SPONSORSHIP AND EXHIBITION OPPORTUNITIES - Transport Australia conference 2019
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SPONSORSHIP AND EXHIBITION OPPORTUNITIES
INTRODUCTION AUDIENCE PROFILE
• Members and non-members of EA
The first National Conference of • Members and non-members of TAs
the Transport Australia society • Planners
(TAs) will be held in Sydney on •A
cademe
26th – 28th June 2019. (transport related and green energy related)
•T
ransport Economists
A welcome cocktail reception will be held at Luna Park
on the Wednesday evening, followed by the (2) day •P
lanning Consulting firms
conference at the Hilton Hotel, Sydney on 27th & 28th •E
ngineering Consulting firms
June. The Conference Gala Dinner will take place on (via ACEA)
the evening of Thursday 27th June at the Hilton Hotel.
•C
onstruction firms
The theme of the conference will be: (via Roads Australia and others)
SHAPING AUSTRALIA’S TRANSPORT FUTURE •A
irport staff
There will be an opening by a very high-profile •A
irline staff
Transport Expert and four plenary sessions, with •P
ort Authority staff
invited speakers, each followed by a Q&A style session
and related breakout sessions. •R
oad agencies staff
•R
ail agencies staff
There will be four main session topics:
•E
conomic Analysis Consultants
(such as Deloittes, PWC etc)
1. The Future of Transport – what do we need in 30
and 50 years time, and how do we pay for it? •L
ocal Government Engineers
(via IPWEA)
2. Renewable Energy will provide all our transport
•L
ocal Government Planners
fuel needs by 2030.
•T
he Development Industry
3. Securing our Transport Future what is needed (via Chamber of Commerce and the
and how will transport behaviour be influenced Property Council)
4. Pick the Right Project – business and •R
ail – private & government (ARTC)
lifecycle costs •P
orts – private & government
•S
tate & federal government – eg. Infra Aust,
We look forward to welcoming you to the Transport DIRDC etc
Australia Conference 2019!
•T
oll road owners and operators
Yours sincerely, •T
oll road users
The TAs 2019 Conference Committee
• Mike Veysey
• Shalendra Ram
• Omar Faruqi
• Gerard Reardon
• Peter Wills
• Lachlan Lee-Archer
• Christian Griffith
• Meg Baldo
• Kathryn Hall
2 TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019
THIS IS AN SPONSORSHIP
OPPORTUNITY TO OPPORTUNITIES AT
• Interact with potential and existing customers TRANSPORT AUSTRALIA
•D
emonstrate your product/service
•C
ommunicate key ideas regarding your brand and any
CONFERENCE 2019
organizational updates The Transport Australia Conference provides extensive
• Increase brand recognition through prominent brand marketing, promotion and networking opportunities.
placement in Transport 2019 marketing material To capitalise on these, the conference organising
•T
arget specific groups through relationship marketing committee offers you the following range of packages
and your company will be clearly identified as a leader.
•A
lign your organization with professional engineers
•D
irect interaction with a captive audience of up to 350 We recognise that one size does not fit all when it comes
delegates to sponsorship investment and we are happy to discuss
and design a tailor made package specific to your
•R
each specific members of Engineers Australia via:
organisation’s budget, needs and marketing objectives.
•M
ailouts to generate excitement and communicate
call for abstracts and registrations To discuss any opportunities please contact the
•C
onference website to communicate all event Transport Australia Conference secretariat
specific information transport2019@engineersaustralia.org.au
•N
ews alerts and event alerts in the Engineers
Australia main website
Transport Australia 2019 Conference will provide an ideal
setting for sponsors to be part of the Transport Australia
community networking with delegates and professionals.
