COOGEE SURF LIFE SAVING CLUB - 2018 FUNCTION INFORMATION PACK

COOGEE SURF LIFE SAVING
        CLUB
   2018 FUNCTION INFORMATION PACK

bookings@coogeeslsc.com.au

WELCOME
Thank you for your recent inquiry into hiring the Jack ‘Pud’ Cannot Ocean Room. We trust the following information
will help you in the planning of your next special event.

On the following pages you will find important information including the HIRE AGREEMENT form. Should you
proceed with a booking, please ensure that your host and the hirer have read all of the provided information and
signed the enclosed hire agreement form.
We hope that this information pack will assist you in the decision making process regarding your next event. It’s our
promise to you that the Jack ‘Pud’ Cannot Ocean Room will make your day or night a special and memorable
occasion!

POPULAR EVENTS HELD IN THE OCEAN ROOM
       Weddings
       Engagement Parties
       Birthday Parties
       Corporate Daytime Functions
       Seminars / Conferences
       Product Launches
       Band and Jazz Nights
       Wine Tastings
       Annual General Meetings
       Special events organised by local organisations
       Wakes
       Fundraisers

Due to licensing restrictions, the club is not able to facilitate children’s parties and 18th & 21st birthday parties.
To avoid disappointment, book your special event early!

SITE INSPECTION / BOOKINGS
The room is available for inspection by appointment - please call 9665 5138 if you wish to request a viewing.
Alternatively you can confirm your booking by emailing functions@coogeeslsc.com.au

Make sure you also check out the Functions Gallery on the surf club website at www.coogeesurfclub.com.au to see
how wonderful the club can look for YOUR special occasion.

ABOUT THE JACK ‘PUD’ CANNOT OCEAN ROOM
The Ocean Room is located on the upper level of Coogee Surf Club and offers sweeping ocean views. There is access
to a large balcony that also offers beach and ocean views.

OCEAN ROOM
      Seating capacity for 130-140 people comfortably
      Stand up capacity for 180 people (canapé style)
      Polished Floor Dance/Stage Area
      Full CD Surround Sound System
      Roaming microphone with speakers throughout
      Overhead projector and screen
      3 Wall mounted TV’s
      12 round tables – Seating capacity maximum of 10 people per table
      6 larger round tables – Seating capacity maximum of 12 per table
      15 trestle tables
      140 white chairs (Pipee chair)
      10 bar / cocktail tables
      28 bar stools
      White board & Flip chart
      Carpeted throughout
      Black or white table linen available to hire
      Disabled access

BALCONY
      Fully tiled area
      Bar tables and bar stools
      2 x large outdoor sun umbrellas

KITCHEN AREA
      Sink and washing up area
      Preparation area
      6 Burner commercial oven
      2 x Microwaves
      Fridge/Freezer (392 Litres)
      1 x Hot water urn
      1 x Pie warmer

In the event the kitchen is used, it must be cleaned and all equipment removed at the completion of the event or an
additional cleaning fee will apply.

AMENITIES
There are men and women’s bathrooms as well as disabled facilities located on the same level as the Ocean Room.
These amenities are for the exclusive use of function patrons when your event is in progress.

CATERING
Coogee Surf Club can make recommendations on catering, should you need a caterer for your function. If you would
like further information, please contact the functions co-ordinator on 9665 5138 or by email
functions@coogeeslsc.com.au

BAR FACILITIES
Coogee Surf Club will supply liquor and bar staff for your function. An extensive beverage list is available from the
Coogee SLSC bar, however the hirer is permitted to provide their own wine and champagne at a corkage fee of $10
per bottle. Standard and premium spirits and beer products must be purchased from the Coogee SLSC bar, hirers are
not permitted to bring their own.
You have a choice to either pay as you go or the bar staff can ring up drinks on the cash register and give you a total
at the end of the function. The bar bill must be paid immediately at the conclusion of your function.
The Coogee SLSC bar is not equipped to make cocktails.

DECOR
The Members of Coogee Surf Club take enormous pride in the Ocean Room. Significant moments, including
Australian Surf Life Saving Champion plaques feature around the clubhouse. Whilst we appreciate that your function
is a very special occasion, when decorating the premises you must be respectful of this memorabilia.
All decorations and equipment brought in by the hirer must be removed from the premises on the night of the
function.

VENUE LOCATION, TRANSPORT & PARKING
Coogee Surf club is located directly on Coogee Beach, one of Sydney’s most popular Eastern Suburbs beaches. The
beach is sheltered by a rocky island called Wedding Cake Island, making it an ideal swimming location. There are two
rock pools at the northern and southern parts of the beach, and just a few minutes walk south of the beach are two
more spectacular ocean pools – McIvers Baths and Wylies Baths. Coogee Beach is also located on Sydney’s famous
coastal walk which stretches from Bondi to Maroubra Beach.
As you can imagine, the Surf Club is situated in a prime position - showcasing sensational views that are hard to
beat! And getting here is easy - the club is 8kms from the CBD and just a 15 minute drive from the airport. There are
a number of hotels / accommodation in the area to suit your guests and there are also public transport links. A small
car park is located in front of the club and there is free on street parking.

