2021 MBIM Undergraduate Research Symposium
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2021 MBIM Undergraduate Research Symposium
Guidelines & Rubrics for Presentations
The 2021 MBIM URS will be in a completely online format. The online platform that will
be used is Zoom. A link will be emailed to each of the presenters once they submit an
abstract. Students are encouraged to register in teams or as an individual. If you are
registering to present as team, note that only one person per team needs to fill out the
abstract submission form found on our website: http://urs.microbiology.ubc.ca .
Presentation Logistics:
• The presentations will be live. All members must be present and contribute equally to the
presentation. No pre-recording will be accepted.
• During the presentation, we ask presenters to turn on their microphones only when they
are speaking to prevent any background noise.
• Presenters are asked to submit their presentations slide(s) to this survey:
https://ubc.ca1.qualtrics.com/jfe/form/SV_6qZJ6GwvvFfijlA by 11:59 PM on
April 27th
• The symposium will feature two types of presentations:
• 10x10 Presentation
o Presenters will be given 10 minutes to present a maximum of 10 slides
followed by a 2-5 minute question and answer period.
o 10x10 presentations will need to include an introduction, results, and
discussion section.
o See pages 3-4 for more information
• 3x1 Presentation
o Presenters will be given 3 minutes to present 1 slide with no question period.
o 3x1 presentations may include full research projects, proposals, or working
thesis.
o See pages 5-6 for more information
Some Useful Resources - Zoom
Join a Zoom meeting
● https://www.youtube.com/watch?v=hIkCmbvAHQQ
How To Use Zoom Meeting and Video Conferencing (2020)
● https://www.youtube.com/watch?v=2BEPQsfUg2M
1|Page10x10 Presentations
Presentation Layout and Format
• Ensure that font sizes are large enough to be read on Zoom. This includes figure
legends and graph axis titles. (Note: it is advised to practice presenting over
Zoom in advance to ensure slides are easy to see and readable).
• Do not use excessive text. Try to make use of images, tables, or diagrams. If
using images or tables that are not of your own, make sure you cite your sources!
• You should talk about all of the content on each slide (explain the axes, controls,
and systematically walk through the data). If the slide is busy and contains
unnecessary content (e.g. cute cat pictures), please remove it.
• Be critical of animations. Used well, animations can be very effective. However,
overuse or unnecessary use can be distracting.
• It is important to note that speaker notes do not work on Zoom while you are
sharing your screen.
Presentation Day
• Oral presentations can be individual or team-based (up to 4 people). During
the presentation, we ask presenters to turn on their microphones only when
they are speaking to prevent any background noise.
• To ensure smooth transition between presentations, we ask presenters to open their
presentations before their assigned presentation time. When it is their turn to
present, we will ask them to put up their PowerPoint slides and share their computer
screen.
• Oral Presentations are timed and limited to 10 minutes.
• Presenters should design no more than 10 PowerPoint slides and present 1 slide
per minute. Please Note: talks that exceed the time limit will be ineligible for the
“Best Oral Presentation” awards.
• Presenters will receive questions and feedback from judges and audience
members, which will be facilitated through Zoom. The Question & Answer
period will be 2-5 minutes.
• The rubric shown on page 3 will be used to assess each presentation
2|Page10x10 Judging Rubric:
Category 1 2 3 4
Introduction / Introduction absent, Somewhat able to see Introduction adequately Introduction strongly
Study or not connected to the connection between summarized the student's summarized the student's
background rest of presentation. introduction and research. research. More research. Clearly
Does not sufficiently Does not contain sufficient information would have supported topic presented
provide background background information, been beneficial. and contains important
information, research research question, and/or points.
questions, and no hypothesis.
clear hypothesis.
Content: No or poor Results presented were Results address the Results address the purpose
Results, connection between difficult to understand and purpose of the of the study. Conclusions
Discussion results and purpose did not sufficiently convey a study. Conclusions entirely supported by data.
Conclusions, of the study. connection to the purpose of mostly Future Directions
Conclusions not the study. Conclusion supported by data. Future reasonable and may
and Future
supported by data. minimally supported by data. directions reasonable. demonstrate exceptional
Directions Future directions Future directions were not understanding into topic
missing. reasonable. areas.
Presentation Presentation is Presentation poorly Presentation is organised Presentation is
Organization disorganised with no organized, which makes to allow viewers to well-organised. Visually
and apparent flow. it difficult to follow. follow the story. Visuals appealing with creative use
Visually jarring. May need more or less are somewhat well of slide design to organise
Appearance
Extremely hard to visuals to guide talk. integrated in the talk. content. Visuals are well
follow. May contain May contain some spelling integrated into the talk.
numerous spelling errors/typos.
errors/typos.
