SPONSORSHIP AND ADVERTISEMENTS CATALOGUE - THE ART OF DERMATOLOGY - EADV Vienna 2020
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
28 Octobre – 1 November 2020
THE ART OF DERMATOLOGY
SPONSORSHIP
AND ADVERTISEMENTS
CATALOGUE
https://eadvvienna2020.org/CONTENTS
1. SPONSORSHIP AND ADVERTISEMENTS OPPORTUNITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1 Important dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.2 Applications and payment policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.3 Educational sponsorship opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Practical Workshops/Live Demonstrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Scientific Tracks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Aesthetic Sunday . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
1.4 Abstract USB flash drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1.5 Interactive e-Poster area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1.6 Speaker Preview Room . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
1.7 Lanyards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1.8 Pocket Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1.9 Congress Wi-Fi . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
1.10 Programme at a Glance Wall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2. ADVERTISEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.1 Congress e-Blast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.2 EADV Publications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Final Programme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
2.3 Advertisement opportunities at AUSTRIA CENTER VIENNA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Outdoor opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Indoor opportunities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
3. EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY GENERAL TERMS AND
CONDITIONS INDUSTRY ACTIVITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
2 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
1 SPONSORSHIP AND ADVERTISEMENTS OPPORTUNITIES
1.1 Important dates
• Official sales’ opening May 2020
• Final programme advertisements Application deadline 30 May 2020
• Deadline for submitting final programme advertisements 30 June 2020
• Application deadline 30 June 2020
• Deadline for submitting artwork 31 July 2020
• Deadline for receipt of final balance of payment 31 July 2020
1.2 Applications and payment policy
The application for sponsorship and advertisement opportunities gives priority to the Top 20 partners as per EADV
partnership programme. Thereafter, all applications will be treated on a ‘first-come-first-served’ basis starting from
the exact date and time of the official sales opening in May 2020.
Applications must be submitted through the industry Online portal. Requests and/or orders submitted by email will
not be accepted.
Click here to access the 29th EADV Congress Industry Online Portal.
If you already have an account:
Please access with the same credentials.
If you have never registered:
Please Sign Up and fill in all requested information to create your account.
Please note that all opportunities listed on the online portal require acceptance of the EADV General Terms and
Conditions.
An invoice payable within 30 days is sent to the company after approval of the application by the EADV. Payments can
be made by bank transfer only. Credit cards are not accepted.
For special invoice requirements or changes of invoicing address, please contact the Exhibition Department
(exhibition@eadvcongress.org). Please note that for any invoicing detail’s changes received after issuing of
the invoice, an administrative fee of EUR 60 will be applied.
For the applications received after the deadlines a full payment is required within 1 week. Non-payment by this
deadline lead to the cancellation of any services booked.
For important deadlines, please refer to the above “Important dates”.
29th EADV Congress 31.3 Educational sponsorship opportunities
The educational opportunities as described are not definitive and may be subject to minor changes.
For any tailored projects or suggestions, the EADV is open to discuss the opportunities and find a suitable solution to
collaborate.
PRACTICAL WORKSHOPS/LIVE DEMONSTRATIONS
The EADV is providing an expanded range of workshops and live demonstrations for technical hands-on experience in
2020. The EADV selects a fine team of chairs and speakers for these practical workshops.
The sponsors of these workshops are acknowledged at the session, in the congress documentation and the congress
app. The workshops can be repeated during the course of the congress if there is a high demand. Each workshop lasts
3 hours.
Please contact us for more information about Practical Workshop topics.
Unrestricted grant per workshop EUR 10’000 + VAT if applicable
It is also possible to support the workshops by providing the technical material required.
Please contact the EADV for further information.
SCIENTIFIC TRACKS
Sessions of different formats cover the more important fields in dermatology and venereology.
Subjects are treated with different approaches and from different perspectives depending on the level and structure
of the session. The scientific sessions can be supported through unrestricted and restricted grants.
Half-day or full-day tracks sponsorship on specific topics can be focused on a specialist, expert or junior level (3 levels
of training tracks).
Please contact us for more information about the Scientific Tracks topics or review the EADV Online Scientific
Programme.
