TRADE EXHIBITOR INFORMATION PACK 2020 - South of England ...
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TRADE EXHIBITOR
INFORMATION
PACK 2020
WHY EXHIBIT AT THE SOUTH
OF ENGLAND SHOW?
Welcome to the 2020 South of England Show trade
exhibitor pack.
This booklet contains all the information you will need to know about
exhibiting at the South of England Show.
• EARLY BIRD DISCOUNT - 2019 exhibitors who apply & pay their 50%
deposit by the 6th December deadline will be entitiled to 2019 stand
prices. Applications recieved after this date 2020 prices will apply.
New for 2020:
• New Shopping Parade location & layout (corner of Hackney Terrace AGE RANGE OF VISITORS
& Ardingly Parade)
• Location of English Wine Walk – on grass 19%
27%
• Location of horticultural marquee (corner of Ardingly Parade &
Kleinwort Ave)
54%
• New online booking & stand management system
Why exhibit at the South of England Show?
IMPORTANT DATES
• The premier agricultural show in the South
Friday 6 December 2019 –
• Circa 65,000 visitors over three days
Deadline for applications and
• Suburban and rural visitors from major towns and cities 50% deposit from existing
including London, Brighton, Guildford, Maidstone and Crawley Exhibitors wishing to retain
their 2019 site.
• High quality, high spending visitors – 35% spend over £76
January 2020 – Sites will be
• Free dedicated exhibitor Wi-Fi network & 4G coverage across offered to existing Exhibitors,
the showground requesting a change of site
location.
February 2020 – Sites will
83%
OF PEOPLE
be offered to new Exhibitors,
SAID THE SHOW (in date of receipt order).
WAS GOOD,
35% VERY GOOD OR
EXCELLENT 72%
RATED SHOPPING
1 April 2020 – Outstanding
50% of stand costs due.
OF VISITORS
SPEND AS GOOD,
£
OVER £76 VERY GOOD OR 3 – 4 weeks Before the Show
EXCELLENT
– Exhibitor packs issued.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 2
2020 SOUTH OF
ENGLAND SHOW MAP
Yellow Zone H
EAT
SH
Green Zone WA
RD
H AY
Blue Zone ELD
&
DFI
Shopping Parade LIN
TO
Ú
Food Hall/Food Village
Discover the Countryside SOUTH
GATE
Floored
Yellowshedding
Zone bays H
ã SURREY MEWS
H EAT
DS
WineGreen
Walk
Zone
Blue Zone & HA
YW
AR
KLEINWORT AVENUE
ELD
DFI
Agricultural Machinery
Shopping Parade PRINCES Ú
TO
LIN
RED
GATE
ã
PLACE
Food Hall/Food Village GATE
TURNERS HILL
28
PUBLIC ENTRANCE
ã
Discover the Countryside
PURPLE
Floored shedding bays SURREY MEWS CAR PARK
BLOCKS (30-32)
Wine Walk
HAMPSHIRE
KLEINWORT AVENUE
Agricultural Machinery PRINCES
HACKNEY TERRACE
GATE 28 PR
PLACE
B20
IN
TURNERS HILL
28
CE
ã
’S RED
HILL
W HACKNEY CAR PARK
AL
S KW RING BLOCKS (33-38)
NER
HAMPSHIRE
AY
NORTH TUR 28 PR
TO HILL B20 ARDINGLY PARADE CENTR
IN
GATE
CE
’S
Ù
W
AL
RS KW
HORSE
RNE AY
ã
NORTH
ALL PRE SHOW TU WEALD WOOD GATE
GATE TO ARDINGLY PARADE CENTRAL AVE ARDINGLY PARADE
TRAFFIC
ALL PRE SHOW
Ù WEALD WOOD
VEHICLE ACCESS
TRAFFIC
ã ã RANK LODGE ABERGAVENNY
BALCOMBE RISE
RANK LODGE ABERGAVENNY
ACCOMMODATION
ACCOMMODATION BUILDING BUILDING
CUCKFIELD
ABERGAVENNY LANE
RING
ABERGAVENNY LANE
TURNERS HILL
STOCKMANS
BOLNEY T WITTEN
GREEN
STOCKMANSBUILDING
SAND SCHOOLS
SAND SCHOOLS
QUEEN’S STREET
KLEINWORT AVENUE
SCHOOLS RISE
CAR PARK ARDINGLY RING
TURNERS HILL
DOWNS VIEW
BLOCKS (64-76)
BOLNEY T WITTEN
REEN CUCKFIELD CLOSE
BUILDING
SAND SCHOOLS
WAKEHURST
LAKE
QUEEN’S STREET
KLEINWORT AVENUE
WAKEHURST RISE
R PARK ARDINGLY RING
DOWNS VIEW
KS (64-76) BALCOMBE
ROBINS
RING
SAND
BUILDING
LAKE
MEMBERS
PAVILION
â
RUBY’S WAY SOUTHDOWN WAY
LINDFIELD SQ. NORFOLK PLACE
Y.F.C.
PRACTICE
RING
GREEN PRACTICE
GATE QUEEN’S STREET RING AY
W
PUBLIC ENTRANCE ROBINS EX
MOBILITY BUILDING S
SCOOTER HIRE S US
ã MEMBERS
PAVILION
â
RUBY’S WAY SOUTHDOWN WAY BLUE GATE
GREEN BLUE NORTH PUBLIC ENTRANCE BLUE SOUTH WHITE
CAR PARK CAR PARK CAR PARK CAR PARK LINDFIELD SQ. NORFOLK PLACE
Y.F.C. & WHEELCHAIR
BLOCKS (57-63) BLOCKS (53-56) LOAN & MOBILITY BLOCKS (49-52) BLOCKS (39-48)
SCOOTER HIRE
GREEN DISABLED
PARKING
GATE QUEEN’S STREET
PUBLIC ENTRANCE
MOBILITY
SCOOTER HIRE
ã
BLUE GATE
GREEN BLUE NORTH PUBLIC ENTRANCE BLUE SOUTH
CAR PARK CAR PARK & WHEELCHAIR CAR PARK
BLOCKS (57-63) BLOCKS (53-56) LOAN & MOBILITY BLOCKS (49-52)
SCOOTER HIRE
DISABLED
PARKING
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 3
1. OPEN SPACE STANDS
Open Space stands are located on grass and face tarmac walkways.
Exhibitors need to make their own arrangements for appropriate cover
of their stand space (recommended contractors list on page 15).
