APPENDIX C: RESPONSES TO COUNCIL MOTIONS AND INFORMATION REQUESTS - Meetings
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APPENDIX C: RESPONSES TO COUNCIL MOTIONS AND INFORMATION REQUESTS
Portable Ping Pong Tables in Centennial Square: Direct staff to report back on the capital and operating implications of having two portable ping pong tables in Centennial Square during the summer months. BACKGROUND: Centennial Square functions as Victoria's primary civic square, and is recognized as one of three outdoor event venues in the City. Prior to confirming the motion, Council requested that staff explore two table tennis as well as a one chess table for this location. Staff have reviewed a variety of options and recommend concrete amenities, such as those shown below, as appropriately durable for this outdoor environment. FINANCIAL AND HUMAN RESOURCE IMPLICATIONS: The estimated costs for purchasing, installation and maintenance of two table tennis and one chess table are as follows: • Capital cost of purchase and installation $22,000 • Operating costs (painting, moving) per year $1,500 Ongoing operational impacts include annual repainting and ongoing maintenance. Staff have identified the raised platform on the north side of Centennial Square next to Centennial Parkade as a potential location for the tables. At this location tables would not have to be moved throughout the year to accommodate events in the square. Equipment for the tables would be signed out to the public by security staff, providing a consistent level of customer service throughout the week. TIMELINE: Should Council direct staff to take on this work, the procurement process could be started early in 2017 with the aim to have ping-pong tables in place before the start of summer.
Statue or Symbol of the Lekwungen Peoples: Direct staff to report back on the budget implications of creating a statue or symbol of the Lekwungen peoples of equal or greater size and stature of John A. MacDonald to be placed somewhere near the front entrance of City Hall, to possibly be created by a carving station set up in Centennial Square. BACKGROUND: The City has adopted '2017: A Year of Reconciliation' as a theme to guide activities and events through the year. The City of Victoria initiated previous projects to bring the history and culture of the Songhees and Esquimalt Nations into public spaces across the City. Victoria's Spirit Square, honouring local First Nations' history, occupies the western half of City Hall's Centennial Square precinct. Established in 2008, the Signs of Lekwungen is an interpretive walkway along the Inner Harbour and surrounding areas that honours the art, history and culture of the Coast Salish people. Signs of Lekwungen consist of seven unique site markers in the shape of large spindle whorls - bronze castings of original cedar carvings created by Butch Dick. The spindle whorls are displayed throughout the city marking important places in Lekwungen territory, and recognizing the economic trading history of the First Nations in this region. FINANCIAL AND HUMAN RESOURCE IMPLICATIONS: The estimated costs of creating and installing a new artwork at the front entrance of City Hall will range depending on the materials and artist fees for the work. Based on the footprint of the Sir John A. MacDonald statue and previous work commissioned for first nation's artwork, staff recommend a minimum of $50,000 to complete this project. The total estimated costs would include all expenses associated with planning, design, fabrication, installation and project management expenses. TIMELINE: This project could be aligned with the Indigenous Artist in Residence project and form part of their residency in 2017. Beginning in March, the Artist in Residence could work with staff and the community to inform the project and work towards a finished piece by the end of 2017 as a wrap up to the Year of Reconciliation.
Renaming Centennial Square to Lekwunqen Square: That staff report back on the budget implications of renaming Centennial Square to Lekwungen Square. BACKGROUND: Council directed staff to develop a long-term plan for the renewal and revitalization of Centennial Square in the first half of 2017 that included the potential of renaming the square. TIMELINE: In the first half of 2017, staff will report back on the long term plan of Centennial Square. The potential to rename the square will be part of that report.
Repainting of Victoria' historic City Hall and the reinstatement of the roof cresting and urns: That Council identify that the planning for the repainting of Victoria's historic City Hall and the reinstatement of the roof cresting and urns be identified as 2017 initiatives related to the 150 commemorations. BACKGROUND: Planning for the future remediation and refreshing of the City Hall building exterior is included in the 2017 Facilities work plan. Staff will develop a project plan to address all aspects of remediation including: • New exterior paint • Repair of brick and mortar • Repair and paint the roof • Restoration of heritage elements, including roof cresting, urns and decorative railing FINANCIAL AND HUMAN RESOURCE IMPLICATIONS: This work has been identified as a part of the 2017 work plan. There are no additional implications to staffing or budget. TIMELINE: The completed project plan will inform a proposal for Council consideration as part of the 2018 Financial Plan.
Accessible Access to the Shoreline: that Council direct staff to report back with a accost estimate and
resource implications of providing accessible access to the shoreline in 2017.
BACKGROUND:
The City is committed to providing high standards of accessibility as outlined in the OCP (Section 7
"Transportation and Mobility") and the 2015-2018 Strategic Plan (Objective 9 "Complete a Multi-Modal
and Active Transportation Network"). The David Foster Harbour Pathway is envisioned as a continuous
public pathway system around the Harbour that is universally accessible to all people wherever possible.
