TEAM TENT INFORMATION - Jnr - Gold Coast Marathon

 
CONTINUE READING
TEAM TENT INFORMATION - Jnr - Gold Coast Marathon
F O R M AT I O N
           TE AM TENT IN

                                                                        Jnr
                                                   5.7
                               10
                21                                                  junior dash
 42                                               fun run
                         n   10km run
            half maratho
marathon
                                                        m a r athon.com.au
                                        go ld c o a s t
MEDIA                                    EAN
                                                                                                                                                                                        MARATHON
                                                                                                                                                                                                                                AQUATIC                                  HALF MARAT
E
AC PARK                      START ZONE MARATHON - TEAM TENTS
                              GOLD COAST
                                                                                                                                                                                        WHEELCHAIR MARATHON
                                                                                                                                                                                        WHEELCHAIR 15KM
                                                                                                                                                                                                                                 CENTRE
                                                                                                                                                                                                                                                                                FUN

                                                                                                                                                                                                                                EAS
                                                                                                                                                                                                                                                                            JUNIOR D
RY
                                                                                                                                                                                        10KM RUN
                                                                                                                                                                                        STARTLINE                                                                             START

          TEAM ZONE 3                                                    TEAM ZONE 4                                                                                                   TEAM ZONE 2                                                             ANZAC
                                                                                                                                                                                                                                                               TEAM ZONE 1PARK
         Volunteer                                                                                                                                               EAS
D V
         Entrance
                                                                                                                                                                                        ANZAC PARK                                                 START ZONE
                                                                                                                                                                                                                                 LEG/
                                                                                                                                                                EAC                                                            10,20&30
                                                                                             CORPORATE STAND                                                                                                                                                    TEAM
                   Ph
                TEAM                                                                       TEAM
                                                                                                                                                                                           GOLD COAST                                                          ZONE 1
                                                                     TEAM                 ZONE 4                                                                                      VP                              Volunteer
              ZONE 3
                                                                                                                                                                                         JD V AQUATIC
                                                                                                                                                                                                                      Entrance
                                                                                                                                                                     MEDIA
 NU PURE                                                                                        GRANDSTAND

RECOVERY                                                            ZONE 4                                                                                                             WR
                                                                                                                                                                                         TEAM
                                                                                                                                                                                        ZONE 2
                                                                                                                                                                                               CENTRE
                                                                                                                                                                                                                                             Ph            VP                      Vo
                                                                                                                                                                                                                                                                                   En
  AREA                                                                                                                                                                                                                                                                  JD V
                                                          GE

                                                                                     EVENT                                                                                                   NU PURE
                                                       STA

                                                                                                                                                                                   Exit
                                                                                     LAWN                                                                                                   RECOVERY
                                                          EN

                                                                                                                                                                                                   LEG/
                                                        RE

                                                                                                                                                                                 EAC
                                                      SC

                                                                                                                                                                                                 10,20&30
                                                   BIG

                                                                                                                                                                                              AREA
                                                                                                                                  CORPORATE STAND

                                                                                                                                                                                             LANE
                                   PDE

                                                                                                                                              ST
                                                                                                                                                                                                                                                  DOZ
                                                                         BA

                                                                                                                                                                                                                                                           WR
                                                                           GG
                                                              Elite Shuttle Stop
                                                                             AG                                                     GRANDSTAND
                                                                               ED                                                                         MARATHON
                                                                                                                                                          WHEELCHAIR MARATHON               HALF MARATHON
                                                                                 RO
                                                                                                                                                                                              TEAM
                                                                                                                                                          WHEELCHAIR 15KM                          FUN RUN
                                                                                   P                                                                      10KM RUN
                                                                                                                                                          STARTLINE
                                                                                                                                                                                               JUNIOR DASH
                                                                                                                                                                                                 START LINE                                                                  CORPORATE S

