International Trips Program 2019-2020 - Stratford Hall
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International Trips
Program
2019-2020
TABLE OF CONTENTS
PAGE 3 Mission
Vision
Internationalism at Stratford Hall
IB Mission Statement
PAGE 4 Goals of the International Trips Program
PAGE 5 Registration and Payment Procedure
PAGE 6 Role and Responsibilities
PAGE 7 Risk Management
PAGE 9 Summer 2019 Trip
PAGE 10 Fall 2019 Trips
PAGE 13 Spring 2020 Trips
Page 15 Trips Overview
WHO WE ARE
Our Mission
Stratford Hall educates students to the highest global standards, through the programmes of the International
Baccalaureate. Excellence and confidence are developed through a challenging academic curriculum with
further emphasis on creativity, action and service. We foster a strong pluralistic community built on integrity
and respect.
Our Vision
Stratford Hall strives to be a global leader in the International Baccalaureate community. Our students will
gain a deep understanding of the world around them, and they will act on their connections to the outside
community. They will excel to the best of their abilities, and graduates will be equipped to achieve their chosen
goals. This is accomplished by acquiring and retaining the best teachers, and by a commitment to a balanced
and enriched curriculum. The success of Stratford Hall is deeply rooted in the establishment of a supportive,
knowledgeable and committed community.
Internationalism at Stratford Hall
At Stratford Hall, we agree that global citizenship is an integral part of education. To be a global citizen is to
understand and promote basic human rights, to know the nature of our physical and social world, and to be
aware that our actions impact others and the planet. This goal is best accomplished by knowing ourselves and
knowing our place in the world through the cultural backgrounds of all members of our community. Through
this knowledge, we strive for a level of empathy that will direct our actions.
Pluralism At Stratford Hall
Stratford Hall endeavors to be a pluralistic community that goes beyond just being diverse, instead taking our
diversity and doing something with it. Beyond tolerance and acknowledgement lies pluralism; a place where
we not only live around people of different cultures, but also actively learn from, appreciate, and incorporate
their different communities, beliefs, and histories into our everyday lives and understandings of the world
around us. It is being open and accepting to ideas and cultures without necessarily losing your own beliefs in
an attempt to foster a school culture and climate in which all community members feel safe, accepted and
respected.
International Baccalaureate Mission Statement
The International Baccalaureate Organization aims to develop inquiring, knowledgeable and caring young people
who help to create a better and more peaceful world through intercultural understanding and respect.
To this end, the IBO works with schools, governments and international organizations to develop challenging
programmes of international education and rigorous assessment.
These programmes encourage students across the world to become active, compassionate and lifelong learners
who understand that other people, with their differences, can also be right.
3
GOALS
GOALS OF THE INTERNATIONAL
TRIPS PROGRAM
• To foster global mindedness and intercultural
understanding
• To foster personal growth
• To foster language development
• To be an extension of the classroom
• To provide unique and meaningful opportunities for
service learning
Please note: The safety and security of all destinations will be closely monitored prior to the date of departure to ensure
the trip is within an acceptable level of risk tolerance for our Board of Governors.
4
REGISTRATION AND PAYMENT
REGISTRATION AND PAYMENT PROCEDURE
Dates and Deadlines
Submission of applications for all trips due Thursday, April 18, 2019
Successful applications chosen Monday, April 29, 2019
• a letter of acceptance will be emailed to
students and parents
First payment of $2000 due to secure a spot Friday, May 10, 2019
Second payment due Friday, September 13, 2019
• second payment will reflect the remaining
balance particular to each trip
Student application forms are to be printed, signed and submitted to Ms. Starkey (MYP) or Ms. Michelle McComb (DP).
All payments are to be paid by cheque to “Stratford Hall School” with a memo indicating the particular trip.
All trips have a maximum number of student participants.
Acceptance on a trip is dependent upon a student’s suitability, their positive involvement in their learning experiences
while at Stratford Hall, and timely submission of the application form.
