Welcome to iSAMS The leading web-based Management Information System for Schools.
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Welcome to iSAMS The leading web-based Management Information System for Schools.
iSAMS officially launched, offering
the first web-based MIS on the
market, and welcoming Rugby School 2005
and Warwick School
iSAMS received growing interest
2008 from some well-known schools and
we welcomed our first Prep School
2009
iSAMS goes global as we welcome
our first International Schools
2010
Only 5 years since forming, iSAMS is
rapidly becoming the system of choice
We welcomed our 100th client 2011
2012
We launched our now extremely
popular iCommunity site
We welcomed our 300th school,
including our first Grammar School
and Multi Academy Trust
2014
2015
We celebrated our 10-year anniversary
and launched our suite of apps
We are recognised as the leading MIS
supplier to Independent Schools, and
we introduced the iSAMS Marketplace
2016
Over 850 schools, academies and
2017 MATs have chosen iSAMS as their
trusted MIS partner
We launched our Wellbeing Manager
and, following new GDPR regulations,
our Data Protection module
2018
03 Contents About Us 04 Why iSAMS? 05 The Full iSAMS Service 06 Modules: iAcademic 08 Modules: iAdministration 09 Modules: iAdmissions 10 Modules: iCommunication 11 Modules: iPastoral 12 iFinance: An Integrated MIS and Finance Solution 13 Apps 14 Portals 15 Testimonials 16 Moving to a New MIS 17 Get in touch 18
iSAMS Ltd | Welcome to iSAMS
About Us
iSAMS makes managing every area of school iSAMS’ founders Alastair Price and Greg Pakes
life easier and more convenient. It boosts attended Rugby School where they often saw
communication and engagement, cuts down on their teachers frustrated and hindered by the
tedious admin and saves time for every member admin software they were using. Consulting with
of staff. Hundreds of schools around the world the school, they decided to replace the outdated
have already made the switch to iSAMS, because system with one designed around teachers’
they want a future-proof system they can easily needs. The result was a far-reaching, flexible and
tailor to suit their exact needs. powerful system.
iSAMS was the first school administration We’re pleased and proud that iSAMS is now the
management information system (MIS) to be preferred MIS for over 900 schools around the
entirely web-based. Its versatile design consists of world, including some of the most successful
a single core database which you can then build and highly acclaimed, and is used by more than
on using our suite of portals and apps, giving you 500,000 people worldwide.
bespoke management of all academic, wellbeing
For a comprehensive list of our existing clients,
and administrative information. This intuitive
please visit www.isams.com/clients. Find out
system — also accessible on mobile devices
which of your colleagues are using iSAMS, or
— is designed to support everyone; from data
we’re confident that any of our schools would
administrators and staff, to students and parents,
be happy to give a reference if you’d like to
it brings together the whole school community.
get feedback from people you know and
trust yourself.
www.isams.com
05
Why iSAMS?
We understand that you need an MIS that does •P rotect your data — The system is protected by
more than just process information. The intuitive advanced security techniques which can be fully
and flexible design of iSAMS helps you improve configured by the system administrator, so you
the management of school data, deliver accurate can be sure that all highly confidential data and
termly and annual reports with ease, enhance assets are secure.
communications and engagement, and increase • Enjoy a system that’s easy to use — iSAMS is
efficiency across the school through instant intuitive and easy to navigate, allowing users to
access to key information. start benefiting immediately.
•M ake it your own — The iSAMS front-end is
• Cover all bases — The combination of
highly customisable, so you can add elements
customisable modules, developed to fulfil
of your own branding.
specific requirements, creates a complete
•T hird-party Integration — We work with third
system package.
party software providers to create secure,
• Long-lasting solutions — iSAMS has a modular
purpose-built integrations between your iSAMS
architecture, which means you can build your
system and the other software you rely on.
own system and grow with it.
All these APIs are available from a dedicated
• Greater accessibility — iSAMS is entirely web-
iSAMS Marketplace.
based, can be hosted in the cloud or on-site,
• Benefit from the latest technology —
and is accessible from any internet-enabled
iSAMS is developed using the latest and most
computer or device.
reliable server and client-side technologies.