(Restricted or Unrestricted grants /sponsorship only):
Track type Training level Unrestricted grant
Specialist EUR 10’000
Half Day: Expert EUR 7’000
Junior EUR 5’000
Specialist EUR 15’000
Full Day Expert EUR 12’000
Junior EUR 8’000
4 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
AESTHETIC SUNDAY
Another exceptional programme is being put together for this year’s edition of the EADV Aesthetic Sunday programme.
Ten renowned specialists in cosmetic and aesthetic dermatology are combining their knowledge and experience once
again to satisfy your requests for excellence and training in aesthetics and cosmetic dermatology.
The full morning of Sunday, 1 November 2020 will be dedicated completely to four 90-minutes slots with focus to
the basics, advanced and hot topics that cover the following:
• Energy based devices, including lasers
• Fillers and botulinum toxin.
• Peels, Scars, Practice management and more
Each topic will be allocated to a separate track and room. Please contact us for more details about the programmes.
Exclusive Unrestricted grant EUR 30’000 + VAT if applicable
Unrestricted grant for one track EUR 15’000 + VAT if applicable
1.4 Abstract USB flash drive SOLD
Every participant receives the Abstract USB flash drive; it is the only publication of the abstracts and a means for
the company to exclusively profile themselves in the main educational supplement of the Congress. The participants
receive a voucher in order to collect the USB Key.
Possible collection point can be the sponsor’s booth for HCPs and the EADV Resource Centre booth or a different
dedicated stand in a general area for non-HCP.
Exclusive sponsorship EUR 40’000 + VAT if applicable
1.5 Interactive e-Poster area SOLD
The e-Poster area located in the Crystal Lounge, Level 1. It has several screens on which participants can read and
consult the accepted abstracts at any moment. The sponsorship includes the logo of the sponsor as screensaver on
the computers and an acknowledgement on the app and in the final programme.
Important note:
Restricted to company branding only, no product advertising is allowed. Branding artwork and production in the area
is included and organized by EADV in collaboration with the sponsor.
Exclusive sponsorship EUR 45’000 + VAT if applicable
1.6 Speaker Preview Room SOLD
This is a good and unique opportunity to directly reach over 600 faculty members and key opinion leaders. The area
is available for all speakers and free communication presenters during the entire Congress. Sponsorship of this service
includes the display of the company logo on each computer screen background and saver in the room.
Sponsorship (excluding coffee station) EUR 15’000 + VAT if applicable
Sponsorship (with coffee station) EUR 20’000 + VAT if applicable
29th EADV Congress 51.7 Lanyards SOLD
Every participant receives a lanyard with the badge. Since badges must be worn at all times during the Congress events,
participants naturally rely on the fabric neck cords with a clip to display their badges. Sponsors are welcome to supply
lanyards customized with both company and EADV logo. Number of Lanyards must to be confirmed with the EADV.
Exclusive sponsorship EUR 20’000 + VAT if applicable
1.8 Pocket Guide SOLD
The Pocket Guide contains the agenda of the scientific sessions as well as general information about the Congress
and the exhibition. It is distributed on site to all participants. This option is available only to companies advertising
non-prescription medication or devices and to companies branding. The advertisement or logo is printed on the back
cover. The deadline for application is 6 May 2020 and the deadline for the submission of the advertisement material
is 1 June 2020.
Exclusive sponsorship EUR 8’000 + VAT if applicable
1.9 Congress Wi-Fi SOLD
The Wi-Fi system at Austria Center Vienna during the Congress is available for sponsorship. The EADV will implement
the Network name with the sponsor company name in addition to publishing a full page on the EADV Final Programme
entirely dedicated to the Wi-Fi information. The artwork with crop marks must be supplied from the sponsor to the
EADV Exhibition department by and no later than 30 July 2020 and requires approval by the EADV. Additional signage
with your company logo will also be produced by EADV and placed in strategic locations of the venue.
Exclusive sponsorship EUR 30’000 + VAT if applicable
1.10 Programme at a Glance Wall SOLD
Exclusive sponsorship for the daily Programme at a Glance wall (per day/per room/per topic/per lecture) is available.
