Students' Union Director Recruitment Pack - 2018 January - Undeb Bangor
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YOUR VOICE
YOUR OPPORTUNITIES
YOUR COMMUNITIES
Students’
Union
Director
Recruitment
Pack January
2018
WWW.UndebBangor.COMHello,
We are Bangor University Students’
Union but we call ourselves
Undeb Bangor for short. Undeb
means Union in Welsh.
Thank you for taking the time to Candidates will have proven strategic leadership
experience in a diverse and complex organisation
look at our Students’ Union Director as well as excelling in the effective management
role and we hope you’ll consider of stakeholder relationships and expectations. You
applying. We’ve tried to put all the will have an understanding of the Higher Education
relevant information in this pack but sector and demonstrable experience of shaping
organisational work and services around the needs
if there are any questions or further and aspirations of students. You will thrive in an
information needed please get in environment which changes its student leadership
touch with Ruth Plant, Undeb Bangor annually and will have the skills to help the elected
Sabbatical Officers hone their ideas, achieve their
President and we’ll be happy to talk goals, and engage, enthuse and empower our student
on the phone or show you around. membership. You will also be passionate about
the Welsh language and either be able to speak it
Our Director role is a crucial one fluently or be willing to learn in an agreed period
within the organisation and we are of time. The Welsh language is important to us and
looking to appoint an experienced with the recent unification of the Undeb Bangor and
Undeb Myfyrwyr Cymraeg Bangor (the Bangor Welsh
and dynamic individual to continue Students’ Union) this is now even more important.
the development and growth of
our Union and ensure that we The successful candidate will be expected
meet the ambitious plans we’ve to commence as soon as possible
set for the next few years. The full job description and
person specification is available
at the back of this pack
Application close on the 9th February and the
application form can be accessed here:
JOBS.BANGOR.AC.UKA Welcome from Our President
Dear Candidate, I am We have a positive relationship with Bangor
University and have been fully involved in their
pleased to see you are current restructure. Our location in Pontio has
been a huge development for Undeb Bangor
interested in becoming and we are now fully settled in our building, that
we are using to develop student activities.
the new Director of Our strong Sabbatical Team, the positive partnership
Undeb Bangor. with the University, our new location and staff
structure and our very passionate students puts
us in a fantastic place for growth, development
and forward thinking to benefit our students. The
I was elected into my role in March new Director of this endeavor should be ready
and willing to strive forward and make sure
2017 and have been President and
Undeb Bangor is reaching its full potential.
Chair of the Trustee Board since
The new Director needs to be ready to challenge
the summer of 2017. Our union the norm and provide a positive environment for
has recently undergone a major everyone. They need to drive the Sabbatical team
restructure and we have optimised forward to reach their full potential and help come
our staff role placement and ensured up with new, fun and innovative ideas to keep
Undeb Bangor determined to reach its objectives.
that all roles have a clear outline
and purpose. This has allowed our I encourage you to get in contact
students to get the most out of if you think this is something
our Sabbatical team and staff. that will suit you, you will be
We are focused on delivering the best activities welcomed into an ever changing
and experience for our students. These and dynamic environment of
include our core objectives from our strategy, driven and passionate people.
supporting our members with their ideas and
continuous and effective representation of
our members. It is important to ensure the
views, priorities and passion of our students
remains at the heart of everything we do.
BEST WISHES,
& GOOD LUCK,
RUTH PLANT
PRESIDENT OF UNDEB BANGOR
WWW.UndebBangor.COMAbout Our Students’ Union
We’ve come a long way over the last few years and with the
launch of our new strategic plan in 2016 we’re firmly on the way
to meet all of our objectives by 2019. Our plan was designed in
consultation with our members and its purpose is to show how we
plan to get bigger, better and be completely relevant. We worked
hard to put this plan together and we think it’s bold, ambitious
and exciting. This is a plan for our members and stakeholders
and our intention is to support, facilitate and empower them
to make us better. It’s a journey that we’re taking together.
