Tallahassee Community College Comprehensive Emergency Management Plan - (CEMP)
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Tallahassee Community College
Comprehensive
Emergency
Management
Plan
(CEMP)
College President
Dr. Jim Murdaugh
Tallahassee Community College
Police Department/Emergency Management
444 Appleyard Drive
Tallahassee, Florida 32304-2895
850-201-6100
www.tcc.fl.edu
Chief of Police
Wayne Rabon, Interim
May 2021
Tallahassee Community College
Comprehensive Emergency Management Plan (CEMP)
Record of Changes
Change Number Date Summary of Change Page/Section Completed By
1 05-03-2021 Formatting, updating web Whole Document Wayne Rabon, Interim
links. Chief
4 May 2021
Tallahassee Community College
Comprehensive Emergency Management Plan (CEMP)
Distribution List
1 Academic Affairs
2 Administrative Services
3 District Board of Trustees of Tallahassee Community College
4 Communications and Marketing
5 Florida Public Safety Institute
6 Information Technology
7 Institutional Effectiveness
8 Office of the President
9 TCC Police Department
10 Student Affairs
11 TCC Center for Innovation
12 TCC Foundation
13 TCC Gadsden Center
14 TCC Ghazvini Center for Healthcare Education
15 TCC Wakulla Center
16 TCC Wakulla Environmental Institute
17 Workforce Development
18 Electronically posted and publicly available via TCC Emergency Management website
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Comprehensive Emergency Management Plan (CEMP)
TABLE OF CONTENTS
Section Topic Page Number
Letter of Promulgation 3
Record of Changes 5
Distribution 7
Table of Contents 9
Appendix List 11
I. Purpose 13
II. Scope 13
III. Mission Priorities 13
IV. Assumptions 14
V. Authority 14
VI. Emergency Response Levels 15-16
VII. Incident Command System (ICS) 16-17
VIII. Incident Management Team 18
IX. Organizational Roles and Responsibilities 18-19
A. Campus Leaders 19-21
B. Roles of College Departments/Divisions 21-22
X. Phases of Emergency Management 23-24
XI. Mitigation/Prevention 24-27
A. Hazard Analysis 24
B. Mutual Aid and Coordinating Agencies 24-27
XII. Preparedness 27-31
A. Training 28-30
B. Exercises 30
C. Hurricane Family Plan 31
XIII. Response 27-35
A. Monitoring 31-28
B. Declaration of Emergency 32
C. Activation of the Emergency Operations 32-33
Center (EOC)
D. Activation of the Incident Management Team 33
(IMT)
E. Response Actions and Protocols 33
F. Public Information 33-34
G. Protective Actions 34-35
H. Campus Warning Point 35
XIV. Recovery 35-36
XV. After Action Report (AAR) 36
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Comprehensive Emergency Management Plan (CEMP)
APPENDIX LIST
Section Topic Page Number
“The Blue Pages”
EMERGENCY OPERATIONS
A. Incident Management Team 33-40
B. Emergency Support Functions (ESFs) 41-46
C. TCC Alert 47-48
D. Department Response Planning 49-50
E. TCC Emergency Operations Center 51-53
“The Yellow Pages”
RESPONSE CHECKLISTS
F-1 Active Shooter 54-56
F-2 Bomb Threat 57-59
F-3 Dangerous or Disruptive Person/Incident 60-62
F-4 Fire or Smoke 63-64
F-5 Flooding 65-66
F-6 General Non-Specific Emergency 67
F-7 Hazardous Materials Incident/Spill 68-69
F-8 Severe Weather/Tornado/Microburst 70-73
F-9 Natural Gas Leak 74-75
F-10 Power Outage 76-77
F-11 Suspicious Package/Powder 78-79
F-12 Incident Planning Strategies 80-81
F-13 Initial Safety Inspection Protocols and Forms 82-84
F-14 Hurricane Family Preparedness & Planning 85-87
“The Back of the Book”
G Important Telephone Numbers/Campus Map 88-92
(Response Checklists provide a broad set of actions that may be appropriate
following an emergency. Evaluate the prevailing conditions to determine which
actions are appropriate to the situation.)
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Tallahassee Community College
Comprehensive Emergency Management Plan (CEMP)
I. PURPOSE
The Tallahassee Community College (TCC) Comprehensive Emergency Management
Plan (CEMP) is intended for use by the entire college community. The CEMP
establishes standard operating guidelines based on existing policies and procedures
for response to incidents or events affecting TCC. The CEMP describes the
emergency management roles and responsibilities of the college community and
provides a strategy to be as prepared as possible for all hazards. The CEMP protects
life, property, and the environment through effective use of college, local, state, and
federal resources.
Since all emergencies are local and often happen without warning, the CEMP is
flexible in order to accommodate contingencies of various types and magnitudes. The
CEMP does not limit the use of good judgment and common sense in matters not
foreseen or covered by the elements of the plan.
The CEMP is comprised of the following sections:
1. The BASIC PLAN provides a plan overview, specifies emergency management
roles and responsibilities, explains how the college prepares for and mitigates likely
hazards, outlines the organizational structure of the college during an emergency,
and provides standard operating response guidelines.
2. The EMERGENCY OPERATIONS APPENDIX implements organizational and
administrative guidelines and instructions in support of the BASIC PLAN.
3. The RESPONSE CHECKLIST APPENDIX implements specific guidelines, actions,
and tasks in an all hazards approach to vulnerabilities in order to assist personnel in
the execution of their roles and responsibilities.
II. SCOPE
The CEMP outlines the mitigation/prevention, preparation, response, and recovery
actions of TCC personnel and the resources for all hazards that could negatively affect
TCC. The CEMP incorporates the use of the National Incident Management System
(NIMS) to facilitate interagency coordination between responding agencies and is
consistent with the Leon County CEMP, Gadsden County CEMP, Wakulla County
CEMP, State of Florida CEMP, and the National Response Framework (NRF). TCC
collaborates with local, state, and federal emergency response agencies in the
development, implementation, and maintenance of the TCC CEMP.