*For any registration communications, or if you have any questions, please email internationaltrips@stratfordhall.ca.
WITHDRAWL AND REFUNDS
ALL INSTALLMENTS ARE NON-REFUNDABLE. There will be NO REFUNDS for student withdrawals after the indicated
second payment deadline. With this in mind, your careful consideration of family vacations and finances is necessary
before applying for a trip. Trip fees and airline fares are based on the number of students, therefore your commitment
to a trip is necessary for planning.
Refunds will be given when a trip is completely cancelled. Such refunds will reflect the timing and expenses already
incurred for that trip.
Travel and Medical Insurance
Travel and medical insurance will be provided by service providers. This is in addition to Stratford Hall's insurance
package. Parents are asked to examine these insurance policies and decide on their comfort levels of coverage. If
additional coverage is required, it is the responsibility of the parents.
IMMUNIZATIONS
Some trip locations require certain immunizations. Specific information for immunization for these trips will be found
in individual trip packages later in the year. The immunization cost and timing is the responsibility of the parents. Travel
Clinics can be found throughout Vancouver.
• No vaccinations are required for Costa Rica.
5
ROLES
ROLES AND RESPONSIBILITIES
Coordinator in International Programming • Program vision, forging new partnerships and
Michael McGuire mentoring trip leader
• Oversee Kenya School Projects
• Coordinator of Risk Management
Coordinator of International Trips • Communications, recruitment and registration
Mike Fraser • Coordinating pre-trip logistics (finance, flight/tour
bookings, visas)
• Supporting trip supervisors in trip planning
• Point of contact for general inquiries
• Developing communication materials and trip
handbooks
Trip Chaperones • Host trip meetings and prepare students for travel
(2-3 teachers on each trip) • Manage pre/post-trip activities, paperwork and
consent forms
• Communication with service providers
• Point of contact for individual trip details
Students • Attend all trip meetings and pay attention to school
announcements
• Relay communication to parents
• Language practice and trip preparation
• Following rules/expectations set out prior to trip
• Uphold Stratford Hall Student Code of Conduct
Parents • Look for weekly announcements and emails about
trip updates
• Attend general and individual trip info sessions
• Support child in preparations
• Make installment payments on time
6 6
RISK MANAGEMENT
RISK MANAGEMENT
Supervision The number of supervisors (Stratford Hall teachers)
depends on the nature of the trip, the number and
qualifications of guides and hosts, the age of the
students and the number of participants. In all cases
there will be at least two Stratford Hall staff assigned to
any international trip, and they will be responsible for
all supervision. Where possible, one of the supervising
teachers will have participated in the trip previously. The
cost for the supervising teachers is included in the overall
trip cost.
Service Providers All international trips are approved by the Board of
Governors. All service providers carry adequate insurance
and have been vetted by the international trips planning
committee and school administration. They have
experience in hosting groups of high school students
and are well-reputed in the educational tour industry in
Vancouver.
Accommodation Accommodation types range depending on the trip: from
homestays, hotels, 2 star hostels, school facilities, to rustic
cabin style accommodation. All accommodations maintain
a high standard of cleanliness and comfort for students.
Ground Transportation Ground transportation is organized by tour providers
using well-reputed chartered buses and drivers in
combination with public transportation.
Homestays Homestay families are screened, in advance, by tour
providers and are provided with a list of expectations,
guidelines and rules related to hosting a Canadian
student. Oftentimes, the host-families work regularly with
the same tour provider each year to establish trust and
forge relationships over the long-term. Families must sign
a homestay contract that outlines parameters, rules, and
guidelines for hosting an international student.
Informed Consent Each trip handbook contains a comprehensive informed
consent form which details all of the potential risks of any
activities students are engaging while on an international
trip. Families always have the option to opt out of certain
activities, particularly those relating to “adventure travel”
activities such as zip lining or surfing etc.