The City's draft Parks Master Plan proposes an objective to provide fully accessible amenities and
features wherever possible.
BEACH
ACCESS
SURFACE
Staff has completed a preliminary review of the City's shoreline, and assessed six possible locations for
accessible-shoreline based on the following criteria:
• desirability of the location for recreation activities,
• elevation as it relates to feasibility and
• cost to build / implement / maintain,
• exposure to damage from winds and storm debris, and
• existing infrastructure required for accessibility.
Based on this review, staff recommend the following locations for consideration and further analysis to
determine feasibility for improved accessibility to the shoreline (see attached map):
• Songhees Park
• West end of Dallas Road Beach
• Heron Cove Special Place (David Foster Harbour Pathway current design does not have access
to water but will be an accessible platform near to the water)
Staff have also identified a possible portable solution that is being used in Vancouver and other
municipalities in North America. The Parks Department at the City of Vancouver has purchased two
"beach" wheelchairs that are available for members of the public to borrow for use at any of twelve
Vancouver beaches. The over-sized wheels on these beach-ready wheelchairs make it easier to travel
across the sand. In addition, the City provides a "wheelchair path kit" which consists of a plastic pathway
that members of the public can lay down on the sand to make it easier to roll a wheelchair or other
wheeled device across the sand. Details are found at the following link:http://vancouver.ca/parks-recreation-culture/accessible-beaches.aspx
Although Clover Point was screened out as part of this analysis as a feasible alternative, staff will seek
synergies with the upcoming Waste Water Treatment Plant Pump upgrades near Clover point as a
possible opportunity to implement shoreline access improvements.
FINANCIAL AND HUMAN RESOURCE IMPLICATIONS:
The estimated costs for designing, constructing and maintaining beach / shoreline access at Songhees
Park are:
• Capital design and construction costs, estimated to be approximately $120,000 (Class D
estimate)
• Operating costs, estimated to be $2,400 per year for maintenance of the access (based on 2%
per year)
The estimated costs for designing, constructing and maintaining a beach access at Dallas Road Beach
are:
• Capital design and construction costs, estimated to be approximately $230,000 (Class D
estimate)
• Operating costs, estimated to be $4,600 per year for maintenance of the access (based on 2%
per year)
The estimated costs for a pilot project with one beach wheelchair and one beach access mat plus staff
costs to develop and implement the project, are:
• Capital costs, estimated to be approximately $10,000, including the cost to purchase one beach
wheelchair (approximately $5,000) and the cost to purchase one beach mat (approximately
$5,000 based on $10/ft2 x 100ft x 5 ft)
• Operating costs, estimated to be $2,000 per year based on replacement every 5 years
If this motion is approved, then staff would pursue grant opportunities to help offset the capital costs. For
example, the Rick Hansen Foundation currently has the Barrier Buster Grant open for applications until
March 31, 2017 including up to $20,000 for project implementation in 2017 and up to $10,000 for an
awareness event by January 31, 2018. Staff will continue to monitor possible grant opportunities in
future years.
The project could access financial support via the Accessibility Reserve Fund, which is currently at
$500,000 in 2016 with potential spending of up to $220,000 through the 2017 Financial Plan.
Should Council direct staff to progress planning for accessible-shoreline access, staff recommend
completing a more detailed planning assessment, and examining the potential for funding andcoordination synergies with other major capital projects, such as the CRD's VWVTP conveyancing,
Clover Point re-construction, David Foster Harbour Pathway etc.
TIMELINE:
In line with current priorities, the planning and design of a shoreline-access pathway could commence in
2017, with possible construction in 2018, subject to detailed planning and coordination with other
projects.
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CITY OF
f mf/m ,.T :ii: j!:,.- • • ! *>-*•--Youth Engagement Strategy Action Item Funding: that Council direct staff to report back on potential
capital and operating implications of including an envelope of funding to action items in the forthcoming
Youth Engagement Strategy.
BACKGROUND:
In April of 2016, the City engaged a team of 10 youth between the ages of 12 and 24 to create a
strategy to get youth involved in their local government. Over the course of seven months, the youth
team met and surveyed diverse youth, youth serving organizations, teachers, principals, City staff and
Councillors to come up with strategies for engaging youth.
The youth strategy identifies more than 20 tasks over a three-year period that fall under the following
categories:
• openness and inclusivity
• communication and education
• opportunities and support
The tasks include creating tools for City staff to better engage youth, connecting youth with local support
services, and developing a curriculum for schools to teach youth about local government.
FINANCIAL AND HUMAN RESOURCE IMPLICATIONS:
Human Resource implications
The strategy has yet to receive Council approval, but it is anticipated that additional support will be
required to implement the tasks to avoid impacting already established work plans for 2017.
Financial implications
The estimated financial implications for the entire strategy are yet to be finalized and will be presented to
Council at the workshop scheduled for the first quarter of 2017. However, as a placeholder for 2017, an
estimated $30,000 should be sufficient. There are also two potential external grant funding sources that
will be explored that could potentially contribute approximately $10,000 (Victoria Foundation and Shaw).