The programme at a glance wall is located in a high flow area.
The company logo is placed at the bottom of the programme wall. Further acknowledgement is provided on the
Sponsor wall, the EADV Congress app and in the final programme.
Exclusive sponsorship EUR 15’000 + VAT if applicable
6 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
2 ADVERTISEMENT
2.1 Congress e-Blast
The specialised e-Blast builds brand connections, drives traffic to the booth and events and expands the company’s
reach before and after the meeting. These targeted e-Blasts are sent to all registered participants having accepted to
receive industry information related to the congress. Advertisement of prescription medicines and product names are
not allowed. The required format for the e-Blast is HTML.
Important note:
• Restricted to maximum four e-Blasts per day, before, during and after the Congress
• Limited to maximum one e-Blast per day per company
• For pre and post congress e-Blasts, the specific submission day must be confirmed with the EADV once the
application has been submitted
• The participants themselves provide all the contacts’ details. The EADV does not accept responsibility for incorrect
or unreliable details in mailing lists. Statistics about the e-Blast are sent after the event
Available submission period and time pre, during and post Congress:
Period Time
Pre/Post Congress e-blast 08:00 11:00 14:00 17:00
Wednesday 28 October 2020 08:00 11:00 14:00 17:00
Thursday 29 October 2020 08:00 11:00 14:00 17:00
Friday 30 October 2020 08:00 11:00 14:00 17:00
Saturday 31 October 2020 08:00 11:00 14:00 17:00
Sunday 1 November 2020 08:00 11:00 14:00 17:00
Price per e-Blast EUR 5’000 + VAT if applicable
2.2 EADV Publications
FINAL PROGRAMME
The Final Programme, available on the congress website and mobile application, is a complete document detailing all
sessions, providing an author index and general information. The Final Programme is a key tool for all participants to
organize their congress experience.
Artwork with crop marks must be supplied by the sponsor and requires approval by the EADV.
The deadline for application is 30 May 2020 and the deadline for the submission of the advertisement material is
30 June 2020.
Print Area Prices
Half page advertisement EUR 1'500 + VAT if applicable
Full page advertisement EUR 3'000 + VAT if applicable
Inside cover, back EUR 4'000 + VAT if applicable
29th EADV Congress 72.3 Advertisement opportunities at AUSTRIA CENTER VIENNA
Increase your visibility at the EADV 29th Congress with a quality selection of advertising opportunities located outside
and inside the Congress Centre.
The opportunities are available for companies branding only, no prescription products advertisements.
All advertisements must be compliant with the national regulations and companies are sole responsible to ensure
compliance.
The application process gives priority to the Top 20 partners as per EADV partnership programme. Thereafter, all
applications will be treated on a ‘first-come-first-served’ basis starting from the exact date and time of the official sales
opening in May 2020.
Applications must be submitted through the industry Online portal.
Requests and/or orders submitted by email will not be accepted.
PRINCIPLE OF FAIR REPRESENTATION
The principle of fair representation will be applied also in Vienna. This principle aims giving a balanced distribution of
advertisement spaces to our partners. The EADV evaluates the requests received and distributes the spaces.
Please note that some advertisements might be shared with others sponsors. These opportunities are marked with an
asterisk (*) on the Annex 1 Catalogue.
OUTDOOR OPPORTUNITIES
Please refer to Annex 1 for opportunities, available here.
INDOOR OPPORTUNITIES
Please refer to Annex 1 for opportunities, available here.
8 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
3 EUROPEAN ACADEMY OF DERMATOLOGY AND VENEREOLOGY GENERAL TERMS
AND CONDITIONS INDUSTRY ACTIVITIES
1. Application and Acceptance right to refuse presentation material and / or methods found
to be unsuitable or undesirable to the event or to be harmful,
1.1 Application disturbing or intolerable to the visitors of the event, even after
The application for Industry activities (exhibitions, satellite admittance, at the responsibility and cost of the Applicant or
symposia, expert meetings, advertising, sponsored items, etc.) presenting agency, and may, if warranted, order the removal
at any of the EADV Events is valid only if the application is or temporary storage of unauthorized exhibits or materials. In
done through the online platform or filed to EADV in writing in the afore mentioned eventualities, the affected parties forgo all
case of special agreement. The online order form must be filled rights to any claims against EADV.
in truthfully and diligently and is legally binding.
