A GUIDE TO YOUR NEXT STOP...GW! - The George ...
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A GUIDE TO YOUR NEXT STOP...GW!
Personal info
Personal information sheet:
My NetID
My GW email
My GWid
My residence hall and room number
Message About COVID-19
As we monitor the evolving situation around COVID-19
we will be making adjustments to the summer and fall
schedule. When we have more information about dates
and deadlines we will communicate via email and post
these updates to our website. We thank you for your
continued patience and cooperation.
Connect With Us:
@StudentLifeatGW
@HomeatGW
go.gwu.edu/orientation
Contact Us:
202-994-6555
orientation@gwu.edu
02A Message from GW’s Orientation Staff
Welcome Message
Congratulations on officially becoming
a member of our GW family! This
handbook serves as a guide as you
navigate the summer and prepare
for the fall. Information included is
reminders of tasks for you to complete
and campus resources. We encourage
you to hang onto this and refer to it
as needed. We cannot wait to meet
you soon. Until then, take a moment
to learn a little more about your new
home!
From left to right:
Alex Groth, Asher Price, Foon Nguyen
The year was 1821...
GW was founded in 1821 as “Columbian College.” In 1904, the name changed to
the George Washington University. At the same time, the university's colors changed
to “buff and blue” to commemorate George Washington. The colors matched the
uniform he wore when he resigned his position as Commander-in-Chief of the
Continental Army in 1783.
GW Fight Song
Hail to the Buff!
Hail to the Blue!
Hail to the Buff and Blue!
All our lives we'll be proud to say,
"We hail from GW" (GO BIG BLUE!)
Oh, by George we're happy we can say,
"We're GW, here to show the way!"
So raise high the Buff (BUFF!)
Raise high the Blue (BLUE!)
Loyal to GW
You bet we‘re
Loyal to GW (FIGHT!)
Raise High!
Alex Groth (ESIA, ‘22)
Asher Price (MISPH, ‘21)
Foon Nguyen (ESIA, ‘21)
2020 Student Coordinators, Orientation
03President‘s Message
President’s Message
Welcome to the George Washington University! You are embarking on an exciting
journey, and I am thrilled that you are joining the GW family.
GW is a community of scholars, artists, scientists, visionaries, and athletes. We come
from all over the world and across the United States. We embrace the diversity of our
community while celebrating individuality. We take care of each other in times of need
and we “Raise High” to celebrate successes. GW faculty and staff will be with you each
step of the way.
During these times of uncertainty, we have seen more than ever before our GW
community come together to take care of one another, and to continue our mission to
educate the next generation of global leaders.
Over the summer, we hope to be able to send you more information that will help
you prepare for move-in and orientation. I encourage you to review the materials,
but remember that there is no “typical” GW experience and there is no “right way” to
approach your time here. You will have no shortage of options to discover and create
new knowledge in your chosen field, make friends, try new activities and explore the
nation’s capital.
As we all manage and respond to the evolving COVID-19 situation, we will need to be
flexible in our preparations for the fall, and we will communicate with you regularly to
ensure that you have the most up-to-date information. There may be questions that
remain unanswerable at this time, but if you have any questions or concerns as you
prepare for the fall semester, please reach out to the Orientation team at 202-994-6555
or orientation@gwu.edu. They will do the best they can to respond. The faculty and staff
of GW are here to support your transition and your success.
I hope that we will soon be able to meet in person and on campus. Until then, Raise High!
Thomas J. LeBlanc
President
04Table of Contents
6 | Communication from GW
Table of Contents
7 | A Note to Future You
8 | Financial Aid and Student Accounts
9 | Orientation
10-12 | Navigating GW Systems
13 | Dining at GW
14–15 | Campus Maps
16–17 | Residential Living at GW
18 | Academic Life
19 | GW Libraries and Academic Innovation
20 | Modules & Training
21 | Mandatory Health Information
22–23 | Colonial Health Center
24 | Student Rights & Responsibilities
25 | Disability Support Services
26 | Technology at GW
27–28 | Campus Resources
29–30 | GW Jargon
31–32 | Notes
05Upon Deposit, Please Complete The Following:
• Bookmark your admitted student portal (go.gwu.edu/portal) to access important
Communication from GW
and relevant information before classes start.
• Claim your NetID and password (GW email)
• Submit final transcripts
• Submit AP/IB scores
• Register for New Student Orientation via your admitted student portal
• Apply for first-year housing (living.gwu.edu/first-year-admits). The application
opens on May 14 and closes on June 8.
• If you are a student with a documented disability, register with Disability Support
Services at disabilitysupport.gwu.edu. It is best to provide documentation
as soon as possible to avoid delays in the availability of accommodations.
Accommodations are not retroactive.
Communication Over the Summer
Next Stop GW is an electronic newsletter providing timely and relevant information,
dates, deadlines, and reminders required to complete over the summer, before, and
upon arrival to GW. In addition, this communication tool provides an introduction
to important campus resources, campus living and learning, and overall student
life. Keep your eye on your email inbox for this newsletter arriving every other week
throughout the summer.
Here's what else you can expect for communication between May and August:
• Introduction to academic school and undergraduate advising team (emails from
respective advising offices to student GW email) (May)
• Request to submit photo for GWorld card (GW student ID) (email from GWorld
Card Office to student GW email) (May)
• Information about student health insurance (waiver deadline) (included in Next
Stop GW communication and emails) (starting in May with ongoing reminders
throughout the summer)
• Tuesday Talks Webinar Series covering topics such as paying your bill, living on-
campus, GWorld card usage and perks, and more (schedule posted to the website
mid-May) (scheduled topics throughout the summer)
• Preliminary invoices issued by Student Accounts (email from Student Accounts to
student GW email) (June)
• First-year group advising webinars and class registration communication (emails
from respective advising offices to student GW email). Note: timeline for webinars
varies by individual school. Check your admitted student portal for details.