Trade stand space is divided into three zones:
YELLOW ZONE Above Ardingly Parade – minimum stand
size 4 x 3m
GREEN ZONE Ardingly Parade and below (excluding
Lower Kleinwort Avenue) – minimum stand size 6.5 x 6.5m
BLUE ZONE Lower Kleinwort Avenue – minimum stand
size 9.5 x 9.5m
REGISTERED CHARITIES
A restricted number of stands are available for Charities registered
with the Charities Commission. A 25% discount will be applied to
stands 6.5 x 6.5m (42.25m2) or bigger.
AGRICULTURAL & NURSERY EXHIBITORS
To apply for these stands, Exhibitors must be agricultural companies
or nurseries. A 50% discount will apply to all stands 6.5 x 6.5m
(42.25m2) or bigger.
OPEN SPACE PRICING 2020 MIN SIZE COST
PER M2)
Commercial/General Trade/Motor Trade 4 x 3m £25.56
Yellow Zone only
Commercial/General/Motor Trade 6.5 x 6.5m £16.00
Commercial/General/Motor Trade 9.5 x 9.5m £15.90
Agricultural & Nursery Exhibitors 6.5 x 6.5m £8.00
Registered Charity 6.5 x 6.5m £12.17
Discover the Countryside POA
Subletting – this is strictly prohibited.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 4
2. COVERED SPACE STANDS A number of covered options are available for Exhibitors who require a smaller space and prefer to have cover provided. • Apart from the floored bays, all other options will be on grass • Additional frontage available in 3m increments • Exhibitors will need to provide their own furniture • Covered stands do not come with guaranteed space behind for storage/parking SHOPPING PARADES Located in Upper Turners Hill or on corner of Ardingly Parade & Hackney Terrace these individual 3 x 3m canvas bays are designed for companies selling smaller or more delicate items who prefer to be undercover. Comes with tie-front curtain. FLOORED SHEDDING BAYS Located on both the west side of the Main Ring and below the Member’s Pavilion, these 3 x 6m canvas shedded bays are designed for high-quality stands that want the benefits and prestige of proximity to the Main Ring and Member’s Enclosure. Comes with tie-front curtain and banner rail. SHELL SCHEME PRICING UNIT SIZE PRICE PER BAY (+VAT)) Floored Bay 3 x 6m £809.35 The Shopping Parade 3 x 3m £433.03 FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 5
3. FOOD & DRINK
FOOD HALL
Located in our Queen’s Jubilee Hall, along from the Green Gate
entrance, our Food Hall is one of the most popular areas of the
Show. Sold in units of 2 x 3 or 3 x 3m, they are all open space, with
concrete flooring. You will need to provide your own screening
materials and tabling etc.
FOOD VILLAGE
Located adjacent to the Food Hall, these 3 x 3m bays are designed
for food or drink-related Exhibitors.
ENGLISH WINE WALK
Located close to the Members Pavilion this parade of 3 x 3m bays,
offers English Wine producers the perfect opportunity to show
case their wines to visitors. With two pricing options depending on
whether you will be selling by the bottle to take home only or by
the glass for consumption at the show & by the bottle to take home.
Option Unit Size (m) Price per unit (+VAT)
Food Hall 2x3 £261.05
Food Hall 3x3 £391.50
Food Village 3x3 £299.50
Option Unit Size Price per unit
(m) (+VAT)
English Wine Walk (to take home) 3 x 3 £299.50
English Wine Walk (by the glass) 3x3 £399.50
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 6
APPLYING FOR A STAND NEW ONLINE BOOKING This year exhibitors can apply online, using a system called Event Halo. This makes it easier for you to make and follow the process of your bookings. If you don’t have the link to the system please request from a member of the trade stand department. EXISTING EXHIBITORS • If you exhibited with us in 2019 you will receive priority booking and retention of your stand space for the 2020 Show. • We must receive your completed application and 50% deposit by FRIDAY 6 DECEMBER 2019. This will entitle you to a 2019 price freeze. Applications or deposits received after this date will be charged 2020 prices. • Anyone who exhibited with us in 2019 but wishes to request a change in location, will be offered suitable space before new exhibitors as long as the stand application and deposit has been received before the 6 December deadline. Space will be offered in date of application order. We will try to accommodate as many possible in their preferred locations, although we cannot always guarantee suitable spaces will be available. • If you wish to make changes to the dimensions of your stand, we unfortunately cannot guarantee you will be able to retain your 2019 location. To make changes, please complete and return the application form with 50% deposit and we will contact you after the deadline date to discuss options. • PLEASE NOTE You may lose your space if we have not had the necessary application and payment back by the deadline date of Friday 6 December. NEW EXHIBITORS • If you want to exhibit at the Show for the first time, please complete the application forms, with 50% payment of stand costs, as soon as possible with a full description of what you will sell/display on the stand, any photographs you may have of your stand and website/Facebook page details. • New applications will be reviewed in date of receipt order and available suitable sites will be offered from February onwards. Stand options will not be offered to new applicants without 50% payment. • Applications received after the 1 April 2020 must be accompanied by full payment. FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 7
STAND PAYMENT 2019 EXHIBITORS All 2019 exhibitors are entitled to split payments of 50% deposit due by Friday 6 December 2019 with the remaining balance due by the Sunday 1 April 2020. NEW EXHIBITORS New exhibitors (didn’t exhibit in 2019) are required to pay 50% of the stand costs on application. Sites will not be offered without this payment. Once a site has been agreed the outstanding balance will be due within 30 days. Applications recieved after the 1 April 2020 are required to send the full price of stand costs when applying. PAYMENT OPTIONS CHEQUES made payable to SEAS ONLINE/BANK TRANSFER to Lloyds, a/c: 01265561 sort: 30-18-30 (please use your company name as a reference) CARD PAYMENTS can be taken over the phone, please call 01444 892700 via online booking system CANCELLATIONS Once a stand site has been agreed it is considered confirmed, after this point if you need to cancel your stand for any reason, please notify us in writing as soon as possible. Charges/Refunds will apply as follows: Before 1 May 2020 50% plus VAT After 1 May 2020 100% plus VAT Invoices for any outstanding amounts will be raised and due for payment immediately. FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 8
EXHIBITOR TICKETS & PASSES EXHIBITOR TICKET ALLOCATION COVERED SPACE 1 BAY 2 BAYS 3 BAYS Shell Scheme 2 wristbands 3 wristbands 4 wristbands OPEN SPACE Up to 40 sqm 2 wristbands Up to 300 sq m 8 wristbands Up to 100 sqm 3 wristbands Up to 340 sq m 9 wristbands Up to 140 sqm 4 wristbands Up to 380 sq m 10 wristbands Up to 180 sqm 5 wristbands Up to 420 sq m 11 wristbands Up to 220 sqm 6 wristbands Over 420 sq m 12 wristbands Up to 260 sqm 7 wristbands Maximum free allocation is 12 wristbands. Wristbands must be worn at all times whilst on Showground and to gain entry into the Showground. For security reasons everyone on site out of show hours must be wearing a wristband. Anyone not wearing one, may be asked to leave the Showground. ADDITIONAL ADMISSION TICKETS 1. Exhibitor Wristband (3 day) – £39.00 each (inc. VAT) 2. Daily Exhibitor Tickets – Valid for any one day – £13.00 each (inc. VAT) 3. Guest Tickets (Valid any day) – £13.00 each (inc. VAT). For use by Exhibitor guest(s). TRADE MEMBERSHIP BADGE Please note all Trade Exhibitors other than Registered Charities must purchase a Trade Membership (please see Application form), which entitles each stand entry on all three days by means of a Membership Badge, which will be issued in your Exhibitor Pack. FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 9
EXHIBITOR VEHICLE PASSES
NO VEHICLES WILL BE ADMITTED TO THE SHOWGROUND
WITHOUT THE CORRECT PASS.