III. MISSION PRIORITIES
TCC personnel and equipment accomplish the following priorities in order of
importance:
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• Priority 1: Protection of Human Life (Life Safety)
• Priority 2: Stabilization of the incident (Incident Stabilization)
• Priority 3: Protection of TCC Assets (Protect Property and the Environment)
IV. ASSUMPTIONS
The CEMP is an all-hazards approach to the challenges likely encountered during a
major emergency. The following are general guidelines used:
• An emergency may occur at any time of the day or night, weekend, or holiday with
little or no warning.
• Cascading events in an emergency are not predictable; therefore, published
response plans such as the TCC CEMP should serve only as a guide and may
require modifications in order to meet the requirements of a specific emergency.
• If information indicates that such conditions are developing or probable, an
emergency is declared.
• All emergencies are local; therefore, most emergencies affecting TCC will begin at
the campus or center level.
• Major emergencies may expand quickly and become county or statewide. It is
necessary for TCC to prepare for and carry out emergency response recovery
operations in conjunction with local, state, and federal emergency response
agencies.
• Since assistance from local, state, and federal emergency response agencies may
not be immediately available, self-sufficiency becomes a primary necessity.
V. AUTHORITY
Authorization from The District Board of Trustees of Tallahassee Community College to
the College President to prepare, maintain, and implement the CEMP.
Leon County Emergency Management (LCEM) authority and support governed by
Code of Laws of Leon County Section 2.308. Wakulla County Emergency
Management (WCEM) authority and support governed by Wakulla County Ordinance
11.5.038. Gadsden County Emergency Management (GCEM) authority and support
governed by Chapter 252, Florida Statutes.
State of Florida Division of Emergency Management (FDEM) authority and support
governed by Chapter 252, Florida Statutes. The federal government is authorized to
support both county and state governments in accordance with the Robert T. Stafford
Act and Title 44 of the Code of Federal Regulation.
VI. EMERGENCY RESPONSE LEVELS
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Comprehensive Emergency Management Plan (CEMP)
In responding to emergencies, it is important for TCC personnel to identify and classify
the severity of an incident to ensure implementation of the organizational structure and
appropriate allocation of resources in a timely manner. There are three levels of
emergency response.
Level 3 – Minor Emergency
MINOR EMERGENCY- a localized incident with a limited threat to life/safety and
minimal impact to normal campus/college operations. Response to a MINOR
EMERGENCY is managed at the campus or center level with limited support needed.
The CEMP is not typically activated for a MINOR EMERGENCY, but certain sections
may be used as standard operating guidelines to the extent necessary.
Level 2 – Major Emergency
MAJOR EMERGENCY- an incident that threatens life/safety and/or severely affects
normal campus/center operations. Management takes place at the campus/center
level or from the TCC Emergency Operations Center (EOC) and could require
significant resources internal and external to TCC. Activate the CEMP for a MAJOR
EMERGENCY.
Level 1 – Disaster
DISASTER- an incident resulting in the catastrophic loss
of life and/or closure of one or more campuses/centers
for an extended period. Managed from the TCC
Emergency Operations Center (EOC) and requires
mutual aid from external agencies. Fully activate the
CEMP and TCC Continuity of Operations Plan (COOP)
for a DISASTER.
The scope of impact upon various aspects of the College is dependent upon the level
of the emergency.
Scope Level 3 Level 2 Level 1
College Activities Minimal and Significant. Some Very significant. All
localized. Most or all college college activities
college activities activities affected. disrupted or cancelled.
not affected.
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Faculty, Staff and Site-specific Site-specific or Generalized impact
Students localized impact. generalized impact with probable
Injuries possible. with possible disruptions. Serious
disruption. injuries a concern.
Injuries possible.
Media and None expected or Local and regional Local, regional, and
Communications limited local coverage probable. likely national
coverage. coverage exists.
VII. INCIDENT COMMAND SYSTEM (ICS)
The operational aspect of the CEMP stems from the National Incident Management
System (NIMS), which requires the use of the Incident Command System (ICS) for
organizing a response. Mandated by Homeland Security Presidential Directive-5, use
ICS for all emergency response.
ICS is a modular emergency management system designed for all hazards and levels
of emergency response. This system creates a combination of facilities, equipment,
personnel, procedures, and communication operating within a standardized
organizational structure.
Use of ICS at TCC facilitates the ability to communicate and coordinate response
actions both internally and externally with other jurisdictions and emergency response
agencies.
Key Principles of ICS
• Modular response model based on
activating only those organizational
elements required to meet current
objectives.
• Common terminology applied to
organizational elements, position titles,
facility designations, and resources.
• Unified command structure so
organizational elements link to form a
single overall structure with appropriate
span-of-control limits.
• Comprehensive resource management
for coordinating and inventorying
resources for field responses.
• Integrated communication so that information systems operate smoothly among all
response agencies involved.
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• Generic positions wherein individuals train for each emergency response role and
follow prepared action checklists.
• Consolidated action plans that contain strategies to meet the objectives at both the
field response and Emergency Operations Center levels.
Organizational Elements of ICS
Executive Policy Group. The senior leadership of
TCC, led by the President, who provides broad
policy direction to the Incident Management Team.
Incident Command. Incident Commander (IC) or
Unified Command (UC) identified for each incident Small incidents may be
and event. The IC/UC has overall responsibility, managed by a single
determines objectives, and establishes priorities individual.
based on the incident/event type, available
resources, and college policy. Large or expanding incidents
will require each of these
Public Information. Responsible for activities to be established
communicating IC/UC-approved information relative as a separate section to
to the situation. form the Incident
Management Team (IMT)
Safety Officer. Responsible for the safety of
responders and personnel assigned during Each of the primary Incident
incidents/events. Command System sections,
as reflected within the
Operations. Develops the tactical organization and organizational chart, may be
directs all resources to carry out the Incident Action subdivided.
Plan.