(Beginning in June and ongoing throughout the summer)
• Orientation information (email from Orientation and advising offices to student
GW email) (August)
• Next Stop GW’s Move-In Guide - information, tips, and other details sent right to
your inbox. This is emailed to both students and families in August.
06A Note to Future You
Use this space to write a letter to your future self.
What are you feeling right now?
What are you excited about? Nervous about?
A Note to Future You
Hang on to this note (and book) and read it again at the end of your first year.
You might be surprised with what you learned.
07Financial Aid and Student Accounts
Payment Plans Planning for Financial Aid
Financial Aid and Student Accounts
GW‘s Office of Student Accounts offers for 2021-2022
several ways to pay semester fees, including To apply for financial aid, students must
tuition, room, board, and insurance charges. submit a Free Application for Federal
View all methods at studentaccounts.gwu. Student Aid (FAFSA) and supporting
edu/how-pay. documents for each year of enrollment (first-
year students should submit a FAFSA by
GW offers a monthly payment plan that splits March 1 to apply for aid for their sophomore
semester charges into four equal monthly year). Please note that undergraduate
payments. This plan has an application students must be degree-seeking in order
fee and is interest free as long as monthly to qualify for financial assistance. Most
payments are paid in full and on time. institutional sources of funding require
Payments must be scheduled on the 10th of full-time status (12 or more credits) each
each month from July through October for semester.
the fall semester, December through March
for the spring semester, and April through Eligibility for need-based financial assistance
June for the summer semester. Enrollment is based on the student‘s demonstrated
is required for each semester in which need on the financial assistance application.
you participate in the plan. If your parent The need may be funded by institutional
or guardian is making payments on your and federal grants, scholarships, and federal
behalf, please provide them access to your loans. While GW offers significant amounts
account using the link on the plan website. of need-based aid, we are not able to fund
View details at studentaccounts.gwu.edu/ 100% of need. Some families also utilize
monthly-payment-plan. the monthly payment plan or additional
federal and/or private alternative loans to
FERPA Policy supplement the awards that are offered.
The Family Educational Rights and Privacy
Act (FERPA) is a federal law that protects the Need-based awards are not guaranteed
privacy of student education records. The every year and must be applied for by the
law applies to schools that receive funds March 1 deadline for the following academic
under an applicable program of the U.S. year. For step-by-step instructions, please
Department of Education. see financialaid.gwu.edu.
Once enrolled at GW, students have the right For all your financial aid, billing, and
to inspect and review their own education registration needs, please reach out via
records, as well as designate who has access phone, email, or in person to Student
to their student records outside of GW. Financial and Registration Services, which is
GW’s customer service organization bringing
We encourage you to have conversations together the offices of Student Financial
with your family members about FERPA prior Assistance, Student Accounts, and Registrar
to arriving in August. You can access the in a friendly, centralized, service-culture
Student Consent for Release of Information setting.
to Parents/Third Parties form (go.gwu.edu/
ferpa) via the Registrar‘s website. The Student Services Hub, located on the
Ground Floor of the Marvin Center, provides
a personalized experience for students
looking for service support in person.
08Orientation
New Student Orientation aims to aid in the academic, personal, social, and cultural
transition of new undergraduate students and their families to the GW and D.C.
community. The programming you participate in is designed to introduce you to
the academic culture and class registration process, community expectations and
Orientation
resources, and involvement opportunities on-campus and in the city. We hope you
take advantage of all that GW has to offer and utilize the people around you for
support and guidance as you begin your journey.
For the latest, go to your student portal or our orientation site
(go.gwu.edu/orientation).
Pre-Orientation Programs
Existing Pre-Orientation Programs will no longer occur before Orientation, but will
still take place in some form during Orientation and throughout the first semester.
As plans develop, more information and details about these co-curricular
experiences will be shared.
Class Registration
Information about preparing for class registration and online class registration
date sign-ups is available in your admitted student portal (go.gwu.edu/portal).
Class registration will take place in early August.
Orientation Snapshot
• Opportunities for engagement with fellow students, staff, academic advisors,
and faculty in a variety of different settings
• Opportunities to get to know your peers and learn more about your residence
hall community
• Opportunities to learn more about getting involved in campus life, campus
resources, and the first-year experience program, District Connections
• Opportunities for intentional engagement within affinity groups and living-
learning communities to create closer bonds with classmates.
Getting to Campus
GW is conveniently located near three major airports (DCA: Ronald Reagan
Washington National, IAD: Washington Dulles International, and BWI: Baltimore
Washington International) and D.C.’s Union Station. Public transit is available from
each airport and train station. The Foggy Bottom/GWU Metro Stop is located right
on campus, with service to the Orange, Blue, and Silver Metro lines.
Stay Informed This Summer
Over the summer, you will receive Next Stop GW newsletters with reminders of
things to do, and updates from GW community members, as well as, emails from
school advising offices. Keep an eye on your GW email inbox for these editions
(and more)!
09Navigating GW Systems
Transitioning to college is an exciting time, but it also comes with a lot of new
processes, concepts, and systems. While you’re here, you will be using a variety of
different platforms to do business, like checking your email, paying your bill online,
and completing assignments for class. We want to introduce you to these commonly
used systems so you’ll be familiar with them come August.
myGW - The George Washington University
Web Portal (my.gwu.edu)
GW Systems
myGW provides you with a landing page to navigate other systems at the university,
namely email, Blackboard, and GWeb Information System. Log in using your NetID
(first part of your GW email) and password.
GW Email and Calendar (www.gwu.edu/email)
Access your GW email and calendar by logging in with your GW email address
(NetID@gwu.edu).
10GWeb Information System (it.gwu.edu/gweb)
GWeb Information System (also referred to as BanWeb or GWeb) allows
access to important processes such as student accounts management,
financial aid communication, and course registration. Log in using your GW
email address (NetID@gwu.edu) and email password. GWeb is accessed via
it.gwu.edu/gweb.
