Local Events Calendar 2018 - Corporate Traveller
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2018 Local Events Calendar
2018 Local
Events Calendar
To maximise your travel programmes and keep within travel budgets, Bring an expert on board
you need to plan your travels carefully and as far in advance as possible.
Just by booking in advance, you can save up to 21% on your travel Corporate Traveller specialises in providing business
spend. This is why Corporate Traveller has compiled this 2018 calendar travel management for medium and large sized
highlighting local events that may affect travel availability and pricing. corporates, offering a boutique approach based on
This guide is designed to assist your travel planning, helping you avoid expertise and personal service.
peak travel times and inflated prices so you can extract the maximum
When you partner with Corporate Traveller, you’ll
value from your travel spend.
receive one dedicated account manager to assist
with your travel from start to finish, including
sourcing best airfares, accommodation and car
hire for your business travel all the way through to
providing consolidated reports of your travel spend.
This combined with our free after-hours assistance
and free billbacks means your corporate travel will
be cost effective, personalised and right for your
business, every time.
Contents
Here’s a snapshot of the important events to help
you plan your 2018 corporate travel:
Johannesburg and surrounds 4
Cape Town and surrounds 6
Durban and surrounds 8
10 Travel hacks for business travel success 10
Joburg
2018 Calendar
and surrounds
JANUARY FEBRUARY MARCH APRIL
Travel Tip #1
Airfares and seat availability will be affected by
school holidays throughout the year. Corporate
Traveller recommends you plan your local
business travel around the quieter months like
January, June and November where you’ll save MAY JUNE JULY AUGUST
on airfares and accommodation.
JANUARY MAY
25 Annual International Conference on E-learning of Business 16 – 17 African Construction Expo, Gallagher Convention Centre
Management and Cooperate Social Responsibility – Johannesburg 19 Super Rugby Emirates Lions vs Brumbies, Emirates Airline Park SEPTEMBER OCTOBER NOVEMBER DECEMBER
Park Station
25 – 27 South Africa Bike Festival, Kyalami
25 AFRE Annual Global Summit on Robotics, Automation &
Information System, InterContinental Johannesburg Sandton Towers 26 Super Rugby Vodacom Bulls vs Brumbies, Loftus Versfeld, PTA
26 Sales Indaba Gallagher Convention Centre
FEBRUARY
JUNE
8 Africa Marketing Week & IT Web Cloud Summit, Vodaworld, Midrand
10 – 11 Travel Expo presented by Flight Centre, Coca Cola Dome, 5–6 Aviation Festival Africa, Sandton Convention Centre
North Riding 12 – 13 Africa Rail Conference & Exhibition, Sandton Convention Centre
20 – 21 Africa Energy Indaba, Sandton Convention Centre 24 – 26 Africa’s Big 7, Gallagher Convention Centre
21 – 22 NSBC Summit, Gallagher Convention Centre 29 – 1 Jul Franchise Business Festival South Africa, Kyalami
22 – 25 Gauteng Homemakers Expo, Coca Cola Dome, North Riding
26 – 28 Meetings Africa, Sandton Convention Centre JULY
Public Holidays
9 – 12 Southern African Transport Conference, CSIR Convention Centre, Pretoria
MARCH 1 January New Year’s Day