CONFERENCE HOSTS
TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019 3
OVERVIEW:
Package Type Availability Price (AUD INC GST) Page
Platinum Sponsor 1 available $30,000 5
Gold Sponsor 1 available $20,000 6
Silver Sponsor 3 available $12,500 each 7
Bronze Sponsor 4 available $8,000 7
Brand Awareness Opportunities Interactive Display Sponsor $2,500 9
Satchel Insert Sponsor $1000 each 9
Branded Lanyard Sponsor $2,500 9
Barista Coffee sponsor $6,000 9
Charging Station sponsor $6,000 9
Conference satchel sponsor $4,500 9
Conference App sponsor $8,000 9
Conference Dinner Sponsor 1 available $12,000 8
Welcome Reception sponsor 1 available $8,000 8
Exhibition Stands 20 available – 1 clothed trestle table
$3,850 each 10
per exhibitor
4 TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019Inclusion Platinum Gold Silver Bronze
Opening Address
Plenary speaker for plenary session
Stream Presenter for concurrent session
Full colour advertisement in conference program
Satchel insert
Logo on sessions
Logo on website
Logo on slides
Logo on banners
Logo on banners
Booth/table
Registration 3 2 1 1
Recognition as Platinum Partner of the Transport Australia 2019 Conference
PLATINUM SPONSOR - $30,000 (INC GST)
1 AVAILABLE
An investment of $30,000 (inc GST) will secure your participation as Platinum Partner. This package represents
excellent value for organisations wishing to have a strong presence at the Conference, sponsors will receive the
following benefits.
ACKNOWLEDGMENT BRAND EXPOSURE AND RECOGNITION (ON-SITE)
•V
erbal acknowledgment at the Conference plenary •R
ecognition and display of sponsor provided
sessions as a Platinum Partner. company banner and slide at the official opening
•R
ecognition as Platinum Partner and placement of and in Plenary room.
logo, profile and link on Conference website. •P
rominent placement of company name & logo in
•O
pportunity to provide a Plenary Speaker for one conference program.
of the four themed plenary sessions to address •O
ption to provide 2 branded Conference related
the audience (content on approval by technical merchandise (e.g. pens, delegate note pads) subject
committee). to committee approval.
•O
pportunity to provide a 10-minute welcome DELEGATE LIST
address to the entire audience (content on approval
Delegate list provided in excel format (name,
by technical committee).
organisation and state) subject to Australian Privacy
•A
cknowledgment on sponsor signage during the Laws. List to be provided 2 weeks prior to Conference
Conference. and final list provided post Conference.
•L
ogo to be placed on sponsors slide to be viewed ATTENDANCE
prior to and after sessions and during all breaks.
•T
hree complimentary full Conference registrations at
•A
cknowledgment through-out the Conference by no further cost.
the Master of Ceremonies.
•T
hree tickets to Welcome Reception and Conference
DISPLAY Dinner at no further cost.
• 1 complimentary double clothed trestle table in the •A
dditional staff attending the interactive display
exhibition space where all meals and networking space at a discounted rate of $330.
functions will be held at the conference.
•F
irst choice of table location.
TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019 5Recognition as a Gold Partner of the Transport Australia Conference 2019
GOLD SPONSOR - $20,000 (INC GST)
1 AVAILABLE
An investment of $20,000 (inc GST) will secure your participation as a Conference gold partner. This package
represents excellent value for organisations wishing to have a strong presence at the Conference, sponsors will
receive the following benefits.
ACKNOWLEDGMENT BRAND EXPOSURE AND RECOGNITION (ON-SITE)
•V
erbal acknowledgment at the Conference plenary •R
ecognition and display of sponsor provided
sessions as a Gold Partner. company banner and slide at the official opening
•R
ecognition as Gold Partner and placement of logo, and in Plenary room.
profile and link on Conference website. •O
ption to provide one branded Conference related
•O
pportunity to provide a Plenary Speaker for one merchandise (e.g. pens, delegate note pads) subject
of the four themed plenary sessions to address to committee approval.
the audience (content on approval by technical DELEGATE LIST
committee).
Delegate list provided in excel format (name,
•A
cknowledgment on registration brochure front organisation and state) subject to Australian Privacy
cover as Gold sponsor. Laws. List to be provided 2 weeks prior to Conference
•A
cknowledgment on sponsor signage during the and final list provided post Conference.
Conference. ATTENDANCE
•L
ogo to be placed on sponsors slide to be viewed •T
wo complimentary full Conference registrations at
prior to and after sessions and during all breaks. no further cost.
•A
cknowledgment through-out the Conference by •T
wo complimentary invitation to the Welcome
the Master of ceremonies. Reception and Conference Dinner at no further cost.
