ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council

 
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
ELECTION
  DISTRICT - PARISH
 COUNT INFORMATION
   3 MAY 2019
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
Page 2      2019 Election Information

Welcome to the election count
 Long Stratton Leisure                  The elections team
 Centre
 Swan Lane                              Returning Officer, MD, Broadland & South Norfolk
 Long Stratton                          The Returning Officer is Trevor Holden, MD of
                                        Broadland and South Norfolk District Council. He is
 Norwich, NR15 2UY                      responsible for running the election and count.

 Contents                                                  Trevor Holden
                                Page                       Returning Officer
 Media information              3

 Local election timeline        4       Deputy Returning Officer
                                        Deputy Returning Officer is Emma Hodds, Assistant
 Briefing                       5       Director, Governance and Business Support and
                                        Monitoring Officer. She shares responsibility for
 Requirement of secrecy         8       running the election and count with Julia Tovee-Galey.

 South Norfolk district election 9

 South Norfolk parish election 10                          Emma Hodds
                                                           Deputy Returning Officer
 Getting to the count           11

 Plan of venue                  12
                                        Deputy Returning Officer
                                        The Elections Manager for South Norfolk Council is
                                        Julia Tovee-Galey and she is responsible for running
                                        the election process and count.

                                                           Julia Tovee-Galey
                                                           Elections Manager

            For
       directions to
                                                      Candidates and agents
    the Long Stratton
                                                Please contact the elections team for
      Leisure Centre
                                                         further information.
        please see
                                                        Tel: (01508) 533704
         page 11
                                                 email: elections@s-norfolk.gov.uk
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
2019 Election Information        Page 3

Media information
A press area has been set aside for media representatives with a seating area and a small quiet
space, both with multiple power points. There will be a limited amount of table space and journalists
will be expected to share all facilities.

WiFi is provided throughout the centre and you will be given a password/code on arrival.

Hot drinks will be available.

In order not to disturb the count, you are asked to turn mobile phones off when you are in the
main hall. It is essential to the integrity of the election that no close-up images of ballot papers are
captured, so if you do want to film or take photographs in the main hall, you will need permission
from Jonathan Pyle.

You will be able to use the stage area for interviews outside of the announcement period.

                   Jonathan Pyle
                   Communications Manager
                   Mobile:07894 810890

 If you have any special requirements, please let us know as soon as possible.
 email: jpyle@s-norfolk.gov.uk
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
Page 4      2019 Election Information

Local election timeline
District and Parish/Town Elections - Thursday 2 May

7am-10pm             Voting at polling stations
                     Voting takes place at 115 polling stations across the district.

The Count - Friday 3 May

9am-11am             Verification of votes
                     Votes are verified – the number in each ballot box is counted and they are
			                  separated into district and parish council votes.

11.15am              Counting the votes
(onwards)            District counting of votes and announcing of results.

2pm                  Parish counting of votes and announcing of results.
(onwards)
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
2019 Election Information         Page 5

Briefing to candidates,
agents and others attending
Access to these proceedings is strictly controlled. You must wear the wristband you have
been issued with at all times.

It is paramount that the secrecy and security of the voting process is not compromised and
there are some rules which you must follow. Please read the attached rules carefully.

Please ensure mobiles, cameras and similar devices are not used in the count room.

Anyone using a device of this type in the count room will be asked to leave and may risk
prosecution. The only exceptions are for Count Management Staff and authorised
members of the press.

Please refrain from consuming food and drink in the count room.

Chairs are provided on the outside of the tables for candidates, agents and others to
observe proceedings – please do not enter the central area which is restricted to staff only.

Please keep as quiet as possible to avoid distracting counting staff. If you see something
that concerns you, raise it by speaking to the counting staff immediately but do not touch
the ballot papers under any circumstances.  If your concern cannot be resolved, the
counting supervisor will call either the Returning Officer or one of his deputies.

Verification

The verification of the contents of ballot boxes against polling station ballot paper accounts
is an important stage in the ‘electoral audit trail’. It is intended to show that no fraudulent
ballot papers have been introduced during polling or the opening of the postal votes, and
that no papers have been lost from the process.

Verification of ballot boxes from 115 polling stations in the South Norfolk district, together
with postal votes cast, will be undertaken first.  Each ballot box will be counted face up in
bundles of 20, and a rubber band placed round the bundles, 5 of these will be banded
together to make 100.

