Welcome to King's Lynn Town Hall
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Welcome to King’s Lynn Town Hall Having been at the heart of King’s Lynn for over eight centuries, King’s Lynn Town Hall boasts a wealth of architectural features, which give its rooms character and a sense of occasion. From the Grade I Listed medieval Stone Hall, with its impressive stone floor and oak beamed ceiling to the ornate Georgian Assembly Room, the complex offers elegant rooms perfect for hosting your special day. We are licensed to hold civil ceremonies seven days a week and offer ceremony, reception and wedding packages. Our friendly staff will help you plan your event and will be on hand on the big day to make sure everything runs smoothly. In this pack you will find information about the services we provide and details of the rooms we offer for hire. If you can’t find the information you need, or would like to discuss your options with a member of our team, please get in touch. 01553 777775 townhall@west-norfolk.gov.uk
Wedding Options We offer ceremony only, reception only (including wedding breakfast and/or evening reception) and full wedding packages (ceremony and reception). Ceremony only You can hold your ceremony in the Stone Hall or Assembly Room. Reception only The Assembly Room can accommodate both wedding breakfasts and evening receptions. The Stone Hall is also included in this package. Please note that seating and dancing will be confined to the Assembly Room, with the Stone Hall providing space for your bar and buffet. Wedding packages We would love to be part of your whole day. The wedding package includes exclusive use of the Stone Hall, Assembly Room and Card Room, which adjoins the Assembly Room. If you choose the wedding package option, your ceremony will be held in the Stone Hall and your wedding breakfast/reception will take place in the Assembly Room. Ahead of the meal and during the evening celebration, the Stone Hall provides a beautiful reception area for guest to mingle and the adjoining Court Room, complete with dock, provides an ‘arresting’ cloakroom that’s bound to prove a talking point!
The Venue A grand entrance Both the Stone Hall and Assembly Room are accessed via the historic porch. The carved wooden staircase offers a grand entrance and sets the tone for your event. The Stone Hall Civil ceremonies for up to 120 guests The Stone Hall also known as the Trinity Guildhall dates from 1421 and is Grade I listed. The great south window floods the room with light and along with the impressive floor, of Ketton stone, and great oak beams, creates a real sense of occasion.
The Assembly Room Civil ceremonies for up to 120 guests Wedding breakfast for up to 120 guests Evening reception for up to 180 guests The elegant symmetry of this characteristically Georgian room, complete with chandeliers, ornate golden mirrors, original fireplaces, period cornicing and grand portraits, make it ideal for civil ceremonies, wedding breakfasts and evening functions. To find out more about how the rooms can accommodate your needs, please speak to a member of our team. All areas available for hire are fully accessible, with lift access. The pay and display car parks in front and behind the complex include bays for disabled parking. We welcome assistance dogs and an infra-red hearing loop is available for use in the Assembly Room (please let us know if this is required). We do ask you to let us know how many of your guests will require lift access so that we can make appropriate provision should there be an emergency. * *For reasons of health and safety it may be necessary to limit the number of people requiring lift access/assisted evacuation.
The finer details Every wedding day is a unique affair and every detail matters. The following information is designed to help you plan your day to perfection. Eat, drink and be merry We do not provide caterers but do have a fully equipped kitchen for your chosen caterer to prepare hot or cold food (for a small additional charge). Bar facilities are provided by Premier Bars. They offer a range of beers, wines, spirits and soft drinks. Alternatively, you may provide your own alcohol. Please note that a corkage fee applies. The room hire fee is inclusive of the use of tables and chairs. All tableware, including table cloths, crockery and cutlery should be arranged by your caterer. Live and recorded music is permitted throughout the building. We have facilities for playing recorded music and we are happy to accommodate bands and discos. The Assembly Room can be used for dancing. Bands and discos must conclude at midnight. Capturing memories of your special day In addition to the Stone Hall, Assembly Room and grand porch, the secluded courtyard garden is ideal for wedding photographs. The Tower Gardens, incorporating the RIBA award-winning Greyfriars Tower, the Grade II Listed park, The Walks and historic quarter of King’s Lynn are in close proximity to the venue and provide further opportunities for photographs.
