2021 SAP Digital Content Services - Digital Personnel file (DPF) Provide a document management layer and information flows aligned with your HR ...
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2021 SAP Digital Content Services Digital Personnel file (DPF) Provide a document management layer and information flows aligned with your HR processes which makes information available through any application, any time and any device.
DPF as your solution
All HR processes are documented intensively, in both paper and electronic form. The documentation backbone in OpenText supports
these processes by offering a platform of workspaces where the content is stored and integrated.
Recruitment & Payroll & Benefits, Health and Performance Learning & Separation /
Onboarding Compensation Welfare management Development Retirement
Document backbone in OpenText Extended ECM
Offer letter, Referral, Payslip, Bonus, Lunch Hospitalisation & Group Performance review, Training, Video, Vacation Pay-out,
Application, Signed allowance, Pension plan, insurance, Reference letter, Certificates, Resignation letter,
Contract, Forms, … Beneficiaries, … Reimbursement, … Promotion, Transfer, … Memberships, … Retirement plan, …
Information Processing Information Management Information Delivery
GLOBAL INFORMATION GOVERNANCE
Deloitte developed the Digital Personnel File (DPF) approach to help you solve the HR challenges and improve your
overall business performance. This approach redefines the existing service delivery model by providing advisory and
implementation services to help clients capture, manage, store, preserve, and deliver content. The DPF solution
powered by OpenText Extended ECM software is integrated with leading HR applications such as SAP HCM, SAP
SuccessFactors and Workday and can also be connected to your custom business applications. It creates a digital,
unique and central repository for all documents associated with HR activities and ensures a secured access to all
employee documents.
Employee HR Services
ACCESS
Manager
CUSTOM BUSINESS APPLICATION EMPLOYEE
WORKSPACE
Optimise your HR potential
To address the current challenges of HR services faced by businesses and solve the issues of handling tons of documents,
the DPF approach is innovative on 3 different levels:
Information Processing Information Management Information Delivery
Document Generation Central Digital Personnel File Records Management
Auto generate personal documents based All employee documents are Manage document lifecycle and
on branded and dynamic templates. collected in a central digital personnel control document retention processes. This
workspace integrated with the leading HR allows to remove or provide documents at
application. specific points in time to comply with local
legal regulations.
E-Signatures Global Information Governance
Use of DocuSign to sign and transmit Audit user activity and log content
documents quickly and allow a digital way of alterations allow to efficiently control
signing. the authorizations of sensitive and personal
documents.Key Benefits
To cope with the accelerating pace of change in the business environment and transition to a
more flexible and efficient way of working, the DPF solution offers:
• Effective use of HR staff: Automated and digital processes remove the need to print, scan
or forward files. HR staff can focus on adding value to the tasks.
• Legal compliance: All activities are tracked, allowing processes to be monitored and
preventing the loss and incorrect sending of documents. In addition, document lifecycles
are automatically managed, and document retention process are controlled.
• Efficient remote activity: Employee collaboration is made easier thanks to the seamless
UI integration with leading HR applications, the easy access to personal documents and
the support of mobile applications.
• Reduced costs: The removal of paper intensive processes and the move towards an
automated digital approach increases sustainability and reduces time and costs.How can we help
Deloitte offers various advisory and implementation services for the following topics:
• Using Deloitte’s Digital Personnel File solution powered by OpenText Extended ECM to support document management in your HR application (SAP HCM, SAP
SuccessFactors, Workday, …)
• Using Deloitte's Records Management module to support ECM governance and compliance
• Document generation using data from leading HR business applications
• Electronic signature of contracts and HR related files
Interested? Get in touch, we will be happy to discuss with you how we can help you solve some of your business problems. Submit an RFI or reach out
to one of our ECM for HR experts.
Sven Wylock
Sara Pieters Gianni Schotte
Director| Deloitte Consulting
Senior Manager | Deloitte Consulting Senior Consultant | Deloitte Consulting
Digital Content Services
Digital Content Services Digital Content Services
swylock@deloitte.com
spieters@deloitte.com gschotte@deloitte.comDeloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms, and their related entities. DTTL and each of its member firms are legally separate and independent entities. DTTL (also referred to as “Deloitte Global”) does not provide services to clients. Please see www.deloitte.com/about for a more detailed description of DTTL and its member firms. Deloitte provides audit, tax and legal, consulting, and financial advisory services to public and private clients spanning multiple industries. With a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte has in the region of 200,000 professionals, all committed to becoming the standard of excellence. This publication contains general information only, and none of Deloitte Touche Tohmatsu Limited, its member firms, or their related entities (collectively, the “Deloitte Network”) is, by means of this publication, rendering professional advice or services. Before making any decision or taking any action that may affect your finances or your business, you should consult a qualified professional adviser. No entity in the Deloitte Network shall be responsible for any loss whatsoever sustained by any person who relies on this publication. © 2021. For information, contact Deloitte Belgium
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