Once you are logged in, you will see tabs for the following information:
• Registration Menu brings you to the registration portal and your schedule
• Student Records Information Menu brings you to transcripts, grades, and
DegreeMAP
• Student Accounts Menu brings you to the eBill Portal where you can view your
account, set up a refund profile, and make payments or grant access to others to
make payments for you
• Financial Aid Menu brings you to your financial aid package, cost of attendance,
and Federal Work Study information
Note: If someone other than the
student will be making payments to
the university, the student should add
them as an authorized user on the
account. The student is the only one
with the ability to grant access to the
eBill system (studentaccounts.gwu.
edu/how-access-ebill-system)
Please note: Completing a FERPA form
does not give online access to the eBill;
the student grants access through the
eBill system.
11Blackboard (blackboard.gwu.edu)
Blackboard is a learning management system that faculty and staff use to share
information and post class materials. As a student, you will use Blackboard to
complete GW 101 prior to arriving to campus in August, as well as for classes
throughout your time at GW. Log in with your NetID (NetID@gwu.edu) and password.
FixIt (go.gwu.edu/fixit)
FixIt is GW‘s facilities request portal, which you can use to submit facilities issues
in your residence hall. A facilities issue can be anything from an overflowing sink
to a large pile of trash in a common space. You‘ll be prompted to provide your
GW NetID and password. Check the webpage icons and choose the service area
that best fits your need. If you have questions or need to update your request, use
the Comment Stream and a GW Facilities representative will get back to you.
12A Different Approach to Dining
We’re embedded in the heart of D.C. and the food options in our city are boundless.
Whether you want to explore the D.C. food scene with friends on a Saturday night,
shop for your own seasonal ingredients and cook with friends, order delivery
through the GET mobile app, or grab a quick bite to eat between classes, our open
dining plan has you covered no matter your tastes or dietary needs. View dining
options at dining.gwu.edu/where-eat.
Visit go.gwu.edu/dining to learn more and download popular dining apps such
as the GET app and Twenty-Two Tables.
GWorld Dining and Grocery Partners
With so many grocery and dining partners located on, or close to, our Foggy Bottom
and Mount Vernon campuses, you have the freedom to choose what you want to eat
Dining @ GW
and when.
Our partner list (gworld.gwu.edu/gworld- more. Colonial Cash may be purchased
merchants) includes restaurants and at any time and is not required.
grocery stores that accept Dining Cash and
Colonial Cash. Remember, Dining Cash Don't see your favorite pizza place?
(required for all undergraduate students Want to use GWorld at your favorite
in GW residence halls) can only be used Chinese restaurant? We are always
at dining and grocery partners and cannot looking to expand our dining options
be used for retail or service purchases. to best meet the needs and taste
Colonial Cash is accepted at all dining buds of all GW students. Suggest new
locations as well as at partner retail stores, dining partners at dining.gwu.edu/
vending machines, laundry machines, and suggest-dining-partner.
Dining Cash v. Colonial Cash
Dining Cash is the primary fund for the meal plan and is required for all on-campus
students. The amount of dining cash added each year depends on whether you live in
a residence hall with or without a kitchen. Costs for 2020 dining can be found on the
student's eBill account.
Our dining partner network includes more than 105 food and grocery locations. With
options including table service, delivery, food trucks, regional cuisines, and grocery
stores, you’ll have easy access to food that meets your tastes and needs. Our open
plan offers variety and freedom of choice to meet students‘ dietary preferences,
including vegan, vegetarian, nut-free, kosher, Halal, gluten-free options, and more.
*Dining funds roll over semester-to-semester and year-to-year.
Colonial Cash is a voluntary account that can be used in addition to Dining Cash,
and can be used with GWorld dining and retail partners, both on-campus and off-
campus, as well as laundry and printing. Money can be added to Colonial Cash
through the GWeb system.
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15Residential Living @ GW
GW aims to promote residential experiences rooted in strong communities
where students develop meaningful healthy relationships, support one another,
and are empowered to make decisions that advance their personal, academic,
and career goals. You're encouraged to connect with your roommates ahead of
move-in to coordinate items for the room.
Foggy Bottom Campus - First-Year Residence Halls
Fulbright Hall Lafayette Hall Madison Hall
Residential Living @ GW
Mitchell Hall Potomac House Guthridge Hall
Mount Vernon Campus - First-Year Residence Halls
Clark Hall Cole Hall Hensley Hall
Merriweather Hall Somers Hall West Hall
Move-In
This is a short list of what to bring to campus. A more detailed list, including items
What to Bring: recommended by public health experts will be provided at a later date.
Toiletries, prescription medication, first aid kit, Detergent, dryer sheets, drying rack
cleaning supplies, fan, desk lamp
Reusable utensils, dishes, and food containers,
Full-length mirror, posters, throw rugs, reusable grocery bags, reusable water bottle
calendar, message board Computer, cell phone, headphones, power
strip w/ surge protector
Sheets (twin XL), towels, pillows, blankets,
mattress pad, mattress cover, and laundry bag Thermometer, mask, Clorox and Lysol products
What is included: What Not to Bring:
• Twin XL (80”) mattress • Candles, halogen lamps, lanterns/oil lamps, and flammable liquids
• Microwave and refrigerator • Non-surge protected extension cords
• Wireless Internet • Weapons, chemical mace, pepper spray, fireworks
• Adjustable height bed frame, desk, desk • Hazardous material
chair, two chests with two drawers each • Live animals
• One trash bin per student • Cooking appliances in non-cooking areas, microwaves, refrigerators
• Alcohol or other drugs, including marijuana, which is prohibited on
16 campusWho’s Who In Residential Life
Resident Advisors (RAs): student leaders assigned to a floor to support and advise
residents and promote a residential community.
Community Directors (CDs): full-time professional staff who live in a residence hall,
plan activities, provide crisis response, and supervise RAs.
Area Coordinators (ACs): full-time professional staff who live in a residence hall,
provide planning and oversight of students’ residential experience, advise hall
councils, provide crisis response, and supervise RAs and CDs.
Faculty in Residence (FiR): GW faculty who live in a residence hall, mentor students,
and provide intellectual experiences for residents.