1.2 Binding Character 3. Payments
The online order form is an offer legally binding the Applicant. 3.1 Sole Debtor
The signature and/or submission of the Applicant of the Order The Applicant is the sole debtor of all payments and as such
form certifies among other the knowledge and acceptance by the sole responsible for timely payment to EADV of all agreed
the Applicant of the present General Terms and Conditions. amounts for all agreed Industry activities. This also pertains to
The Applicant ensures that all persons in its employ or services provided by third parties which have been advanced
somehow under its control at the venue are thoroughly by EADV within the contractual framework to the benefit of
instructed on and abide all relevant portions of the present the Applicant or of the presenting agency. All prices are net
General Terms and Conditions. and require the addition of the legal VAT, if applicable.
1.3 Acceptance 3.2 Due Date and Case of Default
EADV is not obliged to accept any order forms of any All amounts are due at the date indicated in the invoice of EADV.
Applicants. EADV accepts order forms only through EADV’s If no due date is indicated, then any amounts are immediately
written confirmations under the specific terms stated therein due. Any and all supplementary services, among other if granted
in writing. The contract between EADV and the Applicant on-site before or at the event, will be invoiced immediately after
is effective after the Applicant has been silent for the ten termination of the event and become immediately due. The
days following the date of EADV ’s written confirmation. debtor is in default once the date indicated in the invoice has
Exceptional or additional contractual provisions bind the passed without performance of full payment. EADV may remind
parties only if specifically agreed upon in writing. the debtor, but the reminder is of no relevance for the default. In
1.4 Contract Components case of default, a penalty interest p.a. of Euribor rate 3 months
Mandatory contract components are : plus 5 % is due and payable.
a) the written confirmation from EADV , 3.3 Set-off
b) the exceptional or additional contractual provisions in The set-off of claims of EADV against claims of the Applicant is
writing, if any, and admissible only in case of direct, well founded and uncontested
c) the present General Terms and Conditions. counterclaims of the Applicant against EADV.
In case of discrepancies, above a) has priority over above
b) and c), while above b) has priority over above c).
4. Allocation
Said components contain all of the covenants by and between EADV allocates any Industry activities primarily considering
the Parties with regard to their object. They shall replace any the effective availability and the date of receipt by EADV of the
prior oral or written agreement between the Parties with order form of the Applicant. Special requests of the Applicant
regard to their object. The contract between the parties may will be paid due attention in the context of the above criteria,
be validly amended only in writing. but may not bind EADV.
2. Right of Refusal 5. Changes
EADV reserves the right to refuse at any time any Industry 5.1 Right to Change of EADV
activities to single Applicants among other for reasons of EADV reserves the right to change at any time (the physical
practicality or compliance with the relevant laws and regulations. space of) any Industry activities on short notice even after
EADV may limit participation to certain representative groups initial confirmation, if such physical space or Industry activity
deemed imperative to the achievement of the intended purpose contravenes laws and regulations, which are considered to be in
of the event. EADV reserves the right to refuse single exhibits or full force and effect in the country where the EADV Event takes
activities, in particular if not adequately related to the objective place, or if necessary or somehow adequate to the benefit of
and purpose of the event. In particular EADV reserves the the event. Neither restitutions nor claims of any kind shall apply.
29th EADV Congress 95.2 Right to Request for Changes of the Applicant signs, as well as gluing, painting, and wallpapering of building
Changes, in particular last-minute requests not explicitly parts, ceilings, walls, pillars, floors or other integral parts of
accepted by EADV through its written confirmation or through the display area are strictly forbidden. Built-ins and/or changes
exception or additional contractual provisions in writing to existing conditions, furnishings or inventory require the
always require the previous written consent of EADV. It is previous consent in writing of EADV. Any costs arising from
the responsibility of the Applicant to notify EADV well in of such changes and the reversing of same after the event are the
advance any such changes. The notification shall include a responsibility of the Applicant. Reconstruction and renovation
description of the extent of possible additional works required. works of any kind may only be initiated on order of EADV and
The necessary permits to effect such changes must be secured its subagents.
in any case.
