ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
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Page 2 2019 Election Information Welcome to the election count Long Stratton Leisure The elections team Centre Swan Lane Returning Officer, MD, Broadland & South Norfolk Long Stratton The Returning Officer is Trevor Holden, MD of Broadland and South Norfolk District Council. He is Norwich, NR15 2UY responsible for running the election and count. Contents Trevor Holden Page Returning Officer Media information 3 Local election timeline 4 Deputy Returning Officer Deputy Returning Officer is Emma Hodds, Assistant Briefing 5 Director, Governance and Business Support and Monitoring Officer. She shares responsibility for Requirement of secrecy 8 running the election and count with Julia Tovee-Galey. South Norfolk district election 9 South Norfolk parish election 10 Emma Hodds Deputy Returning Officer Getting to the count 11 Plan of venue 12 Deputy Returning Officer The Elections Manager for South Norfolk Council is Julia Tovee-Galey and she is responsible for running the election process and count. Julia Tovee-Galey Elections Manager For directions to Candidates and agents the Long Stratton Please contact the elections team for Leisure Centre further information. please see Tel: (01508) 533704 page 11 email: firstname.lastname@example.org
2019 Election Information Page 3 Media information A press area has been set aside for media representatives with a seating area and a small quiet space, both with multiple power points. There will be a limited amount of table space and journalists will be expected to share all facilities. WiFi is provided throughout the centre and you will be given a password/code on arrival. Hot drinks will be available. In order not to disturb the count, you are asked to turn mobile phones off when you are in the main hall. It is essential to the integrity of the election that no close-up images of ballot papers are captured, so if you do want to film or take photographs in the main hall, you will need permission from Jonathan Pyle. You will be able to use the stage area for interviews outside of the announcement period. Jonathan Pyle Communications Manager Mobile:07894 810890 If you have any special requirements, please let us know as soon as possible. email: email@example.com
Page 4 2019 Election Information Local election timeline District and Parish/Town Elections - Thursday 2 May 7am-10pm Voting at polling stations Voting takes place at 115 polling stations across the district. The Count - Friday 3 May 9am-11am Verification of votes Votes are verified – the number in each ballot box is counted and they are separated into district and parish council votes. 11.15am Counting the votes (onwards) District counting of votes and announcing of results. 2pm Parish counting of votes and announcing of results. (onwards)
2019 Election Information Page 5 Briefing to candidates, agents and others attending Access to these proceedings is strictly controlled. You must wear the wristband you have been issued with at all times. It is paramount that the secrecy and security of the voting process is not compromised and there are some rules which you must follow. Please read the attached rules carefully. Please ensure mobiles, cameras and similar devices are not used in the count room. Anyone using a device of this type in the count room will be asked to leave and may risk prosecution. The only exceptions are for Count Management Staff and authorised members of the press. Please refrain from consuming food and drink in the count room. Chairs are provided on the outside of the tables for candidates, agents and others to observe proceedings – please do not enter the central area which is restricted to staff only. Please keep as quiet as possible to avoid distracting counting staff. If you see something that concerns you, raise it by speaking to the counting staff immediately but do not touch the ballot papers under any circumstances. If your concern cannot be resolved, the counting supervisor will call either the Returning Officer or one of his deputies. Verification The verification of the contents of ballot boxes against polling station ballot paper accounts is an important stage in the ‘electoral audit trail’. It is intended to show that no fraudulent ballot papers have been introduced during polling or the opening of the postal votes, and that no papers have been lost from the process. Verification of ballot boxes from 115 polling stations in the South Norfolk district, together with postal votes cast, will be undertaken first. Each ballot box will be counted face up in bundles of 20, and a rubber band placed round the bundles, 5 of these will be banded together to make 100. The total number of ballot papers is then verified against the ballot paper account. If there is a discrepancy, the ballot papers will be counted until they verify. Once verified they will be placed in the mixing box for the appropriate area ready for counting.