17 – 19 POWER-GEN & DistribuTECH Africa Conference & Exhibition,
TBC Retail World Africa, Sandton Convention Centre Sandton Convention Centre 21 March Human Rights Day
1– 4 Hobby-X Johannesburg, Ticketpro Dome, Northgate 30 March Good Friday
8 – 11 SARCDA International 2018, Gallagher Convention Centre
AUGUST 2 April Family Day
10 – 11 The Wedding Expo, Ticketpro Dome, Northgate 1–2 TCC 2018 - The Concrete Conference 2018, Birchwood Hotel & 27 April Freedom Day
12 – 14 Society of Mining Professors 6th Regional Conference 2018, Birchwood Conference Centre 1 May Workers’ Day
Hotel and Conference Centre 15 – 17 ThinkSales Sales Leadership Convention, Sandton 16 June Youth Day
13 – 16 BAUMA AFRICA - International Trade Fair for Construction Machinery, 15 – 18 Interbuild Africa, Expo Centre Nasrec 9 August National Women’s Day
Building Material Machines, Mining Machines and Construction Vehicles,
Expo Centre Nasrec
15 – 18 EcoAfriBuild, Expo Centre Nasrec 24 September Heritage Day
14 – 15 IoT Forum Africa, Gallagher Convention Centre 16 December Day of Reconciliation
SEPTEMBER
17 Om Die Dam Ultra Marathon, Hartbeespoort Dam 17 December Holiday
23 Tomorrow’s Leaders, Emperors Palace 3–6 64th South African Orthopaedic Congress 2018, CSIR International 25 December Christmas Day
Convention Centre, Pretoria
27 – 28 Energy Efficiency World Africa/Power and Electricity World Africa/ 26 December Day of Goodwill
Power Generation World Africa/The Solar Show Africa, Sandton 4–6 Food and Drink Technology (FDT) Africa, Gallagher Convention Centre
27
Convention Centre
DevConf, Birchwood Hotel
6–8 Small Business Expo, Ticketpro Dome
Public School Holidays
10 – 14 Electra Mining Africa, Expo Centre NASREC
30 Rand Show, Expo Centre Nasrec 19 – 23 Africa Aerospace and Defense Expo, Air Force Base, Waterkloof, Pretoria TERM SCHOOL STARTS SCHOOL ENDS
25 – 28 Evidence 2018 - Africa Evidence Network, CSIR International Convention 1 17 January 28 March
APRIL Centre, Pretoria
2 10 April 22 June
1 Super Rugby Emirates Lions vs Crusaders, Emirates Airline Park
OCTOBER 3 17 July 28 September
7
Travel Tip #2
Super Rugby Emirates Lions vs DHL Stormers, Emirates Airline Park
4 9 October 12 December
21 Super Rugby Vodacom Bulls vs Rebels, Loftus Versfeld, PTA TBC RMB Winex, Sandton Convention Centre
28 Super Rugby Vodacom Bulls vs Highlanders, Loftus Versfeld, PTA
Make use of park and fly services offered at
NOVEMBER Private School Holidays OR Tambo – they will park your car and offer
MAY
TBC Old Mutual Soweto Marathon TERM SCHOOL STARTS SCHOOL ENDS a free car wash service, eleviating any stress of
1–3 The Dubai Show, Sandton Convention Centre TBC Whiskey Live, Johannesburg 1 17 January 11 April navigating your way through the airport.
6–8 Food & Hospitality Africa (Hostex), Gallagher Convention Centre TBC 947 Cycle Challenge
2 2 May 3 August
3 5 September 5 December
Cape Town
2018 Calendar
and surrounds
JANUARY FEBRUARY MARCH APRIL
Travel Tip #3
Avoid travelling to Cape Town in the months of
February and March. Flights and accommodation in
the CBD will be at a premium thanks to the Mining
Indaba, Opening of Parliment and the popular Jazz
Festival. If you have travels planned, try book outside MAY JUNE JULY AUGUST
the CBD area and take advantage of affordable car
hire offers or Uber.
