TAIOPENGA RAPUARA | STEM CAREERS FAIR - EXHIBITOR INFORMATION - WIFI - UNIVERSITY OF CANTERBURY
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Taiopenga Rapuara |
STEM Careers Fair
Exhibitor Information
Thursday 12 May 2022
WiFi
Network: UCvisitor
Then register to create
your own guest login
1
Taiopenga Rapuara| STEM Careers Fair
Exhibitor Information
Contents
Contents ....................................................................................................................................................... 2
Welcome ...................................................................................................................................................... 3
Event details ................................................................................................................................................. 3
Stand information ......................................................................................................................................... 4
What to bring ................................................................................................................................................ 4
Tips for Employers........................................................................................................................................ 5
Employer List ................................................................................................. Error! Bookmark not defined.
Floor plan ..................................................................................................................................................... 6
Delivery and collection of materials............................................................................................................... 7
Drop off point ................................................................................................................................................ 8
Parking ......................................................................................................................................................... 9
Set up and pack out.................................................................................................................................... 10
Catering ...................................................................................................................................................... 10
Internet access ........................................................................................................................................... 11
Emergency procedures and health & safety ............................................................................................... 11
Terms and conditions ................................................................................................................................. 12
Contacts list ................................................................................................................................................ 14
More information for employers .................................................................................................................. 14
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Welcome
Nau mai, haere mai, welcome to the Taiopenga Rapuara | STEM Careers Fair. This exhibitor information
pack includes everything you and the team representing your organisation need to know about attending
the careers fair. Please feel free to email events@canterbury.ac.nz if you have any further questions after
reading through this information pack.
We look forward to seeing you there.
Ngā mihi,
The Careers, Internships & Employment team
Event details
Venue
Engineering Core
University of
Canterbury,
Ilam,
Christchurch
Drop off point
Engineering
Parking Core
Clyde car park
Set up 8.30am – 10.15am
May
Welcome 10.15am
Refreshments Lunch provided around midday.
Tea, coffee, juice and water throughout the
12 Exhibition hours
event.
10.30am – 3.00pm
Pack up 3.00pm – 4.00pm
3To ensure the full experience is available to all attending the day, please do not dismantle or
remove your stand prior to 3.00pm.
Stand information
Each stand is 2.4m x 1.2m and includes:
• Velcro-receptive walls (2-3 sides)
• 1 table
• 2 chairs
• tablecloth
• power and wireless internet access
What to bring
We encourage you to make your stand engaging and interactive to attract interest and make your
organisation ‘stand out in the crowd’. When planning your space, please consider the following:
• Bring along a recent graduate from UC who is now with your organisation.
• Bring brochures and/or information about the opportunities you have available, and display material
suitable for the stand size.
• Space is limited so we recommend a maximum of two pull up banners per stand.
• We recommend a maximum of three representatives per stand.
• Representatives should wear a name badge.
• Please bring your own multi-plug or extension cord if operating more than one item or if the power
cord on your equipment is not very long. This equipment should be tagged and tested.
• If you would like to hire additional equipment for your stand (e.g. TV screen, computer etc.), we can
recommend suppliers that are experienced at working on campus. Please consider the size of your
stand when making these arrangements. Contact our UC Event Coordinator for more information
(see Contacts list).
4Tips for Employers
Employability is a key attribute that is encouraged, fostered and developed by UC for all its students and
graduates through curriculum, internships, work integrated learning, work placement, co-curricular activities
and career development. As such students at all levels of study are encouraged to attend Career
Fairs. These provide the opportunity for students to learn and engage with industry and to become better
informed about knowledge skills and qualities sought, and ultimately ensure their preparedness and
relevance to the opportunities the industry offers.
Hints and tips for engaging with students at a Careers Fair
• Staff with friendly people
Choose staff who are keen to engage, are outgoing, polite and have a ready smile to represent at
your stand.
• Think about the audience
Who are you trying to attract to your company? People are more comfortable to approach others
who are similar to them. This means that when you are on a university campus it can be very helpful
to have young employees attend the fairs. If students don’t think they fit your organisational culture
they are less likely to apply.
• Be approachable
Encourage your staff to get out from behind the table to engage with students and get talking. It is
also not a good idea to be on your mobile phone and eating food.
• Stand out from the crowd
Make your booth stand out. Use large photos, charts, posters and make sure they are eye-catching.
The use of vibrant colour can also help make a great impression.
• Be engaging
Having videos or presentations available for students to watch can be a great tool to keep students
engaged, especially if they are waiting to speak to you. Be creative and memorable.
• Social media
Let everyone know you will be there beforehand by promoting it on social media using hashtags and
tagging UC. Try live streaming from the fair on Facebook, or post photos on Instagram while you are
there.