WE HAVE A BOLD WE ARE DRIVEN BY OUR VALUES:
AND SIMPLE VISION: • COLLECTIVISM – doing it with you not for you
TO BE COMPLETELY •
•
DEMOCRATIC – accountable and transparent
CYMRAEG – proud to be here
RELEVANT TO YOU • CHALLENGING – for a better society
• BRAVE – embracing innovation
OUR MISSION IS CLEAR : WE WORK TO ACHIEVE THROUGH:
BANGOR STUDENTS: • INCLUSIVITY, ACCESSIBILITY
WE WORK TO AMPLIFY AND DIVERSITY
• BEING LED BY THE STUDENT VOICE
YOUR VOICE, ENABLE • EMPOWERING AND FACILITATING -
YOUR OPPORTUNITIES SO WE DO IT WITH YOU NOT FOR YOU
AND DEVELOP YOUR • BUILDING OUR CAMPAIGNS
THROUGH EVIDENCE AND RESEARCH
COMMUNITIES • BEING A CLOSE BUT CRITICAL
FRIEND OF THE UNIVERSITY
• ENCOURAGING OPINION AND DEBATE
CHECK OUT OUR ‘OUR PLAN’ HERE:
WWW.UNDEBBANGOR.COM/STRATEGICPLAN
The new Students’ Union Director will need to continue its
delivery and development over the next few years.Our Achievements
We are proud of our achievements over
the last few years and most notably:
»»We won the What Uni Awards for Best Clubs
and Societies in 2015 and 2017
»»We moved into our brand new home in the new Arts and Innovation
Centre, creating a new and bespoke space for our Officers and Staff
to work and our students to socialise, access support and hang out
»»We launched a brand new Online Membership System and Website,
bringing a whole new range of digital engagement opportunities
online and vastly improving our communication platforms
»»We launched the first ever Student Led Teaching and
Learning Strategy in partnership with the University, we
believe we are the first Students’ Union to do this.
»»We are one of only a handful of institutions who offer
Free Clubs and Societies and over the last few years this
has grown to over 160 Student Opportunity Groups
»»Our volunteering and community action work is award
winning and with over 40 individual projects and
opportunities for volunteering across North Wales our
students are making a huge difference everyday
»»We have over 2500 Welsh speaking students and our
recent unification with the Welsh Union is ensuring that the
language stays at the heart of our work and that we continue
to be the home of Welsh language education in Wales
WWW.UndebBangor.COMOur Governance System
Undeb Bangor is governed by a Trustee
Board consisting of the four Sabbatical
Officers, four Student Trustees and
four External Trustees. The Chair of the
Board is the Undeb Bangor President.
Trustees are responsible for The Sabbatical Officers form the
decisions in relation to the operations Executive Committee and are
of the union through the Students’ accountable to the students’ union
Union Director and Senior Leadership members. These four roles are full
Team (SLT). Ultimately they are time roles charged with the oversight
responsible for ensuring compliance and day-to-day leadership of the
with legal responsibilities, financial union. Members of the Executive
regulations and the constitution and Committee will be the owners of
bye-laws of the organisation. policy as set by Council or referenda.
The four full time elected Our recent unification with Undeb Myfyrwyr
Cymraeg Bangor (UMCB) and decision to
Sabbatical Officers are as incorporate the charity means that the UMCB
follows: President will also sit on the Trustee Board from
July 2018. Full incorporation is also expected by
this date. The brand new Articles of Association
and Bye-Laws were approved in October 2017.
UNDEB BANGOR PRESIDENT The Students’ Union Director reports to the
Chair of the Trustee Board and has delegated
VICE PRESIDENT FOR EDUCATION authority from the Board for the day-to-day
management of the union. There is also a ‘dotted
line’ relationship between the Director and the Pro-
Vice Chancellor for Students. Lay Trustees serve
VICE PRESIDENT FOR SPORTS in office for four years and may be reappointed
for two terms. They are recruited through the
standard Union recruitment processes and in
VICE PRESIDENT FOR SOCIETIES accordance with guidelines from the Charities
AND VOLUNTEERING Commission. Student Trustees are recruited
annually for the term of one year. They must be a
current student and can also serve two terms.Democratic Structures
Undeb Bangor’s governance structures ensure that
there is the potential for as much student involvement
as possible in setting the direction and policy of the
union. We do this whilst understanding that committees
and forums may not be the best way for non-traditional
students to feed into the union. The Undeb Bangor Council
is the student representative body for the Union and all
democratic policy is approved through this forum.
Links with Bangor University
Undeb Bangor is a registered charity and fully
independent of Bangor University, however our staff
team (including the Director) are all officially employed
by Bangor University and enjoy all of the staff benefits
provided by the University. Our relationship with
the University is managed through the Relationship
Agreement and the Students’ Union Liaison Group
oversees the relationship between the Director, Sabbatical
Officer and Pro-Vice Chancellor for Students.
