Welcome to the Faculty of Dentistry DHETP Class of 2024!!!

Welcome to the Faculty of
Dentistry DHETP Class of
          2024!!!

Objectives for today

➢   Introductions
➢   Overview of important items to take care of before the program starts

Student Affairs Introduction

➢   Student Affairs holds integrity, compassion, inclusion, innovation
    and transparency as the core values that set the filter through
    which we make our decisions. In this manner we plan to foster a
    safe, inclusive and innovative environment where all Faculty of
    Dentistry students can grow, succeed and find diverse
    opportunities that engage and challenge them.
➢   Examples of activities through the office of Student Affairs

Getting to know your classmates

Anonymous Poll

Important items you need to take
            care of before program starts

➢   Dentistry Intranet Profile
    •   Contact Information Update
    •   Biography on your Intranet Profile
    •   Photo and Voice recording for your Intranet
        Profile

➢   Required Forms
➢   CPR Certificate

Important items you need to take
      care of before program starts

➢ Criminal Record Check

➢ Registration for 2020W
  • UBC Alumni Email
  • Obtain your UBC Student ID Card

➢ Immunizations

Dentistry Intranet

➢   The DHETP Undergraduate Program uses an online program for
    dentistry-specific information such as curriculum schedule, required
    reading materials, absence reporting, academic policies and
    procedures manual, and notices.
➢   The URL for the Dentistry intranet is:
    https://secure.dentistry.ubc.ca/intranet/
➢   Your login credentials will be your CWL username and password.

Intranet Log in page

Biography on your Intranet Profile

➢   Write and Save your Student Biography on the dentistry
    intranet under your personal settings
➢   It should be less than 450 characters
➢   This biography will be shared with instructors, staff and
    students

Two truths and a lie

Tell us three interesting "facts" about yourself, two of which
are true, one is made up. These could be anything, from a
   pet you own or a hobby you love to a famous person
                          you’ve met.

Address and Contact Information
                 Update

•   All students are required to ensure their mailing address and contact
    information are up to date.
•   Please log onto your SSC (Student Service Centre) to confirm your
    address and contact information. https://ssc.adm.ubc.ca/sscportal/
•    If there are any changes in the future, you must notify Student Affairs
    (studentservices@dentistry.ubc.ca)
•   Update your Dentistry Intranet profile (under Personal Settings) and
    adjust your information on SSC accordingly. UBC and Faculty of
    Dentistry require original documents such as marriage certificates or
    legal name change documents to recognize a change of name.

Student Service Centre (SSC)

Required Forms

Forms will be provided to you. Please read them carefully, sign, and
upload on your Intranet profile before the start of the program
➢   Professional Standards document
➢   UBC Dentistry Code of Ethics
➢   Consent to Use of Image
➢   Informed Consent for Students
➢   Release of Personal Information

Criminal Record Check

➢   As part of your program, you will be required to take part in Community
    Service Learning (CSL). The facilities you will have the opportunity to visit range
    from long term care facilities to community centers and methadone clinics.
➢   In light of this, Vancouver Coastal Health and UBC Faculty of Dentistry require
    all students entering the community to complete a standard criminal record
    check either through your local City Police or RCMP. When you file your
    application, you will need to do so in the city in which you reside at present.

How to obtain Criminal Record Check

➢   You will need to pay $28 for this check: you are not considered volunteers for
    the purpose of this service. We will receive a report of your clearance.
➢   Some of you may not be able to use the online service and will need to
    complete in-person criminal records checks. You will need to provide us a
    copy: we will accept electronic copies if they are emailed directly from the
    police department, otherwise, please mail us the hard copy.
➢   This is a new program for us, so please let us know if you have any issues with
    using the online platform.
   Now you can obtain the CRC online. After this meeting we will send you the
    instructions after the meeting

Immunizations

➢   All students who begin Dental school require a review of their immunization
    status. Many students will require boosters, additional tests and/or
    immunizations – all of which takes time.
➢   Make an appointment with UBC Student Health Services as soon as possible,
    beginning now.
➢   To schedule an appointment with SHS, call (604) 822-7011.
➢   Immunization Letter will be e-mailed to you.
➢   Take with you all your records and all pertinent laboratory reports, along with
    the competed Immunization form.

More fun facts to share?

➢   Special hobbies
➢   Playing sports
➢   Playing instruments
➢   Special skills
➢   Unusual pets

Registration for 2020W

➢   Registration for incoming students opens on June 30, 2020 and
    should be completed by August 1, 2020.
➢   You will receive an email from Enrolment Services informing
    you that registration is open and how to register.
➢   All students must register online through the Student Services
    Centre at http://students.ubc.ca/ssc

UBC Alumni E-mail

➢   Your UBC alumni email account is your official UBC email address and will be the account UBC
    and UBC Dentistry use to communicate with you once you have registered
➢   All students must register for an account
➢   You require to have a HOST email and you will not be able to have a HOST email until you are
    registered
➢   Due to privacy laws and UBC Dentistry confidentiality requirements, all dentistry undergraduate
    and graduate students are required to respond/send emails through a designated UBC email
    account. Students who select the auto-forward selection rather than host email will NOT have the
    ability to reply/send through an UBC account as the account is forwarded to your personal email
    address and does not host an inbox.
➢   Please ensure that you select HOST email when setting up your account
➢   To set-up an alumni email account, go to https://id.ubc.ca/
➢   You cannot apply for an alumni email account until you have registered in your classes

List-serve email

➢   In order to communicate with your class, faculty, staff and students will use DHetp
    2024 list serve: dhetp-2024@lists.ubc.ca
➢   By the start of the program the list-serve will only contain your UBC alumni e-mails,
    and no personal e-mail accounts will be permitted
➢   Please be careful when replying to an e-mail sent through the list-serve
➢   Click on Reply only If you want everyone on the list-serve to receive your response
➢   If you would like to respond only to the person who sent an e-mail through the list-
    serve, you need to make sure you copy their address and paste it in To field, or
    FW the email rather than reply

Obtain your UBC Student ID Card

➢   You can order your UBC Student ID Card on-line by following this link:
    ➢   https://ubccard.ubc.ca/obtaining-a-ubccard/students
➢   A curbside pickup can be arranged from 9 am to 3 pm
➢   Once you have your Student ID Card, you will need to upload your I class#
    to your Intranet profile
➢   The iClass number is located in the back of your Student ID card, in the
    right bottom corner. This is the 5 digit number following the asterix (*)

Obtain your UBC Student ID Card

CPR Certificate

➢   Throughout your training you are required to maintain a Health
    Care Provider level CPR (adult, child and infant) + AED
    certification. CPR methods have greatly evolved over the past
    decade and continue to go through annual revisions as research
    progresses. For this reason, although your CPR card may say it is
    valid for two or three years, it is essential for dental students to
    recertify annually, at the Health Care Provider (HCP) level.
➢   To ensure everyone is current and has been taught the most up to
    date standards, it is strongly advised that students renew their CPR
    certification upon beginning dental school.

Where can I find useful information?

UBC dentistry website
https://www.dentistry.ubc.ca/education/students/

UBC students website
https://students.ubc.ca

Contact us at

  studentservices@dentistry.ubc.ca

Questions?