Faculty Guides (FGs): GW faculty assigned to a residence hall who mentor students
and provide intellectual experiences for residents.
Hall Council: Student-led hall government that advocates on behalf of a configuration
of buildings and provides social experiences. All Hall Councils together form GW’s
Residence Hall Association (RHA).
Mailing & Packages
You may use a vendor of your choosing to ship belongings directly to
campus. Items must be clearly labeled and sent to the appropriate mailing
address for your residence hall.
FOGGY BOTTOM MOUNT VERNON
MAILING ADDRESS/EXAMPLE MAILING ADDRESS/EXAMPLE
Student Name George Washington Student Name Martha Washington
(as it appears on your University ID) #302, Potomac House (as it appears on your University ID) The George Washington
Room Number, Residence Hall Name 2021 F Street, NW The George Washington University 2100 Foxhall Road, NW
Address Washington, D.C. 20052 2100 Foxhall Road, NW West Hall
Washington, D.C. 20052 Residence Hall 201
Room Number Washington, D.C. 20007
Washington, D.C. 20007
Belongings may be shipped to campus prior to move-in. Details about this process will
be provided at a later date and communicated via email to the student.
Colonial Bellhop is an optional move-in service in which members of GW Spirit meet
you curbside at your residence hall and carry everything up to your room in under 20
minutes! All proceeds benefit the GW Spirit teams and any participating Club Sport
teams. To register, visit GWsports.com/Spirit. For additional information, contact our
Bellhop Coordinator at bellhop@gwu.edu.
17Academic Life
The George Washington University’s academic life is defined not only by the ability
of faculty and students to put knowledge in action, but also by the ability to take full
advantage of GW’s vast access to world-class partnerships, policy-research initiatives,
and one-of-a-kind learning opportunities.
Refer to GW 101 in Blackboard to learn more about your academic school, advising
structure, curriculum requirements, guidance for course registration, and more!
Undergraduate Academic Schools: Snapshot
Columbian College of Arts and Elliott School of International Affairs
Sciences (CCAS) — Our oldest and (ESIA) — When you study international
largest college, Columbian is home affairs at Elliott, you won’t just study it,
to both generalists and specialists. At you’ll experience it. You’ll understand
Columbian, we emphasize perspective, and engage with the world, building
analysis, and communication; knowledge of economics, history,
encourage collaboration with external political science, and relevant areas of
partners; and inspire lasting change. anthropology and geography.
Corcoran School of the Arts and School of Business (GWSB) — This
Design (CSAD) — The Corcoran school offers a distinctive educational
School embodies what Columbian experience to prepare global business
Academic Life
has defined as the “engaged liberal leaders through a portfolio of niche
arts” by providing a platform for programs that emphasize academic
engagement, bridging creative rigor, learning outcomes, and teaching
expression and practical application, excellence in both delivery and content.
linking disparate fields, and preparing
students for rich and multi-dimensional School of Engineering and Applied
careers. We challenge students to Science (SEAS) — SEAS strongly
investigate how art functions as a form supports co-curricular activities to
of creative and intellectual inquiry. broaden and deepen its students’
CSAD is a school within the Columbian overall educational programs. The
College of Arts and Sciences. school also offers a highly collaborative
approach that enables students to
School of Media and Public Affairs cultivate expertise in laboratories and
(SMPA) — SMPA is a trailblazer in the influence in government.
study of political communication,
journalism, and media. Graduates Milken Institute School of Public
of the SMPA program are leaders Health (GWSPH) — We advance
in advocacy, politics, business, and population health, well-being, and
journalism. Students engage with social justice locally, nationally, and
the world around them through globally by applying public health
internships and access to decision- knowledge to enhance policy, practice,
makers, community leaders, and and management; conducting rigorous,
power brokers. SMPA is a school basic, applied, and translational
within the Columbian College of Arts research; and educating the next
and Sciences. generation of public health leaders,
policy makers, practitioners, scientists,
advocates, and managers.
18GW Libraries and Academic Innovation
GW Libraries
GW Libraries serve the research and learning goals of all undergraduate and graduate
students and faculty of the university, regardless of department or major.
Highlights of GW Libraries: Libraries available to all GW students:
• 24-hour study in a wide variety of study • Gelman Library (Foggy Bottom campus)
spaces at Gelman Library • Eckles Library (Mount Vernon campus)
• PC & Mac computers, Colonial Printing, •
and scanners
• New digital media studio
• Top Textbooks Specialized Libraries (services tailored to
specific disciplines):
Top Textbooks allows students to • Himmelfarb Health Sciences Library
access all required textbooks for
a select group of high-enrollment • Jacob Burns Law Library
GW Libraries and Academic Innovation
courses. Before you buy, check • Arthur D. Jenkins Library
go.gwu.edu/TopTextbooks to see if
your textbooks are available.
Academic Commons
Academic Commons is a one-stop shop for all academic services and resources
available at GW. Visit academiccommons.gwu.edu or see us in person at the Ask Us
Desk on the entrance floor of Gelman Library.
Study Spaces: Workshops and Consultations:
See all of the study spaces available Free workshops and consultations are
to you on all three of GW’s campuses available in programming, coding,
and filter based on your favorite data organization, statistical analysis,
features at studyspaces.gwu.edu. Adobe Creative Suite, GIS, and more at
go.gwu.edu/libworkshops.
Writing Help:
Dedicated attention to writing and Tutoring and Review Sessions:
research projects at all stages of Course-specific peer tutoring and
the writing process is available review sessions are free for GW
through The Writing Center. Make students through Academic Commons.
an appointment (recommended) at Find your course and make an
writingcenter.gwu.edu. appointment at go.gwu.edu/tutoring.
Research Assistance: Undergraduate Research:
Personalized help in strategizing and Get hands-on experience in your
finding resources for any project or field of interest by participating in the
paper is available by appointment at undergraduate research opportunities
go.gwu.edu/consultations. available on researchcommons.gwu.
edu.