Planning. Develops the Incident Action Plan to
accomplish the objectives. Collects, documents,
evaluates information, and maintains status of
resources. Schedules and mediates operational
period meetings and conducts briefings.
Logistics. Provides resources and all other
services needed to support the incident/event.
Finance/Administration. Monitors costs related to
the incident/event, provides accounting,
procurement, time recording, cost analysis, and
overall fiscal guidance.
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VIII. INCIDENT MANAGEMENT TEAM
The TCC Incident Management Team (IMT) ICS elements listed above provide
leadership to the overall response to any campus emergency. The Campus Senior
Leaders working with the Building Captains will function as a team to provide
assistance directly to designated buildings, areas, and locations.
Activation of the TCC IMT depends on the type and nature of the incident/event in
order to manage the operational aspects of TCC’s response to an emergency.
See Appendix A for a position checklist of each Incident Management
Team member’s responsibilities.
IMT Role TCC Designee or Alternate Designee
Executive Policy Group President, Provost, Chief Business Officer
Incident Commander Chief of Police, Executive Director of FPSI, or designee
Public Information Communications and Marketing designee
Safety Officer TCC Emergency Manager or designee
Operations Section Chief Police Lieutenant, Sergeant, or designee
Planning Section Chief TCC Emergency Manager or designee
Logistics Section Chief Facilities designee
Finance/Admin Section Chief Administrative Services designee
IX. Organizational Roles and Responsibilities
In addition to the TCC IMT, certain positions are critical to TCC’s emergency
management response due to their leadership roles on campus or at centers which
represent virtually every area, department, building, and location of TCC.
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A. Campus Leaders (Policy Group)
1. Vice Presidents are responsible for multiple departments and large areas.
2. Deans are responsible for Academic or Student Support Departments
sometimes housed in multiple buildings and areas.
3. Directors are responsible for College Programs, Departments, and sometimes
satellite centers or locations.
4. Supervisors oversee smaller units within TCC or specialized work groups and
areas.
5. Building Captains are employees who work in a specified building and are
identified by red “Building Captain” vests worn during drills and incidents.
Building Captains train in emergency response and leadership during
emergencies.
Specific areas, buildings, and locations identified in the chart below contain a
primary and alternate Campus Senior Leader.
For more information go to:
https://www.tcc.fl.edu/about/college/administrativeservices/campus-
police/emergency-management/
Building or Area # Primary Campus Leader Alternate
MAIN CAMPUS
Academic Computing Center 8 Director, Distance Learning Student Support Tech
Administration 27 Director, Human Resources Director of Financial
Services
Advance Manufacturing 43 Director, Continuing Program Manager
Training Center Workforce Education
Academic Support 3 Dean Assistant to the Dean
Centre Building 9 Chief of Police Police Lieutenant
Communications and 5 Dean Assistant to the Dean
Humanities
Computer Technology 41 Dean Staff Assistant I
Dental Hygiene 6 Dean/Academic Support Program Chair
English 1 Dean Assistant to the Dean
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Fine and Performing Arts 12 Director, Center for Production Coordinator
Teaching, Learning and
Leadership
History and Social Science 39 Dean Assistant to the Dean
Library and Learning 30 Director, Library Services Director, Center for
Commons Instruction Technology
Lifetime Sports Complex 15 Athletic Director Head Coach, Women’s
Basketball
Mailroom 57 Shipping and Receiving Property Records
Supervisor Specialist
Moore Lecture Hall 4 Dean of Science and Assistant to the Dean
Mathematics
Science and Mathematics 18 Dean of Science and Assistant to the Dean
Mathematics
Science and Mathematics 2 Dean of Science and Assistant to the Dean
Annex Mathematics
Student Union 35 Dean of Enrollment Director of Campus and
Services Civic Engagement
Support Services 17 Director of Facilities Construction Coordinator
Technology and 11 Dean Assistant to the Dean
Professional Programs
University Center 19 Dean of Flagler College Assistant to the Dean
Center for Workforce 38 Vice President for WD Director of Business and
Development Workforce Development
Baseball Field House 20 Head Baseball Coach Assistant Baseball
Coach
Women’s Softball Field 34 Head Softball Coach Assistant Softball Coach
House
Construction and Industrial 50 Dean of Thomas University H. E. R. C. Director
Applied Technology
Transportation and Logistics 12 Director, Transportation and Lead Instructor, Commercial
Center of Excellence (TLC) Logistics Center of Excellence Vehicle Driving Program
(TLC)
LEON COUNTY
Center for Innovation Executive Director, Center Auxiliary Services
for Innovation Manager
Ghazvini Center for Dean Assistant to the Dean
Healthcare Education
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GADSDEN COUNTY
FPSI ADMIN Executive Director, Director, FPSI
Florida Public Safety Business Office
Institute (FPSI)
FPSI DINING Director of Food Dining Services Shift
HALL Services Supervisor
FPSI RESIDENT Executive Director, Housing Services
HALL Florida Public Safety Specialist
Institute (FPSI)
Gadsden Center Director, Continuing Center Manager
Workforce Education
WAKULLA COUNTY
TCC Wakulla Environmental Executive Director, WEI Associate Director
Institute (WEI)
Wakulla Center Director, Continuing Center Manager
Workforce Education
B. Roles of College Departments and Divisions
Each Department and Division within TCC serves a critically important role in the
preparation for and continued operation of the campus during an emergency.