TIMELINE:
The Youth Engagement Strategy will be presented to Council at a workshop in early 2017 along with a
proposed implementation strategy.Multi-year service agreement with the Greater Victoria Coalition to End Homelessness Society:
that Council direct staff to develop a multi-year service agreement with the Greater Victoria Coalition to
End Homelessness Society (Coalition) for Council consideration and request a presentation from the
Coalition in advance of Council's consideration of any service agreement.
BACKGROUND:
In order to develop a service agreement, staff reviewed the existing agreement between the Greater
Victoria Coalition to End Homelessness (the Coalition) and the Capital Regional District (CRD) to gain
an understanding of the services they provide and determine potential alignment with the City's needs
consistent with previous Council direction.
Staff have identified two options for Council's consideration:
1) flow funding through the CRD using their existing agreement with the Coalition, or
2) develop an agreement with the Coalition directly, outlining the following services as the deliverables:
a) housing option planning
b) research
c) community awareness
d) alignment of prevention and support services
e) aboriginal homelessness
FINANCIAL AND HUMAN RESOURCE IMPLICATIONS:
For either option, the amount of funding would be determined by Council. Since the inception of the
Coalition, the City has provided an annual grant of $100,000, most recently from the Strategic Plan
Grant budget.
TIMELINE:
The Coalition is scheduled to present to Council January 12, 2017Cost estimates and staff resource implications of making "spot improvements' in 2017 for cyclist and pedestrian safety and usability: that Council direct staff to report back with cost estimates and staff resource implications of making "spot improvements" in 2017 for cyclist and pedestrian safety and usability along the Vancouver Street Biketoria corridor at the intersections of Vancouver Street/Pembroke Street and Vancouver Street/Caledonia Avenue. BACKGROUND: Existing conditions . There are no marked bike facilities on Vancouver Street between Bay Street and Pandora Avenue. Bike riders currently share the roadway with motor vehicle traffic on Vancouver Street. The southbound through movement at the Vancouver/Pembroke intersection is prohibited for motor vehicles. Cyclists are exempted from this prohibition (see below), and may legally proceed south through the intersection. A similar configuration is currently provided at the Vancouver/Caledonia intersection, to accommodate northbound bike riders on Vancouver Street. The design at the Vancouver/Pembroke and Vancouver/Caledonia intersections benefits cyclists using Vancouver Street. Drivers travelling north or south are not permitted to continue straight through at these intersections, resulting in lower vehicle volumes on this section of Vancouver Street, and a more comfortable experience for people riding bikes.
Proposed Biketoria Improvements for Vancouver Street
Approved Biketoria concept plans for the Vancouver Street corridor between Pandora Avenue and Bay
Street include protected bike facilities south of Caledonia Avenue, and a shared-use/traffic calming
design proposed north of Caledonia Avenue. The conceptual design includes a new plaza/limited
vehicle access design between Caledonia Avenue and Pembroke Street, adjacent Royal Athletic Park,
and proposes installing speed humps between Pembroke Street and Bay Street, to further reduce
vehicle speeds. A new traffic signal is proposed for the Vancouver/Caledonia intersection, to provide a
protected crossing for pedestrians and cyclists on Vancouver Street.
Improvements on the Vancouver Street corridor are not identified as part of Phase 1 implementation of
Biketoria.
Biketoria 2017 Projects
Planned 2017 Biketoria construction work includes:
• Fort Street between Store Street and Cook Street
• Cook Street between Pandora Avenue and Pakington Street
Signalization at the Cook/Haultain and Graham/Hillside intersections are also proposed for 2017.
Other planned 2017 Biketoria work includes design and consultation work for remaining Phase 1
projects:
• Wharf Street between Pandora Avenue and Humboldt Street, and
• Humboldt Street between Government Street and Cook Street
The design and consultation work for these two corridors needs to be scheduled for 2017, in advance of
2018 construction.
Recommendation
Specific to the PembrokeA/ancouver and CaledoniaA/ancouver intersections, staff recommend modest
improvements to signage and road markings (additional turn restriction signs, 'elephant feet' markings)
be made to reinforce the permitted cyclist movements, pending implementation of the larger planned
corridor improvements on Vancouver Street.
FINANCIAL AND HUMAN RESOURCE IMPLICATIONS:
Costs for the proposed signs/markings would be approximately $5,000. Staff recommend this be funded
through the Bicycle Master Plan Implementation budget.
The ongoing maintenance costs for the additional signs and markings are as follows:
• $200 replacing two additional signs ($100 per sign) every 7-10 years
• $2,000 annually to repaint 'elephant feet' markings on two intersections ($1,000 per
intersection)
TIMELINE:
Should Council direct staff to undertake this work in 2017, the additional signage and markings could be
done in Q1/Q2 2017.You can also read