Making sure everything runs smoothly The booking To make a booking, please complete the booking form at the back of this pack. To secure your booking, we ask for a minimum deposit of 20%. You may choose to pay a 50% deposit at the time of booking. This will guarantee you the prices that are offered at the time of booking, protecting you against any price increases. The ceremony If you have chosen to hold your wedding or civil partnership ceremony at King’s Lynn Town Hall, please ensure that you have checked that a Registrar will be available to conduct and register your marriage before making final arrangements for your booking. To book a ceremony with the Norfolk registration service please complete the online form at: www.norfolk.gov.uk/ceremonyenquiryform By law, we are not permitted to conduct any form of religious ceremony. Our team will be available to answer questions throughout the planning of your event. The hire fee includes the provision of two members of staff to support you on the day. We offer you the opportunity to access the venue to prepare ahead of your event. Please indicate on your Booking form if you require preparation time. There is a small charge for this.
The details We offer table covers (red or white) for the Registrar’s table, a carpet (red) for use in the aisle when rooms are set up for ceremonies and flowers for your use, free of charge. Please indicate on your ‘Planning Your Event’ form if you would like these items to be available for your function. We do not provide chair covers, but you are welcome to bring your own*. *Please note that it is the hirer’s responsibility to affix and remove chair covers. Taking care of your guests There is a range of hotels close by for your guests so that they can stay all day and not miss out on any of the fun. For further information, please contact the Tourist Information Centre on 01553 763044 or visit www.visitwestnorfolk.com. The end to a perfect day All wedding packages are 3pm to midnight. We ask that you and your guests vacate the building promptly. If you can’t bear your perfect day to end, and the festivities continue past midnight, a late fee will be incurred, in addition to the hourly rate for the room hired, for every additional hour after midnight – please see charges overleaf.
Venue charges
All prices inclusive of VAT and valid from April 2019 to March 2020.
Stone Hall/Assembly Room Additional items available to hire
Ceremony only: Use of kitchen (per booking) £62.00
Monday - Thursday £452.00
Public address system - Price dependant on
Friday £508.00
requirements - contact for information
Saturday & Sunday £621.00
Additional set-up time* £45.00
Ceremony & Reception: (includes courtesy
use of Card Room)
Late charge £203.00
Monday - Thursday £960.00
(applied if you exceed the midnight close)
Friday £1186.00
Saturday & Sunday £1525.00 Corkage charge (per bottle) £3.60
Hire of Piano - Please ask for details
Charge per hour:
Monday - Thursday £73.00 * Subject to availability on same day as
Friday £85.00 booking. If needed the day before booking,
Saturday or Sunday £107.00 usual day rate applies (minimum 4 hr charge)
How to find us
King’s Lynn Town Hall stands within the Saturday Market Place. Our postcode is PE30
5DQ
Rail - King’s Lynn Town Hall is a 10-minute walk or short taxi ride from the rail station.
Direct trains run hourly (half hourly at peak times) to London King’s Cross and there is a
connecting service to Peterborough and the Midlands.
By car - These directions assume you arrive at the Hardwick Roundabout, King’s Lynn,
which is at the junction of the A10 from Cambridge, the A149 to Hunstanton and the A47
Norwich to Peterborough.
On the Hardwick Roundabout, follow signs for King’s Lynn town centre. This will take
To:A149 Hunstanton
you past Tesco and B&Q. At the next roundabout take the third exit into town through the
A148 Cromer
South Gates, onto London Road. Continue straight along this road, keeping left until you
come to a junction with traffic lights - you will see the public library in front of you. At this
junction turn left into Millfleet. Continue straight onto Stonegate Street.
At the mini-roundabout, turn left onto Boal Street and follow the road along South Quay
until you meet the junction with Queen Street. Turn right onto Queen Street. On your next
left, you will find Baker Lane, where pay and display parking is available. If you continue to
follow the road, you will arrive at Saturday Market Place. As you reach the market place,
you will see King’s Lynn Minster on your right and King’s Lynn Town Hall on your left.
Pay and display car parking is available in Saturday Market Place. There are markets on
the Saturday Market Place car park on the second and last Saturdays of the month from
April to October.
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Further information
Conditions of hire
Please read the terms and conditions carefully. If you have any particular concerns please discuss
these with our team.
1. Confirmation, deposit and cancellation following charges will be made.
a. King’s Lynn Town Hall requires written 1 month prior to function date: 100%
confirmation (in the form of the completed 2 months prior to function date: 75%
booking form found at the back of this pack) 3 months prior to function date: 50%
of a booking, together with a minimum All deposits are non-returnable. Any refunds
deposit of 20%. granted will be paid directly into your bank
b. The balance of the charges will be required account.
at least 28 days before the date of your 2. Use of the venue
function. The council reserves the right to a. The council reserves the right to refuse any
cancel the booking and to re-let the facility if application for the use of the building.
full payment is not made within this period.
b. All ceremony and reception packages are
The initial deposit will also be forfeited.