Delivery: Presenter was poorly Presenter did not convey a Presentation and Presentation and
Preparedness, prepared and did not sense of confidence or ability demonstration of demonstration of
Data adequately discuss the to clearly convey the understanding was understanding was
research. research problem, methods, acceptable. Demonstrated engaging and exceptional.
Presentation
Demonstrated conclusion(s), and some problems such as Data presented logically,
and
problems in several implications. Additional use of jargon or lack of smoothly, and with minimal
Interpretation areas. Not presented practice would be helpful. errors.
presentation flow.
in a logical manner.
Question & Presenter fails to Presenter answers questions, Presenter receives Presenter receives
Answer answer but may somewhat question(s) openly and question(s) openly and
Period (N/A question(s) misinterpret questions or addresses them addresses them logically.
openly nor miss main points. logically. Presenter may demonstrate
if no Q’s)
logically. additional knowledge of
topic area in answer.
Grand Total (Points out of 20 with questions, out of 16 with no questions)
- 1 point for every 30 seconds over 5 minute time limit
3|Page3x1 Presentations
Presentation Layout and Format
● A single, static PowerPoint slide is permitted (no slide transitions, animations or
‘movement’ of any description, the slide is to be presented from the beginning of the
oration). Images used in the slide must be your own, or you must have permission from
the owner of the photo(s) and provide proper credit(s).
● Use a font size of 24 or above (unless it is for axis or figure captions which can
go as small as size 14 point font).
● When designing your slide think about how you will use it to communicate your
research:
○ Your main claim or thesis statement should be clearly stated in your slide
title.
○ We recommend utilizing figures/diagrams in your slides as opposed to
blocks of text.
Presentation Day
● Presentations can be individual or team-based (up to 4 people).
● During the presentation, we ask presenters to turn on their microphones only
when they are speaking to prevent any background noise.
● To ensure smooth transition between presentations, we ask presenters to submit
their slide to the planning committee by April 27th.
● Presenters do not need to share their screen as a committee member will be
doing that.
● Presentations are timed and limited to 3 minutes. Please Note: talks that
exceed the time limit will be ineligible for the “Best 3x1 Presentation”
awards.
● The rubric used to assess each presentation is shown on page 5
4|Page3x1 Presentation Rubric:
Points 1 2 3 4
Impact Significance of the Significance of the topic or Significance of the The significance of the topic
topic or study study presented is topic or study or study discussed is well
presented is unclear. mentioned but extrapolated presented is clearly explained and logical in the
and poorly relevant. explained but some context of the presentation.
key aspects may be
missing or
insufficiently
discussed.
Engagement The presentation was Presentation visuals OR Presentation is relatively Presentation is very well
overall difficult to explanations need work in well done but some areas done and engaging. The
follow due to jarring order to make the may need to work in presenter does will to
visuals and poor presentation more order to fully engage the integrate the visuals into
explanations. engaging. Visuals were not audience. Visuals could
their explanation.
well integrated in the talk. be better integrated.
Scientific Presenter There are some Presenter has a good Presenter has a clear
concepts demonstrates a poor inaccuracies or logical understanding of the understanding of the scientific
understanding of the fallacies in the explanation scientific concepts concepts underlining their
scientific concepts of the scientific concepts underlining their thesis thesis. Terminology and
underlining their underlining their thesis. with few concepts are clearly defined or
thesis. misconceptions. explained.
Grand Total (Points out of 12)
-1 points for every 30 seconds over 3-minute time limit
5|PageSome Useful Resources - Presentations
● Tips and Tools for Giving Effective Scientific Oral Presentations – DC Oliver
https://drive.google.com/file/d/1O6DlHkVhGQ7zTf3MxfH1q-wihKU3TNM3/view?usp=sha
ring
● A Presentation on How to Give a Presentation – DC Oliver
https://drive.google.com/file/d/1tyfzA4cGoouDETu4-Rcg4ZVvJjVU1Mfr/view?usp=sharin g
Some Useful Resources from Three Minute Thesis
● Download the 3MT Presenter Slide PPT and follow the instructions to prepare the slide for your
presentation.
● Simon Clews (University of Melbourne) has prepared a helpful guide on preparing for the Three
Minute Thesis Competition
● Jackie Amsden (Simon Fraser University) discusses how narrative frameworks can help grad
students effectively tell their research story
● Matt Abrahams (Stanford University) provides Tips and Techniques for More Confident and
Compelling Presentations
● Matt Abrahams (Stanford University) podcast Think Fast, Talk Smart: advice for impromptu
speaking
● Anett Grant (Executive Speaking) addresses Six Pieces of Bad Speaking Advice That Just Won’t
Die
● Inger Mewburn (RMIT University) developed How to Talk About Your Thesis in 3 Minutes
● Ontario Consortium for Graduate Professional Skills posted 6 Components of Successful 3MT
Speeches (video)
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