French-German Arctic Base 2021 - Introduction Seminar Part I: Logistics 27th January 2021 - AWIPEV
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
French-German Arctic Base 2021
Introduction Seminar
Part I: Logistics
27th January 2021
Marion Maturilli, Roland Neuber, Dirk Mengedoht, Verena Mohaupt
Christine David-Beausire, Dominique Fleury
Team 2021-2022 - Gregory Tran, Fieke Rader, Yohann Dulong
Introduction
The mission of the base is:
• To promote French, German, Dutch and other international
polar research projects on Svalbard
o Atmosphere
o Glaciology
o Kongsfjorden system
o Terrestrial ecosystems
• To be a platform for short, medium, and long-term projects
supported by logistics, facilities, and on-site personnel
What we do Infrastructures & Services - Support up to 24 guests simultaneously - Provide offices, seminar rooms, high speed internet, etc. Laboratories - Dry and wet labs, optical labs, workshops - Atmospheric observatory - Clean air and no light pollution observatory at Corbel station - Underwater observatory at the old pier
What we do Field & maintenance support, technical operation - Boats, snow scooters, bicycles, … - Necessary field & safety equipment - Maintenance & routine operation of continuous measurements
Plan of Ny-Ålesund Bayelva ~2.5km West Corbel ~5km East
Plan of Ny-Ålesund
AWIPEV Facilities - Station Buildings
Observatory
Vaskeriet
Rabot
Blue House
AWIPEV Facilities - Corbel
Corbel is available for
scientific projects!
• Located ~ 5km outside Ny-Ålesund • 8 beds
• Social room & kitchen
• 4 buildings (150 m2) • Electrical power
• Living area & kitchen • Windmill 60 kWh/month
• Laboratory & workshop • Solar panels 7 kW (nominal power)
• Power supply • Hot shower
• Housing • Internet connection
• Weather station
AWIPEV Land vehicles
Goupil Mr Freeze + Bikes & trailers, kick-sledges
Snowscooters & sledges
Goupil Ice Cream
Tip Top Emily
AWIPEV Boats – Jean Floc’h • 7m long, 2.5m wide, 2 x 60HP engines • Crane (max load 80kg), capstan, dyneema cable 400m • Electric winch with 400m dyneema cable (max load: 30kg) • Ladder for divers • Workspace for laptop • Electrical power 600W 220V~ • GPS maps (output NMEA), depth sounder 400m You need a boatdriver, operated by station personnel only!
AWIPEV Boats – Luciole • 5.3m long, 70HP engine • Electric winch with 400m dyneema cable (max load: 30kg) • GPS maps and depth sounder • Lighting for night navigation • Designed for polar night operations You need a boatdriver, operated by station personnel only!
AWIPEV Boats
• 1 Polarcirkel dive boat 150HP
• 2 Hard bottom boats
• Sabrina 100HP
• Polar Tomato 40HP
• 6 Inflatable boats 25/40HP
• 5 Zodiac MK3 GR 4.7m
Polarcirkel dive boat • 1 Zodiac MK2 GR 4.2m
Sabrina
Sabrina Polar TomatoNy-Ålesund is a radio silent area
Why?
• Radio telescopes at the Airport & Brandal, operated by the Norwegian
Mapping Authority, measure signals from distant quasars
• GFZ satellite receiving antennas and a few more
local emissions increase radio noise
Therefore ban of all radio emitters between 2 – 32 GHz
Note: worldwide harmonized 2.4 GHz band used for:
• WIFI, GSM, BlueTooth, …falls within the protected frequency band
• No mobil phones, drone, WLAN, BlueTooth, radio clock etc.