1. Administrative Services
Maintain and re-fuel emergency generators
Relocate mobile assets to the parking garage
Secure containers/items on campus to prevent flying objects
Prepare facilities for damaging conditions
Assist with damage assessment
Prepare to answer questions when TCC is closed
Maintain employee benefits
Prepare for emergency procurements
Maintain records for potential reimbursement
Ensure maintenance of payroll process
Maintain Financial Aid process
2. Information Technology
Implement appropriate plans to back-up information
Maintain operational phones, computers, and wireless technology
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Support security cameras and access cards
3. Communications and Marketing
Support EOC operations
Prepare messages for campus closures
Prepare for rumor control
Assist executives with information messages
Maintain website with current information regarding campus status
Assist TCC Alert situational awareness
4. Academic Affairs
Support faculty and staff to support classroom needs
Prepare for campus closing and opening
Identify which programs are prepared to start again
Determine and report status of Library and Learning Commons
5. Student Affairs
Support student needs
Support Mental Health and Disability Services
Support Enrollment Services
In addition to these roles, the Continuity of Operations Plan (COOP) provides
direction about situations involving a disruption of normal operations, diminished
capabilities, damaged or inaccessible facilities, and impeded performance of
essential functions.
X. PHASES OF EMERGENCY MANAGEMENT
There are four distinct phases of an emergency management process.
Mitigation/Prevention
Efforts made to reduce the impact of an emergency
- Preparedness
Activities performed prior to an emergency to prepare
- Response
Actions taken to accomplish mission priorities
- Recovery
Efforts made to restore normalcy
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Every member of TCC has a role in one or more of these phases in working as a team
to ensure the safety and security of the campus.
The following sections outline the various roles and tasks required to ensure that TCC is
prepared for an emergency.
XI. MITIGATION/PREVENTION
TCC will conduct mitigation/prevention activities as integral parts of the emergency
management program. Mitigation/prevention helps eliminate hazards and
vulnerabilities, reduce the probability of hazards and vulnerabilities causing the
emergency, or lessen the consequences of unavoidable hazards and vulnerabilities.
Mitigation/prevention should be a pre-disaster activity, although mitigation/prevention
may also occur in the aftermath of an emergency with the intent of avoiding repetition
of the situation. Among the mitigation/prevention activities included in the emergency
operations program are strengthening facilities and the campus against potential
hazards through ongoing activities and actions to eliminate or reduce the chance of
occurrence or the effects of a disaster. Staff will work closely with local, state, and
federal partners as well as TCC’s insurance carrier to provide mitigation to facilities.
A. Hazard Analysis
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TCC is an open-access, public institution of higher education with an
annual enrollment of over 38,000 students and
approximately 2,000 employees. TCC has its
main campus and service centers in various
locations across 3 counties consisting of 85
buildings with 1,687,254 square feet of gross
floor space on approximately 1,700 acres of
land.
All TCC facilities are located within the Big
Bend region of the northern Gulf Coast of
Florida. The area’s proximity to the Gulf Coast
makes TCC vulnerable to hurricanes and other
natural hazards. TCC is also vulnerable to
numerous accidental technological hazards.
All open-access, public institutions of higher education are
vulnerable to intentional human-generated hazards.
TCC’s vulnerabilities or potential emergencies are listed below by hazard category:
Weather Hurricane, Tornado, Microburst, Flooding, Lightning, Drought,
Freeze, Fire
Man-made Terrorism, Active Shooter/Intruder, Civil Unrest, Hazardous
Materials, Accidents, Train Derailment, Airplane Crash,
Pandemics/Infectious Diseases, Bombing
Technology Cyber Attack, Network Failures, Power Outage
B. Mutual Aid and Coordinating Agencies
TCC is a signatory to the Florida Statewide Mutual Aid Agreement (SMAA). The
SMAA is an agreement between state and local entities to leverage limited
resources and assist each other during a major disaster.
The SMAA streamlines the assistance process within the State of Florida for
needed resources. The SMAA provides TCC with a mechanism to request critical
resources to restore college operations after a disaster. The SMAA also provides
access to assistance from the federal government and other states via the Robert
T. Stafford Disaster Relief and Emergency Assistance Act and Emergency
Management Assistance Compact.
TCC may also invoke assistance under the SMAA when TCC needs assistance
from a participating agency during a minor emergency and does not have an
existing mutual aid agreement with the participating agency. Memoranda of
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Understanding (MOU) may be completed to outline specifics of mutual aid with
partner agencies.
The TCC Police Department (TCCPD) Chief is responsible for maintaining the
SMAA with the Florida Division of Emergency Management. The TCCPD Chief
is the primary college official authorized to coordinate TCC resources in
accordance with the SMAA.
When requested through the
TCCPD Chief, mutual aid requires
approval by the TCC President or
his/her designee.
In addition to the SMAA, TCC works closely with local, regional, and state assets to
accomplish the emergency management mission.
Local Level Coordinating Agencies
Tallahassee, Leon County
The TCC Main Campus, TCC Ghazvini Center for Healthcare Education (GCHE),
and TCC Center for Innovation reside within the jurisdictions of the City of
Tallahassee and Leon County.
Leon County Emergency Management (LCEM) is responsible for coordinating all
countywide emergency management efforts. The Chair of the Board of County
Commissioners has the authority to declare a county emergency, activate the
Emergency Operations Center (EOC), and allocate the resources necessary to
protect lives and property.
The Leon County Sheriff’s Office (LCSO) and Tallahassee Police Department
(TPD) provide law enforcement services, the Tallahassee Fire Department (TFD)
provides fire services and the Leon County Emergency Medical Service (LCEMS)
provides emergency medical services for these facilities.
Gadsden County
The Florida Public Safety Institute (FPSI) and the Gadsden Center reside within the
jurisdiction of Gadsden County. The Gadsden County Sheriff’s Office (GCSO) and
Gadsden County Fire Rescue (GCFR) are the primary emergency response
agencies for these facilities.
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Wakulla County
The Wakulla Center and the TCC Wakulla Environmental Institute reside within the
jurisdiction of Wakulla County. The Wakulla County Sheriff’s Office (WCSO) and
Wakulla County Fire Rescue (WCFR) are the primary emergency response
agencies for these facilities.