We continually monitor performance and seek
feedback from our partner schools, feeding this
into the development of new tools and upgrades
- making sure that iSAMS remains the most
usable, versatile and useful MIS on the market.
iSAMS Ltd | Welcome to iSAMS
The Full iSAMS Service
Updates, Upgrades & Maintenance
We regularly enhance iSAMS to ensure we’re
providing you with the best MIS possible.
Updates are typically released twice a week,
scheduled at times of minimal use, and include
a combination of functionality improvements
and system fixes.
Hosting
External hosting is included as standard,
meaning your system will be hosted on a cluster
server system, providing excellent speed and
performance, with all backups and any security
issues that arise fully managed. Alternatively,
you can host the system internally if you prefer.
Training
We provide a variety of different training
services — from one-on-one module-specific
training to whole school system overviews,
all conducted by one of our experienced and
specialist iSAMS trainers.
Support
So that we can guarantee the very best levels
of support, we have a dedicated and capable
team on hand to help you. With Service Centres
in both Australia and the UK, our support service
also extends across multiple time zones
www.isams.com
07 Reporting Services Our highly skilled Reporting Services team are experts in extracting data from iSAMS and presenting it in easy-to-read formats, helping you with all your reporting needs. Customer Account Managers Each of our schools have their own dedicated Customer Account Manager (CAM). Your CAM is available to specifically support you and your school, ensuring you’re using iSAMS to the best of its capabilities and to suit your school’s needs. iCommunity Site The iCommunity site offers on-the-go access to all product, company and community news. It also includes a valuable forum where you can connect with colleagues at other schools in your region and around the world to share knowledge and ideas, and pick up tried and tested tips. Marketplace Finding the right plug-ins can transform the running of your school. At the online iSAMS Marketplace, you’ll find ‘best of breed’ software solutions to integrate disparate systems and streamline processes.
iSAMS Ltd | Welcome to iSAMS
Modules: iAcademic
A complete set of modules to support the foundation of your academics,
from managing exams and school reporting, through to timetable
management — giving your staff the right tools to efficiently do their jobs.
External Exams Manager Search Reports
Manage every area of external This module provides tools to
examinations, from coursework and configure cycles, access to templates
study, through to programming and and options to complete a seamless
seating plans. Plus, share results reporting process.
via Student Profiles, and Parent
Teaching Manager
and Student Portals.
The perfect way to organise, inform
Internal Exams Manager and track your teachers, the subjects
Internal Exams Manager gives you they teach and the classes they run.
everything you need to manage and
Timetable Manager
administer complete exam cycles
Organise and share every imaginable
simply and effectively.
school timetable, fully integrated
Mark Books into your MIS. Flexible and easy to
Track test results, and store grades use, with multiple import options, it’s
and scores by student, subject, perfect for taking charge of the entire
teacher and department head in academic year.
this flexible spreadsheet.
Tracking Manager
Tracking Manager helps you analyse
students’ academic performance
individually or by group. You can
import data from multiple sources,
convert scores and grades, display
data graphically and publish via
various channels.
www.isams.com
09
Modules: iAdministration
Our suite of modules includes everything from HR and census, right
through to data protection; allowing your Administration Office to take
complete control over day-to-day operations.
Calendar Manager Registration Manager
Easily create, manage and share More than just managing and taking
multiple calendars to cover every the school register, this module
aspect of school life. manages and audits all aspects
of attendance, including alerts for
Cover Manager
teachers, students and parents.
Make it easy to manage staff
availability and absences. Cover School Manager
charts, calendars, timetables and Use your own terminology to define
multiple communication channels and organise any school group, such
help you solve staffing issues as year groups, houses, teachers,
quickly and efficiently. forms, tutors and more — with
automatic rollover into the next
Data Protection
school year.
Protect the personal information you
process and store in compliance with Student Manager
the EU’s GDPR regulations, right from Manage student information easily,
the start of the admissions process. and readily customise it to contain
unlimited searchable information and
HR Manager
documentation — all fully audited and
Make use of a complete set of
security protected.
tools to take care of staff records,
from appraisal and professional
development, to storing key
information and documents including:
CRB records, references, absence,
driving licences and more.
iSAMS Ltd | Welcome to iSAMS
Modules: iAdmissions
iAdmissions has everything you need to manage new applicants simply
and effectively, with a huge range of tools to give you complete control
over all aspects of the admissions process. Plus, the dynamic link with
our Admissions Manager module provides a simple process for
accepting, editing and declining enquiries directly into iSAMS.