• Turn off or use flight modeAffected area: 20 km around Ny-Ålesund
https://nyalesundresearch.no/research-and-
monitoring/researchers-guide/using-radio-frequences/Ny-Ålesund is a radio silent area
Where do I find information?
https://nyalesundresearch.no/research-and-
monitoring/researchers-guide/using-radio-frequences/
Check frequencies in use to avoid conflicts with the local equipment
Zeppelin
Station Head NPI at General authorization
1880 MHz 1900 MHz Active NPI Wireless telephone 1880 - 1900 MHz Continuous (E433150,
communication HeadNPI.Nya@npolar.no §6 - DECT
N8761400)
Francois Boldo
Geodesy (satelite DORIS Antenna/Beacon Nkom licence no. 1002574 Nkom licence no. 1002574
2036.25 MHz 2036.25 MHz Active CNES 2036.25 MHz 10 W T&R, Continuous Rabot (Francois.Boldo@cnes.fr), Jerome 02.06.2010
system) (T&R) Approved by NMA Approved by NMA
Saunier (Jerome.Saunier@ign.fr)
All kind of local transmissions,
especially in the S-band, including
WIFI, can disturb satelite reception Satellite Earth Station Satellite Earth Station
Satellite Receiving Reception only, 450 MHz Carsten Falck (falck@gfz-
2200 MHz 2290 MHz Passive GFZ Potsdam Satellites antennas 2211, 2260, 2268, 2268.5, 2280 MHz Airport From 2001 01.02.2018 or even damage sensitive Satellite reception under speical Satellite reception under speical
2-32 GHz - radio silent band (NMA VLBI station)
Station harmonics can disturb potsdam.de)
electronics, depending on legislation and licence legislation and licence
transmission power and distance
to the receiving station (< 1km)
Nkom licence no. 1004032 Nkom licence no. 1004032
Mission telemetry Downlink telemetry from Test prior to lauch and Co-ordination with NMA and GFZ
2200 MHz 2300 MHz Active Andøya Space Center 2200-2300 MHz 20 W SvalRak Halgeir Wold 03.12.2018 Approved by NMA. Secondary Approved by NMA. Secondary
(ground support) rockets during launch required prior to use.
allocation. allocation.
All kind of local transmissions,
especially in the S-band, including
Satellite Earth Station Satellite Earth Station
WIFI, can disturb satelite reception
Satellite Receiving Reception only, 450 MHz Carsten Falck (falck@gfz- Satellite reception under speical Satellite reception under speical
2400 MHz 2450 MHz Passive GFZ Potsdam Satellites antennas 2401, 2403-2413 MHz Airport From 2001 01.02.2018 or even damage sensitive
Station harmonics can disturb potsdam.de) legislation and licence. legislation and licence.
electronics, depending on
Not protected, best-effort reception. Not protected, best-effort reception.
transmission power and distance
to the receiving station (< 1km)
VLBI antennas 20 m and 13 NMA – Branmdalslaguna Passive
2.0 GHz 2.5 GHz Passive NMA Geodesy 2.0 – 2.5 GHz Might listen at any time NMA - Rabben 05.08.2019
m (tri-band receiver) (vlbi@statkart.no) No licence required
VLBI antenna 13m Passive
2.0 GHz 14.0 GHz Passive NMA Geodesy 2.0 – 14 GHz NMA - Rabben NMA – Rabben (vlbi@statkart.no) 05.08.2019
(broadband) No licence required
SHF (3-300 GHz)
VLBI antennas 20 m and 13 Passive
8.1 GHz 9.0 GHz Passive NMA Geodesy 8.1 – 9.0 GHz Might listen at any time NMA - Rabben NMA – Rabben (vlbi@statkart.no) 05.08.2019
m (tri-band receiver) No licence required
VLBI antenna 13m (Tri- NMA – Branmdalslaguna
8.1 GHz 9.0 GHz Passive NMA Geodesy 8.1 – 8.9 GHz Always NMA - Rabben 04.02.2019
band) (vlbi@statkart.no)
Nuncio Murukesh Since Aug Passive
22 GHz 30 GHz Passive NCAOR Precipitation Microwave radiometer 22-30 GHz Continuous, receive only Gruvebadet 01.08.2014
(nuncio@ncaor.gov.in) 2014 No licence required
Mathias Palm, Niklaus Kämpfer
Universities Stratospheric water Microwave radiometer NDACC (mathias@iup.physik.uni- Sep 2015 to Passive
22.235 GHz 22.235 GHz Passive 22.235 GHz Reception only, cont. 02.01.2018
Bremen/Bern vapor (Miawara-C) observatory bremen.de; Sep 2017 No licence required
niklaus.kaempfer@iap.unibe.ch)
HatPro Radiometer for