Page 6 2019 Election Information The count District Council ballot papers will be counted first, followed by Parishes. Please see the information sheets just inside the Count for details of where each area will be counted. For counts where counting sheets are NOT used: Single seat When an area returns one candidate, votes are counted using trays. Each table will have trays labelled for each candidate. Counting staff will sort the ballot papers face up in the appropriate trays. Papers will be bundled into 20s and then 100s. Once all the bundles have been counted, those totals will be checked against the verification totals and recounted if they don’t match. For counts where counting sheets are used: Multiple seats When an area returns more than one candidate, votes are tallied on a separate document called a counting sheet Counting staff will complete one bundle at a time by marking votes cast on a ballot paper against the counting sheet. Each bundle of 20 shall remain with its own sheet. The completed counting sheets and ballot papers will be taken by a count supervisor for totalling. Incorrectly marked ballot papers It is usual that some ballot papers will be incorrectly marked, these must be identified and dealt with. Incorrectly marked ballot papers are often described as either ‘bad’ or ‘doubtful’ but they must all be placed in a separate tray labelled ‘Doubtful’. There are many ways in which a ballot paper can be incorrectly marked but the following are some examples: • The ballot paper is not marked with the unique election mark in the top right-hand corner • Votes given for more than one candidate, or no vote indicated at all • It contains writing or another mark by which a voter can be identified • It is uncertain for which candidate the voter intended to vote
2019 Election Information Page 7 • Vote marked elsewhere than in the proper place • Vote marked otherwise than by a cross • Vote made by more than one mark The counting staff will place any doubtful papers in the specified tray, observers can also request ballot papers be treated as doubtful. If you wish to do so, please tell the counting staff immediately. The Returning Officer (or deputy) will adjudicate those ballot papers in the Doubtful tray in front of any observers present. Announcements will be made prior to this happening. The Returning Officer (or deputy) will indicate the decision on each - observers are free to comment if they disagree but the decision of the Returning Officer (or deputy) will be final. The result Once all the ballot papers have been counted, the doubtful ballot papers have been adjudicated and included into the count where appropriate, and count staff are satisfied that an accurate total has been achieved, the Returning Officer (or deputy) will provisionally state the result of the count. The Returning Officer (or deputy) will ask the candidates and agents present if they are satisfied with the conduct of the count and if any require a recount and for what reason. If the Returning Officer (or deputy) decides that a recount is required, then this will take place and the result will again be communicated to the candidates and agents present. If the Returning Officer (or deputy) decides that no recount is required or (having undertaken a recount) decides that no further recount is required, the Returning Officer (or deputy) will finalise the count totals and declare the results for the relevant area. The results will be published on the South Norfolk website: south-norfolk.gov.uk/residents/elections-and-registration/current-elections Elected District Councillors Information After the result has been announced for each District Councillor seat, those elected are asked to report to the District Councillor registration desk. This is located on the first floor, in the same room as the tea and coffee. Claire White, the Democratic Services Team Leader, and Emma Goddard, the Deputy Monitoring Officer, will be there to welcome you to the Council and provide you with important information you need for your first few weeks as a new councillor. They will also ensure that you complete the relevant form to accept your position.
Page 8 2019 Election Information Representation of the People Act 1983 - Section 66 Requirement of secrecy (2) Every person attending at the counting of the votes shall maintain and aid in maintaining the secrecy of voting and shall not— (a) ascertain or attempt to ascertain at the counting of the votes the number or other unique identifying mark on the back of any ballot paper; (b) communicate any information obtained at the counting of the votes as to the candidate for whom any vote is given on any particular ballot paper. (6) If a person acts in contravention of this section he shall be liable on summary conviction to a fine not exceeding level 5 on the standard scale or to imprisonment for a term not exceeding 6 months.
