Best Practices for Completing the 2019 ERG & Council Honors Award Application - Orlando, Florida May 1-3, 2019 - Talent Dimensions
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Best Practices for Completing the
2019 ERG & Council Honors Award™
Application
Orlando, Florida
May 1-3, 2019
Copyright 2018 PRISM International Inc. All Rights Reserved
Your Webinar Hosts
Fernando Serpa Angela Cody
Executive Director Senior Manager,
Association of ERGs & Councils Inclusion and Diversity
Copyright 2018 PRISM International Inc. All Rights Reserved
Honors Award & Conference Host
PRISM is a WBENC and WOSB certified full-service provider
of innovative and proven consulting, training and products
for:
• Leveraging Diversity & Inclusion
• Addressing Unconscious Bias PRISMDiversity.com
• Increasing Cross-Cultural Competencies
• Preventing Harassing and Discriminatory Behaviors
• Creating More Impactful ERGs & Diversity Councils
Recognizing the important organizational contributions and impact of ERGs & Diversity
Councils, we created three supporting practices:
The premier resource for The only annual national It’s the only annual national
strengthening the capability award that recognizes, conference for ERGs and
of ERGs and Diversity honors and celebrates the Diversity Councils that
Councils to impact key outstanding contributions provides opportunities to
organizational & business and achievements of ERGs learn and share best
objectives. and Diversity Councils practices, network, celebrate
and recharge.
ERGCouncil.com ERGCouncilConference.com ERGCouncilConference.com
Copyright 2018 PRISM International Inc. All Rights Reserved
Honors Award Overview
Now in its 10th year, recipients of the award set the standards of
excellence for Employee Resource Groups and Diversity Councils.
Completing the application provides your group with a comprehensive process for internal
self-assessment and measurement.
All applicants receive their 2019 ERG & Council Honors Award™ Application Summary
Report that provides their results in comparison with those of the TOP 10, TOP 25 and
all applicants.
The TOP 10 recipients are given the additional recognition of being inducted into the
Leader’s Circle with additional recognition and benefits.
2017 applications represented 1,279 ERGs, BRGs, Diversity Councils and their chapters.
This year’s TOP 25 award recipients will receive their
rankings and their awards at the 2019 ERG & Council
Honors Award™ Ceremony May 3, 2019 at the Disney
Yacht and Beach Club in Orlando, Florida.
Copyright 2018 PRISM International Inc. All Rights Reserved
Top 4 Reasons for Applying
Reason #4: “Cost-Effective Assessment”
The Application is a cost-effective internal
assessment and measurement that helps identify
strengths and development opportunities.
Reason #3: “Application Summary Report”
Allows benchmarking with the TOP 10, TOP 25 and
all applicants while providing best practices tips.
Reason #2: “Bragging Rights”
Making the TOP 25/TOP 10 provides national
recognition, prestige and credibility and proves that
the group has met an externally recognized
standard of excellence.
Reason #1: All Reasons
It’s all the reasons!
Copyright 2018 PRISM International Inc. All Rights Reserved
5 Myths for Not Applying
1. We don’t have many members
• 12 of 2017’s TOP 25 had less than 99 members
2. Our group is too young
• 7 of 2017’s TOP 25 were between 2 and 6 years old
3. Our organization is too small
• 9 of 2017’s TOP 25 had 3,000 or fewer employees
4. We are a not for profit/non profit/don’t generate or not
responsible for revenue/Not a Fortune 500
• Davenport University’s Diversity, Equity and Inclusion Council was
2016’s #2! Since 2009, there have been 14 similar organizations
(some who repeated) making the TOP 25.
5. We’re not ready
• 11 of 2017’s TOP 25 were first time applicants!
Copyright 2018 PRISM International Inc. All Rights Reserved
Honors Award Application Overview
• The Application is free and opened to all U.S. based
Employee Resource Groups and Diversity Councils
that have been in operations for at least 2 years.
• Applicants complete and submit an online application
of 50 questions that evaluates their impact on their
organization over the past 12 months (2018).