Be sure to check out academiccommons.gwu.edu to learn about academic services
and resources available throughout the university.
19Online Modules and Trainings
for Incoming First-Year Students
AlcoholEdu for College — facilitated by Health Promotion and Education
In an effort to reduce negative alcohol- for those that choose to drink along with
related consequences among GW students, those that choose not to drink.
Health Promotion and Education offers
incoming first-year students AlcoholEdu for This training will be made available on
College. This online module covers alcohol July 20, 2020. A link will be emailed to
and motivation, standard drink size, blood students. For questions, please contact
alcohol concentration, and key strategies CHCOutreach@gwu.edu.
“Think About It” Sexual Assault Prevention Training and Workshops —
facilitated by the Title IX Office
The Title IX Office provides resources, training, and reporting options to students,
faculty, and staff to address concerns related to sexual harassment and sexual violence
prohibited by both Title IX and related university policies. Each fall semester, all
incoming undergraduate students are required to participate in an online and in-person
sexual assault prevention program to be able to register for spring semester classes.
1 2 3
Part 1 — “Think About Part 2a — In-person Part 2b — online
Steps to Complete: It” is completed online workshop — takes place (complete after
(should be completed during Orientation. the workshop)
prior to the in-person Link to sign up for a
workshop) workshop available on
the Haven website in late
summer (July/August).
Modules & Trainings
For more information, please visit Title IX’s Haven website (haven.gwu.edu).
Diversity, Equity, and Inclusion Online Educational Module — facilitated
by the Office for Diversity, Equity, and Community Engagement
GW is committed to providing educational opportunities to students, staff, and faculty
that challenge us to learn more about ourselves and others. As first-year students at GW,
you have an amazing journey ahead of you filled with curiosity and exploration. While
you will grow each semester as GW students, we want to provide you with a foundation
in your first year that offers you language, tools, and resources to engage in thoughtful
conversations about diversity, identity, equity, justice, and inclusion.
You will receive an email invitation from the Office for Diversity, Equity, and Community
Engagement in August to complete the Diversity, Equity, and Inclusion Online
Educational Module. Every first-year student at GW is invited to participate in this
experience, and we encourage you to connect your learning with your experiences
inside and outside of the classroom.
We are eager for you to engage in the Diversity, Equity, and Inclusion Online Educational
Module, and welcome you to share any questions with the Office for Diversity, Equity,
and Community Engagement (diverse@gwu.edu or 202-994-7297).
These modules and trainings are a requirement for all first-year students to complete in
order to register for spring 2021 courses.
20Important Information from
the Colonial Health Center
Mandatory Health Immunization Form: DUE AUGUST 1
ALL new students under the age of 26 must submit proof of immunizations as
required by DC Code. Details are available at healthcenter.gwu.edu/immunizations.
Visit the Colonial Health Center (CHC) patient portal at mychc.gwu.edu and follow
the instructions below:
1 4
Access the patient portal and sign in Click on each green “Update” button next
with your GW email address to each type of immunization and enter
(NetID@gwu.edu) and password in the dates of immunization. You must
enter in all of your dates for the required
2 Click on the “Medical Clearances” immunizations in order for us to verify
tab on the left side of the screen. your record.
3 Under “Medical Clearances” click on
the green “Update” button to upload
a photo or scan of your immunization
5 Once you have updated all of your
immunization dates, a staff member
at CHC will review your record. Please
record. Please ensure that all check back to see if your immunization
documents are legible. clearance was satisfied or not.
For questions, please email immunreq@gwu.edu or call 202-994-5300 (option #3).
Student Health Insurance Plan
In alignment with the Affordable Care Act, the Student Health Insurance Plan (SHIP)
guarantees that you can obtain necessary treatment if you develop a serious illness
or injury. Domestic undergraduates, international students with a J1 or F1 Visa,
on-campus health sciences, and on-campus nursing students will be automatically
enrolled in SHIP. Detailed iInformation about the 2020–2021 academic year (August–
Mandatory Health Information
August) plan, including waiver requirements and waiver steps, will be shared over the
summer months via email. The waiver period is August 1–September 30.
For questions about SHIP, visit the Colonial Health Center Website at healthcenter.
gwu.edu or email ship@gwu.edu.
21Colonial Health Center
GW’s Colonial Health Center (CHC) provides multidisciplinary, integrated,
student-centered services in a safe, accessible, culturally inclusive, and supportive
environment. The CHC seeks to promote healthy lifestyle choices and to holistically
support the physical and emotional well-being of students in order to achieve
academic success.
Counseling and Psychological Services (CAPS)
Our counselors provide an environment for students to overcome challenges
and difficulties that may interfere with academic, emotional, and personal
success. Counseling services are free, confidential, and short-term. After an initial
consultation, counselors and students work together to determine the best course of
treatment to address individual mental health needs.
Counselors utilize a multifaceted approach to provide various options for treatment
through the Stepped Care Model (as shown below).
Workshops
Referral to longer-
Discussion
term community
series
Colonial Health Center
providers
WALK-IN
CONSULTATION
Short-term
Self-help
individual
resources
counseling
Group
counseling
Accessing Services:
Students can access CAPS for support by walking in to the CHC and requesting
to speak with the next available counselor—no appointments necessary. Students
and the walk-in counselor will determine if any of CAPS follow-up services would
be a fit for the student’s individual needs.
On-Call Services
We provide 24/7 counseling care and medical advice to students through an after-
hours hotline. Students should call 202-994-5300. A mental health clinician and
advice nurses are both available.
22Medical Services
CHC’s medical providers are available to support students’ physical health and
well-being. Staffed by a team of physicians, nurse practitioners, physician assistants,
psychiatrists, and registered nurses, we offer primary care and urgent care visits.
Accessing Services:
• Primary Care visits are usually available within 48 hours. Schedule an
appointment online via the medical portal at mychc.gwu.edu or by calling
202-994-5300.
