Students' Union Director Recruitment Pack - 2018 January - Undeb Bangor
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YOUR VOICE YOUR OPPORTUNITIES YOUR COMMUNITIES Students’ Union Director Recruitment Pack January 2018 WWW.UndebBangor.COM
Hello, We are Bangor University Students’ Union but we call ourselves Undeb Bangor for short. Undeb means Union in Welsh. Thank you for taking the time to Candidates will have proven strategic leadership experience in a diverse and complex organisation look at our Students’ Union Director as well as excelling in the effective management role and we hope you’ll consider of stakeholder relationships and expectations. You applying. We’ve tried to put all the will have an understanding of the Higher Education relevant information in this pack but sector and demonstrable experience of shaping organisational work and services around the needs if there are any questions or further and aspirations of students. You will thrive in an information needed please get in environment which changes its student leadership touch with Ruth Plant, Undeb Bangor annually and will have the skills to help the elected Sabbatical Officers hone their ideas, achieve their President and we’ll be happy to talk goals, and engage, enthuse and empower our student on the phone or show you around. membership. You will also be passionate about the Welsh language and either be able to speak it Our Director role is a crucial one fluently or be willing to learn in an agreed period within the organisation and we are of time. The Welsh language is important to us and looking to appoint an experienced with the recent unification of the Undeb Bangor and Undeb Myfyrwyr Cymraeg Bangor (the Bangor Welsh and dynamic individual to continue Students’ Union) this is now even more important. the development and growth of our Union and ensure that we The successful candidate will be expected meet the ambitious plans we’ve to commence as soon as possible set for the next few years. The full job description and person specification is available at the back of this pack Application close on the 9th February and the application form can be accessed here: JOBS.BANGOR.AC.UK
A Welcome from Our President Dear Candidate, I am We have a positive relationship with Bangor University and have been fully involved in their pleased to see you are current restructure. Our location in Pontio has been a huge development for Undeb Bangor interested in becoming and we are now fully settled in our building, that we are using to develop student activities. the new Director of Our strong Sabbatical Team, the positive partnership Undeb Bangor. with the University, our new location and staff structure and our very passionate students puts us in a fantastic place for growth, development and forward thinking to benefit our students. The I was elected into my role in March new Director of this endeavor should be ready and willing to strive forward and make sure 2017 and have been President and Undeb Bangor is reaching its full potential. Chair of the Trustee Board since The new Director needs to be ready to challenge the summer of 2017. Our union the norm and provide a positive environment for has recently undergone a major everyone. They need to drive the Sabbatical team restructure and we have optimised forward to reach their full potential and help come our staff role placement and ensured up with new, fun and innovative ideas to keep Undeb Bangor determined to reach its objectives. that all roles have a clear outline and purpose. This has allowed our I encourage you to get in contact students to get the most out of if you think this is something our Sabbatical team and staff. that will suit you, you will be We are focused on delivering the best activities welcomed into an ever changing and experience for our students. These and dynamic environment of include our core objectives from our strategy, driven and passionate people. supporting our members with their ideas and continuous and effective representation of our members. It is important to ensure the views, priorities and passion of our students remains at the heart of everything we do. BEST WISHES, & GOOD LUCK, RUTH PLANT PRESIDENT OF UNDEB BANGOR WWW.UndebBangor.COM
About Our Students’ Union We’ve come a long way over the last few years and with the launch of our new strategic plan in 2016 we’re firmly on the way to meet all of our objectives by 2019. Our plan was designed in consultation with our members and its purpose is to show how we plan to get bigger, better and be completely relevant. We worked hard to put this plan together and we think it’s bold, ambitious and exciting. This is a plan for our members and stakeholders and our intention is to support, facilitate and empower them to make us better. It’s a journey that we’re taking together. WE HAVE A BOLD WE ARE DRIVEN BY OUR VALUES: AND SIMPLE VISION: • COLLECTIVISM – doing it with you not for you TO BE COMPLETELY • • DEMOCRATIC – accountable and transparent CYMRAEG – proud to be here RELEVANT TO YOU • CHALLENGING – for a better society • BRAVE – embracing innovation OUR MISSION IS CLEAR : WE WORK TO ACHIEVE THROUGH: BANGOR STUDENTS: • INCLUSIVITY, ACCESSIBILITY WE WORK TO AMPLIFY AND DIVERSITY • BEING LED BY THE STUDENT VOICE YOUR VOICE, ENABLE • EMPOWERING AND FACILITATING - YOUR OPPORTUNITIES SO WE DO IT WITH YOU NOT FOR YOU AND DEVELOP YOUR • BUILDING OUR CAMPAIGNS THROUGH EVIDENCE AND RESEARCH COMMUNITIES • BEING A CLOSE BUT CRITICAL FRIEND OF THE UNIVERSITY • ENCOURAGING OPINION AND DEBATE CHECK OUT OUR ‘OUR PLAN’ HERE: WWW.UNDEBBANGOR.COM/STRATEGICPLAN The new Students’ Union Director will need to continue its delivery and development over the next few years.