                                                                                                                                                   EAS
                                                                                                                                                                                             ZONE 2                              EAN                       SPACE ONLY
                  GE

                                                                                                                                                          ANZAC PARK                  START ZONE                                                             TENTS
                                                                                                                                                                                                                                                                              GRANDSTAND

                                                              EVENT                                                                                                                                                                                                      NU P
                                                                                                                                     TEAM

                                   ce Precinct
                                                                                            TEAM
               STA

                                                                                           ZONE 3                                   ZONE 4               VP          Volunteer
                                                                                                                                                                     Entrance

                               Ra
                                                                                                                                                              JD V
                                                                                                                                                                                                                                                   TEAM

 Persons
                                                                                                                                                         WR                      Ph                                             GOLD COAST        ZONE 1

                                                                                                                                                                                                                                                           Exit
                                                                                                                                                                                                                                   AQUATIC
                                                                                                                         GE

                                                                                                                                                                                                                      MEDIA
                                                                                                                                   EVENT                         NU PURE
                                                                                                                      STA

                                                                                                                                                         Exit                                                                       CENTRE

                                                              LAWN
                                                                                                                                   LAWN                         RECOVERY
                                                                                                                          EN
                                                                                                                        RE
                                                                                                                      SC

                                  Legend

                                                                                                                                                                                                                                                                        RECO
                                                                                                                  BIG

                                                                                                                                                                  AREA
                    EN

                                                                                                                               BA
                                                                                                                                 GG
                                         Information Booth                                                                         AG
                                                                                                                                     ED                                                                                                  LEG/
                                                                                                                                                                                                                        EAC
                  RE

                                                                                                                                       RO                                                                                              10,20&30
                                                                                                                                         P                                                          CORPORATE STAND

                                         Toilets                                                                                                                                                    GRANDSTAND
                SC

er Station
                                                                                                                                                                                                                               TEAM
                                                                           Lost Persons                                                                                                                                       ZONE 2
                                         Accessible toilets
            BIG

                                                                                                                                                                                                                                                                          AR
                                         Food & Beverage
                                                                           Water Station

                                             Pedestrian Bridge
                                         Baggage Drop
                                                                           Medical
                                                                                                                Pedestrian Bridge
                                                                                                                Legends Club

 cal
                                                                                                 LEG/10,20&30
                                         Physio                                                                 10, 20 & 30
                                                                           Fruit Stand
                                                                                                                Shuttle Bus Stop
                                             Legends Club
                                BA 10, 20 & 30
                                         Finishers Shirts, Medals          Media Centre
                                                                                                                Tram Stop
                         LEG/10,20&30

                                  GG
                                         Wheelies Recovery                 Drop Off Zone              EAS       Elite Athlete Area - South

 Stand
                                       AG Bus Stop
                                                                                                      EAN Elite Athelete Area - North
                                         Junior Dash Parent Entry          Volunteer Chill Out Area

                                   Shuttle ED
                                                                                                      EAC Elite Athlete Central
                                         Gold Coast Airport                Fences                               Footpath

 a Centre                                      RO
                                   Tram Stop     P
p Off Zone                    EAS            Elite Athlete Area - South
                                                                                                                                             TENT ZONES
                              EAN Elite Athelete Area - North
nteer Chill Out Area
                                         Zone 1: Finish Chute                                                                                                                               Package A
                              EAC Elite Athlete Central
es
                                         Zone 2: Finish Chute (Water View)                                                                                                                  Package B
                                             Footpath
                                         Zone 3: Team Lawn                                                                                                                                  Packages C - E
                                         Zone 4: Event Lawn                                                                                                                                 Package F

       Team tents can be hired for Saturday 6 July and /                                                                                                                   Tent bookings close at Friday 31 May 2019.
       or Sunday 7 July and are assigned on a first in first                                                                                                               Team tent contacts will be advised of their specific
       served basis. Team tents are available exclusively to                                                                                                               tent selection within their chosen zone either as