Agent Manager Other Schools Manager
Easily control and cross-reference Manage every detail of all the schools
your relationships with agencies. You and academies you have contact with
can track and link unlimited numbers via this module. It combines neatly
of agencies, applicants, alumni and with the Admissions Manager module
current students, log visits and record to manage feeder schools, reference
important notes. requests, and store related notes
and documents.
Admissions Manager
Have complete control over every
element of applications and
admissions. A huge array of tools
also provides you with custom
reports, deeper insights and a
broader overview.
www.isams.com11
Modules: iCommunication
Using the right communication channels to inform and engage students,
parents and teachers is very important, and we offer several modules to
support your communication goals — giving your entire school community
the right information at the right time.
Daily Bulletin Manager SMS Manager
The clearer, easier and more efficient The SMS Manager offers
way to communicate throughout a sophisticated approach for
your school — ideal for all sorts managing SMS communications
of messages. with students, parents, teachers
and other important contacts.
News Manager
Create professional-looking news Student Portal Manager
articles quickly and easily, and publish This module uses your main database
them through various internal and to tell your students anything and
external channels. everything you want them to know.
Parent Portal Manager
A secure online space for each parent
and guardian, giving them real-
time information on their children’s
progress, school news and more.iSAMS Ltd | Welcome to iSAMS
Modules: iPastoral
One of our key goals is to provide each student with the best possible
experience in their pathway to higher education. Because each student
is unique, our modules support you in meeting wellbeing needs through
a variety of different ways.
Activities Manager Off Games Manager
Track every student’s extra-curricular Maintain your register of students not
activities in an accessible format, from attending games, including options to
Duke of Edinburgh awards to drama, store notes from parents, set variable
sports and social. date ranges and more.
Discipline Manager Reward & Conduct Manager
Organise detentions and notify A customisable way to manage
teachers when needed — plus update every area of positive and negative
the relevant Parent and Student Portal student conduct, with advanced
as required. communications via email or the
Parent and Student Portals.
Exclusions Manager
Keep accurate, up-to-date records SEN Manager
of excluded students using Organise and maintain records
government standard codes, as well on your school’s talented special
as documenting meetings, outcomes educational needs students.
and appeal hearing information.
Student Profiles
Medical Centre See complete student records,
An advanced health centre for all compiling data from over 20 different
students and staff, helping you keep a iSAMS modules in a cohesive format,
full inventory, manage stock, store and painting a detailed picture of each
update medical records, and more. individual student’s career.
Wellbeing Manager
Record, monitor and address student
concerns and wellbeing, with instant
access to the information needed to
provide proactive, and preventative care.
www.isams.com13
iFinance: An Integrated Finance Solution
Powerful Accounting
•S ave time and increase efficiency with our
powerful cloud accounting software.
We understand how important it is that your •U nify accounting, consolidation and
finance team is supported by a comprehensive business intelligence.
system to help them effectively manage • Access key information via interactive
budgets in accordance with your long-term dashboards, and easily export reports.
financial strategy. • Use 250 pre-built reports or customise your own.
Our iFinance solution has been developed • Easily allocate funds and payments
specifically to help you save time by avoiding against outstanding balances with
costly mistakes and the risk of duplicating Auto-bank reconciliation.
data, whilst also addressing many key areas • Give key stakeholders a live budget status,
of concern. eliminate risk, enforce good practice and provide
full auditability with paperless workflow approval.
This unique solution brings together the
academic, wellbeing and administrative data Comprehensive and Flexible Billing
from iSAMS with a powerful accounting and
finance platform for improved efficiency of • Meet all your fee billing requirements through
your financial planning and reporting. a simple, adaptable module.
• Generate bills and add charges in several
different ways.
• Allocate charges by individuals or batch,
assigning single, multiple and/or
recurring charges.
• Amend invoices quickly and easily.
• Synchronise student, parent and invoicing data
at the click of a button.
• Consolidate group accounts and produce
monthly reports with ease.