PRE-SHOW VEHICLE PASS CARAVAN PASS
Vehicles will be admitted at the North Entrance Caravans used for sleeping and not forming part
and directed to the Blue Gate. The Blue Gate will of a stand, will require a pass. Availability is limited
be opened from 06:00 until 23:00 from Sunday and on a first come first served basis. Limited
7 June to Wednesday 10 June 2020. Only vehicles caravan parking is available behind the heritage
with Pre-show Vehicle Passes duly filled in with zone and next to the Trade Lorry Park. Overflow
company name and stand no etc. will be admitted caravan parking space will be as directed outside
to the Showground through Blue Gate. Anyone the perimeter of the Showground with foot access
without a Pre-show Vehicle Pass will either be available to the basic facilities in the interior.
directed to park in Blue Car Park or wait in a
holding area until such a pass is obtained. LORRY PASS
(Commercial vehicles in excess of 1 tonne).
STATIC VEHICLE PASS Vehicles will be allowed to park in the Trade Lorry
These are available for vehicles/exhibition Park free of charge for the duration of the Show.
units forming part of an Exhibitor’s stand or Lorries will be able to enter the Showground
parked behind your stand if space is available. to restock etc. after 19:00 or as directed by the
(not guaranteed) All static vehicles/exhibition Showground Stewards, to then return to the Lorry
units must remain in place on the stand for Park each night.
the entire Show and will not be permitted to
move between 8.00am Thursday 11 June to 19.00 TRADE EXHIBITOR PARKING PASS
Saturday 13 June. Gives access to parking in Forward Exhibitor’s Car
Park as directed. Also, access to the Showground
DAILY RE- STOCK PARKING PASS on Saturday 13 June from 19:00 for breakdown (the
This allows access in to and exit from the exact timing will depend on the amount of foot
Showground each day to re-stock your stand only. traffic in the Showground).
It does not allow you to park your vehicle on or
behind your stand during show hours.
PLEASE NOTE: Access to the Showground is from
06:00 – 08:00 and again from 19:00 – 21:00.
Out of these hours your vehicle must be parked
in the Trade Exhibitor Car Park.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 10UTILITIES Exhibitors requiring either electricity or water should book this when applying online or complete and return the appropriate forms before the 1st May 2020 (surcharges will be added for orders received after this date). WIFI 4G Free dedicated exhibitor network available. 4G coverage across the showground. ELECTRICITY WATER This is provided through Mains Distribution This is available in several areas on the Services (MDS), please see the electrical booking Showground, however a private supply can form for options. If your requirements are not be provided direct to your trade stand, please listed on the electricity form or you want to complete and return the appropriate form. Sump discuss them in more detail, please call MDS on emptying is also available, please order this via the 01403 820600 or 07973 386377. Water Order Form. THE USE OF GENERATORS, INCLUDING INTEGRAL TYPES IS STRICTLY FORBIDDEN. FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 11
THE HEALTH & SAFETY
AT WORK ACT
MANAGEMENT OF HEALTH & SAFETY AT WORK REGULATIONS 1992
I, Iain Nicol, CEO, together with the Board of We recognise that in order for the above action
Trustees of the South of England Agricultural to be effective, it will be necessary for an
Society, South of England Centre, Ardingly, assessment to be made in order that foreseeable
Haywards Heath, West Sussex, RH17 6TL events likely to cause risks or hazards can be
(hereinafter called the Society) in order to comply identified and a decision made between the site
with the above named Regulations are required occupants as to what action will be taken.
to carry out an assessment as to the risk to health This joint plan of action will be written down and
and safety of our employees while at work, and exchanged between all parties involved on the site.
any other person who may be affected by our
work activity. This assessment is necessary so that NB In situations of serious and/or imminent
the risks can be identified and preventative and danger and for dangerous areas, the emergency
protective action taken to ensure compliance procedures will clearly set out instructions as to
with the law. what action is to be taken by all staff irrespective
of employment status and will be ACTIONED
The Society acknowledges and accepts these WITHOUT QUESTION.
responsibilities in respect of staff who are in their
direct employment, and those who are self- CO-OPERATION WITH SITE AGENTS (THE
employed on contract, when working where other CONTROLLING EMPLOYER AND
teams of workers or self-employed persons are MULTIOCCUPANCY WORKPLACE).
engaged, and where each other’s activities could Where the main employer controls the work site,
present a potential hazard to the health, safety our employees, the staff of other firms at work
and welfare of all parties. on the site and self-employed persons under
Regulation 9 of the above named Statute contract to our Society will at all times assist the
identifies the need for co-operation and controlling employer or his agent in assessing
coordination to ensure that a high standard of the shared risks and co-ordinate any measures.
health, safety and welfare is maintained on a However, where there is no controlling employer,
shared workplace at all times. This will include: it is agreed that for such sites there shall be
appointed a health and safety co-ordinator who
a. Co-operation with other employers shall be competent to meet the needs of these
b. Taking reasonable steps to co-ordinate the Regulations and whose responsibilities will extend
measures taken to comply with relevant to bringing together the efforts of individual
statutory provisions employers and self-employed on the site.
c. Taking all reasonable steps to inform other It is recognised that this appointed person may
employers of the risk to their employees’ need to seek advice from another competent
health and safety person (i.e. location of underground power
lines, gas and water utilities etc.) in order for the
risk assessment to be made and to determine
appropriate measures.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 12THE HEALTH & SAFETY
AT WORK ACT
To eliminate these possible risks, the Society will, 5. Evidence that, following all relevant
as far as is reasonably practicable, undertake to site inspections (where necessary) due
provide such financial and material support to consideration has been given to the protection
establish a safe working environment. All staff of the essential services of electricity (both
are required to follow the safety procedures and above and below ground), telephone, gas, water
practices as laid down at all times. and drainage.