Fire alarms, sprinkler systems, hydrants, electrical distributors,
5.3 Exchange, Subletting and Sharing telephone jacks and hook-ups, emergency lighting, entrances
Exchange, subletting and sharing of any Industry activities and emergency exits must be left unobstructed and accessible
are not allowed. In particular, all responsible personnel at any time. They may neither be removed nor be obstructed,
representing an Applicant at one booth must be employed covered up or taken down.
or engaged by a single Applicant. Booth sharing can only take
place after approval of EADV offices. Without approval, EADV The use of open fire and light, i.e. kerosene, heating oil, natural
reserve the right to refuse the activity or exhibition. Neither gas etc. for cooking, heating and fueling purposes, the use of
restitutions nor claims of any kind shall apply. heating rods, as well as the hook up of portable heaters and
cooking units which are not equipped with thermal overheating
6. Limits protection is strictly forbidden. The use of bottled gas usually
warrants a special permit. It is the Applicant’s own responsibility
6.1 General Principle
to gather all respective approvals. Any procedures deemed
Any Industry activities are allowed only within the framework
potentially dangerous require scrutiny and permission by the
of the relevant laws and regulations, which are to be considered
applicable agency and must be applied for in advance through
to be in full force and effect in the country where the EADV
the responsible rental agency for the exhibit location. The usage
Event takes place. Any Industry Activities are allowed only
of laser equipment requires previous permission and following
within the relevant legal framework. It is the Applicant’s
coordination of EADV. Additionally, a permit of the responsible
duty to determine without any involvement of EADV such
authority and a site inspection by a licensed inspector must be
legal framework and to fully comply. EADV has no obligation
secured at the Applicant’s own costs. Demonstrations on and
to monitor the compliance of any Industry activities with
treatments of patients are forbidden. Technical inventory and
the applicable legal framework, but reserves the right to
supplies at the venue may only be operated by authorized and
intervene or let intervene in case of non-compliance or even
qualified personnel.
of suspected non-compliance.
6.4 Booths in Particular
6.2 House Rights
The respective minimum and maximum standards for booth
The exclusive House Rights are held by the Owner of the facility.
construction are known to and accepted by the Applicant.
The Owner is authorized to exercise control of the display
Among others, booth construction must always be self-
areas and presentation methods as well as the enforcement of
security measures and the adherence to rules and regulations, supporting and may not be attached to walls, pillars or floors.
in the best interest of a successful event. Submission of a The Applicant has to file plans and layouts which need to
signed application commits the Applicant and/or presenting comply to said standards and require approval. Booths must be
agencies to adherence of any referenced rules and regulations realized within the accepted plans and layouts. Only minimal
governing the event, as well as to the strict adherence to all deviations from the originally submitted and accepted plans
security measures and government regulations and technical and layouts are permissible, whereby prior consultation with
safety standards in force at the event. and prior written consent by EADV are mandatory.
6.3 Specific Instructions 6.5 Industry Sessions in Particular
Pets or animals are not permitted at the venue. The Applicant is solely responsible for organizing the Industry
Session. Programme, detailed content and speakers must be
The Applicant is responsible of the staffing and must insure approved by EADV. EADV reserves the right to refuse any
the cleanliness of the rented display area during opening programmes if such programme contravenes any laws, or if
hours. The Applicant is further responsible to assure adequate necessary or if somehow inadequate to the event. The Applicant
staffing of the presentation locations during the set-up and is solely responsible for keeping any of its industry sessions
dismantling phases and to vacate these timely and in clean
activities compliant with all relevant laws and regulations.
conditions.
EADV will not be involved with in or have any control over the
Only 100% soluble adhesives may be used to secure temporary content, quality, organization, operation, scientific integrity of
flooring / carpeting to pillars, walls and ledges. The attachment the activity and materials. EADV will not be involved in the
of advertising materials, posters and any kind of directional selection of speakers, moderators and other faculty.