• Urgent Care visits, intended for medical or health issues that require
immediate attention when a timely Primary Care appointment is not available,
are available on a first-come, first-served basis during clinic hours. Students
should notify the receptionist upon arrival. Medical clinicians can be reached
at 202-994-8951 during clinic hours.
Colonial Health Center Locations
Foggy Bottom Campus Mount Vernon Campus
Marvin Center – Ground Floor Merriweather Hall
800 21st St., NW, Washington, D.C. 20052 2100 Foxhall Rd., NW, Washington, D.C. 20007
Phone: 202-994-5300 (24/7) Phone: 202-242-6120
Wellness Initiative – Raise Up GW
To be well at GW is to honor the dynamic process of change and growth that
involves building resilience, persistence, and positivity in the face of challenges.
Raise Up GW is our initiative dedicated to helping students engage in
comprehensive well-being experiences across campus. We empower our students
to actively engage in wellbeing activities that are supportive of holistic lifestyles.
Through this initiative, students will gain an understanding of campus resources and
learn how to help others in need.
Dimensions of Well-Being
Physical Emotional Environmental Financial
Cultural Social Intellectual Spiritual
Visit students.gwu.edu/wellbeing for more information about our Wellness Initiatives!
23Know the Code
Before you become a GW community member, you’ll want to know what GW
expects of you and what you can expect from GW. The Code of Academic Integrity
and the Code of Student Conduct (both available at studentconduct.gwu.edu)
provide the expectations for GW students' behavior both in class, out of class, and
online.
I’m a good person, I promise. Why should I read the Codes?
• Do you want to study abroad, work on campus, or be an elected student leader?
Those opportunities depend upon being in good standing with the Codes.
• Know your rights. The Codes don’t just tell you what to do, they provide
information about your rights and options if you’re accused or if someone harms
you.
• Whether you’re from the D.C. area or halfway around the world, GW will be a
new culture with different expectations to learn about issues like marijuana,
academic citations, and discrimination.
• You’re civically engaged and looking forward to protests in D.C. Read the Codes
to learn how it applies to your conduct off-campus and how it supports your
rights to free expression.
Student Rights & Responsibilities
• You want to join the University Hearing Panel, a group of students trained to
resolve the university’s most serious allegations. Read up before you apply.
What are the most important decisions I can make to stay in good
standing?
•
• Be kind and inclusive. Enthusiastic disagreement and difference are an
important part of civic engagement at GW. Disorderly conduct, harassment, and
discriminatory misconduct are prohibited.
• Plan ahead. Most students who commit academic integrity violations didn’t plan
to do that—they got behind and took a shortcut. Time management is a key skill
in college and the Library and Academic Commons can help you improve.
• Talk to your professor. Not understanding class expectations for collaboration
and citation is also a regular issue with academic integrity cases. If you’re not
sure, ask your instructor.
What if I get in trouble anyway—should I just pack my bags?
Almost certainly not. College is about learning academics and how to be a positively
engaged citizen. Student Rights and Responsibilities will reach out, share the
incident report, and help you understand your rights and options to respond. You
can reach out to us anytime.
studentconduct.gwu.edu | rights@gwu.edu | 202-994-6757
24Disability Support Services (DSS)
Did you know in college that it is on YOU (the student) to disclose a disability in order
to receive accommodations? Don’t worry—we’ve broken it down for you below.
What do you mean by disability?
Maybe you had a Section 504 plan or IEP in high school? While that is usually
indicative of a need to register with us, it is not a prerequisite. You could be someone
with a physical, cognitive, mental, or chronic health impairment that substantially limits
a major life activity. We must have documentation of an impairment to determine
accommodations. Check the instructions below on the relevant documentation we
need and on the DSS website disabilitysupport.gwu.edu/document-your-disability.
The determination of whether a student has a physical, cognitive, medical, or mental
health impairment that substantially limits a major life activity (and therefore has a
disability) must be made on a case-by-case basis. How do we do that? By examining
the documentation you provide! Check the instructions below on the relevant
documentation we need.
Okay, that’s me… Now what? I want to register with DSS.
1. Submit a DSS Online Registration Form, which includes your supporting disability
documentation, at disabilitysupport.gwu.edu/register-disability-support-services.
Eligibility criteria for disability-related support services include the below. Please
do not send us your Section 504 or IEP plan, as these do not count as verified
documentation.
a. Recent verification of diagnosis prepared by a qualified professional that includes
Disability Support Services (DSS)
recommendations for reasonable accommodations.
b. Documentation that is current and relevant, substantiates how the condition
impacts the student in a postsecondary academic environment, and illustrates a
connection between the impact of the disability and the requested accommodation.
2. You will be notified of your eligibility status and will receive a plan of approved
accommodations by email (at your GW email address).
3. Once your registration is established, you must attend a session during Orientation
to review DSS policies and procedures.
What does DSS do?
Assistive Technology Interpreting Services
Alternative Format Text Materials Letters to Professors
Classroom Access Note-Taking Technology
Housing Accommodations Test Accommodations
CONTACT DSS: Rome Hall, Suite 102 | 801 22nd St., NW | Washington, D.C. 20052
Telephone: 202-994-8250 | Email: dss@gwu.edu
25Technology @ GW
Internet Access: Wireless internet access at it.gwu.edu/software. Some software
is available through your GW NetID and is made available by your school. Learn
password. Networks are also available for where to access these applications at
certain guests. Find out more at it.gwu. go.gwu.edu/academicsoftware.
edu/internet-access.
Digital media equipment, including digital
Equipment is available for wired internet video and audio recorders, is available
in residence halls. Sign out the equipment to all GW students, regardless of school
through the IT Support Center at it.gwu. affiliation. Learn more at acadtech.gwu.
edu/support. Streaming devices (Apple edu/equipment.
TV, Playstation 4s, Roku devices, Nintendo
Switches, and Xbox Ones) may connect Computer Labs: Computer labs, often
to GW‘s wireless entertainment network. with specialized software and higher
You may learn more about connecting computing power are available to all GW
your entertainment devices at students in Gelman Library, Eckles Library,
it.gwu.edu/gw-play. and some academic buildings. Learn more
at go.gwu.edu/academicsoftware.