7RISK MANAGEMENT
Student Preparation Trip groups will meet regularly with individual trip
coordinators in the months and weeks leading up to
the trip. During this time, the coordinators will discuss
the itinerary in detail and provide comprehensive
packing lists to ensure students have adequate clothing
and equipment to be safe and comfortable in the
environments they are travelling. Students will get
sufficient notice for any immunizations or visas that are
necessary for travel to the country.
Communication Systems Parents will be provided with a list of contact numbers
so that students can be reached in a case of emergency.
Teacher chaperones will carry a list of up-to-date
emergency contacts for each student in a case where we
must contact parents/guardians during travel.
Emergency Medical Services Each tour provider must supply the school with a safety
plan that details access to first aid and Emergency medical
services in the country of travel.
Staff Training Before chaperoning a trip, staff must read the
International Trips Leaders Handbook and attend regular
meetings with the Risk Management coordinator
to highlight the risks associated with international
travel with high school students and learn the lines of
communication in place in the case of emergency.
Best Practices and Standards Stratford Hall adheres to the best practices and follows
guidelines outlined by the ISABC. Additionally, we comply
with standards of St. John’s Ambulance, The Canadian Red
Cross and Country Travel Advice and Advisories from the
Government of Canada.
8SUMMER 2019 TRIP
DUKE OF EDINBURGH
EXPEDITIONS
JULY/ AUGUST 2019
GRADES 10, 11 AND 12
Fireside Adventures is working with
Stratford Hall in offering expeditions
to Grade 10 to 12 students as an
extension to the Stratford’s OEE
program. There are numerous
expeditions offered such as canoeing,
kayaking, and hiking in the southern
BC area and the Yukon kayaking
experience. These opportunities are
specifically designed as qualifying
expeditions for the silver and gold level
Duke of Edinburgh Award.
Fireside Adventures is operated by Jeff Willis and adheres to required insurance and safety practices expected by
Stratford Hall.
Specific trip details, cost, and dates are available on the Fireside Adventures Website (http://www.firesideadventures.
ca). All correspondence by parents/students is to be done directly with Fireside Adventures.
*Please note: Stratford Hall will not be sending chaperones to these expeditions as these programs will run with non-
Stratford Hall students as well.
Disclaimer: This trip is run exclusively by Fireside as an independent service provider.
9FALL 2019 TRIPS
JAPAN
NOVEMBER 7 - 16, 2019
GRADES 8 AND 9
Trip Overview
This cultural exchange experience in Japan was born from a 5
year long partnership between Stratford Hall and the Tamagawa
Academy. Each year a group of Japanese students from Tamagawa
take up residence at their 80 acre campus in Nanaimo. Our students
participate in an Environmental Summit with the Tamagawa
students in Nanaimo in October followed by hosting the Japanese
students in Vancouver for 3 days. Our students will also have the
opportunity to visit these same students in Japan. This program
includes a 5 day language and cultural immersion where students
live with local Japanese families and attend school activities at
Tamagawa Academy. This is followed by 3 days of sightseeing in
and around Hiroshima City and Kyoto, where students will get to
experience the vibrant urban rural landscapes of Japan.
Please note, participants on this trip are expected to take one
Japanese student as a homestay between September 24-28, 2019.
Proposed Itinerary (subject to change)
Day 1 Departure from Vancouver International Airport.
Day 2 Arrival to Haneda Airport. Transportation to hotel by chartered coach.
Day 3 Breakfast at hotel and meeting ceremony with host families. Travel to homestay
family home.
Day 4 Meals and activities with homestay family.
Days 5 & 6 Breakfast with homestay family. Activities at Tamagawa Academy. Traditional packed
lunch from homestay family. Return to homestay for dinner and evening activities.
Day 7 Breakfast with homestay families, farewell ceremony at Tamagawa Academy. Travel
via bullet train to Kyoto. Sightseeing around Kyoto, overnight at a traditional Japanese
hotel, traditional dinner at hotel.
Day 8 Breakfast at hotel. Sightseeing around Kyoto.
Day 9 Breakfast at hotel. Bullet train to Hiroshima. Visit the Peace Memorial Museum.