Our Achievements We are proud of our achievements over the last few years and most notably: »»We won the What Uni Awards for Best Clubs and Societies in 2015 and 2017 »»We moved into our brand new home in the new Arts and Innovation Centre, creating a new and bespoke space for our Officers and Staff to work and our students to socialise, access support and hang out »»We launched a brand new Online Membership System and Website, bringing a whole new range of digital engagement opportunities online and vastly improving our communication platforms »»We launched the first ever Student Led Teaching and Learning Strategy in partnership with the University, we believe we are the first Students’ Union to do this. »»We are one of only a handful of institutions who offer Free Clubs and Societies and over the last few years this has grown to over 160 Student Opportunity Groups »»Our volunteering and community action work is award winning and with over 40 individual projects and opportunities for volunteering across North Wales our students are making a huge difference everyday »»We have over 2500 Welsh speaking students and our recent unification with the Welsh Union is ensuring that the language stays at the heart of our work and that we continue to be the home of Welsh language education in Wales WWW.UndebBangor.COM
Our Governance System Undeb Bangor is governed by a Trustee Board consisting of the four Sabbatical Officers, four Student Trustees and four External Trustees. The Chair of the Board is the Undeb Bangor President. Trustees are responsible for The Sabbatical Officers form the decisions in relation to the operations Executive Committee and are of the union through the Students’ accountable to the students’ union Union Director and Senior Leadership members. These four roles are full Team (SLT). Ultimately they are time roles charged with the oversight responsible for ensuring compliance and day-to-day leadership of the with legal responsibilities, financial union. Members of the Executive regulations and the constitution and Committee will be the owners of bye-laws of the organisation. policy as set by Council or referenda. The four full time elected Our recent unification with Undeb Myfyrwyr Cymraeg Bangor (UMCB) and decision to Sabbatical Officers are as incorporate the charity means that the UMCB follows: President will also sit on the Trustee Board from July 2018. Full incorporation is also expected by this date. The brand new Articles of Association and Bye-Laws were approved in October 2017. UNDEB BANGOR PRESIDENT The Students’ Union Director reports to the Chair of the Trustee Board and has delegated VICE PRESIDENT FOR EDUCATION authority from the Board for the day-to-day management of the union. There is also a ‘dotted line’ relationship between the Director and the Pro- Vice Chancellor for Students. Lay Trustees serve VICE PRESIDENT FOR SPORTS in office for four years and may be reappointed for two terms. They are recruited through the standard Union recruitment processes and in VICE PRESIDENT FOR SOCIETIES accordance with guidelines from the Charities AND VOLUNTEERING Commission. Student Trustees are recruited annually for the term of one year. They must be a current student and can also serve two terms.