       Pedestrian Bridge
       pre-registered teams and can be booked via your                                                                                                                     soon as the zone has sold out or by
       team manager login.                                                                                                                                                 Friday 7th June.
       Please note that your tent is not confirmed until                                                                                                                   Please ensure you read the tent booking terms
       payment has been received.                                                                                                                                          and conditions provided at the end of this
       Legends Club                                                                                                                                                        document before booking your tent.
0
       10, 20 & 30
       Shuttle Bus Stop
Zone 1: Finish Chute

                                                TEAM
 GOLD COAST                                    ZONE 1
    AQUATIC
     CENTRE

          LEG/
        10,20&30                     Team Zone 1: Finish Chute
                                           Package A
         Tent Size                             6m x 6m

         Ideal for:                            20-50 people

         Chairs                                x 30
 EAM     Trestle table with table cloth        x2

ONE 2    Fascia sign with team name            x1

         Ice tub (200L)                        x2

         Bags of ice (per day)                 x2

         Café table with umbrella              x2

         10AMP single powerpoint               x1

         Rubbish Bin 60L                       x2

         Lighting                              Yes

         Price Saturday (incl GST)             $2,000.00

         Price Sunday (incl GST)               $2,000.00

         Price Weekend (incl GST)              $2,600.00

         Availability                          x5
CENTR
Zone 2: Finish Line

                                                                   LEG/
           CORPORATE STAND
                                            EAC                  10,20&30

            GRANDSTAND

                                                         TEAM
                                                        ZONE 2

                                   Team Zone 2: Finish Line
                                         Package B
       Tent Size                            6m x 6m

       Ideal for:                           20-50ppl

       Chairs                               x 30

       Trestle table with table cloth       x2

       Fascia sign with team name           x1

       Ice tub (200L)                       x2

       Bags of ice (per day)                x2

       Café table with umbrella             x2

       10AMP single powerpoint              x1

       Rubbish Bin 60L                      x2

       Lighting                             Yes

       Price Saturday (incl GST)            $2,200.00

       Price Sunday (incl GST)              $2,200.00

       Price Weekend (incl GST)             $2,800.00

       Availability                         x8
Zone 3: Team Lawn

ct
                                        TEAM
                                       ZONE 3                                                 Z

                                                                                  GE
                                                                                             EV

                                                                               STA
                                                                                             L

                                                                                    EN
                                                                                  RE
                                                                                SC
                                                                            BIG
                                      Team Zone 3: Team Lawn
                                          Packages C – E                                 BA
                                                                                           GG
                                           Package C       Package D   Package E             AG
                                                                                               E
     Tent Size                             6m x 6m         10m x 9m    10m x 18m
     Ideal for:                            20-50ppl        60-90ppl    150-180ppl
     Chairs                                x 30            x 60        x 150
     Trestle table with table cloth        x2              x8          x 20
     Fascia sign with team name            x1              x1          x1
     Ice tub (200L)                        x2              x3          x4

 Lost Persons
     Bags of ice (per day)

     Café table with umbrella
                                           x2

                                           x2
                                                           x3
                                                           x3
                                                                       x4
                                                                       x3
     10AMP single powerpoint               x1              x1          x2
     Rubbish Bin 60L                       x2              x4          x6
     Lighting                              Yes             Yes         Yes

 Water Station
     Price Saturday (incl GST)             $1,700.00       $3,650.00   $6,800.00
     Price Sunday (incl GST)               $1,700.00       $3,650.00   $6,800.00
     Price Weekend (incl GST)              $2,350.00       $4,700.00
                                                                       Pedestrian
                                                                        $8,300.00
                                                                                  Brid
 Medical
     Availability:                         x4              x2          x2
                                                                       Legends Club
                                                       LEG/10,20&30
                                                                       10, 20 & 30
 Fruit Stand
Zone 4: Event Lawn
                                                                     EAS
                                                                            ANZ