Check-in and dinner at hotel. Lantern making on the riverside.
Day 10 Visit parks and museums around Hiroshima. Shopping. Fly back to Vancouver via
Tokyo.
Lodging: Local Japanese hotels in Tokyo and Kyoto, and Hiroshima homestay families
Food: Homestay family breakfast, lunch, dinner, traditional Japanese restaurants in Tokyo
Transportation: Chartered coach and bullet train
Tour Provider: JTB
10FALL 2019 TRIPS
EASTERN CANADA UNIVERSITY TOURS
NOVEMBER 11 - 15, 2019
GRADES 10, 11 AND 12
Trip Overview
A new trip offered in recent years is the university tour of the main universities in
Ontario and Québec. It is a 5 day all-inclusive tour featuring coach transportation,
hotels and meals, and fully guided tours of 7 major universities. Additionally, we
will have the opportunity to visit local points of interest in both Montreal and
Toronto.
Proposed Itinerary (subject to change)
Day 1 Depart Vancouver for Montreal. Guided tour and visit Lodging: Local hotels
to McGill University. Evening tour of the city and hotel Food: Local cuisine
downtown.
Transportation: Private Coach
Day 2 Board bus for visit to Queen’s University in Kingston,
Ontario. Travel to Toronto this evening for tour of city Tour Provider: Evolve
tourist areas and then hotel accommodations.
Day 3 Guided tour of University of Toronto and Ryerson
University. Further tours of Toronto then accommodations
in Toronto.
Day 4 Bus to Waterloo and London area for tours of University of
Waterloo and University of Western Ontario.
Day 5 Self-guided tour of McMaster’s University. Board bus to
return to Toronto and prepare for flight back to Vancouver.
11FALL 2019 TRIPS
NEW YORK
NOVEMBER 9 - 15, 2019
GRADES 11 AND 12
Trip Overview
A week in New York City. This trip is an immersive
arts and culture experience. Students will encounter
historic neighbourhoods, world-renowned galleries
and museums, sought after theatre, oft-admired
architecture, really good food, and fascinating people.
Students will be challenged to see and engage their
environment through authentic learning experiences
that will broaden their perspectives towards the
interrelationships between art and culture. It’s New
York City, after all.
Lodging: Local Hotel in Midtown
Food: Local cuisine
Transportation: Chartered Coach and Subway
Tour Provider: Georgia Hardy Tours (http://www.
ghardytours.com)
Proposed Itinerary (subject to change)
Day 1 Fly Vancouver to NYC. Check-in to hotel. Guided tour of Times Square. Dinner and
overnight in NYC.
Day 2 Guided tour of the Museum of Modern Art. Visit the Anthology Films Archive. Empire
State Building Sunset Tour. Dinner and evening at the theatre: Come From Away!
Day 3 Statue of Liberty, 9/11 Memorial Museum, Financial District Tour, Color Factory.
Dinner at the famous Katz's Delicatessen. Evening film at a historic cinema.
Day 4 Local art galleries in Brooklyn. Participate in a class at a photography school,
opportunity to capture “the essence of Brooklyn”. Lunch at Rainbow Bagels, afternoon
shopping. Dinner at Grimaldi’s Pizzeria.
Day 5 Guided tour of the Met. Photography in Central Park. Guided tour of The American
Museum of Natural History. Tasting Menu dining experience.
Day 6 The Whitney Museum and Greenwich Village. Lunch at Ivan Ramen Slurp Shop, then
visit The High Line and the International Centre of Photography. Dinner and live jazz
music!
Day 7 Tour of the Guggenheim. Quick lunch and fly to Vancouver.
12SPRING 2020 TRIPS
OTTAWA, MONTREAL, QUEBEC
MARCH 14-21, 2020
GRADES 7 AND 8
Trip Overview
This trip is an amazing opportunity for students to see Eastern Canada at its best! With guided tours of some of the
most important and significant buildings and monuments in Canada, the students will be able to not only learn about
Canadian history and how the nation is governed today, but come away with a rich understanding and appreciation of
our history.