DISPLAY •A
dditional staff attending the interactive display
• 1 complimentary clothed trestle table in the space at a discounted rate of $330.
exhibition space where all meals and networking
functions will be held at the conference.
•S
econd choice of booth location.
6 TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019Recognition as a Silver Partner of the Transport Australia Conference 2019
SILVER SPONSOR - $12,500 (INC GST)
3 AVAILABLE
An investment of $12,500 (inc GST) will secure your participation as a Silver Partner. This package represents
excellent value for organisations wishing to have a strong presence at the Conference, sponsors will receive the
following benefits.
ACKNOWLEDGMENT •T
hird choice of booth location.
•V
erbal acknowledgment at the Conference plenary
BRAND EXPOSURE AND RECOGNITION (ON-SITE)
sessions as a Silver sponsor.
Option to provide one branded Conference related
•R
ecognition as Silver sponsor and placement of
merchandise (e.g. pens, delegate note pads) subject
logo, profile and link on Conference website.
to committee approval.
•O
pportunity to provide a Stream Presenter to
special interest groups during concurrent sessions DELEGATE LIST
(content on approval by technical committee). Delegate list provided in excel format (name,
•A
cknowledgment on registration brochure as Silver organization and state) subject to Australian Privacy
Partner. Laws. List to be provided 2 weeks prior to Conference
and final list provided post Conference.
•L
ogo to be placed on sponsors slide to be viewed
prior to and after sessions and during all breaks. ATTENDANCE
•A
cknowledgment through-out the Conference by •O
ne complimentary full Conference registration at
the Master of Ceremonies. no further cost.
DISPLAY • One complimentary registration to the Welcome
• 1 complimentary clothed trestle table in the Reception and Dinner at no further cost.
exhibition space where all meals and networking •A
dditional staff attending the interactive display
functions will be held at the conference. space at a discounted rate of $330.
Recognition as a Bronze Partner of the Transport Australia Conference 2019
BRONZE SPONSOR - $8,000 (INC GST)
4 AVAILABLE
An investment of $8,000 (inc GST) will secure your participation as a Bronze Partner. This package represents
excellent value for organisations wishing to have a strong presence at the Conference, sponsors will receive the
following benefits.
ACKNOWLEDGMENT DELEGATE LIST
•R
ecognition as Bronze sponsor and placement of Delegate list provided in excel format (name,
logo, profile and link on Conference website. organization and state) subject to Australian Privacy
•A
cknowledgment on registration brochure as Laws. List to be provided 2 weeks prior to Conference
Bronze Partner. and final list provided post Conference.
•L
ogo to be placed on sponsors slide to be viewed ATTENDANCE
prior to and after sessions and during all breaks. •O
ne complimentary full Conference registration at
no further cost.
DISPLAY
1 complimentary clothed trestle table in the exhibition •O
ne complimentary registration to the Welcome
space where all meals and networking functions will Reception and Dinner at no further cost.
be held at the conference. •A
dditional staff attending the interactive display
space at a discounted rate of $330.
TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019 7Recognition as a Conference Dinner sponsor of the Transport Australia Conference 2019
CONFERENCE DINNER SPONSOR
$12,000 (INC GST) 1 AVAILABLE
An investment of $12,000 (INC GST) will secure your participation as a Conference Dinner sponsor. This package
represents excellent value for organisations wishing to have a strong presence at a conference dinner, sponsors
will receive the following benefits.
ACKNOWLEDGMENT DELEGATE LIST
•V
erbal acknowledgment at the conference dinner as Delegate list provided in excel format (name,
the sponsor. organisation and state) subject to Australian Privacy
•R
ecognition as a sponsor and placement of logo, Laws. List to be provided 2 weeks prior to Conference
profile and link on Conference website. and final list provided post Conference.
•A
company representative to make a 10 minute ATTENDANCE
welcome speech at the start of the evening. •T
wo complimentary tickets to the Conference Dinner
at no further cost.
BRAND EXPOSURE AND RECOGNITION (ON-SITE)
•P
rominent placement of company name & logo on •O
ne complimentary full Conference registration
Conference dinner menu’s. including the Welcome reception and conference
dinner at no further cost.
•O
ne company banner to be prominently display
during the Conference dinner.