Democratic Structures Undeb Bangor’s governance structures ensure that there is the potential for as much student involvement as possible in setting the direction and policy of the union. We do this whilst understanding that committees and forums may not be the best way for non-traditional students to feed into the union. The Undeb Bangor Council is the student representative body for the Union and all democratic policy is approved through this forum. Links with Bangor University Undeb Bangor is a registered charity and fully independent of Bangor University, however our staff team (including the Director) are all officially employed by Bangor University and enjoy all of the staff benefits provided by the University. Our relationship with the University is managed through the Relationship Agreement and the Students’ Union Liaison Group oversees the relationship between the Director, Sabbatical Officer and Pro-Vice Chancellor for Students. Key Documents and Policies Undeb Bangor / Bangor University Relationship Agreement Undeb Bangor Plan 2016 – 19 and Operational Plan Articles of Association and Bye-Laws Student Charter Undeb Bangor Bilingual Statement WWW.UndebBangor.COM
Students’ Union Director Grade 9 £49,149 - £56,950
Responsible to: Bangor University Students’ Union Trustee Board & Bangor University Pro-Vice Chancellor (Students) in line with the published Students’ Union – University Relationship Agreement. Responsible for: Supporting and guiding the elected Officer team; Line Management of the Students’ Union Department Heads. Overview: »» To be responsible for the strategic direction »» To build and maintain effective relationships and performance of the Students’ Union with strategic stakeholders (particularly and the pursuit of strategic goals. the elected Students’ Union Officers »» To ensure that the Students’ Union and University Senior Management) to ensure that the Students’ Union delivers operates in a legally complaint manner and manages its resources to best clear benefit for its members. achieve its charitable objects. »» To motivate and manage the Students’ »» To report to and advise the Trustee Board Union staff team, directing their work in accordance with the strategic on strategic and operational matters, and to be responsible to the Board for direction of the organisation. the effective operation of Students’ »» To represent the values and objectives Union’s services and projects. of the Union and it’s membership, »» To advise the Board and the University on promoting and publicising its activity to stakeholders and the wider community matters relating to Students’ Unions and be a conduit to expertise within the wider student movement and Charity sector. WWW.UndebBangor.COM
Job Description: The Students’ Union Director is responsible for: 1. Strategic Planning »» Working with the Trustee Board to ensure »» Translating strategic priorities into that a strategic plan is in place that meets the operational deliverables for staff and needs of Bangor University students, builds officers, monitoring progress and measuring effective partnership with the University achievement against stated targets and goals. and is led by organisational values. »» Building and communicating a shared vision »» Leading the implementation and ongoing for the future of the Students’ Union which development of the strategic plan, ensuring is reflective of key stakeholder needs. rigorous and effective processes are in place to meet and monitor objectives. »» Ensuring that there are effective controls in place to monitor strategic progress, and providing timely and detailed information to the Trustee Board in order to enable and support strategic decision-making. 2. Governance »» Ensuring that the operations of the Students’ »» Supporting the Trustee Board via the Union are compliant with legislation, production of strategic management particularly in reference to Charity information and via regular reports and legislation and the 1994 Education Act. contact with elected and appointed Trustees. »» Directing the operations of the Students’ »» Working in line with the Relationship Union in line with the wishes of the Agreement agreed between the Trustee Board, following the regulations Students’ Union and University. as set out in the articles and by-laws of the Students’ Union constitution. »» Overseeing Students’ Union democratic procedures to ensure compliance with the 1994 Education Act, and to enable the University to fulfil their role as regulator of the Students’ Union.
3. Stakeholder Relationships »» Developing and maintaining a connected »» Maintaining an effective relationship with the and effective relationship with University National Union of Students and ensuring that Senior Officers based on trust and respect. the Students’ Union is well placed to make the »» Working closely with University Senior most of membership of the national Union. Officers on shared projects and agendas, »» Developing a professional network within the and identifying ways to strengthen the education and charity sectors and the student Students’ Union / University relationship movement to ensure access to trends, best in order to deliver more impact for practice and an external support network. Bangor University students. »» Work closely with the Bangor Welsh »» Acting as a public advocate of the Students’ Union (Undeb Myfyrwyr organisation, promoting the work Cymraeg Bangor - UMCB) of the Students’ Union to external stakeholders in the wider community 4. Officer Support »» Helping the Officers to shape their »» Advising the Officers on potential issues, ideas and translate manifesto aims problems or barriers including legal, and policies into organisational financial, and cultural or policy challenges. objectives and operational work. »» Acting as a critical friend to both Officers »» Supporting the Officers through induction into and the University to ensure the continuation the Students’ Union and University, making of a positive working partnership between expectations and responsibilities clear and the Students’ Union and the University. working with the team and with individuals on personal effectiveness and project planning. »» Working with and mentoring the Officer team to identify and prioritise shared team objectives, and helping the Officers to build support for their priorities within the University and amongst the student membership. WWW.UndebBangor.COM
5. Resource Management »» Negotiating the Students’ Union’s funding »» Completing timely annual returns with senior University officials on an annual to the Charity Commission on basis on behalf of the Trustee Board. behalf of the Trustee Board. »» Overseeing the effective management »» Ensuring that the annual accounts are of the resources of the Students’ Union, prepared, appropriately audited and that ensuring robust financial controls and any audit recommendations are reported policies are in place and adhered to. to the Trustee Board and implemented »» Seeking out opportunities for additional or challenged appropriately. funding to support and expand Students’ Union activity in line with charitable objects and strategic goals. 6. People Management »» Leading the Students’ Union management »» Driving a culture of continuous improvement team and providing an effective link and adapting to the changing needs between the Officers, the Students’ of Students’ Union members. Union staff and the Trustee Board. »» Ensuring that appropriate mechanisms »» Managing the Students’ Union departmental are in place to generate ideas, monitor heads, offering collective and one-to-one performance, and capture impact. support and encouragement, and making sure that they are motivated, challenged and focused on delivering organisational impact. »» Identifying, creating and sourcing training and development opportunities for Students’ Union Management, Officers and Staff to ensure that the Students’ Union is a highly skilled and well informed organisation.