15:00 to 00:00. We ask that you vacate the
c. Bookings made within 28 days of a function building promptly at midnight. Any time
must be paid for in full at the time of making taken after midnight will be charged at the
the booking. hourly rate plus the additional late charge.
d. To protect the health and safety of our users, c. You will not be able to access the facility
it is necessary for us to limit the number before the start time stated on your booking
of guests requiring lift access. At the time form unless your have arranged preparation
of booking we will ask you to let us know time in advance.
approximately how many guests will require
d. All Emergency Exit doors and signs must
lift access. We will ask you to confirm this
be kept unfastened and unobstructed and
number one week before the event.
immediately available for exit during the
e. The council reserves the right to cancel any whole time the facility is in use.
letting at any time should it require to use
e. Cinematograph displays are prohibited
the facility in connection with an election
unless falling within the exemptions to
or referendum or in an emergency. In any of
Section 5 of the Cinematograph Act 1952 and
these eventualities any charges paid will be
the use of flammable film is prohibited.
refunded to the hirer and the council shall
not be liable to pay any compensation to any f. Hirers are permitted to supply alcohol.
person in respect of such cancellation. Please note a corkage fee applies.
f. The Duty Person has the right to cancel a g. No external decorations, flags, emblems or
booking before a function commences if he/ notices will be allowed except on official
she feels that there is an element of risk poster boards.
involved. The council shall not be liable h. For internal decoration the use of plants,
to pay any compensation to any person in flowers, shrubs and evergreens will be
respect of such cancellation; all monies paid allowed provided that they are in containers
will be refunded to the hirer. and do not touch walls or furnishings. No
g. Should you have to cancel your wedding the nails, ropes or other fixtures will be allowedin walls, floors, doors or other fittings. The function, and the hirer shall be responsible
use of helium balloons, flammable streamers for the maintenance of proper order and
or flammable decorations of any kind is decency and admission and departure of
prohibited. No confetti is allowed within the persons attending the function.
complex. e. The facility employees have right of access
i. Sub-letting is prohibited. at all times and shall have the right to eject
j. King’s Lynn Town Hall is fully licensed from any person and/or to terminate the hiring
Monday to Sunday, 8am - midnight. The immediately in the event of excessive noise
licence will be on view at all times when or other nuisance, disorder or deviation from
alcohol is being served. We will not permit an approved programme. The decision of the
alcohol to be served to anyone under 18. You Duty Person or the council shall be final.
may be asked to leave the building if you do f. The hirer shall at the end of the period of
so. hire leave the facility in a clean and tidy
k. The conditions of the Music, Singing and condition to the satisfaction of the Duty
Dancing Licence can be reviewed by the Person including removal of all personal
hirer. effects. Please note that the removal of
chair covers is the responsibility of the
3. Conduct and responsibilities of hirer hirer. Failure to do so may result in the cost
a. The person who signs the booking form of additional cleaning being charged to the
will be held personally responsible and will hirer.
accept full responsibility for any damage that
may be caused to property of the council, 4. General
or that of any third party arising out of the a. The council reserves the right from time to
hiring of the facility, and the expenses of time
making good the same. (i) to add to, amend or delete any of the
b. The person signing the booking form also Conditions of Letting and/or
accepts full responsibility for any claims (ii) to vary the scale of charges to the
for personal injury arising from negligence intent that the Conditions of hire and the
on his/her part. Where, in the view of the charges payable by the hirers shall be
council, a function is considered to present those in force at the date of the function for
an element of risk to those persons present, which the facility is hired, and it shall be
the council reserves the right to require the responsibility of the hirers to acquaint
the hirer to obtain public liability insurance themselves of the same prior to the function
cover at levels considered to be appropriate taking place.
by the council and for confirmation of the b. In view of possible lighting and power cuts
arrangements made to be to the council’s the Duty Person reserves the right to limit
satisfaction. the number of hours for lighting and heating
c. The council cannot and will not accept at any function or close the facility.
any liability, however caused, in respect of
c. Sky lantern and mass balloon releases are
damage to or loss of property.
prohibited on any Council owned land which
d. A responsible representative of the hirer includes the Town Hall complex.
shall remain on the premises until they have
been vacated by all persons attending theBooking form
We understand that you may not have finalised all aspects of your day, or may need to discuss some
details with us, but please complete as much of this form as possible.