• Free stuff
Students like giveaways! Lollies, pens, magnets, drink bottles etc. will help improve the number of
students coming to talk to you
5Floor plan
6Delivery and collection of materials
Delivery of materials
If you wish to send material in advance, please email details of the material to our UC Events
Coordinator so it can be inventoried. Items should arrive no later than Friday 6 May 2022 and must be
addressed correctly as follows:
UNIVERSITY OF CANTERBURY
**STEM CAREERS FAIR – 12 MAY 2022**
[YOUR COMPANY NAME]
C/O WAREHOUSE
20 KIRKWOOD AVENUE
ILAM
CHRISTCHURCH 8041
Materials will be at your stand when you arrive for set up.
Note: Delivery cannot be guaranteed for items that are labelled incorrectly or received after 6 May 2021.
Collection of materials
Please ensure arrangements are made for any leftover material or display equipment to be taken away at
the end of the event. If you wish to courier materials, please arrange for them to be collected on the same
working day or the day immediately following the event.
Items must be clearly labelled and left at your stand with the appropriate courier tickets/documentation. Any
items left behind that are not labelled for courier, or collected within seven days will be deemed to have
been abandoned.
Address for collection:
UNIVERSITY OF CANTERBURY MAILROOM
C/O WAREHOUSE
20 KIRKWOOD AVENUE
ILAM
CHRISTCHURCH 8041
7Drop off point
There is one drop off point where you can leave your material before parking. Please do not leave your
vehicle unattended in this area. To allow space for other exhibitors please leave your materials with a
student volunteer and continue on to the Clyde car park.
Access to this car park will be off Creyke Road and marked with a UC Flag by the roadside. Recommended
access points are indicated in purple on the map below.
Access times
Due to a large number of stalls accessing the drop off zone, we ask that you come as close to the following
times as possible. This is to reduce the amount of cars in the drop off zone at any given time.
• Stalls 1-30 | 8.30am-9.10am
• Stalls 30-60 | 9:10am-10.00am
If you cannot make it into your time slot then there will be overflow time from 9.25am-9.50am to unload your
equipment.
Drop off point
Engineering
Core
8Parking
If you choose to include one car park space in your registration, free parking will be available for one car in
the Clyde car park (P). You can access the Carpark off Arts Road or University Drive.
On arrival, you can collect a parking pass to display in your vehicle window from a student volunteer at
the drop off point or the help desk.
Please note that parking passes will not be posted out in advance.
9Set up and pack out
Set up
Please ensure you allow enough time to set up. All stands must be set up in time for the welcome at
10.15am. Student volunteers and staff will be on site during this time, please feel free to find us near the
help desk or see the Contacts list for phone numbers.
Pack out
There may be some attendees that arrive in the last 30 minutes of the event, so please do not dismantle or
remove your stand prior to 3.00pm when the event closes.
If you have spare marketing collateral available, please leave this on your table for collection by the UC
Careers, Internships and Employment team to display in their resource area post event.
Please ensure you take all other materials with you, or label items for courier collection the following day
(see Delivery of materials). Any items left behind that are not labelled for the courier, or collected within
seven days will be deemed to have been abandoned.
Catering
If you did not confirm dietary requirements in the registration process, please email details of any
special dietary requirements to our UC Events Coordinator before 28 April 2021.
Note: We cannot guarantee that catering will allow for special dietary requirements received after
the date stated above.
In the refreshments area:
• Tea and coffee.
• Water station for refilling your water bottles (please bring your own drink bottles and we can fill them
up during the event).
• Morning and afternoon tea.
Lunch will be delivered to your booth between 12-12.30pm.
TIP – If your stand has one representative please make yourself known to staff or student volunteers, who
will be able to assist you with refreshments so you don’t need to leave your stand.
10Internet access
WiFi login Instructions
Network: UCvisitor • Connect to UCvisitor
• Acknowledge security warning if prompted
• Open your browser
• Follow the prompts to register for a guest login
If you require a direct cable to your stand, please contact our UC Events Coordinator for more information
(see the Contacts list).
Emergency procedures and health & safety
PHONE CAMPUS SECURITY 364 2111 or ext 6111 or 0800 823 637
Emergency procedures
Please familiarise yourself with the emergency procedures displayed at the venue. This has important
information for managing any emergency situation, as well as assembly areas. In the event of an
emergency, UC staff will provide instructions.
Emergency exits
Ensure you know where the emergency exits and assembly areas are. Please do not obstruct any exits or
walkways with your equipment or materials.
Fire alarm
If you hear the fire alarm, leave the venue immediately via the nearest exit. Please follow UC staff
instructions and go with them to the allocated assembly area.
Earthquake
Stay where you are, take shelter – stop, drop and hold. Do not evacuate unless instructed by UC staff.
Please follow UC staff instructions.
Health & Safety
STEM will only be going ahead on campus if we are in Alert Level 1.
QR codes will be at the entrance to all buildings at UC for students and exhibitors to sign in with.
Some hand sanitisers will be provided however please feel free to bring your own hand sanitiser.
Please report any health & safety concerns or issues to the information desk.