Arctic Boundary pressure-temperature- NDACC Christoph Ritter from Passive
22.24 GHz 31.4 GHz Passive AWI 22.24 GHz - 31.4 GHz (7 channels) Reception only
Layer humidity profile in observatory (Christoph.Ritter@awi.de) 01.04.2011 No licence required
troposphere
Continuous transmit and Nuncio Murukesh Nkom licence no. 1003947 Nkom licence no. 1003947
24.2225 GHz 24.2375 GHz Active NCAOR Precipitation Micro Rain Radar 24.23 GHz (15 MHz) Gruvebadet 01.11.2013
receive (nuncio@ncaor.gov.in) Approved by NMA Approved by NMA
NDACC Maximillian Mahn Since April Nkom licence no. 1003759 Nkom licence no. 1003759
24.2225 GHz 24.2375 GHz Active University of Cologne Precipitation Micro Rain Radar 24.23 GHz (15 MHz) Continuous 02.01.2018
observatory (mmahn@meteo.uni-koeln.de) 2017 Approved by NMA Approved by NMA
Nuncio Murukesh Since Aug Passive
51 GHz 59 GHz Passive NCAOR Precipitation Microwave radiometer 51-59 GHz Continuous, receive only Gruvebadet 01.08.2014
(nuncio@ncaor.gov.in) 2014 No licence required
HatPro Radiometer for
Arctic Boundary pressure-temperature- NDACC Christoph Ritter from Passive
51.26 GHz 58 GHz Passive AWI 51.26 GHz - 58 GHz (7 channels) Reception only
Layer humidity profile in observatory (Christoph.Ritter@awi.de) 01.04.2011 No licence required
troposphereNy-Ålesund is a radio silent area Where do I find information? https://nyalesundresearch.no/research-and- monitoring/researchers-guide/using-radio-frequences/ Check frequencies in use to avoid conflicts with the local equipment 1.) NySMAC Radio Frequency form 2.) You need to apply for radio licence at Nkom Note: Drones need to apply these forms too, even if their used frequencies do not fall within the protected frequency band!
Ny-Ålesund is a radio silent area
Where do I find information?
• Kingsbay webpage consult Kings Bay research advisor
https://kingsbay.no/research/radio-silence
Note: Regulation No. 628
- describes general regulations for use of radio frequencies
However:
"The Regulations do not apply to frequencies in the range of 2-32 GHz in the
geographic area within a 20 km radius from the centre of Ny-Ålesund“Network & other informations
• no Windows XP and Windows 7 connected to network!
USB-C-Ethernet adapter for
mobile phones, Tabs and
laptops
• Requests and orders to Kings Bay only via Station Leader
(AWI projects need BANF)
• Media, journalists & artists
You need to contact the department of public relations & communication
(resp. K&M AWI or COM IPEV)Information & News
www.awipev.euProject registration & booking of participants
1. Registration of you and your project at the Research
in Svalbard (RiS) database
2. Booking of flights, lodging, Kings Bay services
(Marine Lab, chemicals etc.) as well as application
for permits has to be done via RiS
3. Logistics need form and other forms
4. Freight
5. In Ny-ÅlesundProject registration & booking of participants 1. Registration of you at the Research in Svalbard (RiS) database www.researchinsvalbard.no
Project registration & booking of participants
1. Registration of your project at the Research in Svalbard
(RiS) database
www.researchinsvalbard.no
There will account
Create your be a newat RiSRiS website launched this year
mandatory - everyone working on science / research projects
Projects comingMUST
at Svalbard laterhave
theayear might
RiS user need to book
account
independent from the project you work with
via RiS 2.0
this includes students on excursions
technicians
Find similar research close to your topic and locationProject registration & booking of participants
1. Registration of your project at the Research in Svalbard
(RiS) database = task of the project leader
A) Create / register your project at RiS database
B) Create a field period (to be done for each stay in NYA)
IMPORTANT: For all new bookings a new active field period need to
be given. Editing an existing field period can lead to booking errors.