Regional Level
Regional Domestic Security Task Force
The State of Florida has taken a regional approach in the fight against terrorism and
preparation for catastrophic disasters. The state has seven Regional Domestic
Security Task Forces (RDSTFs). Each task force, made up of local, state, and
federal emergency response agencies, serves and protects the communities within
its defined region. The North Florida RDSTF (Region 2) encompasses 13 counties
including Leon, Gadsden, and Wakulla counties. The TCCPD Chief, or his or her
designee, is TCC’s representative to the NFRDSTF Emergency Management and
Campus Security workgroups.
State Level
Florida Division of Emergency Management
The Florida Division of Emergency Management (FDEM) is responsible for the
coordination of all statewide emergency management efforts. The Governor has
the authority to issue an Executive Order declaring a Florida state of emergency
and activating emergency response resources. During a declared Florida
emergency, FDEM supports the local response efforts through the activation of the
State CEMP and EOC.
Florida Department of Education
The Florida Department of Education (FDOE) governs public education for the
State of Florida. Governed locally by a board of trustees, Florida colleges are
coordinated statewide under the State Board of Education. TCC is part of the
Florida College System which consists of 28 community and state colleges across
Florida. The Chancellor of Florida Colleges is the chief executive officer of the
system and supports the member colleges on statewide education initiatives. The
Assistant Chancellor of Florida Colleges assists FDEM and Florida Department of
Law Enforcement (FDLE) with all statewide emergency management efforts that
affect the Florida College System.
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XII. PREPAREDNESS
Preparedness activities develop the response
capabilities needed in the event of an
emergency. Anticipating what can go wrong,
determining effective responses, and
developing preparation of resources are critical
steps in preparing for the “unexpected.”
Every member of TCC has a responsibility to ensure overall preparedness.
• TCCPD Emergency Management is responsible for routinely reviewing, updating,
and enhancing the CEMP to ensure the preparedness of the college.
• The Safety and Security Committee and the campus Emergency Manager will
regularly assess changing threats and conditions that might affect the CEMP.
• TCCPD Emergency Management will meet with partner response agencies to
ensure positive working and communication relationships.
Ensuring TCC’s preparedness is both an organizational and an individual responsibility
that is reliant upon a team effort to prevent/mitigate, prepare, respond to, and recover
from any campus emergency.
The development of building or area-specific plans to mitigate, prepare, respond, and
recover from emergency incidents is the responsibility of the Dean/Director/Supervisor
of the respective building/area/division. The list below, while not exhaustive, provides
a sampling of appropriate locations for such special response plans.
Each College Building Each College Department
Each Satellite Center and Location Physical Plant, Facilities, Planning
Police Library/Learning Commons
Information Technology Human Resources
Business Office and Purchasing Financial Aid
Student Affairs Athletic Facilities
See Appendix D for detailed information regarding the development of
Department Response Plans.
A. Training
Training is critical to TCC’s preparedness and response actions. The TCCPD Chief
and Emergency Management will identify college personnel to receive training
based on their roles and responsibilities in emergencies or as part of the IMT. The
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minimum training recommended for the Policy Group is G402 “Incident Command
System (ICS) Overview for Executives/Senior Officials”.
TCCPD Emergency Management will maintain a database of mandatory and
recommended ICS training for TCC personnel and ensure the TCC training
program is compliant with current state and federal regulations. TCCPD Emergency
Management will collaborate with local and state emergency response agencies to
identify training opportunities that might benefit TCC.
There are three levels of training recommended for TCC personnel having
response roles, as follows:
ICS POSITION AND TRAINING MATRIX
General Personnel Critical Personnel Leadership Personnel
o All Essential TCC o IMT Members o Incident Management Team
Personnel o All TCCPD Personnel
o Supervisory Level Members
o Building Captains
ICS TRAINING COURSE MATRIX
Course Course Title General Critical Leadership
#
100.he An Introduction to ICS for Higher X X X
Education
https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c
ICS for Single Resources and Initial
200.a Action X X
Incidents
http://training.fema.gov/emiweb/is/is200b.asp
Intermediate ICS for Expanding Incidents
300 X
Classroom Only
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Advanced Incident Command
400 X
Classroom Only
An Introduction to NIMS
700.a X X X
http://training.fema.gov/EMIWeb/is/is700a.asp
An Introduction to the National
800.b X X
Response Framework (NRF)
http://training.fema.gov/EMIWeb/ /is800b.asp
ADDITIONAL TRAINING COURSES
Some or all of the following training courses may be helpful depending upon
the individual’s role as a TCC IMT member, Campus Senior Leader, or
Building Captain.
Active Shooter
https://www.tcc.fl.edu/about/college/administrative-services/campus-police/crase/
Workplace Violence Awareness Training
https://training.fema.gov/hiedu/10conf/report/franks%20-
%20critial%20incident%20stress%20mgmt%20(cism).pptx
Workplace Security Awareness
http://training.fema.gov/EMIWeb/IS/IS906.asp
Introduction to Hazardous Materials
https://training.fema.gov/is/courseoverview.aspx?code=IS-5.a
Public Information Officer Awareness Training
http://training.fema.gov/EMIWeb/IS/is29.asp
Multi-Hazard Emergency Planning for Schools
http://training.fema.gov/EMIWeb/IS/is362a.asp
Emergency Management for Senior Officials
24 May 2021Tallahassee Community College
Comprehensive Emergency Management Plan (CEMP)
http://training.fema.gov/EMIWeb/IS/is908.asp
B. Exercises
TCCPD Emergency Management is responsible for the development,
implementation, and maintenance of the annual Exercise and Training Plan (ETP).
Exercises test and evaluate the CEMP. After Action Reports and lessons learned
from previous exercises will be documented and an improvement plan should be
developed, as necessary.
1. The TCC Alert System is exercised each quarter to evaluate functional
readiness.
2. A full-scale exercise of the CEMP conducted as outlined in the exercise and
training plan evaluates response capabilities and areas for improvement.
Exercise/Review Schedule
Exercise / Review How Often? Who?
What?
