 2 through May 10)
● On-site registration for those who do not register by May 10
Please contact LDOEevents@la.gov with questions. 13Save-the-Date: Teacher Leader Summit 2021
Registration Fees
To help offset the cost of running a high-quality, multi-day event for thousands of Louisiana educators,
the Department will charge a registration fee for the 2021 Teacher Leader Summit.
This fee will cover: Description 1-Day Ticket 3-Day Ticket
● admission to conference, Early Bird
● conference sessions, and Registration $55 $108
(January 10—March 1)
● lunch May 25 and May 26.
Regular Registration
(March 2—May 11)
$71 $140
Educators can receive a discount by registering early
and registering for all three days at once. Educators can On-site Registration*
$87 N/A
(May 27—29)
choose to not eat the lunch provided, but may not
*only if open seats remain unused from allocations after May 11
opt-out of the registration fee.
Please contact LDOEevents@la.gov with questions. 14Save-the-Date: Teacher Leader Summit 2021
Prior to registration opening, the Department will provide more information on:
● Education tracks being offered
● Ed Talk speakers and topics
● Virtual learning opportunities
Due to social distancing parameters, school systems will receive a specific allotment of seats.
The Department will notify each school system of their total number of seats in early
December.
Hotel room block information will be released in December in an Overview Document
posted to the Teacher Leader Library.
Please contact LDOEevents@la.gov with questions. 15ELA Guidebooks 9-12 (2020) Updates
Louisiana's ELA Guidebooks 9-12 (2020) Pilot Overview and
Curriculum Guide document has been updated to include
the most recent information about the 9th-12th grade
units on Louisiana Curriculum Hub.
The Department is also soliciting teacher feedback through
Louisiana's ELA Guidebooks 9-12 (2020) Pilot Feedback
Form for the units being implemented this year. Educators
implementing the new units, including special education
teachers, should be encouraged to bookmark this link for
use throughout the 2020-2021 school year.
Please contact elaguidebooks@la.gov with questions. 16Early Childhood
The Department has updated the Louisiana Believes website to include the
Young Children with Disabilities landing page.
• The Developmental Screening Guidebook is designed as a reference
guide on how to best support healthy growth and development of
children in your care throughout key developmental intervals and
identify children who may benefit from specialized support.
• The Early Childhood Transition Process is intended to help families of
young children with disabilities navigate the complex system of
special education. This guide provides information to support families
in understanding the special education process, make informed
decisions for their child, and prepare for smooth and effective
transitions at key entry points.
Please contact brittany.braun@la.gov with questions. 17SER/Data System Updates
SER October 1 IDEA Collection Deadline Reminder
Collection Name Data Collected Schedule
Special Education The count for the Individuals with • Preliminary Run Date:
Reporting (SER) Disabilities Education Act (IDEA) September 18
Oct 1 IDEA Collection collection is as of October 1. The • Deadline: November
collection of this data is used for 13
funding and federal reporting.
Please contact bernetta.sims@la.gov with questions. 19SER October 1 IDEA Collection
To be included in the IDEA Child Count, students must have a current evaluation and
current IEP in SER and be receiving services as of October 1.
School systems should run and verify the following preliminary reports:
• IDEA: IDEA Counted, Not Counted, NEW FAPE Counted, Not Counted, and summary,
FED Eval Listing Pub/Private and summary, SER/SIS, SER/SIS (Child Count Compare),
SIS/SER Cross Checks
• Personnel Table: Personnel Table 2 Detail, Personnel Table 2 Summary, and IDEA
Services Listings
Please contact bernetta.sims@la.gov with questions. 20October 1 IDEA Fall Collection
SIS SER Combined Validation Reports
SIS/SER combined Validation Reports and Rosters for the October 1 MFP/IDEA collections have been
dropped to the DM FTP during the past several weeks. The final reports were dropped this week.