JANUARY MARCH
1–2 AFRE Annual Research Symposium on Progress in Computer Science and 24 – 26 Cape Town Tattoo Expo, Cape Town City Hall
Engineering, The Cape Milner 26 DHL Stormers vs Emirates Lions Super Rugby, Newlands Cape Town SEPTEMBER OCTOBER NOVEMBER DECEMBER
1 Cape 2 Rio Yacht Race, Table Bay 25 – 28 Syngas Convention 3, Vineyard Hotel, Cape Town
2 Cape Minstrel Carnival 2017, Cape Town City Centre 28 – 31 Old Mutual Two Oceans Marathon and Expo 2018, Cape Town ICC
18 Growing Together – Nedbank VinPro Information Day 2018, 29 Klein Karoo National Arts Festival, Oudtshoorn
Cape Town ICC
29 DevConf, The River Club
27 The Sun Met Horse Race 2018, Kenilworth Racecourse
APRIL
FEBRUARY
6–8 Cape Getaway Show (Getaway Magazine), Lourensford Wine Estate
2–3 AFRE 2018 International Conference on Theories in Engineering and
Applied Sciences Research, The Cape Milner 18 – 20 World Travel Market Africa, Cape Town ICC
2 2018 International Conference on Economics, Human Resource and Talent 18 – 20 Africa Travel Week, Cape Town ICC
Management EHTM-2018, The Cape Milner
3–4 Ruck & Roll at the 10th #Zando10s, Hamilton Rugby Club in Green Point MAY
5–8 Mining Indaba, Cape Town ICC
Public Holidays
15 – 17 African Utility Week, Cape Town ICC
9 Ultra South Africa, Cape Town Stadium
23 – 24 IT Leaders Africa Summit, Cape Town ICC
1 January New Year’s Day
10 2018 4th International Conference on Information Management and 21 March Human Rights Day
Industrial Engineering (ICII 2018), Cape Town Lodge Hotel
JUNE 30 March Good Friday
10 2018 9th International Conference on Mechanical and Intelligent
2 April Family Day
Manufacturing Technologies (ICMIMT 2018), Cape Town Lodge Hotel 1 Good Food & Wine Show Cape Town ICC
13 – 14 27 April Freedom Day
Microsoft Tech Summit Cape Town, Cape Town ICC 9 – 10 Bridal Expo, Cape Town ICC
16 – 18 Cape Town Art Fair, Cape Town ICC 11 Inbound Rugby Tours SA vs Ireland, Newlands, Cape Town
1 May Workers’ Day
21 – 23 Design Indaba, The Artscape Theatre Centre 29 Knysna Oyster Festival, Knysna
16 June Youth Day
23 Cape Town Pride Festival, De Waterkant 9 August National Women’s Day
25 – 28 Infacon XV: International Ferro-Alloys Congress, Century City JULY 24 September Heritage Day
Conference Centre
16 December Day of Reconciliation
28 Sunfoil Cape Town Big Walk
2–6 ICL20, Cape Town ICC
17 December Holiday
TBC Opening of Parliament and State of the Nation Address
3–5 2018 DISES International Conference Cape Town ICC
5 13th International Conference on e- Learning Cape Town ICC
25 December Christmas Day
MARCH 8 – 11 ICAN 2018, Century City Conference Centre
26 December Day of Goodwill
10 Oil and Gas Africa, Cape Town ICC
4 Veuve Clicquot Masters Polo Cape Town, Val de Vie Estate Public School Holidays
(Paarl/Franschhoek Valley)
SEPTEMBER TERM SCHOOL STARTS SCHOOL ENDS
5 DHL Stormers vs Vodacom Bulls Super Rugby, Newlands Cape Town
6 AFRE Annual International Conference on Current and Future Trends in TBC Cape Construction Trade Expo, Sun Parks Grand West 1 17 January 28 March
Technology Innovation and Engineering Research, The Cape Milner
25 – 27 56th annual conference of AEASA, Lord Charles Hotel, Somerset-West 2 10 April 22 June
6 Annual International Congress on Advancement in Financial & Business
Travel Tip #4
Economics Research, The Cape Milner 3 17 July 28 September
OCTOBER
11 Cape Town Cycle Tour 4 9 October 12 December
12 DHL Stormers vs Chiefs Super Rugby, Newlands Cape Town TBC Cape Town International Boat Show
Book your flights at least 14 days prior to departure as the
14 – 15
17 – 19
eCommerce MoneyAfrica Confex 2018, Cape Town ICC
South African Navy Festival, Simon’s Town
NOVEMBER Private School Holidays airfares to Cape Town tend to increase closer to the time.
Don’t assume that low cost carriers will be the cheapest option
18 – 25 ABSA Cape Epic TBC International Population Conference, Cape Town ICC TERM SCHOOL STARTS SCHOOL ENDS
as SAA and British Airways can often be more economical.