C) Retrieve all necessary permits through RiS
Send the granted permits to the station leader before your arrival at the base.Project registration & booking of participants
1. Registration of you and your project at the Research
in Svalbard (RiS) database
2. Booking of flights, lodging, Kings Bay services
(Marine Lab, chemicals etc.) as well as application
for permits has to be done via RiS
3. Logistics need form and other forms
4. Freight
5. In Ny-ÅlesundProject registration & booking of participants
2. Booking of flights, lodging, Kings Bay services (Marine
Lab, chemicals etc.) as well as application for permits has
to be done via RiS = task of the project leader
• Overall capacity in Ny-Alesund reduced due to Covid-19 measures
• KB Marine Lab bookings are year round
• First-come, First-served - Register as early as possible!
AWI projects: projects using KB Marine Lab, Teisten, chemicals, and freight
create a BANF number and send it to the station leader and logistics
department (Silke Henkel) before your arrival at the base.Project registration & booking of participants
Find available seats on shuttle flights
https://kingsbay.no/Project registration & booking of participants
Instructions for booking and accessing the terminal
https://kingsbay.no/visitor_information/flight_schedule/Project registration & booking of participants
Plan your arrivals on Mondays and consider minimal support on weekend
• Station personnel is off on weekend (only weekend duty)
• Kings Bay personnel on weekend duty
• Norwegian public holidays:
• 01. to 05.04.2021 Easter Holidays
• 01.05.2021 Labor Day,
• 13.05.2021 Ascension Day
• 17.05.2021 Constitution Day
• 23. & 24.05.2021 Whit Sunday & Pentecost
• 25. & 26.12.2021 Christmas
• New KB price list for 2021: https://kingsbay.no/visitor-information/prices
• Note the additonal board and room fees for cleaning and preparing food in
accordance with the covid-19 anti infection and hygiene regulationsProject registration & booking of participants
Covid-19 situation at the moment:
• 1 current, negative Covid-19 test must be presented or immediately undergone
when entering Norway (Oslo Airport)
• followed by a 10-day quarantine to be completed in a hotel near the airport
• second test may shorten the quarantine period to 7 days
• testing in Norway is free of charge
• no general restrictions on movement or residence after the onward journey to
Spitsbergen
Online sources:
https://www.regjeringen.no/en/topics/koronavirus-covid-19
https://nyalesundresearch.no/covid-info/
https://www.researchinsvalbard.no/
https://www.sios-svalbard.org/News_20200330
https://kingsbay.no/
https://www.fhi.no/en/op/novel-coronavirus-facts-advice/facts-and-general-
advice/entry-quarantine-travel-covid19/Project registration & booking of participants
Kings Bay Terms & Conditions
• Cancellation or changes to bookings:
need to be done > 22 days prior to arrival even with the
unstable covid-19 situation
otherwise charges are applied!
• Bookings made through RiS must be cancelled through RiS.
Cancellations are not valid until this has been done.
• Group bookings / charter flights for groups of 6 or more
www.researchinsvalbard.no/termsandconditionsProject registration & booking of participants
2. Registration of new field instruments in GIS database
= task of the project leader
• Permits required well in advance
• provide data to Station Leader and Marion Maturilli
• Ny-Ålesund GIS system:
system will be used to register information about current and past
installations, instruments, manipulations and environmental course
of eventsProject registration & booking of participants
1. Registration of you and your project at the Research
in Svalbard (RiS) database
2. Booking of flights, lodging, Kings Bay services
(Marine Lab, chemicals etc.) as well as application
for permits has to be done via RiS
3. Logistics need form and other forms
4. Freight
5. In Ny-ÅlesundProject registration & booking of participants
Tasks of ALL participant
fill out the forms & send to logistics secretariat
regarding if your project is booked via AWI or IPEVProject registration & booking of participants
Where do I find the forms?
www.awipev.eu/download-center/
.Medical Center for AWI Am I physically fit enough to go to NYA? • If stay >4 weeks, make an appointment at: • Bring your filled medical form with you at the appointment • Bring the medical form and the approval from WAZ to the station Medical form: awi.de/en/about-us/logistics/information-for-expedition-participants.html www.awipev.eu/download-center/
Project registration & booking of participants
Where do I find the forms?