TCC Alert System Once per quarter All College
CEMP Full Exercise Per ETP IMT/Executive Team
CEMP Response Review quarterly Exercise IMT/Executive Team/Campus
Checklists per ETP and Alternate
Leaders/Building
Captains/Police
Spring Semester Summer Semester Fall Semester
Hurricane F-8 Fire/Smoke F-4 Active Shooter F-1
Tornado F-12 Hazardous Material F-7 Bomb Threat F-2
Power Outage F-10 Gas Leak F-9 Dangerous Person F-3
Flooding F-5 General Response F-6 Suspicious Package F-11
Introduction to Exercises
http://training.fema.gov/EMIWeb/IS/IS120A.asp
Exercise Evaluation and Improvement Planning
http://training.fema.gov/EMIWeb/IS/IS130.asp
C. Hurricane Family Plan
Prior preparation for a hurricane is an essential element of protecting your family,
pets, and home. If needed at TCC, it is important that you know your family will be
safe. All TCC employees are encouraged to take time to complete a disaster
preparedness training course and a hurricane family plan.
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Comprehensive Emergency Management Plan (CEMP)
FEMA Disaster Preparedness
https://www.ready.gov/make-a-plan?gclid=CIPK_7vJ3dECFRcvgQodrZUA5g
Are You Ready? A guide for Citizen Preparedness
http://training.fema.gov/EMIWeb/IS/is22.asp
Animals in Disasters: Awareness and Preparedness
http://training.fema.gov/EMIWeb/IS/is10a.asp
See Appendix F-14 for detailed information regarding the development of a
Hurricane Family Plan.
XIII. RESPONSE
Response operations in an emergency are intended to resolve the emergency quickly
and protect life and property.
A. Monitoring
The primary responsibility for monitoring emergency threats and events resides with
the TCCPD. TCCPD operates on a continuous 24/7/365 basis and is always
available to receive emergency communications from a variety of official and public
sources.
The activation of the TCC Alert System is the first step in notifying the TCC
community that there is threat or an actual emergency. TCCPD is responsible for
the activation of this system in coordination with the Office of Communications and
Marketing.
https://www.tcc.fl.edu/about/college/administrative-
services/campuspolice/emergency-management/tcc-alert/
See Appendix C for detailed information regarding the Activation of the TCC
Alert System.
In any type of emergency, the TCCPD Shift Supervisor (supervisor in charge) will
follow standard operating procedures. If the emergency warrants, he or she will
immediately communicate with the TCCPD Chief. If the TCCPD Chief is not
available, TCCPD will follow established order of succession procedures.
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Comprehensive Emergency Management Plan (CEMP)
B. Declaration of Emergency
Based on the information obtained, the TCC Incident
Commander will initially declare the level of the
emergency (see page 15) and may activate portions of
this CEMP to the extent necessary to control the
situation.
The TCC President or designee has the authority to
declare a college state of emergency and activate the TCC IMT (see page 17).
This declaration grants the TCC IMT with the authority to implement actions for the
protection of life and property warranted by the scope, location, and/or magnitude
of the emergency.
C. Activation of Emergency Operations Center (EOC)
The TCC Emergency Operations Center (EOC) is located in a secure facility at the
Centre Building, Room 238, within the TCCPD.
The EOC consists of a main Operations Room utilized
by the TCC IMT and a separate Break-Out Room for
use by Communications/Public Information and the
Emergency Manager.
The EOC is equipped for the management of any
threats or on-going emergencies.
The EOC may be fully or partially activated for any
Level 1, 2, or 3 emergency; at the discretion of the
TCCPD Chief for the monitoring of any potential threat;
or for the management of any events or incidents.
The designated back-up EOC is located in the Eagle Conference Room in the
Administration Building.
See Appendix E for detailed information regarding the Operation of the
Emergency Operations Center (EOC).
The TCC EOC works in conjunction with county and state EOCs which often utilize
Emergency Support Functions (ESF) to divide responsibilities between various
disciplines. Additional information is available in Appendix B to identify the
positions within TCC that would interact with specific ESFs.
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Comprehensive Emergency Management Plan (CEMP)
See Appendix B for detailed information regarding the Emergency
Support Functions (ESFs).
D. Activation of Incident Management Team (IMT)
If a college state of emergency is declared, the TCC IMT activates, and the Incident
Commander becomes responsible for proper and expeditious handling of college
emergencies according to the guidelines set forth in the CEMP. The Incident
Commander will provide overall leadership for a college-wide response and the
establishment of college-wide priorities and objectives. All personnel assigned to a
TCC IMT will come under the authority of the Incident Commander. TCC personnel
not assigned a specific incident management responsibility are required to take
action as directed by the TCC IMT.
E. Response Actions and Protocols
Mission priorities identified below:
Priority 1 Protection of Human Life (Life Safety)
Priority 2 Stabilization of the Incident (Incident Stabilization)
Priority 3 Protection of TCC Assets (Protect Property and Environment)
Response Checklists included in Appendix F provide broad guidance in the
management of specific and general emergency.
See Appendix F for detailed information regarding the Response
Checklists to specific incidents and hazards.
F. Public Information
Providing public information is a priority response action. The demand for
information after an emergency can quickly overwhelm response personnel.
TCC Communications and Marketing will take the lead in establishing a Joint
Information System (JIS) to integrate incident information and public affairs into a
cohesive organization designed to provide consistent, coordinated, and timely
information during emergency operations.
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Comprehensive Emergency Management Plan (CEMP)
The JIS provides a system for developing and
delivering coordinated internal and external
messaging; developing, recommending, and
executing public information plans and
strategies on behalf of the Incident
Commander; advising the Incident Commander
concerning public affairs issues that could
affect a response effort; and controlling rumors
and inaccurate information that could
undermine public confidence in the emergency
response effort.
Official Spokespersons
The Director of Communications and Marketing and the TCC President are the only
official spokespersons for TCC-authorized interviews with the media during a
declared college emergency. Only the Director of Communications and Marketing
or the TCC President may designate other official spokespersons as needed.