23 – 24 Cape Town International Jazz Festival 2018, Cape Town ICC 1 17 January 11 April Corporate Traveller guarantees 3 quote options within two
2 2 May 3 August hours, so you can make informed choices.
3 5 September 5 December
Durban
2018 Calendar
and surrounds
JANUARY FEBRUARY MARCH APRIL
MAY JUNE JULY AUGUST
SEPTEMBER OCTOBER NOVEMBER DECEMBER
Travel Tip #5
The Durban July takes place on 7 July in Durban
with over 55,000 people expected to attend. Flights
from 5 July to King Shaka International are already
at a premium, with return flights on the 8th and 9th
of July also higher than usual. Avoid delays waiting
for baggage to be delivered by packing only
Public Holidays
hand-luggage.
1 January New Year’s Day
21 March Human Rights Day
30 March Good Friday
2 April Family Day
27 April Freedom Day
1 May Workers’ Day
JANUARY JUNE 16 June Youth Day
9 August National Women’s Day
11 – 12 WASET Durban 2018 Conference, 20th International Conference on Plant 10 Comrades Marathon
24 September Heritage Day
Tissue Culture and Plant Biotechnology, Hilton Hotel 13 – 15 SA AIDS Conference, Durban ICC
16 December Day of Reconciliation
20 – 22 China Trade Week, Durban ICC
FEBRUARY 17 December Holiday
30 House and Garden Show, Durban Exhibition Centre
25 December Christmas Day
7–8 KZN Construction Trade Expo, Durban ICC
JULY 26 December Day of Goodwill
10 – 11 Midmar Mile, Howick
17 – 18 Dusi Canoe Marathon, Pietermaritzburg
7 Durban July Public School Holidays
19 – 30 Sardine Run
MARCH TERM SCHOOL STARTS SCHOOL ENDS
2–4 NWJ Bridal Show, Durban Exhibition Centre AUGUST 1 17 January 28 March
8–9 2018 Conference on Information Communications Technology and Society
23 – 26 2018 CCSSA Congress, Durban ICC
2 10 April 22 June
(ICTAS), Blue Waters Hotel
Travel Tip #6
3 17 July 28 September
21 – 25 Decorex, Durban Exhibition Centre
4 9 October 12 December
APRIL There are no petrol stations at Durban International,
14 Super Rugby Sharks vs Bulls, Growthpoint Kings Park Private School Holidays Corporate Traveller advises you fill up before arriving to
avoid those additional car rental admin costs. Remember,
21 Super Rugby Sharks vs Stormers, Growthpoint Kings Park TERM SCHOOL STARTS SCHOOL ENDS weekends (from Thursdays) are the busiest and most
29 Tour Durban (cycling), Moses Mabhida Stadium
1 17 January 11 April expensive time to travel to Durban as families tend to go
2 2 May 3 August then. Plan your meetings for midweek if possible.
3 5 September 5 December
10 Travel hacks
for business travel
success
If your last business trip involved a 4am wake-
up call, a 6-hour flight with a 2-hour weather
delay and a hair-raising hotel transfer through the
streets of Accra, then congratulations, you’re a
business travel Road Warrior. Did you know that
the top 10% of travellers spend nearly four weeks
of their personal time on a plane and an average
of 88 nights away from home each year?
Corporate Traveller brings you our top 10 travel
hacks to help make your next business trip, a little
more bearable.
Pack light Keep a checklist
You probably already have your favourite suitcase you use every time you embark on a business trip, but make sure it’s one that
If you travel frequently enough, the end-to-end journey becomes so routine that you may from time to time miss out on a few
fits into the overhead luggage compartment, which will force you to pack more efficiently and save you time. By checking your
steps. Develop a travel checklist that you can tick off every time you travel, from what to pack (travel adaptors, metro passes,
bags you run the risk of lost luggage, not to mention delays as you wait and watch the baggage carousel go round and round
foreign currency) to what to prepare at home before you depart. You can keep this checklist on your mobile phone.
with hundreds of bags until yours arrives. If you are going to check your bags, ensure you have a spare set of clothes in your hand
luggage in case your bags do go AWOL.