Email: GW uses GWMail for student
email accounts. GWMail features Specialized digital media computers,
enhanced storage capabilities and access a video production studio, interactive
to GWCalendar. Visit it.gwu.edu/email- experience area, and more are available
calendar to learn more. to all GW students in the Gelman Library
digital media studio. Equipment such as
Printing: Colonial Printing is a wireless cameras and recorders are available for
printing service enabling you to print check out. Staff are available to assist.
from anywhere on or off campus, and
Technology @ GW
even from your smartphone or tablet. GW students in need of a laptop can
A print credit is allocated to each request one for up to one full semester on
enrolled GW student at the beginning a first come, first served basis at go.gwu.
of the academic year to make printing edu/laptops.
affordable. Learn more at printing.gwu.
edu. Streaming Cable TV and HBO Go: GW
students living in on-campus housing can
Support: GW Information Technology watch and record live high-definition TV.
(GW IT) offers several options for You can access streaming services from a
technology support, making it easy to get variety of devices. Learn more at it.gwu.
the help you need when you need it most. edu/tv.
Visit it.gwu.edu/support for walk-in
hours, phone number, and email contact. Technology Purchase Recommendations
Submit an online ticket at go.gwu.edu/ GW provides minimum hardware
itrequest. specifications as suggestions when you
are considering purchasing a device for
Academic Software and Technology: your time at the university. Learn more at
Software packages like Microsoft Office go.gwu.edu/GWtech.
365, SAS (Statistical Analysis System),
Adobe Creative Cloud applications, and
communications apps are available to all
GW students through GW IT. Learn more
26Campus Resources
Resource Name Contact Information Reasons You Might Use This Resource
Academic Commons academiccommons.gwu.edu - One-stop to access all of GW’s academic services
academiccommons@gwu.edu - Peer tutoring and course reviews
- Writing and research help
- Workshops
- Guide to GW study spaces
The CARE Network students.gwu.edu/care Are you or someone you know in need of some support? The CARE Network is an
gwcares@gwu.edu online form that you can submit to get connected to support resources on campus.
Students are connected through inter-departmental collaboration to provide them with
appropriate and personalized outreach.
Campus Advisories campusadvisories.gwu.edu - Incident-related and non-incident-related information to the GW community
oem@gwu.edu - Real-time information on current GW alerts, weather, and Metro status
Campus Living and Residential living.gwu.edu - Residence halls
Education living@gwu.edu - Move-in and out
- Housing on- and off-campus (fall, spring, and summer)
- Policies (such as housing exemptions or housing accommodations)
- Residential engagement opportunities
Center for Career Services careerservices.gwu.edu - Finding Federal Work Study (FWS) and non-FWS student positions
gwcareercenter@gwu.edu - Student employee hiring, on-the-job requirements & assistance, and pay information
- Major and career exploration
Student Employment - Self-assessment and career coaching
Website: gwu-studentemployment.
peopleadmin.com
gwse@gwu.edu
Colonial Health Center healthcenter.gwu.edu - Medical, psychiatry, counseling, and psychological services
Phone: 202-994-5300 (24/7) - 24/7 Counselor On Call
- Student health insurance
- Required immunizations
- Self-help resource library
Disability Support Services disabilitysupport.gwu.edu - Register for accommodations
dss@gwu.edu - Learn more about types of accommodations available
Division of Safety and Security safety.gwu.edu - Residence hall safety and security
Health and Safety - Health and emergency management safety
(202) 994-4347 - GW Police
Emergency Mgmt - Office of Advocacy & Support
(202) 994-4936
GW Campus Bookstore gwshops.com - Books
- Apparel and accessories
- Gifts and collectibles
- Supplies
- Technology
GW Dining dining.gwu.edu - Locations to eat on or around campus with a GWorld card
dining@gwu.edu - Special events or discounts
- Contact for assistance if you have special dietary restrictions or needs
GW Information Technology it.gwu.edu - Email and calendar
ithelp@gwu.edu - Software
Campus Resources
- Internet connectivity
- IT security
- Martha: GWs self help knowledgebase and artificial intelligence agent
GW Libraries library.gwu.edu - 24-hour study at Gelman Library (Foggy Bottom)
gelman@gwu.edu - Comfortable, light-filled study at Eckles Library (Mount Vernon)
eckles@gwu.edu - Computers & printers
- Research help
- New digital media studio
GWorld Card Office gworld.gwu.edu - Replace a lost GWorld card
gworld@gwu.edu - Questions about reloading money, accessing funds, and general card use
- Trouble with tap access to academic or other campus buildings
GW Police Department safety.gwu.edu/police - Provides residential hall security and patrol services to the Foggy Bottom
Emergency: (202) 994-6111 and Mount Vernon campuses
Non-Emergency: (202) 994-6110 - Coordinates safety and security for a variety of on-campus special events
- Provides crime prevention education to the GW community
- Crime prevention education
International Services Office internationalservices.gwu.edu - Questions about documents and forms (I-20, F and J Visas, etc.)
iso@gwu.edu - Programming opportunities to connect with other international students
- Primary point of contact for administrative and programming for the
GW international community (serving both incoming and current undergraduate and
graduate students).