Key Documents and Policies
Undeb Bangor / Bangor University Relationship Agreement
Undeb Bangor Plan 2016 – 19 and Operational Plan
Articles of Association and Bye-Laws
Student Charter
Undeb Bangor Bilingual Statement
WWW.UndebBangor.COMStudents’ Union Director Grade 9 £49,149 - £56,950
Responsible to:
Bangor University Students’ Union Trustee
Board & Bangor University Pro-Vice Chancellor
(Students) in line with the published Students’
Union – University Relationship Agreement.
Responsible for:
Supporting and guiding the elected Officer team;
Line Management of the Students’ Union Department Heads.
Overview:
»» To be responsible for the strategic direction »» To build and maintain effective relationships
and performance of the Students’ Union with strategic stakeholders (particularly
and the pursuit of strategic goals. the elected Students’ Union Officers
»» To ensure that the Students’ Union and University Senior Management) to
ensure that the Students’ Union delivers
operates in a legally complaint manner
and manages its resources to best clear benefit for its members.
achieve its charitable objects. »» To motivate and manage the Students’
»» To report to and advise the Trustee Board Union staff team, directing their work
in accordance with the strategic
on strategic and operational matters,
and to be responsible to the Board for direction of the organisation.
the effective operation of Students’ »» To represent the values and objectives
Union’s services and projects. of the Union and it’s membership,
»» To advise the Board and the University on promoting and publicising its activity to
stakeholders and the wider community
matters relating to Students’ Unions and
be a conduit to expertise within the wider
student movement and Charity sector.
WWW.UndebBangor.COMJob Description:
The Students’ Union Director is responsible for:
1. Strategic Planning
»» Working with the Trustee Board to ensure »» Translating strategic priorities into
that a strategic plan is in place that meets the operational deliverables for staff and
needs of Bangor University students, builds officers, monitoring progress and measuring
effective partnership with the University achievement against stated targets and goals.
and is led by organisational values.
»» Building and communicating a shared vision
»» Leading the implementation and ongoing for the future of the Students’ Union which
development of the strategic plan, ensuring is reflective of key stakeholder needs.
rigorous and effective processes are in
place to meet and monitor objectives.
»» Ensuring that there are effective controls
in place to monitor strategic progress, and
providing timely and detailed information
to the Trustee Board in order to enable
and support strategic decision-making.
2. Governance
»» Ensuring that the operations of the Students’ »» Supporting the Trustee Board via the
Union are compliant with legislation, production of strategic management
particularly in reference to Charity information and via regular reports and
legislation and the 1994 Education Act. contact with elected and appointed Trustees.
»» Directing the operations of the Students’ »» Working in line with the Relationship
Union in line with the wishes of the Agreement agreed between the
Trustee Board, following the regulations Students’ Union and University.
as set out in the articles and by-laws
of the Students’ Union constitution.
»» Overseeing Students’ Union democratic
procedures to ensure compliance with
the 1994 Education Act, and to enable
the University to fulfil their role as
regulator of the Students’ Union.3. Stakeholder Relationships
»» Developing and maintaining a connected »» Maintaining an effective relationship with the
and effective relationship with University National Union of Students and ensuring that
Senior Officers based on trust and respect. the Students’ Union is well placed to make the
»» Working closely with University Senior most of membership of the national Union.
Officers on shared projects and agendas, »» Developing a professional network within the
and identifying ways to strengthen the education and charity sectors and the student
Students’ Union / University relationship movement to ensure access to trends, best
in order to deliver more impact for practice and an external support network.
Bangor University students.
»» Work closely with the Bangor Welsh
»» Acting as a public advocate of the Students’ Union (Undeb Myfyrwyr
organisation, promoting the work Cymraeg Bangor - UMCB)
of the Students’ Union to external
stakeholders in the wider community
4. Officer Support
»» Helping the Officers to shape their »» Advising the Officers on potential issues,
ideas and translate manifesto aims problems or barriers including legal,
and policies into organisational financial, and cultural or policy challenges.
objectives and operational work.
»» Acting as a critical friend to both Officers
»» Supporting the Officers through induction into and the University to ensure the continuation
the Students’ Union and University, making of a positive working partnership between
expectations and responsibilities clear and the Students’ Union and the University.
working with the team and with individuals on
personal effectiveness and project planning.
»» Working with and mentoring the
Officer team to identify and prioritise
shared team objectives, and helping
the Officers to build support for their
priorities within the University and
amongst the student membership.
WWW.UndebBangor.COM5. Resource Management
»» Negotiating the Students’ Union’s funding »» Completing timely annual returns
with senior University officials on an annual to the Charity Commission on
basis on behalf of the Trustee Board. behalf of the Trustee Board.