Lodging: Local hotels
Food: Local cuisine
Transportation: Chartered Coach
Tour Provider: Georgia Hardy Tours
(http://www.ghardytours.com/)
Proposed Itinerary (subject to change)
Day 1 Departure from Vancouver International Airport. Arrive in Montreal early evening, transfer by
coach to hotel in Old Montreal. Walk to Vieux Port for steakhouse dinner.
Day 2 Montreal: Hotel breakfast, guided tour of Old Montreal, City Hall, Place D’Armes, tour Notre-
Dame Basilica, free afternoon exploration, Montreal Planetarium at Olympic Park, evening of
bowling at Montreal Forum.
Day 3 Montreal: Breakfast at hotel, private coach to Sucrerie de la Montagne (Designated Quebec
Heritage Site, authentic sugar shack), guided tour of McGill University, Museum of Archaeology
and History, dinner at local restaurant and IMAX movie at Montreal Science Centre.
Day 4 Montreal-Quebec City: Hotel breakfast, charter bus to Québec City, hotel check in, guided
walking tour of Old Québec, local dinner.
Days 5 Quebec City: Hotel breakfast, exploration of La Citadelle the Ramparts and Plains of Abraham,
visit to Musee National des Beaus-Arts du Québec, leisure time in the afternoon, local dinner and
Cineplex movie.
Day 6 Quebec City-Ottawa: Hotel breakfast, private coach to Ottawa, hotel check in, guided Parliament
tour, early dinner at Zak’s Diner, Ghosts and Gallows Haunted Walk and Jail tour.
Day 7 Ottawa: Breakfast at hotel, guided tours of Canadian War Museum, visit to Supreme Court of
Canada, dinner at Tucker’s Marketplace in the Byward Market and evening skating on Rideau
Canal (weather permitting).
Day 8 Ottawa-Vancouver: Breakfast at hotel, self-guided tour of National Gallery, afternoon of relaxing
and shopping in Rideau Shopping Centre, evening flight to Vancouver.
13SPRING 2020 TRIPS
COSTA RICA
MARCH 15 - 25, 2020
GRADES 9 AND 10
Trip Overview
This trip has been designed to provide students with a variety of
experiences to allow exploration of the unique ecology, geography
and culture of the country. Students will be immersed in a hands-
on interdisciplinary program with a focus on tropical environments,
biological diversity, and current issues in conservation. A homestay
experience is included in this trip and will help in developing a global
perspective.
Proposed Itinerary (subject to change)
Day 1 Flight from Vancouver YVR to San Jose Juan Santamaria International Airport. Transfer to hotel.
Day 2 Travel from San Jose to San Gerardo Biological Station. Breakfast. Chartered bus to Santa Elena de
Monteverde. Hike through a cloud forest. Welcome orientation and dinner at the biological station.
Day 3 At San Gerardo Biological Station. Birdwatching and small hikes. Solo sitting in forest. Briefing on
Costa Rican culture and customs. Spanish conversational practice. Small group night hikes to observe
nocturnal creatures.
Day 4 Afternoon ziplines or hikes on canopy bridge ats Selvatura Park. Late afternoon transfer to homestays
with local families in village of San Luis. Evening with host families.
Days 5 Day activities with homestay family. Late afternoon gathering at local community center. Dinner and
social time and overnight at homestay.
Day 6 All day service activities at the community center.
Day 7 With San Luis homestays. Afternoon visit to El Rancho de Lelo. Soccer match. Catch tilapia for fish
dinner. Return to homestays and pack for departure.
Day 8 Transfer to Manuel Antonio. Tarcoles River boat tour and lunch. Head to the hotel for dinner.
Day 9 Visit Manuel Antonio National Park in the morning. Afternoon kayaking and snorkeling with trained
guides. Dinner at a local restaurant.
Day 10 Full day volunteering with Kids Save the Rainforest at wildlife sanctuary. Opportunity to monitor,
observe and care for animals. Head back to the hotel and pack for departure.