IMPORTANT 6. An assurance that at all entrances to such
Personnel who are employed by the Society or temporary structures, positive steps will be
those who are self-employed are listed in the taken to alert the user as to the change of
attached appendix. However, you are reminded levels so as to provide a safe means of access
that it is your duty to report to the Society details to and egress from by securely placed ramps
of any dangerous work situations that might etc. Tripping hazards must be clearly identified
represent a serious or imminent risk to yourself or by demarcation tape or similar. Availability for
others (e.g. broken or defective guards that would disabled access should also be considered.
render a component as failing to comply with 7. Confirmation that each exit will be equipped
relevant Regulations). with the current and correct fire/emergency
ERECTION OF TEMPORARY BUILDINGS, exit signs.
TENTS, AWNINGS AND SIMILAR STRUCTURES 8. Where guy ropes etc. are used these will be
The Society requires that with any tender and/ located so as not to impede the safe and
or application for erection of the above named freeegress from these temporary structures in
structures, a risk assessment that relates to event of an emergency.
health and safety is carried out in accordance 9. Confirmation of the understanding of and
with the following: the procedures in place to ensure compliance
1. Health and Safety (The Management of with the Reporting of Accidents, Disease and
Health & Safety at Work) Regulation 1992 (Risk Dangerous Occurrences Regulations 1995 and
Management Assessment). the details to whom such incidents are to be
reported on site and to the Society.
2. A method statement for the activities that
would be undertaken in respect of the work to PROTECTION OF PEDESTRIANS
which that tender refers. The Society accepts that they have a
3. A copy of the tender candidate’s current responsibility to ensure that visitors to any event
Statement of Safety Policy Health & Safety at for which they have overall control are not placed
Work etc. Act 1974 section 2 (3) refers. at risk.
4. A copy of the Manual Handling Operations With regard to the duties imposed by Regulation
Regulations 1992 assessment in respect of the 9 of the Health & Safety (The Management of
movement of heavy and/or difficult articles Health and Safety at work) Regulations 1992
(where relevant). (Risk Management) the Society requires that the
organisations, firms and their staff will co-operate
in order to maintain the following requirements:
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 13THE HEALTH & SAFETY
AT WORK ACT
VEHICLE MOVEMENT SOCIETY PERSONNEL
Suppliers to trade stands must ensure that they • CEO: Mr Iain C Nicol
vacate the site before public admission to the • Health & Safety Advisor: Miss Marion Virgo
event. The only exception to this rule will be: • Working Foreman: Mr Paul Booth
1. The movement of emergency vehicles (Fire,
Police, Ambulance) these vehicles will be
identified by blue colour flashing beacons.
2. Doctors on duty their vehicles will display a
green colour flashing beacon.
3. The transportation of Honoured Guests of the
Society, during visits to and from events, stands
or other official business, these vehicles will use
an orange colour flashing beacon where fitted
or use hazard warning lights and display dipped
headlights.
4. The movement of the Society’s own service/
supply vehicles or those authorised by the
Society i.e. contractors, caterers service vehicles
etc. These vehicles will use an orange coloured
flashing beacon and display dipped headlights
when fitted.
5. The Society requires that all contractors’
vehicles travel on the Showground at a safe
speed and be aware of the risks to others.
Failure to observe this requirement could
jeopardise current and future contractual
agreements.
SERVICE PROVIDERS
In order that the Society can satisfy itself that
all due attention has been given to the matter
of Health & Safety by firms engaged to provide
a service at events for which the Society has
overall control, it will be necessary to submit the
following documents:
• Statement of Safety Policy
• Risk Management Assessment (including
regulation 9)
• Details of staff training in respect of procedures
in an emergency
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 14CONTRACTORS CALOR GAS TELEPHONE NO. Jefferson Copthorne Road, Crawley, West Sussex 0500 131271 CARAVANS FOR HIRE Acorn Caravans Shalford Farm Buildings, Wasing, Aldermaston, Reading, RG7 4NB 01189 712918 CAR PARKING Personal Parking Ltd 4 Heathfield Terrace, Chiswick, London W4 4JE 020 8332 1498 ELECTRICITY Mains Distribution Services PO Box 44, West Sussex, RH14 0FH 01403 820600 EQUIPMENT & TOOL HIRE Co-Ordination Catering Hire Ltd. 4 Wallis Court, Fleming Way, Crawley, West Sussex, RH10 9NY 01293 553040 Hire Center Bridge Road, Haywards Heath, West Sussex, RH16 1TX 01444 417717 H.S.S. 7/9 The Broadway, Haywards Heath, West Sussex, RH16 3AQ 01444 451613 FLORAL DECORATIONS Notcutts Garden Centre Common Lane, Ditchling, Hassocks, West Sussex. 0344 879 4166 FURNITURE HIRE Camden Furniture Hire Unit C, 125 Brantwood Road, Tottenham, N17 0DX 020 8961 6161 John M. Carter Ltd. Industrial Estate, Winchester Road, Basingstoke, Hants, RG22 4AB 01256 324434 Spaceworks Furniture Hire, Unit 1, Quarry Road, Godstone, Surrey 0845 634 0000 Co-Ordination Catering Hire Ltd. Unit 15, Gatwick International Dist. Centre, Crawley, West Sussex 01293 553040 GRASS CUTTING John Brixey N.A. 07749 559102 PUBLIC ADDRESS & VISUAL EQUIPMENT NSR Communications Ltd. 16 Caxton Way, Watford Business Park, Watford, Herts, WD18 8UA 01923 209640 MOBILE CHIP & PIN TERMINALS Adelante Software Limited, Unit 22 Grove Park, Maidenhead, Berkshire, SL6 3LW 01608 663759 123 Hire 120 Leman Street, London, E1 8EU 0800 54 23 123 INTRUDER DETECTION SYSTEM PId Systems Ltd, Box P.I.D., London, WC1N 3XX 0800 141 2543 TENTAGE L. H. Woodhouse & Co. Ltd., Wolds Farm, The Fosse, Cotgrave, Notts NG12 3HG 0115 989 9899 John M. Carter Ltd. Industrial Estate, Winchester Road, Basingstoke, Hants 01256 324434 John Attwooll & Co. (Tents) Ltd. Bristol Road, Whitminster, Gloucester GL2 7LX 01452 742222 FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 15
TERMS & CONDITIONS
All Exhibitors, their Contractors and 3. MEMBERSHIP e) The Society will not be held
employees, while on the Showground, All Exhibitors, except Registered responsible for damage caused to
shall be subject to the terms and Charitable Organisations, must be sites by a third party during the Show
conditions of the Society, as interpreted Members of the South of England period and will not undertake to
by the Trustees, Council, Stewards and Agricultural Society. The annual make good such damage.