10 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
6.6 Advertising in Particular A specific fire protection watch will be furnished, if specified
The Applicant is solely responsible for keeping any of its by local provisions.
advertising activities compliant with all relevant laws and
regulations. It is strictly forbidden to advertise at any of the 8. Services other than industry
EADV Events pharmaceutical products not officially admitted activities
into the market where such EADV Events are held. It is also
EADV shall provide the Applicant with any services other
forbidden to advertise any product requiring a prescription to
than Industry activities agreed upon through the written
the participants Non Healthcare Professionals. Applicants are
allowed to advertise only within the boundaries of the space confirmation or through the exceptional or additional
allocated to them. contractual provisions in writing.
Unsuitable solicitation or advertisement not conform to the EADV selects specific, usually on site providers for such
framework of the event must be avoided. Company brands or services. It is the Applicant’s duty to instruct and control
logos in neon lights or flashing lights are only acceptable with such providers. EADV refuses liability for any of such services
the prior written consent by EADV. Optical, moveable and sound effectively provided or somehow expected by the Applicant.
advertising materials are only tolerated if they do not constitute
any aggravation to visitors, exhibitors and/or presenting 9. Dismantling phase
agencies alike. Movie (celluloid film) presentations according
After the official closing of the scheduled event, the Applicant
to regulation are forbidden. EADV is authorized to confiscate,
and/ or presenting agency is responsible for the timely
prevent or remove any advertising means or materials which
dismantling of the display area within the contractually
are in violation to the aforementioned stipulations, without the
designated time frame. Ongoing presentations or events are
aid of legal instruments, prior warning and no responsibility for
to be terminated and any presentation materials and props
eventual damages. Any resulting cost becomes the responsibility
must be removed from the rooms within the designated
of the exhibitor and/or presenting agency.
period. Rentals are to be returned before the deadline to the
6.7 Recordings in Particular respective rental agency. If the dismantling of the display
Video and/or sound recordings of the display area, portions booth or the presentation materials as well as the imported
thereof or presentations are only permitted during regular objects by the Applicant and/or presenting agency are not
operating hours of the event with prior approval from EADV. effected on schedule, EADV is then authorized, after giving
Anyone recording the event or portions thereof must ensure
due notice, to order removal of any such objects at the cost
under own, direct and full responsibility and liability that
and responsibility of the Applicant and/or presenting agency.
none of the recordings will represent a hazard to visitors.
Should a presentation run overtime, EADV has the right to
Furthermore, the express consent of any Applicants involved
close or halt the presentation in order to re-use the facilities
is necessary. Finally, any recordings may not refer to the EADV,
and/or bill the presenting agency for the overtime. Exponents
its name, its logo or its trademarks, if any.
and/ or presentation materials which remain unclaimed after
6.8 Sales in Particular the event will be removed or stored, which ever pertains to the
Sales activities on the EADV Event site of any kind are particular nature of the goods, at the cost of the responsible
strictly forbidden. In case any sales activities are deployed, Applicant. Transportation or storage cost for unclaimed or
EADV reserves the right to take all necessary or adequate left behind materials are the responsibility of the Applicant or
countermeasures at the EADV’s own discretion, including
presenting agency.
shutting down any Industry activities. Companies (publishers,
equipment etc.) can take order forms at their booth and handle 10. Liability and insurance coverage of
invoicing and delivery from countries where they are VAT
EADV
registered after the EADV Event.
EADV is only liable for direct damages resulting from EADV’s
6.9 Lotteries in Particular
own unlawful intent or gross negligence.
Lotteries can be organized only upon approval of the EADV.
Money, prescription drugs and alcohol cannot be a lottery EADV refuses liability for any indirect damages and loss of
prize. profits. EADV refuses liability for any damages resulting from
reasons beyond its control. EADV refuses liability for loss,
7. Security theft or damage to exponents or presentation objects and
Failing a specific commitment in writing of EADV towards the personal belongings imported during the event or damaged
Applicant, EADV does not grant the security of the venue or during transportation. EADV has an insurance coverage for
of portions thereof, including the exhibition and conference personal and object damage. Any claims for any damages that
rooms. The undertaking and efficacy of any security measures, are not submitted to EADV immediately after occurring of the
among other concerning the surveillance of individual booths damage(s) are not considered, in which case neither EADV nor
and/or exponents, depend therefore solely on the Applicant. its insurer will cover or somehow refund.