27Campus Resources
Resource Name Contact Information Reasons You Might Use This Resource
Lerner Health and Wellness campusrecreation.gwu.edu Available to faculty, staff, students, alumni, and community affiliates featuring:
Center 202-994-1626 - Cardio and strength training equipment
fit4life@gwu.edu - Two large gymnasia with a suspended track and four courts for drop-in and
scheduled events
- Large multipurpose room for group fitness and dance
- Three-lane lap pool
- Two racquetball courts
- One multipurpose court
- Locker rooms and rental equipment
Multicultural Student Services mssc.gwu.edu - Learn more about communities and identities
Center mssc@gwu.edu - Signature events
- Training
- LGBTQIA resource center
Office of Advocacy & Support safety.gwu.edu/oas - Information about rights
oas@gwu.edu - Space to discuss and process feelings and reactions in confidence
- Support to individuals who have been victimized
- Reporting options (on and off campus)
Office for Diversity, Equity, and diversity.gwu.edu - Education and learning opportunities
Community Engagement diverse@gwu.edu - Campus climate
- Diversity Summit
- Diversity, Equity, and Inclusion Online Educational Module
Office of Student Financial financialaid.gwu.edu - Financial aid packaging
Assistance finaid@gwu.edu - Information about types of financial assistance available
- Financial literacy resources
Office of the Registrar registrar.gwu.edu - Scheduling
registrar@gwu.edu - DegreeMAP
- Registration
- Transcripts and certifications
- Transfer credits, internal transfer
- Graduation
- Resources and forms
Office of Student Rights & studentconduct.gwu.edu - Understand your rights and options in the Codes of Academic Integrity and Student
Responsibilities rights@gwu.edu Conduct
- Seek conflict management resources and support
- Report a policy violation, including discriminatory misconduct
- Become a member of the University Hearing Panel
Student Accounts Office studentaccounts.gwu.edu - Tuition and fees
sao@gwu.edu - Understanding and paying your bill
Authorized user access: studentaccounts.gwu. - Payment plans and methods
edu/authorized-user-access - Awards and benefits
- Refunds
- Forms and resources
- Tuition Insurance
Speech and Hearing Center speechhearing.columbian.gwu.edu/gw- - The Center provides a full range of speech, language and hearing services and offers
speech-hearing-center discounts to GW family, students, and staff members
gwusphr@gwu.edu - Comprehensive assessment, treatments and home programs are available
Visit the website for a full list of services.
Student Financial and studentserviceshub.gwu.edu - Hub for student financial and registration services
Registration Services serviceshub@gwu.edu - Questions about financial aid, registration, and billing
Located in Marvin Center, Ground Floor
Title IX - Haven haven.gwu.edu/gw-policies-title-ix - GW policies and Title IX
24/7 Sexual Assault Response and - Prevention and training
Consultation (SARC): 202-994-7222 - Reporting and resources
Make a Plan to Vote
Make your voice heard by creating a plan for voting during your time at GW. If you
are an out-of-state student, decide if you plan to register in your home state or in the
District of Columbia. GW students can sign up to receive election reminders, register
to vote, and apply for their absentee ballot at gwu.turbovote.org. TurboVote makes
sure students always know when elections are happening and have the information
they need to vote with confidence.
28GW Jargon
#OnlyatGW A phrase used by GW students, faculty, and staff to describe events that one can only experience at GW, such as attending an event with Joe
Biden or Supreme Court Justice Sonia Sotomayor
Academic Advisor An advisor assigned by an academic school who can answer questions and provide guidance about academic requirements
Academic Commons A one-stop shop for all academic services and resources at GW, including free tutoring, course review sessions, and writing help
Add/Drop A period of time after registration when students can change their course schedules online
BanWeb or GWeb GW‘s online system that holds students' academic, financial, and employment records
Blackboard GW‘s online software used by professors to organize classes, syllabi, assignments, grades, and discussions
Blue Light There are 39 blue light phones across campus, which enable people to reach the GW police in case of an emergency
Buff & Blue GW‘s official school colors
CAPS Counseling and Psychological Services; part of the Colonial Health Center that offers free, short-term mental health services
Campus Advisories Maintained by Health & Emergency Management Safety; Campus Advisories is the university's primary website used for communicating
incident-related and nonincident-related information to the GW community. We also provide real-time information on current GW alerts,
weather, and Metro status
CCAS or Columbian Columbian College of Arts and Sciences
CHC Colonial Health Center, GW‘s on-campus medical facility
Colonials GW's official mascot is George and Colonials is the moniker.
CSAD or Corcoran Corcoran School of the Arts and Design, which is housed within the Columbian College of Arts and Sciences
Credit Hours The amount of course credits that a student is enrolled in. To be full-time, students must register for at least 12 and a maximum of 18
(exceptions do exist)
CRN Course Registration Number; A six-digit number used to register for a class online
Dean’s Seminar A small seminar course offered exclusively to first-year students in Columbian on topics of interest to professors
Discussion/Reflection Usually a 50-minute class meeting run by the class TA(s) to help reinforce the material discussed during lecture that week
District District House; Residence hall for upperclassmen that is located above a food court. It also houses The Store
DSS Disability Support Services
Eckles Eckles Library; GW's Mount Vernon campus Library
EMeRG GW Emergency Medical Response Group is a student run and operated volunteer EMS agency providing quality, professional care when you
need it most around the greater Foggy Bottom community and GW Mount Vernon campus
Elliott or ESIA Elliott School of International Affairs
FAFSA Free Application for Federal Student Aid; Application filled out by students to apply for financial aid
Fight Song The official song of GW that is sung at every major sporting event
First-Gen First-generation college students; students whose parents or guardians did not complete a four-year degree
FixIt GW‘s online maintenance portal where students, staff, and faculty members can submit maintenance issues
FWS Federal Work-Study Program; a federally-funded work program that allows students who qualify to earn money while working at a pre-
approved organization: GW departments, local nonprofits, government agencies, and community service employers
Gelbucks Starbucks located underneath Gelman Library
Gelman Gelman Library; GW's Foggy Bottom campus Library
GPAC General education requirements for Columbian (CCAS) students
GWID 8-digit student ID number
GW Jargon
GWorld GWorld Card; student ID that is used to tap into residence halls and pay for meals, laundry, printing, and other items
GWSB GW School of Business
HelWell Lerner Health and Wellness Center; GW‘s on-campus fitness center with a variety of cardio and strength training equipment, including two
large gymnasia and four courts for drop-in recreation and scheduled events including basketball, volleyball, and Intramural Sports. There is a
larger multipurpose room for group fitness, dance, and sport conditioning, as well as, a three-lane lap pool, two racquetball courts, full locker
rooms and an equipment rental desk.
29You can also read