Officials appointed by them. subscription is reduced to £35 (inc. f) No Exhibitor shall sub-let any portion
1. APPLICATION VAT). Membership privileges include of space allotted to them or move to
FOR STAND SPACE free admission by Badge to the ground any site other than that allocated to
throughout the Show, use of the them.
All applications must be submitted
Pavilion and Members’ facilities and
on the appropriate entry form, which 5. CANCELLATION BY THE
forward parking before 10:00 subject
must be signed by the Exhibitor or their SOCIETY OR WITHDRAWAL
to availability.
representative, such signature being an OF SPACE RESERVED
acceptance of the terms & conditions. 4. ALLOCATION OF SITES The Society reserves the right to
Online applications cannot be The allocation of sites and positioning postpone or cancel the Show or any
submitted unless Tterms & conditions of stand space will be entirely at the particular event or events if such
are agreed. A remittance for all charges discretion of the Society, although every cancellation or postponement arises
must accompany the Application Form endeavour will be made to meet any out of strikes, lock outs, trade disputes
and be returned by the required date. request made by an Exhibitor regarding or labour troubles or any other cause
A tax receipt will be issued on banking the position of their stand. beyond the Society’s control including,
the remittance. Applications without a but without limitation, act of God,
a) Exhibitors booking open space must
remittance will not be accepted. Each government act, regulation or request,
apply and pay for sufficient space for
Exhibitor MUST complete and return fire, accident, disease, war, riot, inability
all stays, plates or guy-ropes required
with their Application Form a current to obtain adequate labour or materials,
for any building, tent or caravan and
risk assessment. A free entry will be or inability to obtain a sufficient number
awnings to be erected in the space,
given in the catalogue giving the block of entries.
together with any stock vehicle/living
number and exhibitor’s name, together Full refunds of Trade Stand and
accommodation required on the site
with up to 20 words of descriptive associated fees will be made, however
for the duration of the Show. Please
matter if returned by the deadline the Society reserves the right to levy
check with your marquee contractor
stated. an Administration fee of 5% of all such
the overall marquee dimensions.
2. RETENTION OF Trade Stand and associated fees.
b) Boundaries of sites will be marked
SITES – 2019 EXHIBITORS ONLY and in no circumstance will Exhibitors If the Show is cancelled after it has
The site occupied at the 2019 show can be allowed to occupy a larger space commenced the Society will make a
only be guaranteed up until 6 December than that allocated to them. No refund of a proportion of the Trade
2019. If an Exhibitor wishes to change exhibitor, whether a registered Stand and associated fees subject to
their location written notification charitable organisation or otherwise, the deduction of an administration fee.
must also be attached along with the may carry on any activity outside the The amount of the refund should be
map showing at least 3 choices of site limits of their own stand. determined by the CEO whose decision
position or the appropriate section shall be final.
c) Exhibitors must not exceed beyond
of the online booking completed. We the front line as identified by the Once a stand location has been agreed,
will then do our best to accommodate blue marker post. the booking is considered confirmed,
you. Verbal conversations with Trade after this should any Exhibitor withdraw
d) If an Exhibitor does not wish to be
Stand Staff are not sufficient and from the Show or cancel the space
placed adjoining any other particular
sites allocated for other shows held reserved for them for any reason, the
Exhibitor, this must be clearly stated
throughout the year have no bearing. following rates of forfeit shall apply.
in writing at the time of making the
application.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 16TERMS & CONDITIONS
Written confirmation received before loss, injury or disease occasioned by the 10. REGULATIONS APPLICABLE
1 May 2020 charge/refund of 50% + VAT said Exhibitor, their agent or servant or TO MACHINERY IN MOTION,
From the 1 May 2020 100% of stand by the said animal, insect, bird or thing ENGINES, ETC.
costs/no refund. Any outstanding of any nature whatsoever, however such a) Only smokeless fuels will be
amounts due at time of cancellation will damage, loss injury or disease shall be permitted during the times the Show
be due immediately. caused. is open to the public.
Under the requirements of the b) All Exhibitors during the erection and
6. REFUSAL OF ENTRY Reporting of Accident, Diseases and demolition, or while demonstrating,
The Society reserves the right to refuse Dangerous Occurrences Regulation 1995 must ensure that their machinery
any entry whatsoever, whether received (RIDDOR) all accidents that are classified and/or equipment methods of
prior to the closing date for entries or as major under these Regulations must operation and work practices
not, and also reserves the right to cancel be reported to the Society and also to complies totally with the relevant
any entry which may have been accepted, the appropriate statutory authority. All Health & Safety Regulations.
without any reasons being given. injuries that occur to Exhibitors, their c) All Exhibitors must ensure that
staff or members of the public who visit
7. RESPONSIBILITY OF any component i.e. shafting, belts,
EXHIBITORS stands, displays or any other facility, no pulleys, gears and similar items, that
matter how minor they may appear to could be a danger to members of the
THE SOCIETY WILL NOT BE
be, must be reported to the Society in public either as spectators or those
RESPONSIBLE IN ANY WAY FOR ANY
order that the incident can be recorded who pass by, that such items are
ARTICLE, MACHINERY OR OBJECT
in the accident book. adequately guarded.