Recognition as a Conference Welcome Reception sponsor of the
Transport Australia Conference 2019
CONFERENCE WELCOME RECEPTION
SPONSOR - $8,000 (INC GST) 1 AVAILABLE
Recognition as Welcome Reception sponsor as a Conference Reception Sponsor. An investment of $8,000.00
(inc GST) will secure your participation as the welcome reception sponsor. This package represents excellent
value for organisations wishing to have a strong presence at the welcome reception, sponsors will receive the
following benefits:
ACKNOWLEDGMENT DELEGATE LIST
•V
erbal acknowledgement at the Conference Delegate list provided in excel format (name,
welcome reception as the sponsor. organization and state) subject to Australian Privacy
•R
ecognition as a sponsor and placement of logo, Laws. List to be provided 2 weeks prior to Conference
profile and link on Conference website. and final list provided post Conference
•A
company representative to make a 10-minute ATTENDANCE
welcome speech at the start of the evening. • Two complimentary tickets to the Welcome
Reception at no further cost.
BRAND EXPOSURE AND RECOGNITION (ON-SITE)
•P
rominent placement of company name & logo on • One complimentary full Conference registration
Conference website. including the Welcome Reception and conference
dinner at no further cost.
•O
ne company banner to be prominently display
during the Welcome Reception.
8 TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019BRAND AWARENESS OPPORTUNITIES:
Show your support for Transport Australia 2019 Conference have your company
logo in the hand of every delegate
CONFERENCE SATCHEL SPONSOR $4,500 (INC GST)
•H
ave your logo on 300 delegate bags to be handed out when delegates arrive at the conference, people
will see your logo all around the venue over two full conference days
•Y
our company name and logo will be associated with the event
•R
ecognition as a Supporter on all pre conference publicity including the registration brochure
CONFERENCE SATCHEL INSERTS $1,000 (INC GST)
Supply A4 size or smaller promotional flyer for inclusion in delegate satchels
LANYARD SPONSOR $2,500 (INC GST)
The exclusive opportunity to be around the necks of all delegates, committee members, event staff,
speakers and best of all your competing sponsors!
BARISTA COFFEE SPONSOR $6,000 (INC GST)
Be the most loved sponsor at TAC 2019 by providing freshly brewed coffee to all the conference delegates
each day via a barista in the exhibition area!
CHARGING STATION SPONSOR $6,000 (INC GST)
In this day and age where delegates are constantly on their phones be the sponsor to save them when
they run out of battery! This sponsorship opportunity allows you to provide a branded charging station for
delegates in the exhibition area
CONFERENCE APP SPONSOR $8,000 (INC GST)
Have your logo prominent on the conference app. Delegate will see your branding each time they log onto
the conference app to view their schedule, or a speaker they wish to look up or when they receive a push
notification that the welcome drinks start in 15 minutes!
TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019 9EXHIBITION BOOTH - $3,850 (INC GST)
20 AVAILABLE
Brand Exposure and Recognition (On-site) DELEGATE LIST
• 1 800mm clothed trestle table + 2 chairs. Delegate list provided in excel format (name,
•A
bility to put pull up banners behind your table and organisation, state and email only) subject to
brand your space to suit your companies needs Australian Privacy Laws. List to be provided 2 weeks
prior to Conference and final list provided post
•P
ower – 1 x 240 volts/1000 watt general purpose Conference
outlet per space.
ATTENDANCE
•L
ocation in the exhibition area – a high trafficked
area open during coffee and lunch breaks and • 1 complimentary full Conference registration
movement between plenary & concurrent sessions
and session breaks.
•L
ocation within welcome reception.
GRAND BALLROOM A
ANTE ROOM EXHIBITION SPACE
GRAND BALLROOM B
SPEAKER
PREP
10 TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019SPONSORSHIP AND EXHIBITION
APPLICATION TERMS AND CONDITIONS
APPLICATION PROCEDURE Note:
Please complete and sign the application form on the •5
0% of the contracted amount will be retained for
next page and send it via email or fax. A tax invoice will cancellation requests between 12 to 3 months prior to
be issued upon receipt. the event
Sponsorship acceptance is subject to the review and • 1 00% of the contracted amount will be retained for
approval of the Organisers. cancellation requests received 3 months prior to the
event
GOODS & SERVICES TAX (GST)
All sponsorship items include a 10% goods and services LIABILITY
tax consistent with Australia’s consumer tax system. Organisers are not liable for damages or loss to sponsor
or exhibitors’ property.