www.awipev.eu/download-center/
2021Logistic Needs Form Please send the logistic needs form (awipev.eu/download-center/) at least 6 weeks before your arrival, better 2 months to the station leader and logistics secretary at AWI and IPEV
Logistic Needs Form
Update to send at least 6 weeks before your arrival, better 2 months
Chemicals coming mainly by boat bond to Norbjørn schedule
• Specify LN2 amount, since it can only be produced during certain times in the
observatory due to instruments sensitive to vibration
• LN2 needs time to be produced
• LN2 in place is mainly produced for own use of Obs needs
inform station leader / obs engineer minimum 1 month in advanceOther
• Bring your own tools for your project
o Tools at the station are for maintenance
of observatory, cars, boats and ongoing
station operation
o Borrowed in individual cases possible,
but bring your own tools if you need
them extensively
• Working in workshop is possible but
room is limited
o Inform into logistic needs formProject registration & booking of participants
1. Registration of you and your project at the Research
in Svalbard (RiS) database
2. Booking of flights, lodging, Kings Bay services
(Marine Lab, chemicals etc.) as well as application
for permits has to be done via RiS
3. Logistics need form and other forms
4. Freight
5. In Ny-ÅlesundProject registration & booking of participants
Where do I find the forms?
www.awipev.eu/download-center/
2021
All today‘s informations will
be available as pdf-filesFreight
When I have too much luggage?
• Try to send as much as possible with the AWI & IPEV container
• Extra freight need to be announced and agreed upon by AWI/IPEV
• Flight to / from Ny-Ålesund:
if your luggage > 20 kg (75 NOK per kg overweight extra)
inform booking@kingsbay.no before
NO guarantee that extra luggage will be on your flight!Freight by ship: for IPEV
• Transport in winter, spring (to NYA)
in autumn (to France)
• No chemicals or dangerous goods
Have to be ordered at Kings Bay!
• Freight list & delivery of goods at IPEV :
deadline 15.02.2021 & 12.04.2021
https://www.awipev.eu/en/base-access/ipev-forms-information
+33 2 98 05 6517 (Pauline Boucher)
+33 2 98 05 6542 (Dominique Fleury)
• Expected arrival in Ny-Ålesund: 17.03.2021 & 17.05.2021Freight by ship: for AWI
• Transport in spring, autumn (to NYA)
in summer, autumn (to Germany)
Schedule can change depending of requests
• No chemicals or dangerous goods
Have to be ordered at Kings Bay!
• Freight list (overview of the cargo) and packing lists (content of each
box) to be delivered to Logistics: deadline 10.03.2021
https://www.awi.de/en/about-us/logistics/freight-handling.html
• Delivery of goods at Hafenlager : deadline 17.03.2021
+49 471 4831 1901 (Markus Weynand)
+49 471 4831 1902 (Ralf Witt)
With all
due forms!
• Expected arrival in Ny-Ålesund: 17.05.2021Freight by ship:
• AWI-external: in addition provide EXPORT CUSTOMS DECLARATION
ex1 (Ausfuhranmeldung)
• AWI-internal: For delivery to AWI-Warehouse and entry in the free-
trading-zone you need 2 copies of freight list and a special customs
paper (Statuspapier) which needs to be stamped by customs before
entering it will be denied entry in the warehouse otherwise!
• Make sure you have export papers for all equipment (risk of customs
fee when reimported) 19% valued added taxFreight by airplane:
• < 20 kg, send by post to
PI & Project number
c/o AWIPEV Base
PB 4
N-9173 Ny-Ålesund
extra fees might occur for parcels not sent by post for transfer in LYB and
transport to NYA
Avoid DHL (extra billing), preferred Deutsche Post, FedEx, TNTFreight by airplane:
• < 20 kg, send by post to • > 20 kg, parcels are sent as air cargo
PI & Project number PI & Project number
c/o AWIPEV Base c/o AWIPEV Base
PB 4 VIA LONGYEARBYEN
N-9173 Ny-Ålesund PB 4
N-9173 Ny-Ålesund
Deutsche Post,
FedEx, TNT
can be very EXPENSIVE!!!
• > 30 kg, parcels are shipped by AWI freight
with the same documents by Norbjorn (schedule see BRING, Tromsø)
• Alternative transport possibilities (between NYA & LYB)
AWI
SIOS offers is SIOS
support member,
for additional freightIPEV not
transport for membersFreight by airplane:
• < 20 kg, send by post to • > 20 kg, parcels are sent as air cargo
PI & Project number PI & Project number
c/o AWIPEV Base c/o AWIPEV Base
PB 4 VIA LONGYEARBYEN
N-9173 Ny-Ålesund PB 4
N-9173 Ny-Ålesund
Deutsche Post,
FedEx, TNT can be very EXPENSIVE!!!