Name:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.......................................................................................................
Postcode:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Telephone: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Email address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Date & time of function: . . . . . . . . /. . . . . . . . /. . . . . . . . Arrival: . . . . . . . . . . . . Departure:. . . . . . . . . . . . . . .
Preparation time: Please indicate if/when you would like to access the venue early to set up
Date: . . . . . . . . . . . . / . . . . . . . . . / . . . . . . . . . .
Start time of access: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Departure time: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Function Type: Ceremony only Reception only
Full wedding package (ceremony & reception)
Room required: Please indicate (by ticking the box) which room(s) you would like to apply to hire
Stone Hall Assembly Room Stone Hall & Assembly Room Kitchen
Where did you hear about us?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Agreement
Date of function: . . . . . . . . . . / . . . . . . . . / . . . . . . . . .
I, . . . . . . . . . . . . . . . . . . . . . . . . . . . . , apply for permission to use the King’s Lynn Town Hall facilities as
indicated on the booking form, subject to the charges and conditions of letting in force at the date of the
function for which accommodation is hired.
I enclose a deposit of 20% of the current hiring charge. I will pay the balance of the charge no later
than 28 days before the date of the function and acknowledge that failure to do so may result in
immediate cancellation of the booking. OR
I enclose 50% of the total hire charge. This will guarantee the current price, protecting against
future price increases. I will pay the balance of the charge no later than 28 days before the date of the
function and acknowledge that failure to do so may result in immediate cancellation of the booking.
I have read, understood and agree to the terms and conditions of booking (as set out in this brochure).
We may like to take pictures of your room set-up and use these in future promotion of the venue, if
you are happy for us to do so, please tick this box.
The Council takes the safety of your personal data very seriously and the information you provide will be
treated in accordance with Data Protection legislation. We will use your data for the purposes of processing your
booking and will not pass your data to a third party, other than Premier Bars. Your data will be used for this
specific purpose and may also be shared between Council departments where there is lawful authority to do so.
You can find more information about your rights in respect of your information and how we process it by looking
at our Data Protection and Privacy Notices at www.west-norfolk.gov.uk/privacy.
I understand the personal information collected on this form will be used by the Council to deal with
my request and will be retained securely. I understand this information will only be disclosed to other
agencies in connection with processing my request.
Print name
Signature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Planning Your Event
Please complete this form as you finalise your arrangements and return it to us at least 14 days
before your event.
Date of function:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Will you be using chair covers?
Start time of function: . . . . . . . . . . . . . . . . . . . . . . . . . yes no
Preparation time: Would you like to use the venue’s artificial
(When will you arrive to set up?) flowers?
Time: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . red white none
Photographer name: . . . . . . . . . . . . . . . . . . . . . . . . . .
Music: (Please indicate) Live
Florist name:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Recorded: CD iPod USB
Delivery times: (please tell us when to expect your
florist, band etc. Please ensure that deliveries are
within your preparation/function time.) Reception set-up
Position of top table (Please discuss this with our
................................................ team if you are unfamiliar with the venue)
................................................ beneath windows or
Your party adjacent fireplaces
Name 1: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Number of chairs required at top-table: . . . . . . . .
Attendant: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Number of round tables/guest tables: . . . . . . . . . .
Name 2: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Place settings per table: . . . . . . . . . . . . . . . . . . . . . . .
Attendant: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cake table required? yes no
Contact Number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sweet table required? yes no
Room booked: Gift/card table? yes no
Please indicate (by ticking the box): Easel (seating plan): yes no
Stone Hall Assembly Room Caterer
Stone Hall and Assembly Room Day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
No of guests: Day. . . . . . . . . . . . . . . . . . . . . . . . Evening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Evening. . . . . . . . . . . . . . . . . . . . Type of evening catering (eg buffet/hogroast):. .
No of guests requiring lift access:. . . . . . . . . . . . . . ................................................
Ceremony layout Bar: yes no
Position of Registrar’s table:
DJ/Band name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
window door
Any other special instructions: . . . . . . . . . . . . . . . .
Table cover required:
................................................
red white none
................................................
Carpet:
Please return this form to:
yes no King’s Lynn Town Hall, Saturday Market Place,
King’s Lynn PE30 5DQ
Number of chairs:. . . . . . . . . . . . . . . . . . . . . . . . Email: townhall@west-norfolk.gov.ukOffice Use Only
King’s Lynn Town Hall Date:
Form Sent:
KL Town Hall
Form Return:
Dep: Y/ N Amount:
Bar Booking Form Ten: Y/ N Sent:
Approved? Y/ N
Your Details
Name ............................................................................................................................................................................