                                  TEAM
                                 ZONE 4                                    VP
                                                                                JD

                                                                           WR
        GE

                              EVENT
     STA

                                           Team Zone 4: Event Lawn
                                                                           Exit
                              LAWN                                                R
          EN

                                                 Package F
        RE

               Tent Size                            3m x 3m
      SC
  BIG

               Ideal for:                           10-20ppl

               Chairs                               x 10

                    B table with table cloth
               Trestle
                      AG                            x1

               Fascia sign GAGteam name
                           with                     x1
                                ED
               Ice tub (200L)      RO               x1
                                       P
               Bags of ice (per day)                x1

               Café table with umbrella             x1

               10AMP single powerpoint              x1

               Rubbish Bin 60L                      x1

               Lighting                             Yes

               Price Saturday (incl GST)            $800.00

               Price Sunday (incl GST)              $800.00

               Price Weekend (incl GST)             $1,050.00

               Availability                         x8

Pedestrian Bridge
Optional Extras

   Optional Extras                                          Price $AU incl GST
   BBQ and pro floor (per day)                              $180.00
   BBQ and pro floor (weekend rate)                         $220.00
   Fridge – 140L                                            $135.00
   Fridge – 400L (Commercial)                               $700.00
   Urn 27L (120 cups) includes 100 foam cups                $80.00
   Extra Foam Cups (100 cups)                               $5.00
   Nu Pure 600ml -24 btls per carton                        $25.00
   Ice 10kg bags                                            $8.50
   Powerpoint 10AMP                                         $60.00
   Power board - 4 plug multi point                         $20.00
   White Picket Fence per 2.5m length -                     $75.00
   Courtyard
   Extra Chair (each chair)                                 $5.00
   Extra 1.8m trestle table with tablecloth                 $40.00
   Event Grip Flooring                                      $25.00 per m2

Team Zone Terms and Conditions
Tent Locations                                                      Food and Beverage
Team Organisers will be advised of their tent locations             All Team Zones are alcohol free and BYO alcohol is
by Friday 7 June or as soon as the chosen zone has been             not permitted. Food and beverages are available for
sold in full. Tent sites will be allocated in accordance with       purchase at the Race Precinct. If you source your own
time of booking and full payment received. If you have              caterer, please ensure they hold the necessary licenses
any special requirements or any circumstances which                 and adhere to Council regulations. If you intend on
may impact the amount of space you require, please                  preparing food for sale, a food licence may be required
advise GCM at the time of booking. Although requests                with City of Gold Coast Council to ensure you are taking
are taken into consideration where possible, the final tent         the appropriate measures in relation to food safety.
location is at the discretion of the Event Managers.                Please refer to http://www.goldcoast.qld.gov.au/council/
                                                                    permits-licensing-32008.html (Permits and Licensing –
Tent Inclusions and Power                                           Food Business) for further details. All groups preparing
Tent bookings are only inclusive of the items listed in the         food must comply with the Australian and New Zealand
package. BBQs and urns are the only additions that will             Food Standard Code with further details provided closer
be organised on request by GCM. If additional power is              to the event
required, this must be purchased at the time of booking.            Team Zone Etiquette
Any additional furniture must be organised by the                   The Team Zone is a social area and is therefore not a
individual or company hiring the tent package. Please               place to solicit and/or promote your place of business/
note, teams cannot BYO BBQs for health and safety                   product/service. The distribution of flyers and/or any
reasons. Any electrical items brought onsite must be                other promotional activity is reserved only and by prior
tagged and tested by a qualified technician. The Event              agreement for the Official sponsors of the event. Teams
Manager reserves the right to remove any electrical item            can erect company signage and colours within their
that does not have an up-to-date electrical tag attached            tent and designated courtyard area, however anything
to it. Please do not overload powerpoints; urns are only            beyond this cannot be displayed without the prior
to be plugged into 10AMP powerpoints. The use of                    approval of the Event Managers.
double adaptors and powerboards is prohibited in all
tents due to the power limitations of the Race Precinct.
Bump-in and Bump-out Requirements