29th EADV Congress 1111. Liability and insurance coverage of b) if the Applicant does not show up or disregards the assembly
the applicant specifications, if the assembly of the booth or stand does not
occur within the contractually agreed timeframe, or if the
The Applicant shall attend the event with all due care. It shall display booth/stand is not occupied in time, i.e. at least two
in particular employ personnel resp. engage people which are hours before the official opening of the event;
adequately skilled in attending and serving at events like an c) if infractions against the house rules are noticed and are
international EADV Event. not remedied in due course after one warning;
The Applicant shall select, instruct and control all employees d) if the Applicant and / or its presenting agent is insolvent or
and / or engaged people at the event. bankrupt. The Applicant or presenting agency is obliged to
notify EADV without hesitation of any occurrences of such
Any spaces, infrastructure, tools, devices, materials and similar nature. In such cases the admission to the event can be
are to be treated with care by the Applicant (and / or its revoked and the Industry activities may be disposed of in a
presenting agency) before, during and after the event. Applicants different manner at the EADV’s sole discretion.
(and/or presenting agencies) are held liable for all damages to
persons or objects, caused by them, their employees and any In such cases, no restitution or reimbursements are due and
third parties under temporary engagement, their vehicles or any the Applicant and/or presenting agency are held liable for any
visitors at the venue. damages or losses incurred by EADV or any third parties. As
security for eventual claims, EADV can make use of its right
Display booths and presentation rooms shall be adequately to demand a security deposit. EADV cannot be held liable for
staffed and guarded during the entire event. Any additional or damages to retained goods or objects.
personal objects are to be safeguarded, as they are not covered
by the effective EADV insurance policy. 13. Reasons beyond control
The Applicant is obliged to request, obtain and, if required by 13.1 General
EADV, give evidence of full insurance coverage, in particular to The event may be anticipated or postponed to a different date
safeguard for any eventualities like damage to persons, objects or cancelled or its time frame changed by EADV as a result
or theft. It is advisable to make use of the specialized services of a) any negative circumstances beyond anyone’s control or
provided at the event for extra night watches for individual b) extenuating circumstances beyond the control of EADV.
booths or exponents. In case of anticipation, postponement or change of the time
frame of the event, the Applicant remains bound and obliged
12. Cancellation and has no claim against EADV.
12.1 Cancellation by the applicant In case of cancellation of the event, 25% of the total agreed
Applicants whose order form has been accepted by EADV amount remain due to EADV and the Applicant has no claim
cannot be released from the contract and all agreed amounts against EADV.
remain due and payable. Under exceptional circumstances
represented in writing by the Applicant to EADV, EADV may 13.2 Terrorism
Terrorism means, and this clause applies mainly to
at EADV’s sole discretion, without being obliged, release
- any acts of terrorism; or
the Applicant. In such case, the following cancellation fees apply:
- independently from any acts, any alerts according to any
official sources; or
- 25% of the total amount agreed for cancellations received
- independently from any alerts, any circumstances reported
by EADV the latest 120 working days before the first day of
by any official sources indicating any concrete threats of
the event;
terrorism
- 50% of the total amount agreed for cancellations received
Any of such up to 14 days before any EADV’s Events or while
by EADV the latest 100 working days before the first day of
any EADV’s Events are running.
the event;
In case of Terrorism EADV reserves the right to unilaterally
- 100% of the total amount agreed for cancellations received
cancel, interrupt or postpone any EADV’s Events.
by EADV later than 100 working days before the first day of
the event. EADV shall inform immediately about the cancellation,
interruption, or postponement due to Terrorism of any EADV’s
The above scheme applies also in case of cancellation of single
Events.
Industry activities agreed upon.