EASTON COSTESSEY MARLINGFORD E L & COLTON BAWBURGH RN AL , M BO NH VA EL , RU PAR O O AM BARFORD COLNEY TROWSE W S T ND BA B BR RNH & ON ON AM LITTLE WITH CO RA GH GREAT MELTON NEWTON CR KIRBY LIN MELTON ING SURLINGHAM LEF BEDON MP OR A D WR TT CAISTOR SE LAND KIMBERLEY ER ST EDMUND ROC K TH ICK RY HE KESW FRAMINGHAM ST MA & BIXLEY N ON PIGOT HO TO N BRAMERTON AM LV AX GT GH TO IN ER CL ER FRAMINGHAM ER ER TT SWARDESTON EARL ST O LLIN 46 members represent those wards. LV KE EAST N WICKLEWOOD ASHBY PET YE HE N CARLETON STOKE TO ST MARY CAR ST LETON HINGHAM WYMONDHAM E HOLY G LANGLEY N MU I M PORINGLAND P WITH L O RP CROSS AL HA HARDLEY BA TH BERGH N E NS OP THURTON RT BR AI APTON TO RS AC R DE SW O OU ON ON HOWE N C N M AS B H CHEDGRAVE O SU HA LT R MORLEY WRENINGHAM NEWTON U SHOTESHAM SISLAND ING TH FLOTMAN BROOKE CK ING M AD HE FLORDON HA SPOONER M HADDISCOE ETH STE ROW ASHWELLTHORPE SAXLINGHAM LODDON HA ND SE G & FUNDENHALL NETHERGATE KIR IN MU HALES EN TASBURGH AV RE R TACOLNESTON THWAITE TOFT AC THARSTON WOODTON MONKS AT & HAPTON N HE W TO KIRBY M BR N PE BURGH BU CK A CANE O TO R ST PETER OO HEMPNALL ALDEBY NW I T HO ST FORNCETT GILLINGHAM ENH ME EL FR T T L RN AM & I NG CARLETON OF H ELLIN MO HED RODE LONG G HA M GELDESTON CR DITCHINGHAM NG P STRATTON DI TO BE WACTON SHELTON & GREAT HARDWICK MOULTON Hethersett EARSHAM ASLACTON TIBENHAM District Wards DENTON Hingham and Deopham Beck Vale, Dicleburgh and Scole Loddon and Chedgrave ET Bressingham and Burston Y RK M Mulbarton and Stoke Holy Cross PU AR TIVETSHALL Brooke MA LHA WINFARTHING ALBURGH TM New Costessey Bunwell MS Newton Flotman A GISSING Central Wymondham LH South Norfolk District Wards and Parish Boundaries WORTWELL North Wymondham PU Cringleford STARSTON There are 26 wards in South Norfolk with a registered electorate of 105,355. Old Costessey Diss and Roydon SHELFANGER Poringland, Framinghams and Trowse BURSTON & Ditchingham and Earsham HARLESTON SHIMPLING Rockland REDENHALL WITH Easton DICKLEBURGH BRESSINGHAM & RUSHALL South Wymondham HEYWOOD NEEDHAM Forncett Stratton Harleston ROYDON Thurlton Hempnall DISS 2019 Election Information SCOLE BROCKDISH Wicklewood This plan is based on Ordnance Survey Map Data with the permission of The Controller of Her Majesty's Stationery Office © Crown Copyright. ¹ 1:126,440 Any unauthorised reproduction may lead to prosecution. South Norfolk Council Licence Number: 100019483 Page 9 South Norfolk District Elections
Page 10 2019 Election Information South Norfolk Parish Elections There are 111 Parish Wards and Parish Councils in South Norfolk, several of these have several seats. There are 96 seats being contested this year out of the 775 seats across South Norfolk. The list below details the numbers of seats being contested in each of those parish/town councils. Details of candidates standing are available at: www.south-norfolk.gov.uk/elections (Look for ‘statement as to persons nominated’) Parish Number of seats Aslacton 7 Barnham Broom 7 Brandon Parva, Coston, Runhall & Welborne 7 Brooke 9 Central Wymondham 5 East Wymondham 1 Haddiscoe 7 New Costessey 8 North Wymondham 5 Queen`s Hills 5 South Wymondham 3 Spooner Row 7 Starston 7 Tacolneston 7 Trowse with Newton 9 Wramplingham 2
2019 Election Information Page 11 Getting to the count The count is at Long Stratton Leisure Centre, Swan Lane, Long Stratton, NR15 2UY Saffron Housing South Norfolk Council From Norwich take the A140, heading for Ipswich. Long Stratton is roughly 8 miles from Norwich. Turn right into Swan Lane, directly after the first set of traffic lights. The Leisure Centre can be found on the left, opposite South Norfolk Council and Saffron House.
Page 12 2019 Election Information Plan of count station Ground Floor Long Stratton Leisure Centre UP Fire Exit Fire Exit EXIT FE EXIT EXIT FE EXIT Count Area EXIT Stage DDA Change Fire Exit EXIT EXIT Fire Exit Soft Play Mind & Area Body Studio Reception Cafe Entrance
2019 Election Information Page 13 First Floor DN FE District Councillor Regisration EXIT Fire Exit EXIT Viewing Tea & Press area Coffee Gallery Studio Store EVC EXIT Stairwell EXIT EXIT Fitness Suite
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