The total number of ballot papers is then verified against the ballot paper account.  If there
is a discrepancy, the ballot papers will be counted until they verify.  Once verified they will
be placed in the mixing box for the appropriate area ready for counting.
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
Page 6     2019 Election Information

 The count

 District Council ballot papers will be counted first, followed by Parishes.

 Please see the information sheets just inside the Count for details of where each area will be
 counted.

 For counts where counting sheets are NOT used: Single seat

 When an area returns one candidate, votes are counted using trays.  Each table will have
 trays labelled for each candidate. Counting staff will sort the ballot papers face up in the
 appropriate trays. Papers will be bundled into 20s and then 100s.

 Once all the bundles have been counted, those totals will be checked against the verification
 totals and recounted if they don’t match.

 For counts where counting sheets are used: Multiple seats

 When an area returns more than one candidate, votes are tallied on a separate document
 called a counting sheet

 Counting staff will complete one bundle at a time by marking votes cast on a ballot paper
 against the counting sheet. Each bundle of 20 shall remain with its own sheet.

 The completed counting sheets and ballot papers will be taken by a count supervisor for
 totalling.

 Incorrectly marked ballot papers

 It is usual that some ballot papers will be incorrectly marked, these must be identified and
 dealt with.

 Incorrectly marked ballot papers are often described as either ‘bad’ or ‘doubtful’ but they
 must all be placed in a separate tray labelled ‘Doubtful’.

 There are many ways in which a ballot paper can be incorrectly marked but the following are
 some examples:

 •       The ballot paper is not marked with the unique election mark in the top right-hand
         corner
 •       Votes given for more than one candidate, or no vote indicated at all
 •       It contains writing or another mark by which a voter can be identified
 •       It is uncertain for which candidate the voter intended to vote
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
2019 Election Information         Page 7

•      Vote marked elsewhere than in the proper place
•      Vote marked otherwise than by a cross
•      Vote made by more than one mark

The counting staff will place any doubtful papers in the specified tray, observers can also
request ballot papers be treated as doubtful. If you wish to do so, please tell the counting
staff immediately.

The Returning Officer (or deputy) will adjudicate those ballot papers in the Doubtful tray in
front of any observers present. Announcements will be made prior to this happening. The
Returning Officer (or deputy) will indicate the decision on each - observers are free to
comment if they disagree but the decision of the Returning Officer (or deputy) will be final.

The result

Once all the ballot papers have been counted, the doubtful ballot papers have been
adjudicated and included into the count where appropriate, and count staff are satisfied that
an accurate total has been achieved, the Returning Officer (or deputy) will provisionally state
the result of the count.

The Returning Officer (or deputy) will ask the candidates and agents present if they are
satisfied with the conduct of the count and if any require a recount and for what reason.  If
the Returning Officer (or deputy) decides that a recount is required, then this will take place
and the result will again be communicated to the candidates and agents present.

If the Returning Officer (or deputy) decides that no recount is required or (having undertaken
a recount) decides that no further recount is required, the Returning Officer (or deputy) will
finalise the count totals and declare the results for the relevant area.

The results will be published on the South Norfolk website:
south-norfolk.gov.uk/residents/elections-and-registration/current-elections

Elected District Councillors Information

After the result has been announced for each District Councillor seat, those elected are
asked to report to the District Councillor registration desk. This is located on the first floor, in
the same room as the tea and coffee. Claire White, the Democratic Services Team
Leader, and Emma Goddard, the Deputy Monitoring Officer, will be there to welcome you to
the Council and provide you with important information you need for your first few weeks as
a new councillor. They will also ensure that you complete the relevant form to accept your
position.
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
Page 8     2019 Election Information

 Representation of the
 People Act 1983 - Section 66
 Requirement of secrecy
 (2) Every person attending at the counting of the votes shall maintain and aid in
 maintaining the secrecy of voting and shall not—

         (a) ascertain or attempt to ascertain at the counting of the votes the number or other
         unique identifying mark on the back of any ballot paper;
         (b) communicate any information obtained at the counting of the votes as to the
         candidate for whom any vote is given on any particular ballot paper.

 (6) If a person acts in contravention of this section he shall be liable on summary
 conviction to a fine not exceeding level 5 on the standard scale or to imprisonment for a term
 not exceeding 6 months.
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
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                                                                               ASLACTON
                                                           TIBENHAM                                                                                                                                                                                        District Wards
                                                                                                                                                                                         DENTON                                                                                                                        Hingham and Deopham
                                                                                                                                                                                                                                                                   Beck Vale, Dicleburgh and Scole
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                                                                                                                                                                                                                                                                                                                                                            South Norfolk District Wards and Parish Boundaries

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                                                                                                                                                                                                                                                                                                                                                                                                                 There are 26 wards in South Norfolk with a registered electorate of 105,355.