Day 11 Transfer to San Jose Airport for departure to Vancouver
Lodging: While at biological stations, students will sleep in rustic but comfortable cabin-style dorms with running
water, showers and flush toilets. At homestays, students in pairs will get their own room in a traditional rural Costa
Rican home.
Food: Traditional Costa Rican food, base of rice, beans, vegetables, and protein.
Transportation: Chartered bus, hike.
Tour Provider: Georgia Hardy Tours (http://www.ghardytours.com/)
14TRIPS OVERVIEW
Stratford Hall 2019 - 2020: International Programs Overview
July/ August 2019
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and To Register
Payment*
Local BC trips: Grades 10, 11 & 12 Through July and August Dependent on Complete online
Mountain hikes, program. application with Fireside
ocean kayaking, etc. Adventures at www.
firesideadventures.
Yukon Expedition
Exploration:
Duke of Edinburgh
Gold/Silver expedition
Tour provider:
Jeff Willis, FIreside
Adventures
November Break 2019
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and
Payment*
JAPAN Grades November 7-16, 2019 Approximately $3,800
8&9 (cost based on 20
Location: *Visit to Nanaimo for students).
Tokyo, Kyoto and Environmental Summit
surrounding areas September 23-24, 2019
Limit of 20 students
Lodging:
Homestay families, hotels
Exploration:
Culture, language and IB
exchange
Tour providers: JTB,
Tamagawa IB Academy,
Stratford Hall
* Final trip costs will depend on the number of students attending the trip and exchange rates at the time of booking.
15TRIPS OVERVIEW
Stratford Hall 2019-2020: International Programs Overview
November Break 2019
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and Payment*
EASTERN CANADA Grades November 11-15, 2019 Approximately $4100 (cost
UNIVERSITY TOUR 10, 11, & 12 based on 6+ students) or
Approximately $3600 (cost
Location: based on 9+ students)
Ontario and Quebec
Limit of 12 students
Lodging:
Montreal and Toronto
University Visits:
McGill, Queen’s, University of
Toronto, Ryerson, University
of Western Ontario,
Waterloo, McMaster’s
Tour Provider:
Evolve Tours
* Final trip costs will depend on the number of students attending the trip and exchange rates at the time of booking.
NOVEMBER BREAK 2019
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and Payment*
NEW YORK Grades Novemeber 9-15, 2019 Approximately $4,250
11 & 12 (cost based on 15 students).
Location:
New York
Lodging: Limit of 16 students
Hotel
Exploration:
Local arts and culture
Tour Provider:
Georgia Hardy Tours
16TRIPS OVERVIEW
Stratford Hall 2019-2020: International Programs Overview
MARCH BREAK 2020
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and Payment*
OTTAWA, MONTREAL, Grades March 14-21, 2020 Approximately $3,800
QUEBEC 7&8 (cost based on 15 students).
Location:
Quebec, Montreal, Ottawa
Limit of 16 students
Lodging:
Hotel
Exploration:
Urban cultural and IB school
language exchange
Tour Provider:
Georgia Hardy Tours
* Final trip costs will depend on the number of students attending the trip and exchange rates at the time of booking.
MARCH BREAK 2020
Trip Overview Who is Eligible? Tentative Dates Estimated Cost and Payment*
COSTA RICA Grades March 15-25, 2020 Approximately $4,400
9 & 10 (cost based on 15 students).
Location:
Monteverde and the Nicoya
Peninsula
Limit of 16 students
Lodging:
3-day homestay, 7-day
biological reserve cabins
Service Learning:
Environmental stewardship
Exploration:
Language, cultural exchange,
ecological studies, surfing,
hiking, zip-lining.
Tour Provider:
Georgia Hardy Tours
* Final trip costs will depend on the number of students attending the trip and exchange rates at the time of booking.
17NOTES 18
NOTES 19
3000 Commercial Drive,
Vancouver, B.C. Canada V5N 4E2
Tel. (604) 436-0608 Fax. (604) 436-0616
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