Joint Information Centers
A Joint Information Center (JIC) is a designated location established to coordinate
all incident-related public information activities and the JIS process. It is the central
point of contact for all news media at the scene of the incident. Public information
officials from all participating agencies should co-locate at the JIC. The TCCPD
Chief will work with TCC Communications and Marketing to identify a location on
each campus or center that could serve as a JIC during an emergency.
Designated Areas for Media
Media staging areas should be positioned outside the hazard zone and the secure
perimeter of response operations. As the scope of the emergency increases, so
does the media presence. TCC will identify locations on main campus and at each
center capable of holding a large press conference after the emergency. A
designated press conference location should be positioned as close to the JIC as
possible.
G. Protective Actions
There are three protective actions immediately issued and implemented by the
TCCPD or TCC IMT in response to a spontaneous MAJOR EMERGENCY.
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Comprehensive Emergency Management Plan (CEMP)
1. Shelter-In-Place
This protective action keeps students, faculty, staff, and
visitors safe while remaining indoors. SHELTER-IN-
PLACE means selecting a secure, interior room if
possible, with no or few windows, and taking refuge
there.
2. Evacuation
This protective action keeps students, faculty, staff, and visitors safe by creating
distance between them and the hazard area. EVACUATION means
immediately leaving the area in which you are located for another designated
safe location. During campus or center-wide EVACUATION, everyone must
leave immediately on foot in an orderly manner and should not try to leave by
car.
3. Temporary Closure
This protective action keeps students, faculty, staff, and visitors safe by keeping
them out of the hazard area and away from emergency response operations.
TEMPORARY CLOSURE means all classes and functions cancel until further
notice. Only essential personnel should remain on campus or at a center unless
they ordered to leave.
Lockdown is not a viable protective action because TCC is an open public
institution of higher education, and the campuses were designed for easy
accessibility.
H. Campus Warning Point / TCCPD Communications Center
A Warning Point is the entity designated to monitor for emergencies and to which
persons may report situational information. The TCC Warning Point is the TCCPD
Communications Center, which is responsible for notifying appropriate local and
regional agencies if an emergency is in progress. This notification process ensures
that the appropriate support agencies are aware of the situation to facilitate their
response.
The TCCPD Communications Center is open 24 hours a day, year-round. Should
an emergency present itself at TCC, the TCC Communications Center will notify the
Leon County Sheriff’s Office (850-922-3300) which will, in turn, notify the State of
Florida Watch Office (850-413-9900)
XIV. RECOVERY
Restoring critical operations is the first step in transitioning from emergency response
to recovery once the campus and centers are determined to be safe and secure for all
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Comprehensive Emergency Management Plan (CEMP)
personnel. The Planning Section Chief develops plans and alternate strategies for the
recovery process as current emergency response actions continue. The TCC COOP
contains specific information regarding the restoration of critical TCC operations.
The completion of the safety inspection and assessment process is an integral part of
the recovery effort. Immediately following the conclusion of the response efforts, each
department should utilize the safety inspection forms to document an initial
assessment of exterior and interior safety/damage to their facilities.
Forward safety inspection and initial damage assessment forms to the TCC EOC for
compilation of the overall condition of TCC. A more detailed assessment will be
accomplished later under the direction of the TCC Facilities Department.
See Appendix F-14 for detailed information regarding the
implementation and completion of the Safety Inspection Form.
XV. AFTER ACTION REPORT (AAR)
The TCCPD Chief will ensure the completion of an After Action Report that documents,
assesses, and offers lessons learned from the TCC response to any emergency during
which it was necessary to activate elements of this CEMP.
APPENDIX A
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Comprehensive Emergency Management Plan (CEMP)
INCIDENT MANAGEMENT TEAM (IMT)
Incident Management Team (IMT) Responsibilities
The TCCPD Chief and Emergency Management are responsible for maintaining an IMT
consisting of TCC personnel who are assigned specific emergency roles and responsibilities.
The TCC IMT consists of an Incident Commander, Public Information Officer, Safety Officer,
Operations Section Chief, Planning Section Chief, Logistics Section Chief, and
Finance/Administration Section Chief. Full or partial activation of the IMT depends upon the
dynamics of the emergency.
The ICS Specific Position Checklists are also available at the FEMA ICS Resource Center.
FEMA - Emergency Management Institute (EMI) | National Preparedness Directorate National
Training and Education Division
Executive
Policy Group
Incident
Commander
Public Information Safety Officer
Operations Section Planning Section Logistics Section Finance/Admin
Chief Chief Chief Section Chief
Satellite Campus Information Business Office
Leaders Technology Human Resource
Main Campus
Facilities
Leaders
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Executive Policy Group
Provides liaison to Board of Trustees
Provides policy direction and guidance to support the incident response
Coordinates with TCC legal counsel, as appropriate
Serves as the “face” of TCC for media purposes
Communicates/coordinates with other community executives
Incident Commander
Provides overall leadership for TCC-wide response
Sets overall TCC-wide priorities
Ensures safety of responders
Allocates critical resources based on TCC-wide priorities
Ensures incident(s) are properly managed and delegates authority to others
Ensures that incident(s) objectives are met and do not conflict with TCC policy
Approves incident press releases
Approves TCC-wide Incident Action Plans
Establishes Operational Periods
Coordinates with mutual aid agencies
Approves all purchase requests
Ensures all documents and forms are utilized
Ensures completion of an After Action Report (AAR) by the Planning Section
Evaluates need for post incident stress de-briefing
Public Information Officer
Ensures that all messages are released as a unified “One Voice”
Establishes location of Joint Information Center (JIC) for media away from Command Post
Establishes schedule for news briefings
Distributes on-going and regular emergency information to students, faculty, and staff via
TCC’s notification resources
Assesses need for special alert and warning efforts, including special needs populations
Advises Incident Commander on approved information dissemination and media relations
Ensures proper documents are completed
Controls campus, employee, or community rumors via an established Emergency
Information procedure
Safety Officer
Advises Incident Commander on all public safety issues
Monitors the safety of all TCC response personnel
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Comprehensive Emergency Management Plan (CEMP)
Prepares Incident Action Plan Safety and Risk Analysis
Prepares Safety Message for Incident Action Plan (IAP)
Identifies hazardous situations associated with the incident
Ensures that adequate levels of protective equipment are available and are being used
Ensures adequate sanitation and safety in food preparation
Investigates response accidents
Assists with damage assessments
Operations Section Chief
Develops and implements strategy and tactics to carry out the incident objectives
Organizes and coordinates the campus response resources
Establishes Incident Command Post, Staging Areas, etc.