WE NEED ABSOLUTELY
• BANF number / invoice address for all air freight from / to NYA
• An email to the base to announce coming parcels to NYA
• if possible, the AWB number (air cargo)Freight back: Frozen samples
Where do I find the forms?
www.awipev.eu/download-center/
.Freight back: Frozen samples
• for certain samples export permissions from
Sysselmannen as well as import permissions from
veterinary or plant protection authorities are necessary
• Transport by BRING possible for +4°C and -20°C samples
• AWIPEV -20°C reefer (container) to be sent after season
• No plan for now for AWI ships FS Heincke or Polarstern
…but maybe you can take it with you?Freight: Frozen samples
Prepare the paperwork at least 48 hours before
sending samples and deliver it to the base staff
• Bring adequate boxes or dry shipper with
you for the transport!
• If you need LN2 , please contact the base staff
well in advance (Logistic needs form)
• If you need dry ice, pleace contact Kings Bay
(Logistic needs form)Project registration & booking of participants
1. Registration of you and your project at the Research
in Svalbard (RiS) database
2. Booking of flights, lodging, Kings Bay services
(Marine Lab, chemicals etc.) as well as application
for permits has to be done via RiS
3. Logistics need form and other forms
4. Freight
5. In Ny-ÅlesundIn Ny-Ålesund: after arrival
• Registration at the AWIPEV base & at the Kings Bay Reception
with correct invoice address:
Note: Alfred Wegener Institut Helmholtz Zentrum
For für Polar- und Meeresforschung
AWI procedures
all these take up around 1 day,
Am Handelshafen 12
please, consider
27570this in your work schedule
Bremerhaven
• Assignment of your rooms at Blue House, Rabot or Kings Bay
single rooms just at Kings Bay
• Introduction to the station rules, environmental rules and all relevant
information by station leader
• Shooting training refresher course by Kings Bay
according to NySMAC CharterIn Ny-Ålesund: to be considered
• Covid-19 anti-infection and hygiene rules of AWI, IPEV, Norway and
Svalbard needs to be applied
Wearing face masks is required in the Lufttransporten
plane&buildings
First 5 days eating on a seperate table
First 5 days not allowed to go in the bar, sauna or gym
• Ny-Ålesund Tuesday after dinner „Public Science Talk“
Each project is expected to present its work!
Prepare additionally a poster
• Svalbardbutikken opens Monday & Thursday 17:00 to 18:00
• Think of nice clothes for Saturday night dinner
No working clothes, please!
• Ny-Ålesund is a multicultural environmentIn Ny-Ålesund
At the end of your stay
• Preparation of the freight forms and freight in due time! 48h
• Cleaning
• Bills
• Disposal of chemicals Kings Bay (additional costs)
• Please note:
nothing will be kept in the AWIPEV or KBML labs and freezers
unless station leader agrees or
a written agreement is made in advance with the KBML lab manager
additional costs for storageIn general: good communication is the key!
Green Ny-Ålesund
"Reduce, Reuse, Recycle“
“Use bikes not cars"
Reduce any motorized traffic
Ask station personnel for bikes etc.Further Questions?
Please contact:
Scientific management
Marion Maturilli (AWI) & Christine David (IPEV)
Logistic coordination
Dirk Mengedoht (AWI) & Verena Mohaupt (AWI) & Dominique Fleury (IPEV)
Logistics and station leaders
Bettina Haupt & Gregory Tran
Freight
Silke Henkel, Marcus Meierdirks (AWI) & Isabelle Thépaut (IPEV)
Communications & Media
Esther Horvath (AWI) & Aude Sonneville (IPEV)
AWIPEV base staffThank you for your attention
See you in Ny-Alesund!Working spaces
Blue House NDACC ObservatoryWorking spaces
Wet Lab 1
Rabot
Wet Lab 2Working spaces
Warm storage
Vaskerilab
Dry Lab Wet LabWorking spaces
Aquarium Lab Basement Lab 2 Wet Lab
Basement Lab 1 Eco ToxFree Lab Dry LabPlan of Ny-Ålesund
You can also read