First aid
A limited first aid kit will be available at the Help Desk, for minor injuries such as paper cuts etc. However, if
you require more comprehensive first aid assistance, please notify staff who will call Security for
assistance.
11Terms and conditions
Careers Fair package
• Each site is approximately 2.4m wide x 1.2m deep that Registration
includes Velcro-receptive walls (2-3 sides). • Registration for this event must be completed through
• You are able to choose your own site during Eventbrite, where the preferred method of payment is
registration. This is finalised at the event coordinators credit card.
discretion. • If you prefer to pay via invoice please follow the
• Due to space restrictions a maximum of three instructions within the registration. You will be sent an
representatives may staff each exhibition site. invoice from the University of Canterbury after your
• Each exhibition site will include one table and two registration has been received. Please pay the amount
chairs. specified into our bank account using the invoice
• Student volunteers will be available to assist for the number as the reference. Payments must be made to
duration of the event. University of Canterbury bank account: Account Name:
• Publicity of your attendance will be organised on the University of Canterbury. Account Number: 01 1839
Careers Fairs website, targeted emails to students and 0036732 00
in the information flyer for students. • You will receive a confirmation email within three
• Catering at the STEM Careers Fair includes: working days of registering. If you do not receive
- Packed lunch delivered to stands this email please contact events@canterbury.ac.nz
- Tea, coffee, juice and water throughout the event. • Registration for the fair is only confirmed once payment
• The STEM Careers Fair takes place in Engineering is received in full and you have received a confirmation
Core email.
• If you choose to include one car park space in your • Priority allocation is given to full-fee paying exhibitors
registration, a student volunteer the drop off point or the and complimentary or discounted registrations will be
help desk. confirmed after registrations close.
Promotional material Set up and pack out
• If you wish to send material in advance for delivery to • All display material can be set up from 8.30am-10.00am
your stand on the day, please email the details to our on the day of the event and must be ready in time for the
UC Events Coordinator and courier your material to our welcome at 10.10am.
warehouse as per details below. • No displays are to be dismantled or removed prior to
• If your boxes are not labelled accordingly or if they 3.00pm when the event closes.
haven’t arrived within two working days before the • Please bring your own multi-plug or extension cord if
event we cannot guarantee that you will receive your operating more than one item or if your computer or TV
material at your stand on the day. power cord is not very long.
• Please strictly label your boxes as follows: Cancellation and refund policy
UNIVERSITY OF CANTERBURY • Cancellations must be received in writing no later than
**{Name of Fair} CAREERS FAIR – {Date of 30 working days prior to the event. Cancellations on or
fair}** before this date will be accepted with a 100% refund
[YOUR COMPANY NAME] excluding Eventbrite fees. Regrettably cancellations
C/O WAREHOUSE after this date will not receive a refund. Cancellations
20 KIRKWOOD AVENUE can be requested through Eventbrite.
ILAM • On the occurrence that UC must cancel or postpone the
CHRISTCHURCH 8041 event, employers that have already paid will have the
option to receive a full refund excluding Eventbrite fees
Social Media or have the registration fee applied to the next
• Please share you are attending the University of scheduled UC Careers Fair.
Canterbury Law Recruitment Evening on your social • In the event that a registered exhibitor is unable to
media. attend due to unforeseen circumstances such as bad
• Careers Fairs are promoted on UC Social Media weather, delayed flights, an accident etc., the
platforms registration fee will not be refunded nor credited toward
• UC photographers and videographers will be onsite at any future careers fair.
STEM. The images and footage from this event may be
used by the University of Canterbury in the future for
online or print publications, and may be placed on
official UC social media channels.
12COVID-19
• The University of Canterbury STEM Careers Fair will
only be going ahead in level 1.
• If alert levels increase from level 1 within 2 weeks of the
event we will cancel the on campus Careers Fair and
they will be held on Zoom. This will be communicated to
all exhibitors.
13Contacts list
Campus security 364 2111 or ext 6111 or 0800 823 637
Events Coordinator Lauren Robb, 027 403 9569, events@canterbury.ac.nz
Careers, Internships and Employment
Employment Coordinator Robyn Cummins, robyn.cummins@canterbury.ac.nz
Manager Chris Bridgman, chris.bridgman@canterbury.ac.nz
Website www.canterbury.ac.nz/careers/
More information for employers
If you are also interested in booking a stand-alone presentation for students, please
contact the Employment Coordinator.
Guide for employers
Have a look at our website for more information and tips for recruiting UC graduates.
http://www.canterbury.ac.nz/careers/services-for-employers/
Employer menu
The employer menu is a handy quick reference guide outlining all of the opportunities
that the Careers, Internships and Employment team offer, please contact the
Employment Coordinator if you have any questions (see the Contacts list above).
NZ Uni Talent
NZ Uni Talent is the only job board with direct access to university students and graduates in Aotearoa.
Advertise your vacancies on this job platform. http://nzunitalent.ac.nz
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