CONDITIONS OF PAYMENT
Full payment must be received within 30 days from the OBLIGATIONS AND RIGHTS
invoiced date for the application to be considered. Promotional activity must not impinge on or directly
All payment must be made in Australian Dollars. interfere with any other sponsor or exhibitor.
PAYMENT METHODS EXHIBITION
Organisers reserve the right to change the layout and
Cheque allocation of booths should the need arise.
Please include a remittance advice and make all cheques
Exhibitors will be notified if this becomes necessary.
payable to: The Institution of Engineers Australia
Exhibitors must be adequately covered for Public and
Credit Card Product Liability Insurance. It is the responsibility
Please fill up your credit card details in the application of the exhibitor to arrange appropriate insurance for
form. Please note credit cards payments will incur a items within their exhibition.
surcharge
Exhibitors must ensure the cleanliness and tidiness of
EFT / Bank Transfer their allocated space.
Bank transfers must be in Australian dollars and include
CONTACT
any bank fees and list company name and invoice
number. Transport Australia Conference 2019
Conference Secretariat
Please direct payment to:
A/c Name: Institution of Engineers Australia Bank: Engineers Australia
Commonwealth Bank Level 3, 8-12 Thomas Street, Chatswood NSW, 2067
Branch: Kingston ACT Australia 2604 Account Number: +61 2 9410 5641
0090 0330 transport2019@engineersaustralia.org.au
BSB Number: 062 910 Swift Code: CTBAAU2S
Please reference 000P201E
Please send a copy of the transfer details with your
completed application form to the contact details
indicated on the form.
CANCELLATION POLICY
If you would like to request the cancellation of your
sponsorship application, please submit a written request
for cancellation specifying the reason for cancellation.
The cancellation request is subject to the approval
of the committee on the condition that none of the
sponsorship arrangements have been delivered upon
and can be resold.
TRANSPORT AUSTRALIA CONFERENCE 2019 transport2019.com.au | 26 - 28 JUNE 2019 11SPONSORSHIP AND EXHIBITION APPLICATION FORM
To apply, complete this form and email to: transport2019@engineersaustralia.org.au
Your organisation’s inclusions will be confirmed in writing and will become effective once agreed payment has been received.
SPONSOR DETAILS
On-site contact person:
On-site mobile number:
Title: (please circle) Mr / Mrs / Ms / Miss / Dr / Prof
Given name:
Family name:
Organisation name:
(for invoicing purposes)
Organisation name:
(for marketing purposes)
Position:
Address:
State: Country: Postcode:
Email: Telephone:
Fax: Website:
PLEASE SELECT (✔) YOUR SPONSORSHIP OPPORTUNITY (price includes GST)
Platinum Sponsor $30,000
Gold Sponsor $20,000
Silver Sponsor $12,500
Bronze Sponsor $8,000
Dinner Sponsor $12,000
Welcome Reception Sponsor $8,000
Conference Satchel Sponsor $4,500
Conference Satchel Inserts $1,000
Lanyard Sponsor $2,500
Barista Coffee Sponsor $6,000
Charging Station Sponsor $6,000
Conference App Sponsor $8,000
Exhibition Booth $3,850
PAYMENT METHODS (please tick your chosen method)
redit card: Charges as per this form (plus a 1.5% merchant fee) are to be debited to:
C
M
asterCard isa
V American Express Diners Club
Card holder’s name: Expiry: CVC:
Credit card number: Signature:
Request a tax invoice
If you would to discuss further payments options please contact Tarryn Silver – Transport 2019 Secretariat on 02 9410 5612
AUTHORISATION
I am authorised to sign documents on behalf of the organisation and have read the terms Insert TOTAL $ amount payable
and conditions governing the sponsorship and comply with them in full. I understand that inc GST (excluding credit card
this application is subject to the approval of the Organising Committee. merchant fees)
Name:
Signature: Date:
$
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