With the cancellation, interruption or postponement due to
12.2 Cancellation by EADV
Terrorism EADV’s and any contractual party’s obligations under
EADV reserves the right to cancel all or even specific Industry
any contracts regarding any EADV’s events are converted
activities
so that EADV’s and any contractual party’s main obligation
a) if the Applicant is in default according to the contractual consists then no longer in rendering any services, but instead
terms and conditions; in minimizing any negative consequences of the cancellation,
12 28 October — 1 November 2020, Vienna, Austria I Sponsorship and Advertisements Catalogue®
Table of
contents
interruption or postponement. After any cancellation, Applicants exhibition stand appears may be published (also
interruption or postponement the remuneration conditions for promoting the EADV and any of its activities) in traditional
shall be re-negotiated in good faith. Any amounts already paid and/or digital media.
shall be refunded unless such amounts have already been
14.8 Alcohol policy
spend or irrevocably allocated to any contractual purposes, or
The EADV policy is that during the congress hours and at all
unless they become part of the remuneration conditions as
times whilst on the congress premises, participants must be
renegotiated.
free from the influence of alcohol. Therefore no participant,
In no event EADV or any parties shall carry any liabilities exhibitor, sponsor or any other shall:
for any direct, consequential, special, incidental, indirect or - be in possession of alcohol on the EADV Event premises
punitive damages, lost revenue, profits or income, diminution - supply others with alcohol
in value, loss of business, reputation or opportunity or Alcohol may only be served and consumed during the below
similar costs suffered by EADV or any partners and their own listed events:
counterparts. - Fostering Networking Event
- Networking Symposium
14. Miscellaneous
14.9 Applicable law, Venue of competent Jurisdiction
14.1 Consequences of Partial Nullity Any legal relationship between EADV and the Applicant
The nullity of any of the clauses hereof shall not affect the shall be governed solely by Swiss Law. In the event of any
validity of the other clauses. If need be, the Parties shall controversies arising from any legal relationship between
arrange to replace the offending clause by an equivalent legal EADV and the Applicant, inclusive of such issues as validity,
provision or, failing that, by a new contractual clause meeting nullity, violation or termination of such legal relationship,
the original intent of the Parties. the parties shall first attempt to reach a settlement. Failing
14.2 Official Languages this within one month from the time when the controversy
The official language of the EADV Event is English. arose, EADV and the Applicant irrevocably submit for the
determination of such disputes to the exclusive jurisdiction
14.3 Right of Change of the regular Courts at the seat of EADV (at present: Lugano,
EADV reserves the right to effect any changes deemed necessary Switzerland).
to insure the overall success of the event.
14.4 Fees for Performing Rights, Salary and Social
Security for Artists
The Application is solely responsible for payment of any artist
salaries, social security and performance fees for all services
or presentations hired or ordered and releases EADV from any
responsibility against possible claims of third parties.
14.5 Non-transferability
Any obligations, debits and/or credits of an Applicant
somehow originating from this contract are non-transferable
to any third parties.
14.6 Data
The Applicant agrees that EADV may store, process, accede, let
accede, use and publish (e.g. within the list / documentation
of exhibitors and sponsors) any data somehow made available
by the Applicant to EADV, in particular through the order form.
The Applicant agrees that the use of any data concerning any
participants made available in the context of any EADV Event
is normally limited by the specific authorization to such use
given by each participant in the registration process (in general
restrictions of confidentiality and use for marketing purposes).
The Swiss Federal Data Protection Act of June 19, 1992 applies.
14.7 Photo and Video disclaimer
The Applicant acknowledges and accepts that any EADV
Meetings are usually documented in their entirety or even
only in part by EADV appointed official photographer(s)
so that photos and/or videos where the Applicant or the
29th EADV Congress 13Follow us on the social media and join the conversation using
#EADV2020
Facebook Twitter Linkedin Instagram YouTube
www.facebook.com/ www.twitter.com/EADV www.linkedin.com/ www.instagram.com/eadv_ www.youtube.com/
EADV.org company/european- channel/UC5Lkh_zMFHOm_
academy-of-dermatology- bh1NUvoYeA
and-venereology
https: //eadvvienna2020.org
Editorial/Publisher
European Academy of Dermatology and Venereology (EADV)
www.eadv.org
Publication Date: February 2020
Subject to alterationsYou can also read