• Record, manage and report on your fixed
assets quickly and efficiently with the Fixed
Asset Register.iSAMS Ltd | Welcome to iSAMS
Apps
Our suite of apps, compatible with both iOS and Android devices and
available in multiple languages, are designed to improve the accessibility
of key school information for teachers, students, parents and members of
staff, enhancing their experience.
iTeacher App iParent App
Highly secure and extremely intuitive, Parents no longer have to worry about
this is the first app designed to help losing school reports or having to
your teachers achieve up to 70% of rummage around in rucksacks for that
their duties on a mobile device. vital information about the next school
A simple dashboard makes navigation trip – now it’s all available in an easily
easy, and relays new data from the accessible format via the iParent App.
iSAMS core database back in
iReport App
real-time.
Reduce the stress and time it takes
iStudent App to write reports with the iReport App,
Key information including timetables, which brings report writing up to date
activities, matches and exams are with full functionality of smartphones
now accessible for every student, and tablets. A companion to the
wherever they are, at the push of a iTeacher App, this is easy to set up and
button. Plus, push notifications make use, with minimal training required.
it easier than ever to communicate
efficiently with each student.
www.isams.com15
Portals
The easiest way to enhance engagement and power stronger
communication between your school, students and parents.
Parent Portal Admissions Portal
Give parents a much clearer and Take your admissions process online,
more detailed picture of school life. tailored to your precise preferences.
Share timetables, teaching groups, Sitting on your own website, enquiries
attendance records, disciplinary can be submitted quickly and you’re
details, exam information, school able to review all admissions data in
reports, and all the latest school news real-time.
– plus, you can even view statistics on
how this content is accessed.
Student Portal
Keep all the information your students
need to know in one accessible place
and keep on top of who’s reading
what and when, so you can track
engagement. The Student Portal
shows the school news and
bulletins you want every student
to know, as well as drilling down
to share more specific information
for each individual.iSAMS Ltd | Welcome to iSAMS
Testimonials
iSAMS is the most intuitive, flexible and user-friendly school MIS that I have come
across in my career so far. They are progressive and up-to-date with the latest
technologies and recently, with the release of their apps, it has positively transformed
the way we manage various in-house processes and improved our parental
engagement and communication.
Benoy Ittyavirah — Director of IT, Staff Training & Development
Wycliffe College, Gloucestershire, England
Our school was looking for a student information system which could integrate well
with other systems and provide the level of customisability we were looking for, iSAMS
was the only one which gave us this!
Jacob Martin — Director of Teaching & Learning
International School of Zug and Luzern, Baar, Switzerland
The support team is quick to respond to queries and we now benefit from extended
links via the iSAMS community. The on-site training offered in school is fantastic,
providing bespoke development and support for a small group of users at good value
for money.
Louise Orton — Deputy Head, Teaching & Learning
Sherborne Girls, Dorset, England
Since moving to iSAMS the day-to-day management of our school data has improved
significantly, increasing efficiency across the school.
Mark Smith — Technical Services Manager
Cheadle Hulme School, Greater Manchester, England
I would recommend it highly for independent and international schools. I can’t
think of an MIS system that would do a better job. Everything we want to do we
can do with iSAMS, and we can now provide a better education for our pupils.
Richard Marchant — Deputy Head Teacher
New English School Kuwait, Jabriya, Kuwait
www.isams.com17
Moving to a New MIS
Migrating to iSAMS as your
new management information
system is easier and less
stressful than you might think.
You’ll have all the help you could possibly
need, from system installation and
data transfer through to training, report
creation and bespoke system set-up.
We’ve migrated more than 750
schools across the world to iSAMS,
so no matter what system you
currently use, we have the knowledge
and expertise to manage a smooth
and efficient transfer of your data.iSAMS Ltd | Welcome to iSAMS Get in touch We’re excited to show you how easy running every area of school life is with iSAMS, but we also understand it’s important to make the right decision when investing in an MIS. So, to find out more please visit www.isams.com. If you have any questions or would like a demo of our platform, please email sales@isams.com or call us on +44 (0)1604 659100. www.isams.com
9 Talavera Court, Darnell Way
Moulton Park, Northampton
NN3 6RW, United Kingdom
T +44 (0)1604 659100
E sales@isams.com
W www.isams.com
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