OF ANY KIND EXHIBITED ON THE
SHOWGROUND. The Exhibitor will indemnify the d) Exhibitors of chainsaws, strimmers,
Society for all claims arising out of choppers or similar equipment or
The Exhibitor shall assume full
the exhibit and the Exhibitor’s show where demonstrations could be a
responsibility therefore including
staff and invitees conduct at the Trade source of potential danger, must
liability for all claims arising out of
Stand generally and against all claims, provide full details (including distance
the exhibition, handling or housing of
demands, damages, proceedings, costs of separation barriers/screens or
such exhibits and the conduct of the
or expenses whatsoever in any way similar protection) in writing to the
stand generally. The Exhibitor shall
relating to or arising out of use of the Society at least 28 days before the
indemnify the Society against all claims,
Trade Stand by the Exhibitor. show opens.
damages or expenses whatsoever in
any way arising out of the presence The Exhibitor will indemnify the Society e) While the Society reserve to
of the exhibitor or their exhibits on for any claims which may at any time themselves the right of excluding any
the Showground. Acceptance of the be made against the Society (whether petroleum or spirit they may deem
foregoing provisions shall be a condition under the Occupiers Liability Act 1957 or unsafe, they in no way relieve the
of entry. EXHIBITORS ARE ADVISED TO otherwise) in relation to the Trade Stand exhibitor from responsibility in the
INSURE AGAINST FIRE NOT ONLY AS (including any claim made by any of the event of accident or fire. Exhibitors
REGARDS THEIR OWN PROPERTY, BUT Exhibitors employees) arising wholly or must confirm regulations of the
ALSO AGAINST THIRD PARTY CLAIMS. in part from any act or omission of the local authority in all that relates to
Exhibitor. the transport of petroleum and the
8. DISCLAIMER OF LIABILITY precautions to be taken against fire.
9. EXHIBITION OF LIVESTOCK
The Society will not be responsible for ON STANDS The Society reserves the right
the death, injury, disease, or loss caused
Exhibitors wishing to include livestock or for the Safety Officer or other
to any Exhibitor or to their agent or
horses on their stand must first obtain Authorised Officers to prohibit such
servant, or to any animal, insect, bird or
the Trade Stand office’s approval. demonstrations if unsafe practices
thing of whatever nature, exhibited by
are witnessed.
the said Exhibitor, from whatever cause
death, injury, disease or loss arises. The 11. CATERING AND LICENSING
Exhibitor of any animal, insect, bird or Exhibitors are not permitted to
thing of any nature whatsoever will sell any foodstuffs or beverages
indemnify the Society for any damages, for consumption by visitors on the
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 17TERMS & CONDITIONS
Showground from their stand. Exhibitors The Prevention of Crime and Disorder, Electricity
selling food or drink from their stand for Public Safety, The Prevention of Public THE USE OF ANY GENERATORS,
visitors to take home must comply with Nuisance INCLUDING INTEGRAL TYPES IS
the requirements of the current Food The Protection of Children from Harm. STRICTLY FORBIDDEN AT ALL TIMES.
Hygiene Regulations. This requirement is on the grounds of
12. ‘CHEAP JACK’ TRADERS Health & Safety in order to control
FOOD HYGIENE AND AUCTIONS/JOKES AND noise, exhaust pollution and any
Maintaining high standards of food TRICKS/KNIVES potential risk while refuelling, also to
hygiene is important for the safety and Exhibitors’ goods displayed must be in ensure a safe and uniform standard of
confidence of visitors to our shows, accordance with the description on the electrical installation is maintained.
reducing the risk of infection and Application Form. Vendors of ‘Cheap Exhibitors are reminded that all
safeguarding the reputation of all trade Jack’ articles or itinerant vendors who electrical equipment must have a
exhibitors and our shows. Therefore, may have gained admission to the current Portable Appliance Test (PAT)
all trade exhibitors must have a Food ground will be removed. The selling of and must be operated in accordance
Hygiene Rating of 3, 4 or 5 to exhibit at goods by auction, shouting or behaviour with manufacturer’s instructions.
our shows. that causes a nuisance to Visitors or (Particularly regarding the use of halogen
All food exhibitors must ensure that Exhibitors is strictly forbidden. The flood lighting and manufacturers
they have basic food hygiene facilities in definition of ‘Cheap Jack’ shall rest with minimum distance instructions between
place including; handwashing facilities, the Society’s Stewards and Officials who light fitting and any other object).
correct temperature control, raw and have the power to remove offending Any equipment used or positioned in
ready-to-eat food separation and Exhibitors and their goods from the the open air or unprotected areas must
appropriate documentation. Failure to Showground. All goods sold must clearly be designed and suitable for use in
comply with these minimum standards be displayed to the public before sale. inclement weather. The Society’s Safety
of food hygiene practices will result in The sale of jokes and tricks is not Officer is empowered to carry out spot
withdrawal of permission by the Society permitted, and any misrepresentation in checks on all electrical appliances and if
for the exhibitor to trade at the show catalogue entries to gain admittance will found in default, arrange for the item to
and could affect future permission to result in expulsion from the Showground be taken out of service.
trade at future shows. without compensation. The sale of Additional wiring and lighting can
knives and catapults is restricted to be carried out by Mains Distribution
SALE OF ALCOHOL
persons over the age of 18 years. Services (MDS). Any such work carried
All sales of alcohol on the Showground out by MDS will be charged directly to
will operate under the Society’s 13. NON COMPLIANCE WITH the Exhibitor. The Society or their Agent
premises licence, cost per exhibitor is TERMS & CONDITIONS reserves the right to inspect electrical
£15.00 PLUS VAT. Alcohol can only be The Society’s Officials have power to installations not carried out by MDS.
sold or authorised by an individual who order the removal of any article from SHARING OF ELECTRICITY BETWEEN
holds a personal licence. Alcohol being the Showground or to close the stand STANDS IS STRICTLY FORBIDDEN.
defined as any drink with an ABV of over of any Exhibitor who does not conform OFFENDERS WILL BE CHARGED
0.5%. This means that if an individual to the Regulations of the Society, or THE FULL RATE FOR ELECTRICITY
employed by the trade stand is not a the directions of the Stewards and, CONNECTION PLUS A 20%
personal licence holder, that person can if necessary, to expel such Exhibitor SURCHARGE. FAILURE TO COMPLY
only sell alcohol on the Showground or their representatives from the MAY RESULT IN EVICTION FROM THE
licensed premises if permission to do Showground without any refund being SHOWGROUND.
so has been given by the trade stand made. Unattended vehicles parked
personal licence holder. The society Gas Appliances
outside the remit of their stand risk
requires that every individual engaged It is the responsibility of the Exhibitor
being towed away.
in the sale of alcohol must be aged 18 that any item of gas equipment forming
or over and have received training from 14. SERVICES part of a trade stand has a current Gas
the trade stand personal licence holder Exhibitors requiring any of the following Safe Tested Certificate, which should be
regarding the four licensing objectives as services should so indicate on the available for inspection by the Society’s
follows; appropriate form. Safety Officer at any time, who is
empowered to carry out spot checks on
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 18TERMS & CONDITIONS
all gas appliances and certificates and if arising, the Society and its contractors f) All stands must be fully stocked
in default, will arrange for the item to will not be held responsible. and ready for business by 08:45
be taken out of service. Any work on on each Show day.