• Award applicants are evaluated on contributions and
achievements in these four categories:
• Demonstrated Results
• Demonstrated Management Commitment
• Measurement and Accountability
• Communication and Education
• The 2019 Application opened September 12th and
closes December 31st. In fairness to all applicants,
no extensions will be granted and no late applications
will be accepted.
Copyright 2018 PRISM International Inc. All Rights Reserved
2017's TOP 2 Recipient
Angela Cody
Senior Manager
Inclusion and Diversity
Copyright 2018 PRISM International Inc. All Rights Reserved
The MNK Approach
Identify
Application Link results to
metrics before Follow the Learn from
identifies organizational Build the team
launching formula others
opportunities goals
initiatives
Copyright 2018 PRISM International Inc. All Rights Reserved
What is Being Assessed?
• The impact that your ERG and Diversity Council had on your organization
in 2018 as demonstrated by the use of new, improved, or innovative
practices.
• All individual applications are reviewed and scored on how well they:
• define the Situation
• describe the Action(s) taken
• provide the Result(s) achieved with appropriate
metrics
Copyright 2018 PRISM International Inc. All Rights ReservedApplication Overview
Copyright 2018 PRISM International Inc. All Rights ReservedHonors Award Application Overview
Copyright 2018 PRISM International Inc. All Rights ReservedBest Practice Examples
• “During the Pride Festival, this ERG introduced a
coupon to hand out to the attendees. The
redemption rate of these coupons was over 12%,
much higher than average rate of 2-4%,
generating sales of $5,516 and bringing in 25
new customers. We have now created unique
coupons for all the ERGs to track customer
loyalty and provide customer insight.”
• “Our BRG led our organization to create a brand-
new website in Spanish. The website’s design is
based on recommendations from internal focus
groups and community member meetings. The
site has new content and on-line tools (like
scheduling appointments) for Spanish-speaking
customers. More than 2,000 people visited the
site in the four months since launch, with an
increase in appointments kept made on the new
site of 20%.”
Copyright 2018 PRISM International Inc. All Rights ReservedHonors Award Application
Copyright 2018 PRISM International Inc. All Rights ReservedBest Practice Examples
SOL
• “The development of the Spirit of Leadership Program (SOL) LEADERSHIP
realized a 40% leadership career growth of members within CAREER
GROWTH
this BRG development program for Latinos. The success of
CAMPUSES
the program led ALMMA to present to the Executive
Leadership team on the proven results of the program. The
program was given additional resources to expand across 5
additional campuses.”
• “BRGs were tasked to develop people of color into leadership
roles. The BRGs partnered with Hispanic and Asian
chambers, local business leaders, senior leaders and our
Board of Directors. This increased and enhanced
programming and professional development opportunities.
The percentage of POC in five of the six leadership job bands
being measured increased by 14.6%.”
• “Members of this council led Career Conversations with
minority high school students to educate them about
healthcare careers, education options and overcoming
challenges to achieve career goals. Results of the 40 they
talked to, 4 applied and 2 were accepted to participate in the
internship programs.”
Copyright 2018 PRISM International Inc. All Rights ReservedHonors Award Application
Copyright 2018 PRISM International Inc. All Rights ReservedWorkforce Education
• “To increase awareness about generational
differences, this Generational BRG created a
1-hour lunchtime workshop, Embrace
Generational Differences. As a result, 25
managers requested that this session be
presented to their staff.”
• “Lack of staff education on military
teammates and how to engage effectively.
Lunch and learn education sessions were
implemented along with e-learning tools. 400
teammates have participated in sessions.”
• “The goal was to incorporate D&I into New
Employee Orientation. We are now
presenting 2 sessions per month covering
20-50 new hires during each session.”
Copyright 2018 PRISM International Inc. All Rights ReservedRemember!
• Read the Question Accurately…
• Interpret the Question Correctly…
• Answer the Question Completely!
Copyright 2018 PRISM International Inc. All Rights ReservedWhat’s New with the 2019 Application?
1) Fewer Application Questions - 50 vs. last year’s 59.
2) Some questions previously requesting you to make two separate area
selections and provide two answers have been replaced with a request of
providing just one best or new initiative.