Remembering numbers
Get charged up How often have you parked your car at the airport and forgotten where you parked it when you return? What about forgetting your
hotel room number? If you park at the airport often enough or switch hotel rooms multiple times in a week, it can be difficult to
There are few things worse than arriving at a foreign airport with a flat cell-phone whose GPS you were relying on to get you to
remember the parking bay or hotel room number. Take a photo of the parking bay or hotel door, or write it down in your notes on
your first meeting. Similarly, you can avoid the rabid airport search for a spare plug point to charge your laptop (if you want to work
your mobile phone. It sounds silly, but if you’re a frequent traveller, odds are you’ve forgotten a number or two when
on-board) by ensuring you’ve charged your laptop before arriving at the airport. If you’re flying to the US or the UK, you will need
you’re travelling.
to power-up your devices. Airlines can refuse to board you if you’re unable to do so.
Stay safe
Lounge access
Nowhere in the world can claim to be safe anymore so forearmed is forewarned. In addition to informing yourself about your
Airport lounges provide an excellent ‘third-place’ work environment with all the creature comforts you need to be productive,
destination, it is essential that you take business travel insurance with TIC. Although some medical aids and credit cards offer travel
including charging stations. If you’re a frequent traveller, lounge access is a non-negotiable. If your level of loyalty programme or
insurance, there can sometimes be a shortfall. Medical expenses in pounds, euros and dollars could leave you with a nasty surprise
class of travel does not give you access to an airport lounge, it is worth paying a few hundred rand to enjoy the business lounge
if you are hospitalised. Understand what your travel insurance covers, e.g. If there are any countries excluded? What is their policy
perks. In addition to providing a pleasant environment within which to work, you can also enjoy a bit of R&R before boarding.
on pre-existing medical conditions? Is there an excess? And how much will it pay out in the event of a medical emergency?
Be prepared Penny-wise, pound-foolish
When you’re running between meetings and juggling suitcases, things tend to go missing. Thankfully we have a virtual world where
Efforts to keep travel costs down should not be to the detriment of your safety or comfort. If you need to be fresh for a meeting
we can store copies of our documents in case these disappear in the mayhem. Keep a scanned copy of your ID, drivers licence,
first thing in the morning, the cost of taking a red-eye flight could be more than had you flown the day before and stayed overnight,
passport and other travel documents on the cloud or email them to a Google Mail or similar web-based mail client so that you can
especially if your productivity suffers as a result. If you’ve selected the cheapest hotel room in the city, you may be lumped with
access these easily if you lose them. On arrival, purchase a local SIM so that you have Internet access without having to rely on WiFi.
extra costs like breakfast and WiFi. You may also be miles from your meeting so your taxi expenses will be high and you’ll have
wasted precious time. Your travel agent is an expert in balancing travel costs with travel options that best suit your needs. Corporate
Stay healthy Traveller works with the business traveller to provide value-for-money travel options that are convenient, save time and are safe.
Travelling on business is no excuse to let good habits slide. Things you touch during transit may not be cleaned regularly so wash You don’t need to be the expert. Just rely on someone who is.
or sterilise your hands at every opportunity, and safeguard yourself from airborne germs and illness by taking immune boosters
and having some basic medication packed, including painkillers, Rennies and Imodium. Remember, sitting for long periods is not Travel tricks
healthy, and that includes on an aircraft, so get up every 90 minutes and walk around. Walking around your travel destination is also
One of our favourite tips is to make a beeline for departures when you arrive at an airport so you can nab a taxi that has just
a great way to discover it. Lastly, don’t over-indulge, drink plenty of water and keep an energy bar with you at all times – you never
dropped someone off instead of waiting in the taxi queue at arrivals. If you want to avoid queues and crowds, the best time to travel
know when you need a sugar boost.
is on a Tuesday or a Wednesday. Lastly, don’t leave things like vaccinations and passport renewals to the last minute. The day you
book your trip, check that you have more than two pages open in your passport, that its validity is more than six months from return
date of travel and that you have the necessary visas in place.
2018 Local
Events Calendar
bring an expert on board
0877 40 50 90
corporatetraveller.co.za
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