LPG gas systems must be carried out by
15. DURING THE SHOW,
SUPPLIES/DELIVERIES TO g) All Stands must be open and
a Gas Safe registered fitter. Exhibitors
STANDS manned throughout the time the
using LPG gas to cook on their stand
a) Vehicle access with the appropriate Show is open to the Public 09:00
must complete and return the Mid
pass for deliveries and restocking to 18:30 daily.
Sussex District Council Questionnaire
prior to the Show and display the LPG during Show days will be permitted h) Exhibitors with large mobile units
Safety Instructions, both of which will from 06:00 and 08:00 and 19:00 and should arrange to have these in
be sent to appropriate Exhibitors prior 21:00 ONLY. position at least one week before
to the Show. b) All delivery/restocking vehicles must the Show. This is especially important
leave the showground by 08:30 each when it is necessary to encroach on
In addition to one connected gas
morning and 21:30 each evening. adjoining stand space to manoeuvre
cylinder, only one spare may be stored
the unit into position.
per Exhibitor. c) ABSOLUTELY NO TRAFFIC
MOVEMENT IS PERMITTED WITHIN i) Goods and packages cannot be
Water received by the Society and should
THE SHOWGROUND BETWEEN 08:30
Available at many points on the not be sent to the Showground
AND 19:00. (OFFICIAL
Showground. A private supply can, unless there is a representative on
SHOW VEHICLES ARE EXEMPT).
however, be made to the Exhibitor’s the stand to receive them.
stand for an additional cost with prior d) Exhibitors and Contractors are
notice. Please complete the appropriate reminded that it is a condition of 17. AFTER THE SHOW
application form. exhibiting at the show that you a) NO PART OF A STAND MAY BE
may be subject to random vehicle CLOSED OR DISMANTLED UNTIL
Sumps searches and identity checks upon 18:30 ON THE LAST DAY OF THE
Sumps can be dug by Exhibitors or their entering and leaving the Showground. SHOW. Vehicles to be used for the
contractors following permission from
e) SECURITY STAFF ARE ON SITE removal of stands will not be allowed
the Trade Stand Office (with regard to
BETWEEN SUNDAY 7 AND MONDAY to enter the Showground until 19:00
the siting, to avoid any underground
15 JUNE 2020. on the last day of the Show, or such
apparatus). These can be emptied once
later time as circumstances may
daily on Show days with prior payment 16. STAND PREPARATION,
require. EXHIBITORS IN BREACH OF
made to the Trade Stand office at £18.50 ADMISSION, DELIVERY AND
REMOVAL OF EXHIBITS THIS RULE MAY NOT BE INVITED
+ VAT per show. Sumps must be lined
TO ATTEND FUTURE SHOWS.
and of sufficient size to accommodate a) Open Space Exhibitors may
a whole day’s effluent as they can only commence work on their stand from b) Open Space stands and exhibits must
be emptied once daily. Grey water only 4 May 2020. be cleared from the Showground by
(see also regulation 20 Reinstatement). 17:00 on Wednesday 17 June. Shell
b) Exhibitors who have booked a shell
Scheme and Covered stands must
Flooring, Tables, Chairs, Fascia Signs, etc, scheme may commence work on
be cleared from the Showground by
Other Services (grass cutting, etc) their stand from 9 June 2020. Subject
21:00 on Saturday 13 June.
See Contractors List (page 15) and to the shedding being erected, please
contact direct. Further contacts can call to confirm availability. 18. REINSTATEMENT OF GROUND
be supplied by the Trade Stand Office. c) Any Exhibitor who wishes to break Any exhibitor who breaks the soil in
Grass on Trade Stands will be mown up the soil on their stand must obtain the Showground for any purpose,
to two weeks prior to the start of the permission from the Organiser’s must restore the same by 17:00 on
Show, providing weather conditions Office. Wednesday 17 June 2020 by which time
permit. Fine cutting thereafter will be d) For security purposes wristbands the site of the stand must also be clear
the Exhibitor’s responsibility. Grass will be issued to any persons staying of all materials, rubbish, etc. Failing this,
cuttings should be collected up and overnight on the Showground. the Society will undertake any work
disposed of by the Exhibitor. In the required and charge the expense to
e) Any paint or varnish used must be dry
unlikely event of disruption or loss of the exhibitor.
by 08:00 on the first day of the Show.
all or any of the services howsoever,
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 19TERMS & CONDITIONS
19. SIGNS Contractors. Caterers and Exhibitors in any case, must not be at such a level
a) All Exhibitors must provide a providing refreshments must provide as to exceed 80 decibels at source. The
clear sign bearing the name of the their own bins for waste food and drink. Chief Showground Steward’s decision
company or organisation as entered will be final as to the acceptable level
21. RADIO HANDSETS of noise emanating from the stand.
in the catalogue.
Exhibitors wishing to use two-way radio Should the volume be increased
b) All stands and/or sites allotted to equipment must have the appropriate following the decision on an acceptable
Exhibitors will be clearly numbered by licence from the Home Office for the level, the Chief Showground Steward
the Society. Stand number markers use of the same. The Society reserves is empowered to ban the use of said
must not be removed, disturbed or the right to limit the use of two-way equipment for the remainder of the
obscured. radios on the site and request that the Show.
c) Trade Stand signs must not Society receives lists of frequencies
be erected in a way that they which are to be used at the Show, at 24. ADVERTISEMENTS
overshadow a neighbouring stand. least one month prior to the Show. The No Exhibitor or other person shall
d) Exhibits must be so placed that Society also has the right to limit the be allowed to affix any placard or
they do not obscure the name of number of frequencies used and the advertisement to any part of the
adjacent stands. power of the equipment. Should an Society’s plant or premises nor will
e) Flagpoles and other structures must Exhibitor’s frequency interfere with the any Exhibitor be allowed to distribute
be erected not less than 10 feet/3 Society’s own equipment, the Exhibitor handbills or display advertisements on
metres from any electricity or will be asked to change frequencies. At the Society’s property except on their
telegraph pole and at least 6 feet/2 no time must C.B’s VHF/FM or AM be own stand. No kites or balloons will be
metres clear from any electricity or used on the Showground during the allowed on the Showground and no
telephone wires. week of the Show. Exhibitor will be permitted to advertise
by means of aircraft, loudspeakers
f) The bottom of signs on shell schemes 22. RADIO MICROPHONES or trailing banners. The practice of
(which has been provided by the Exhibitors, Demonstrators or Display flyposting leaflets on vehicles in car
Society), must be level with the Acts wishing to use radio microphones parks is strictly forbidden.