3) We have added a new supplemental nomination form for Executive Sponsor
of the Year. This is not required to be fill out unless you would like to nominate
an executive sponsor for this additional recognition.
Copyright 2018 PRISM International Inc. All Rights ReservedNew Executive Sponsor of the Year Award
A candidate for the Executive Sponsor of the Year must have served at least
one year in the role and be shown to have contributed to the success of one or
more ERGs or Councils during the past year by providing support, outstanding
guidance and exposure.
Criteria:
• Leverages their position within the organization to influence senior
leadership and build engagement for the work of the Employee Resource
Groups and Councils.
• Shows a commitment to diversity and inclusion beyond involvement in an
ERG or Council.
• Committed to playing an active role in developing/supporting the ERG or
Council.
• Committed to a two-way developmental process: the professional
development of ERG leads/members and their own development in the
sponsor/advocate role.
Copyright 2018 PRISM International Inc. All Rights Reserved10 Success Tips You Need To Know
1. The 2019 Application closes December 31st. No extensions will be
granted and no late applications will be accepted.
2. Create a task team.
3. Review the Application FAQs on the website prior to starting the
application.
4. Download the Application PDF and enter your responses into the form
boxes and text boxes prior to answering the online application.
5. Once you have completed filling in the PDF, you can then convert it to a
WORD document, spell check and make
any corrections.
6. Share the application responses with
other team members for their review,
comments and edits.
Copyright 2018 PRISM International Inc. All Rights Reserved10 Success Tips You Need To Know
7. The online application uses “cookies” so it must be completed using
the same computer and browser.
8. Do not clear your browser data and delete cookies or you will lose all
your application information and will have to start over.
9. You can stop and resume work on your application at anytime. From
the same computer and browser you started the application, click the
"Begin/Resume Application Process" button on the website
application page.
10. Receipt of your completed and transmitted online application is
confirmed immediately once you’ve clicked “I ACCEPT”. You will
receive a “Your Application was Received!” message. Your
application is now closed and no longer accessible. If you are
submitting multiple applications from your organization you will need to
start a new online application.
Copyright 2018 PRISM International Inc. All Rights ReservedApplication Evaluation & Communication Process
What happens between the time you hit the "Submit " button and
the time you are notified of your application results?
1. Nothing happens until the application process closes on December 31st.
2. The application is stripped of the profile section and other organizational
identifying information and forwarded to the judges.
3. The judges independently review and score each application using a score
sheet.
4. All score sheets are collected from the judges and are run through a
weighted scoring algorithm producing each applicant’s final score. All
scores are sorted and ranked to produce the TOP 25.
Copyright 2018 PRISM International Inc. All Rights ReservedApplication Evaluation & Communication Process
5. Every applicant receives notification informing them of their status, whether
they made the TOP 25 or not.
6. Once all applicants have been notified, a press release and a broadcast
email is launched and the conference website and all social media is
updated announcing the TOP 25 recipients in alphabetical order.
7. On May 3, 2019, the TOP 25 recipients are honored and awarded and their
rankings revealed at the 2019 ERG & Council Honors Award™ ceremony
during the 2019 ERG & Council Conference at the Disney Yacht and
Beach Club in Orlando, Florida.
Copyright 2018 PRISM International Inc. All Rights ReservedConference Overview
Time for Change!
Now in its 7th year, it’s the only annual conference
designed specifically for Employee Resource Groups
and Diversity Councils that provides opportunities to
recharge, get inspired, network, learn and share best
practices.
2017’s conference attracted over 400 attendees from
110 organizations from across the U.S and the world.
The 2 day conference consists of 4 workshops, 8
repeating concurrent sessions, 2 assembly sessions
with keynotes, 2 networking receptions and various
breaks and the annual Honors Award ceremony.
This year’s conference theme is “Time for Change”
and is set for May 1-3, 2019
at the Disney Yacht and
Beach Club in Orlando, FL.
Copyright 2018 PRISM International Inc. All Rights ReservedAfter Show Q & A
2019 ERG & Council Honors Award™ Ceremony
Friday, May 3rd
Orlando, Florida
Time for Change!
May 1-3, 2019
Featuring the:
ErgCouncilConference.com
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