SER Validation Report Elements SER Validation Roster Elements
Funding - SER IDEA ● Roster of students reported in SER
IDEA Enrollment: but not in SIS
● SER Oct 1 IDEA Counted
● 2019-2020 Oct 1 IDEA Counted
● SER Oct 1 IDEA Not Counted
SER without SIS:
● SER/SIS Cross Check (Child Count Compare) Report
● SIS/SER Cross Check Report
● SER/SIS Cross Check Report
Please contact bernetta.sims@la.gov with questions. 21October 1 IDEA Fall Collection
Validation Reports - SER Report Review
Cross check reports should be blank. Please verify the SER Oct 1 IDEA Counted and Not Counted data.
Please contact bernetta.sims@la.gov with questions. 22SER IDEA Child Count Statement of Affirmation
The SER IDEA Child Count Statement of
Affirmation was included with the final SIS/SER
Oct 1 Validation Report dropped the DM FTP in
the Data Validation folder on November 9.
School systems must submit the completed
form with signatures using the SER Oct 1 IDEA
Statement of Affirmation form link by
November 20, 2020.
Please contact bernetta.sims@la.gov with questions. 23SER User Survey
The Department needs your input as we update and enhance the SER system. All users of
SER, including teachers, related service providers, special education coordinators, special
education directors and others are encouraged to fill out the survey about potential
enhancements to SER. The SER User Survey will be open until November 30, 2020.
24Measuring Results
SPP / APR Indicator 8 Parent Survey Results
Each year, the Department is required to report on the percent of parents with a child
receiving special education services who report their school facilitated parent involvement as
a means of improving services and results for children with disabilities.
School systems can expect to receive their results on Friday, November 20 via the FTP site.
Please contact your LEA’s FTP coordinator to retrieve the report.
The Department will conduct the 2020-2021 school year parent survey in Spring 2021.
26LEAP Connect Deadlines for 2020-2021
School systems should note that the LEAP Connect Testing Window is from February 1 to
March 12, 2021. View the 2020-2021 Assessment Calendar for more information.
As a reminder, reevaluations must be completed by 30 days prior to the opening of the
testing window, which is January 1. Therefore, school systems should plan to complete any
necessary reevaluations before winter break.
Please contact assessment@la.gov with questions about LEAP Connect and
specialeducation@la.gov with questions about the revaluation process.
27IDEA Annual Performance Report (APR)
Monitoring Outreach for School Systems
Annually, the Department is required to analyze special education data and conduct
outreach regarding outcomes for particular indicators as part of the IDEA, Part B State
Performance Plan, and report these in the special education annual performance report
(APR).
Results will be provided to school systems via APR outreach packets which are now available
in the FTP. Any school system identified as needing improvement in one or more targeted
indicators will be required to submit a plan of correction to the Department by December 4.
Additional details on this process, including the timeline, will be provided in the APR
outreach packets.
Please contact iris.jones@la.gov with questions. 28SPED Leader Webinar Feedback Survey
The Department is conducting a feedback survey about the effectiveness of the monthly
SPED Leader webinar. The information gathered from this survey will help the Department
ensure that the webinar is as effective as possible for special education leaders across the
state. The survey will be open until November 20.
29Westat Special Education Focus Groups
The Department has partnered with Westat to solicit feedback on lessons learned in the
virtual environment. Westat will be conducting focus groups to collect feedback from special
education leaders in the coming weeks. Please check the newsletter for more information.
30Call Summary
Call Summary
Month Key Deadlines Support and Resources
November ● Review significant disproportionality results after they are posted on ● HCS Grant
November 13. Overview
● Submit HCS Round 1 applications in eGMS by November 20. ● HCS State Plan
● Submit the SER Oct 1 IDEA Statement of Affirmation by November 20.
● Review the SPP / APR Indicator 8 Parent Survey Results after they are
released on November 20.
● Fill out the SPED Leader Webinar Feedback Survey by November 20.
● Complete the SER User Survey by November 30.
December ● If necessary, submit an APR plan of correction to the Department by ● December 10
December 4. Special Education
Leader Webinar
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