eaves and not exceed 4 feet/1.2 during the Show are required to inform
metres in height. Signs must be fixed IN THE INTERESTS OF SAFETY, THE
the Society or the Society’s Contractor
so that no damage is caused to the SALE, DISPLAY AND HANDING
of the frequencies they are intending
canvas or the shedding. Under no OUT OF KITES AND BALLOONS IS
to use, at least one month prior to
circumstances must nails be driven STRICTLY PROHIBITED.
the event. In order to accommodate
through the canvas. ANY EXHIBITOR additional frequencies the Society will 25. COLLECTIONS, APPEALS
DAMAGING THE CANVAS IN ANY charge £10 + VAT per additional line. The & RAFFLES
WAY WILL INCUR A PENALTY OF Society or association reserves the right The Society will only accept applications
£50, PLUS THE FULL COST OF ANY to limit the number of frequencies used from Charities registered with the
REPAIRS REQUIRED. Showground and the power, should they interfere Charities Commission. Charitable and
Stewards shall have the power with the Society’s own equipment other institutions wishing to make
to remove any exhibits from the or that of the main contractors. Any appeals for contributions to their funds
Showground. organisation using the same frequency and/or to hold any type of draw must
g) Barrage type advertising balloons may would be asked to change frequencies first obtain permission in writing from
only be used with prior permission or cease using the equipment. the CEO of the Society, in the latter
from the Trade Stand Office. They case, submitting a sample of any ticket
must be on a fixed line, firmly 23. AUDIO EQUIPMENT
to be used, plus full details of such
secured at 2 points. No Exhibitor shall be permitted to use proposed activity.
audio equipment including music as
20. LITTER, ETC. The above regulation does not apply
a sales aid or attraction without prior
to the Worthing, Littlehampton &
Exhibitors must have their stands and written permission from the Society.
District SCOPE, who are authorised to
immediately adjoining avenues cleaned Subject to such written permission,
sell cornflowers over the whole of the
up at the close of the Show daily, the volume of sound equipment must
Showground. This is a tradition carried
and any litter and refuse stacked and be controlled to avoid annoyance to
on from the Richmond Royal Horse
ready for collection by the Society’s other Exhibitors or to the Public, and
Show Society.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 20TERMS & CONDITIONS
26. DOGS materials can be blown against the Public Liability Insurance
Due to the large size of the Show dogs heaters. Heating appliances, gas All Exhibitors are required to have Public
are not encouraged. All dogs must be piping and gas cylinders must be kept Liability Insurance and may be asked to
kept on leads at all times and must not out of reach of the public and stocks provide a copy upon request.
be left in cars. Dogs will not be allowed of inflammable liquids and spare
gas cylinders must be kept in a safe
Working at Height on Temporary
near Livestock, Food Halls, Marquees
position outside the tents or stands, Structures
or in any part of the Members Pavilion.
and care taken to avoid leaking or Working at height should be avoided
This prohibition does not apply to Guide
spilling. Tall cylinders, in particular, wherever possible, if unable to avoid
Dogs.
should be securely fixed by tying to a then risks must be controlled. Risk
27. RECOVERY OF FINES, FEES stake driven well into the ground. Assessments and Method Statements
AND CHARGES b) The Society reserves the right of
must be provided to the Society prior
All fines, fees and charges shall be to the Show. Erection of temporary
inspection by one of its official
recoverable by the Society, and until structures should be undertaken in a
representatives of all tents or
payment is made, persons owing them safe manner to ensure the health and
stands and the officials shall have
shall be debarred from exhibiting at safety of erectors and others who may
full authority to order that the use
future shows of the Society. be affected by their undertaking. If
of any appliances or equipment be
constructing roofs then appropriate
discontinued immediately if in their
28. EMERGENCY EVACUATION access equipment must be provided
PROCEDURES opinion they constitute a danger. All
and if necessary fall arrest systems and
stands using bottled gas are required
Exhibitors will be issued with an temporary mobile platforms must be
to have the installation checked by
Emergency Evacuation Procedure provided in accordance with your risk
a qualified fitter to ensure that the
Leaflet within their Exhibitor Pack. The assessments. All necessary equipment
apparatus is safely installed.
instructions on this leaflet form part of for the erection of temporary structures
the rules and regulations of the Society. The decision of the Society in this must be provided by the Exhibitor/
matter must be accepted as final. Contractor. Ensure all equipment is
IMPORTANT FIRE PROTECTION NOTICE
c) Exhibitors will realise that these suitable for the task and all necessary
ALL EXHIBITORS ARE REQUIRED
precautions are essential and non- health and safety checks on the
TO SUPPLY A SUITABLE FIRE
compliance with them renders the equipment are undertaken. Exhibitors
EXTINGUISHER OR EXTINGUISHERS IN
stand liable to closure. must comply with instructions provided
THE INTEREST OF FIRE PRECAUTIONS,
d) Exhibitors are advised to insure by Society Stewards or the Health and
SOCIETY OFFICIALS MAY VISIT
against fire, not only as regards their Safety Advisor.
STANDS
own property, but also against third Food Exhibitors
a) No heating or cooking appliance is
party claims. All Exhibitors selling food items must be
permitted to be installed inside a
tent or stand which is not specifically HEALTH AND SAFETY AT registered with their local authority.
laid out for the purpose. Exhibitors WORK ACT 1974 & FOOD
SMOKING BAN:
wishing to use heating or cooking SAFETY ACT 1990
appliances for serving refreshments A no smoking policy is operative in
Enforcement Officers from the local
or other purposes in their stands or all buildings and marquees on the
Authority will be undertaking spot
tents must have these appliances Showground, and all enclosed trade
checks for Health & Safety and Food
installed outside the tent at a safe stand areas where the Public may enter
Hygiene and if major contraventions
distance from combustible materials, and where more than one employee has
are found, the Exhibitor will be asked
and heating appliances must be fixed access at any one time.
to close his stand and leave the
securely on a non-combustible heat Showground immediately. No refund of FIRST AID
insulating base and surround on three fees will be given in these circumstances. A suitable first aid kit must be provided
sides by shields of similar material.
Risk Assessment in accordance with H & S Reg 1981.
The shields of non-combustible
All Exhibitors must provide a written risk Food Exhibitors must include coloured
material should be at least 2 feet/60
assessment and a Health & Safety Policy. waterproof dressings.dressingsdressings
cm away from combustible fabrics
You will also be asked to produce these in addition to the standard
or other materials, and care must be
if the local enforcing Authority inspects requirements.
taken to ensure that no combustible
your stand.
FO R M OR E I N F OR MATI ON PLE A SE CONTACT U S ON T 01444 892700 E corrie@seas.org.uk 21You can also read