»» Overseeing the effective management »» Ensuring that the annual accounts are
of the resources of the Students’ Union, prepared, appropriately audited and that
ensuring robust financial controls and any audit recommendations are reported
policies are in place and adhered to. to the Trustee Board and implemented
»» Seeking out opportunities for additional or challenged appropriately.
funding to support and expand Students’
Union activity in line with charitable
objects and strategic goals.
6. People Management
»» Leading the Students’ Union management »» Driving a culture of continuous improvement
team and providing an effective link and adapting to the changing needs
between the Officers, the Students’ of Students’ Union members.
Union staff and the Trustee Board.
»» Ensuring that appropriate mechanisms
»» Managing the Students’ Union departmental are in place to generate ideas, monitor
heads, offering collective and one-to-one performance, and capture impact.
support and encouragement, and making
sure that they are motivated, challenged and
focused on delivering organisational impact.
»» Identifying, creating and sourcing training
and development opportunities for Students’
Union Management, Officers and Staff to
ensure that the Students’ Union is a highly
skilled and well informed organisation.7. Student Focus
»» Ensuring that the Students’ Union This job description
decision-making is evidence-based and
led by the needs of its membership.
is a guide to the work
you will initially be
»» Providing support and resources for expected to undertake.
the membership to make the most
of their experience at Bangor. It may be changed
»» Developing the service portfolio of the from time to time
Students’ Union to reflect member
needs now and in the future. to meet changing
»» Overseeing engagement levels within circumstances.
the membership, seeking feedback
and improving satisfaction levels (as
measured via a range of tools including
the National Student Survey and the
Annual Student Statement project).
8. Other duties & Responsibilities:
»» The post holder will be expected to »» The post holder has a general and legal
participate in performance review duty of care in relation to health, safety and
and developmental activities. wellbeing and must take all reasonable
»» The post holder will be expected to comply steps to ensure a safe and healthy working
environment for him/herself and for other
with the University equal opportunities
policies, Dignity at Work and Study Policy and members of staff, students and visitors
the University’s Welsh Language Scheme. affected by his/her actions or inactions. The
post holder is also required to comply with
»» The post holder must comply with relevant all applicable health and safety policies,
legal and financial policies and procedures procedures and risk assessments.
and be aware of their responsibilities in
terms of the legal requirements of their posts.
WWW.UndebBangor.COMPerson Specification:
1. Essential
»» Educated to degree level or equivalent, »» Experience of establishing procedural
or possess equivalent experience frameworks, developing and improving
»» Ability to provide both strategic leadership services, with a strong strategic focus.
and to develop operational responses to »» Knowledge of the importance of
changes in the external environment. supporting the development and
»» Experience of working in a Students’ Union, or enhancement of the student experience
similar union/membership-led organisation. »» The ability to establish effective
»» A good understanding of democratic working relationships with colleagues
across a large organisation.
principles and processes and ability to
operate in a democratic environment. »» Experience of project planning, execution and
»» Knowledge of relevant legislation monitoring, preferably in Higher Education.
(Charity Acts, Education Act 1994) »» Commitment to finding innovative
»» Pro-active, able to work on own initiative to ways to interface with the student
body on a variety of issues.
ensure delivery of outputs to strict deadlines,
maintaining accuracy under pressure. »» Personal commitment to core
»» Excellent written and oral communication organisational values: democracy,
accountability, sustainability, equal
skills with demonstrable ability to liaise
effectively with staff and stakeholders opportunities and bilingualism.
at all levels and to express complex »» Willingness to accept additional
ideas and analysis clearly. responsibilities.
»» Excellent at developing and managing »» Ability to communicate through the
relationships at a senior level. medium of Welsh or a willingness
»» Open, honest and operates with integrity to learn to the required level
2. Desirable
»» Knowledge of HE institution »» A good understanding of the roles of Officers
frameworks and structures. and Students’ Unions in HE institutions.
»» Proven financial expertise including »» A good understanding of student voice,
management of budgets and complex data representation and campaigning.
»» Knowledge of HR systems and processes
»» Previous experience in a
‘political’ environment3. General
All members of staff have a duty to ensure their actions are
in line with the overall environmental aims of the University
and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in
the UK and receipt of satisfactory references
All candidates must meet the requirements of UK ‘right to
work’ requirements. If you require Home Office permission
to work in the UK, or need to switch your visa status
in order to take this job, please note that following the
introduction by the Government of immigration limits on
skilled workers we recommend you use the following link to
information about the routes into employment and to check
eligibility requirements:
www.ukba.homeoffice.gov.uk/workingintheuk/
Thank you
& good luck
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