7. Student Focus »» Ensuring that the Students’ Union This job description decision-making is evidence-based and led by the needs of its membership. is a guide to the work you will initially be »» Providing support and resources for expected to undertake. the membership to make the most of their experience at Bangor. It may be changed »» Developing the service portfolio of the from time to time Students’ Union to reflect member needs now and in the future. to meet changing »» Overseeing engagement levels within circumstances. the membership, seeking feedback and improving satisfaction levels (as measured via a range of tools including the National Student Survey and the Annual Student Statement project). 8. Other duties & Responsibilities: »» The post holder will be expected to »» The post holder has a general and legal participate in performance review duty of care in relation to health, safety and and developmental activities. wellbeing and must take all reasonable »» The post holder will be expected to comply steps to ensure a safe and healthy working environment for him/herself and for other with the University equal opportunities policies, Dignity at Work and Study Policy and members of staff, students and visitors the University’s Welsh Language Scheme. affected by his/her actions or inactions. The post holder is also required to comply with »» The post holder must comply with relevant all applicable health and safety policies, legal and financial policies and procedures procedures and risk assessments. and be aware of their responsibilities in terms of the legal requirements of their posts. WWW.UndebBangor.COM
Person Specification: 1. Essential »» Educated to degree level or equivalent, »» Experience of establishing procedural or possess equivalent experience frameworks, developing and improving »» Ability to provide both strategic leadership services, with a strong strategic focus. and to develop operational responses to »» Knowledge of the importance of changes in the external environment. supporting the development and »» Experience of working in a Students’ Union, or enhancement of the student experience similar union/membership-led organisation. »» The ability to establish effective »» A good understanding of democratic working relationships with colleagues across a large organisation. principles and processes and ability to operate in a democratic environment. »» Experience of project planning, execution and »» Knowledge of relevant legislation monitoring, preferably in Higher Education. (Charity Acts, Education Act 1994) »» Commitment to finding innovative »» Pro-active, able to work on own initiative to ways to interface with the student body on a variety of issues. ensure delivery of outputs to strict deadlines, maintaining accuracy under pressure. »» Personal commitment to core »» Excellent written and oral communication organisational values: democracy, accountability, sustainability, equal skills with demonstrable ability to liaise effectively with staff and stakeholders opportunities and bilingualism. at all levels and to express complex »» Willingness to accept additional ideas and analysis clearly. responsibilities. »» Excellent at developing and managing »» Ability to communicate through the relationships at a senior level. medium of Welsh or a willingness »» Open, honest and operates with integrity to learn to the required level 2. Desirable »» Knowledge of HE institution »» A good understanding of the roles of Officers frameworks and structures. and Students’ Unions in HE institutions. »» Proven financial expertise including »» A good understanding of student voice, management of budgets and complex data representation and campaigning. »» Knowledge of HR systems and processes »» Previous experience in a ‘political’ environment
3. General All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact. All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references All candidates must meet the requirements of UK ‘right to work’ requirements. If you require Home Office permission to work in the UK, or need to switch your visa status in order to take this job, please note that following the introduction by the Government of immigration limits on skilled workers we recommend you use the following link to information about the routes into employment and to check eligibility requirements: www.ukba.homeoffice.gov.uk/workingintheuk/ Thank you & good luck WWW.UndebBangor.COM
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