Organizes Operations Section to ensure operational efficiency, personnel safety, and
adequate span of control
Establishes operational periods
Ensures liaison is established between all leadership positions
Planning Section Chief
Gathers, analyzes, documents, and disseminates information and intelligence
Anticipates future needs and contingencies
Assists Incident Commander and Operations Chief by serving as point of contact for TCC
representatives who are providing support
Manages the planning process
Tracks essential personnel and resources
Schedules and moderates planning meetings and conducts briefings
Develops the Incident Action Plan (IAP) and contingency plans
Ensures completion of documentation using ICS forms/plans for Communications,
Medical, Transportation, and Safety
Tracks weather and other hazards
Develops Demobilization Plan
Completes an After Action Report (AAR)
Logistics Section Chief
Documents and gathers receipts on all purchases
Provides Facilities Management and Information Technology resources and services
required to support incident(s)
Assists in determining the type and amount of Facilities Management and Information
Technology resources needed to support the incident(s)
Orders, receives, stores, and distributes Facilities and Information Technology resources
Ensures appropriate documentation is completed
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Distributes and maintains communications equipment
Maintains inventory of supplies, equipment, and vehicles
Sets up and maintains facilities
Evaluates building safety and conducts damage assessments
Finance/Administration Section Chief
Ensures that all leaders understand importance of documents and receipts
Ensures that all purchases are approved by IC in advance
Ensures the continuation of all payroll and purchasing functions
Is responsible for financial and cost analysis
Oversees contract negotiations
Tracks personnel and equipment time
Processes claims for accidents and injuries
Works with Logistics to ensure resources are procured
Secures specific receipts and other documents for future reimbursement
Satellite Campus Leader
This category includes leaders of Ghazvini Center for Health Education, Center for Innovation,
Florida Public Safety Institute, Gadsden Center, Wakulla Center, Wakulla Environmental
Institute, and other locations.
Is responsible for all aspects of their satellite center or location
Reports damage assessments
Requests assistance and resources from IMT/EOC
Ensures safety and availability of staff
Continually updates IMT Planning Section with situation status
Campus Department Leaders
This list includes leaders of Facilities, Information Technology, Campus and Civic
Engagement, Business/Purchasing Office, Human Resources, and other departments.
Works for the identified Section Chief as opposed to the normal chain-of-command under
ICS framework
Maintains familiarity with the Comprehensive Emergency Management Plan (CEMP)
Provides leadership during emergency situations
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Comprehensive Emergency Management Plan (CEMP)
Building Captain
Building Captains are employees who primarily work within a specified building and identified
through red “Building Captain” vests worn during an incident response or drill. The Building
Captains train in the emergency response plan for their specific office, department, or division.
Maintains familiarity with the Comprehensive Emergency Management Plan (CEMP)
Provides leadership during emergency situations
Provides communication with building occupants
Assists others during an emergency situation
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Comprehensive Emergency Management Plan (CEMP)
APPENDIX B
EMERGENCY SUPPORT FUNCTIONS (ESFs)
Emergency Support Functions (ESFs)
In the event that an incident exceeds the response capabilities of the college, TCC will seek
assistance from outside governments. Both county and state governments organize their
response capabilities into ESFs. Requests for assistance route through the Emergency
Operations Centers (EOCs) to the appropriate ESF.
The purpose of this Appendix is to provide a basic understanding of the ESFs and to identify
the appropriate government and TCC elements responsible for accomplishing the task.
ESF 1 – Transportation
Provide coordination of transportation assets to support emergency operations during
evacuation and re-entry.
Lead Government Agency City of Tallahassee Star Metro
Lead TCC Department Student Leadership, Involvement & Civic
Engagement Office (SLICE) or EOC
ESF 2 – Communications
Provide coordination to assure radio and computer communication capabilities.
Lead Government Agency Leon County Management Information (MIS)
City of Tallahassee Radio Communications
Local cellular and telephone provides
Lead TCC Department TCC Information Technology
ESF 3 – Public Works
Lead TCC Department
Provide and coordinate resources for debris clearance, clearing, repair, or construction of
damaged emergency access routes and emergency restoration of critical public facilities.
Lead Government Agency Leon County and City of Tallahassee Public Works
Lead TCC Department Facilities
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Comprehensive Emergency Management Plan (CEMP)
ESF 4 – Fire Rescue
Provides fire, rescue, and medical response to include hazmat situations.
Lead Government Agency City of Tallahassee Fire Department
TCCPD (Safety Technician)
ESF 5 – Information & Planning
Compile, analyze, and coordinate the overall information and planning activities in support of
disaster response and recovery operations.
Lead Government Agency Leon County Division of Emergency Management
Lead TCC Department TCC EOC and Facilities (damage assessment)
ESF 6 – Mass Care
Coordinate emergency provision of temporary shelters, mass feeding, and the distribution of
coordinated relief supplies.
Lead Government Agency Leon County EOC
American Red Cross
Lead TCC Department TCC EOC
ESF 7 – Resource Support
Provide logistical and resource support to local entities involved in delivering emergency
response and recovery efforts.
Lead Government Agency Leon County EOC
Lead TCC Department TCC EOC
ESF 8 – Health & Medical
Coordinate the Leon County public health and medical resources and needs.
Lead Government Agency Leon County Public Health
Florida Department of Health
Lead TCC Department TCC EOC
ESF 9 – Search & Rescue
Provide for search and rescue needs.
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