Saturday only Bookings                                      Security and Risk
Items can be dropped off and tents are accessible on
                                                            Security will monitor the area on Saturday 6 July and
the afternoon of Friday 5 July between 2:00pm and
                                                            Sunday 7 July, however while all care is taken, GCM shall
5:00pm. No vehicles are allowed on site. A ten (10)
                                                            take no responsibility for any loss or damage to any
minute load zone will be established within the race
                                                            team’s stock, equipment, reputation and goodwill that
precinct, indicated on the precinct map which will be
                                                            may result for whatever reason, either before, during or
provided with team tent details on Friday 7 June. It is
                                                            after the event. GCM recommends that the team has in
recommended to bring trolleys or some team members
                                                            place all appropriate insurances and takes all reasonable
to assist as vehicle access will not be immediately up to
                                                            precautions in regards to the safekeeping of valuables.
the tent entrance, but only to designated load zone area
on the Gold Coast Highway. Tents must be vacated by
12:00pm midday on Saturday 6 July. Roads will reopen        Damage
at approximately 11:00am with load zone operational
from 11:30am. Tents must be left in a reasonable state      Teams must not adhere or affix to, write on, screw into,
and all signage and personal belongings must be taken       hammer or modify the supplied structure. Nor shall a
with you. Any BBQs that have been used must be given        team member insert any item under the surface of the
a general clean and tidy up.                                tent without first seeking permission. If damage is made
                                                            to any equipment or property associated with the event
                                                            by the team, the Company is liable for such damage and
Sunday only Bookings                                        should inform the GCM office immediately.

Items can be dropped off and tents are accessible on
the afternoon of Saturday 6 July between 2:00pm and         Booking and Refund Conditions
5:00pm. No vehicles are allowed on site. A ten (10)
minute load zone will be established within the race        Tent bookings close at Friday 31 May 2019. The Tent
precinct, indicated on the precinct map which will be       Booking form and full payment must be received by
provided with team tent details on Friday 7 June. It is     Gold Coast Marathon (GCM) on or before 31 May to
recommended to bring trolleys or some team members          confirm the booking. Upon cancellation, no refund or
to assist as vehicle access will not be immediately up      credit of any nature in relation to the tent package(s)
to the tent entrance, but only to designated load zone      and/or ancillary items, is provided for any reason
area on the Gold Coast Highway. Tents must be vacated       whatsoever, or in any circumstances, unless and to the
by 3:30pm on Sunday 7 July. Roads will reopen at            extent that the Event Organiser is required to provide a
approximately 2:30pm with load zone operational from        refund or payment at law.
3:00pm. Tents must be left in a reasonable state and all
signage and personal belongings must be taken with
you. Any BBQs that have been used must be given a
                                                            Force Majeure
general clean and tidy up.                                  No party is liable for any failure to perform or delay in
                                                            performing its obligations under this Agreement (other
                                                            than obligation to pay money) if that failure or delay
Weekend Bookings                                            is due to anything beyond GCM’s reasonable control
Items can be delivered and collected to and from your       including fire, storm, flood, wet weather, earthquake,
tent within the hours indicated above. Please dispose       explosion, war, invasion, rebellion, sabotage and
of rubbish and leave your tent in a reasonable state        epidemic. If that failure or delay exceeds 30 days,
between events. Your tent will be “refreshed” between       the other party may terminate the Agreement with
Saturday and Sunday; bins will be emptied and ice           immediate effect by giving notice to GCM. Neither party
replenished. Where applicable, BBQs will also be            shall be liable to the other for any breach of any term of
cleaned. Anything outside of these tasks is the team’s      this Agreement if such breach arose by reason.
responsibility.
You can also read