Address ........................................................................................................................................................................
......................................................................................................................................................................................
...................................................................................... Postcode ...........................................................................
Telephone...................................................................... Mobile ..............................................................................
Email ............................................................................................................................................................................
Function Details
Type Of Function.......................................................... Function Date...................................................................
Maximum Number Of Guests....................................... Bar Opening Time............................................................
Location Of Function Kings Lynn Town Hall Bar Closing Time..............................................................
Venue Type HALL
Function Finishing Time..................................................
Venue Contact Tel: 01553 777775 Must Vacate Venue By Time?...........................................
Bar Services Required (Please circle all required)
Standard Pay Bar Y/N Drinks On Arrival Y/N Cocktail Bar Y/N
Free Bar Y/N Wine On Tables Y/N Additional Wine Bar Y/N
Drinks Account Y/N Real Ale Y/N Glass Hire Y/N
Marquee Y/N Generators Y/N Furniture Y/N
Other Service Required (Please give a brief description of any other requirements. E.g. Table service, Special
Drinks etc.)
......................................................................................................................................................................................
......................................................................................................................................................................................
......................................................................................................................................................................................
Deposits & Declaration
We take the safety of your personal data very seriously and the information you provide will be treated
in accordance with Data Protection legislation. We will use your data for the purposes of processing your
booking and will not pass your data to a third party.
I understand the personal information collected on this form will be used by Premier Bars to
deal with my request and will be retained securely. I understand this information will only be
disclosed to other agencies in connection with processing my request.
I declare that I have read and agree to the terms and conditions set out by Premier Bars.
Signed............................................................................ Date...................................................................................
Print Name....................................................................................................................................................................
Please return this form to: Premier Bars, 13 Salter’s Road, King’s Lynn PE30 4HF | Tel: 01553 671861PREMIER BARS TERMS & CONDITIONS OF BUSINESS
The person signing the declaration overleaf shall be known as "The Organiser"
1. Under the UK Licensing Act, the licensee (Premier Bars) is responsible for the licensed
premises during the function, therefore no alcohol of any kind is to be supplied or brought to
the function other than that provided by Premier Bars unless otherwise agreed. Please inform
your guests NOT TO BRING ANY ALCOHOL. It is the responsibility of the organiser to
confiscate any alcohol not supplied by Premier Bars.
2. In the event of the organiser supplying any alcohol a corkage charge shall be payable to
BOROUGH COUNCIL OF KING’S LYNN & WEST NORFOLK.
3. Payment for any damage or losses caused to any equipment or stock belonging to Premier Bars
by persons attending the function will be paid for by the organiser.
4. If Premier Bars is unable to fulfil its obligations for whatever reason, Premier Bars shall not be
liable for any compensation.
5. Premier Bars is responsible for the sale of all intoxicating liquor and that they are bound by the
UK Licensing Act.
6. Premier Bars and their staff have the right to close the bar or refuse service to any person at
any time.
7. The organiser will inform all persons attending that ID may be required in order to purchase
any alcohol.
8. The organiser will ensure that the maximum number of people attending does not exceed that
stated on this form.
9. The organiser agrees to provide adequate supervision for persons attending the event.
10. The organiser is responsible for ensuring all Fire, Health & Safety or other necessary
regulations have been checked and complied with for the function and venue.
11. Any damage caused at the venue will be the responsibility of the organiser. Damage to any
equipment belonging to Premier Bars will be paid for in full to Premier Bars by the Organiser.
12. Any outstanding amounts due to Premier Bars will be the responsibility of the organiser
and will be paid in full within 7 days of the date of the function. Late payment will incur an
additional admin charge of £20 every 7 days.
13. Any penalties incurred due to false information being provided by the organiser will be paid
for in full by the organiser. Premier Bars will not be held responsible for any breach of the
Licensing Act 2003 due to the organiser’s negligence.
14. The organiser shall ensure that all persons providing services at the venue are properly
licensed.
15. The organiser is responsible for insurung all risks at the venue or event.
16. Premier Bars has cover for Public Liability & Employers Liability.
17. Any comissions agreed with the organiser will be paid by Premier Bars within 28 days of the
function.
18. The organiser shall provide power and water to Premier Bars at the venue unless otherwise
agreed.You can also read