                                                                                                                                                                                                                                                                                                                       Old Costessey
                                                                                                                                                                                                                                                                   Diss and Roydon
                                            SHELFANGER                                                                                                                                                                                                                                                                 Poringland, Framinghams and Trowse
                                                                         BURSTON &                                                                                                                                                                                 Ditchingham and Earsham

                                                                                                                                                                   HARLESTON
                                                                         SHIMPLING                                                                                                                                                                                                                                     Rockland

                                                                                                                                                                 REDENHALL WITH
                                                                                                                                                                                                                                                                   Easton
                                                                                                     DICKLEBURGH
                          BRESSINGHAM                                                                 & RUSHALL                                                                                                                                                                                                        South Wymondham
                                                     HEYWOOD                                                                             NEEDHAM                                                                                                                   Forncett
                                                                                                                                                                                                                                                                                                                       Stratton
                                                                                                                                                                                                                                                                   Harleston
                                            ROYDON                                                                                                                                                                                                                                                                     Thurlton
                                                                                                                                                                                                                                                                   Hempnall
                                                              DISS
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   2019 Election Information

                                                                               SCOLE                                 BROCKDISH                                                                                                                                                                                         Wicklewood

                                                                                                                                                  This plan is based on Ordnance Survey Map Data with the permission of The Controller of Her Majesty's Stationery Office © Crown Copyright.
¹     1:126,440                                                                                                                                                                   Any unauthorised reproduction may lead to prosecution. South Norfolk Council Licence Number: 100019483
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Page 9

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                South Norfolk District Elections
ELECTION 3 MAY 2019 DISTRICT - PARISH - South Norfolk Council
Page 10     2019 Election Information

South Norfolk Parish Elections
There are 111 Parish Wards and Parish Councils in South Norfolk, several of these have several
seats.

There are 96 seats being contested this year out of the 775 seats across South Norfolk.

The list below details the numbers of seats being contested in each of those parish/town councils.

Details of candidates standing are available at:
www.south-norfolk.gov.uk/elections  (Look for ‘statement as to persons nominated’)

  Parish			                                           Number of seats
  Aslacton                                            7
  Barnham Broom                                       7
  Brandon Parva, Coston, Runhall & Welborne           7
  Brooke			                                           9
  Central Wymondham                                   5
  East Wymondham                                      1
  Haddiscoe                                           7
  New Costessey			                                    8
  North Wymondham                                     5
  Queen`s Hills                                       5
  South Wymondham			                                  3
  Spooner Row                                         7
  Starston                                            7
  Tacolneston                                         7
  Trowse with Newton			                               9
  Wramplingham			                                     2
2019 Election Information   Page 11

Getting to the count
The count is at Long Stratton Leisure Centre, Swan Lane, Long Stratton, NR15 2UY

                                          Saffron Housing
                                                       South Norfolk
                                                       Council

From Norwich take the A140, heading for Ipswich.

Long Stratton is roughly 8 miles from Norwich.
Turn right into Swan Lane, directly after the first set of traffic lights. The Leisure
Centre can be found on the left, opposite South Norfolk Council and Saffron House.
Page 12               2019 Election Information

Plan of count station
     Ground Floor
     Long Stratton Leisure Centre

                                                                                            UP

                            Fire Exit                                Fire Exit
                                                                                                   EXIT

                                                                                                          FE
                         EXIT

                                                                    EXIT

                                                                                                          FE
                                                                                                   EXIT

                                  Count Area
               EXIT

                                                                             Stage

                                              DDA Change
   Fire Exit
                                                                                     EXIT

                                                                                                 EXIT

                                                                                                 Fire Exit
                                                                                 Soft Play
                                  Mind &                                           Area
                                Body Studio

                                                      Reception   Cafe

                                      Entrance
2019 Election Information                             Page 13

First Floor
                                                                   DN

                                                                    FE

                                                                                   District Councillor
                                                                                      Regisration

                                                                           EXIT
                                                               Fire Exit

                                                                    EXIT

                                                               Viewing
                                                                           Tea &
                                Press area                                 Coffee
                                                               Gallery

                                                                                  Studio Store

   EVC
         EXIT

                                            Stairwell
                                                        EXIT

                                    EXIT

                Fitness Suite
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