HIRING THE OCEAN ROOM
                  CORPORATE DAY FUNCTIONS (TUES, WED & THURS)
                             HIRE FEE $800 PER DAY
           (A quote is required for all evening functions held TUES, WED & THURS)

   This fee applies to any daytime functions held between 9.00am and 5.00pm Tuesday to Thursday (excluding
       public holidays)
   A deposit of $350 is required to secure your booking. The remainder of the hire fee $450 plus any additional
       costs must be paid 14 days prior the function
   Full use of the Ocean Room facilities
   It includes the hire of the Ocean Room and the associated cleaning after the event
   If bar staff are required, the additional costs associated with this are to be paid by the hirer, prior to the event
   Outside the 8 hour period hire there is a charge of $200 per hour
   The Ocean Room will be available from 8.00am on the morning of your function for set up
   U-shape, Theatre style, Cabaret or Classroom set up are all available in the Ocean Room

     Data projector screen
     Coogee Surf Club lectern
     Wi-Fi access
     2 x wireless microphones
     1 x lapel microphone
     iPod docking system
     DVD / CD surround sound system
     Tables and chairs
     Whiteboard and flip chart
     1 x Hot water urn
     Water jugs

FEE INCLUDES
   Full use of the Ocean Room facilities
   Set up of your function can begin on the morning of your function at 8.00am
   Cleaning of the Ocean Room (not kitchen)

CANCELLATION FEES
   Cancellation outside of 2 months prior to your function date will incur a fee of $350
   Cancellation within 2 months prior to your function date will incur the full fee of $800
   All cancellations must be submitted in writing to functions@coogeeslsc.com.au and will be effective from the
      date received

DAY / EVENING FUNCTIONS (FRI & SAT)
                              HIRE FEE $2,200 PER NIGHT 6 HOURS
   This fee includes room hire, a Coogee SLSC supervisor, two bar staff and cleaning
   A deposit of $1000 is required to secure your booking. This is to be paid by the hirer at the time of
      confirmation of Ocean Room availability
   The remainder of the hire fee ($1,200) plus any additional costs must be paid 14 days prior to the function
      night otherwise the booking is not valid
   Outside of the 6 hour hire period, there is a charge of $300 per hour upon prior agreement with the club
   The club reserves the right to increase the number of bar staff as appropriate for the number of people
      attending the function. Additional costs associated with this are to be paid by the hirer
   Security is required for all functions with more than 50 guests. This will be organised by Coogee SLSC and a fee
      of $300 (for a six hour period) is to be paid by the hirer of the room 14 days prior to the function.

FEE INCLUDES
     Full use of the Ocean Room facilities
     Full Bar Facility - including qualified bar staff. These are paid employees of Coogee Surf Club
     Set up of your function can begin on the morning of your function at 10.00 am
     Cleaning of the Ocean Room only (not kitchen)

CANCELLATION FEES
   Cancellation outside of 2 months prior to your function date will incur a fee of $1,000
   Cancellation within 2 months prior to your function date will incur the full fee of $2,200
   All cancellations must be submitted in writing to functions@coogeeslsc.com.au and will be effective from the
      date received

FLOOR PLAN

FUNCTION BEVERAGE LIST
                                                      July 2018

BEER on tap                                                                     Middy    Schooner
Victoria Bitter, Tooheys NEW, Tooheys OLD, Reschs, Great Northern               $5.50    $6.50
Coopers Pale Ale                                                                $6       $7.50

BEER & CIDER in bottles                                                         Bottle
Cascade Premium Light                                                           $6
Corona, Peroni, Asahi Super Dry                                                 $8
Strongbow Original Cider, Somersby Cider                                        $8

WHITE wine                                                                      Glass    Bottle
Sauvignon Blanc, Riesling, Chardonnay, Rosé, Pinot Gris                         $7.50    $36

RED wine
Cabernet Sauvignon, Pinot Noir, GSM, Merlot, Shiraz                             $7.50    $36

SPARKLING wine                                                                  $7.50    $36
Sparkling White, Sparkling Pink, Prosecco

STANDARD spirits                                                            $8.00
Smirnoff Vodka, Gordon’s Gin, Red Label Scotch, Bacardi, Bundaberg Rum, Jim Beam

PREMIUM spirits                                                                 $9.00
Black Label Scotch, Sailor Jerry Rum, Grey Goose Vodka, Jack Daniels, Midori,
Kahlua, Malibu, Tequila, Southern Comfort, Canadian Club

SOFT DRINK / MINERAL WATER / JUICE                                              $3.50

HIRERS ARE PERMITTED TO SUPPLY THEIR OWN WINE & CHAMPAGNE AT $10 CORKAGE PER BOTTLE

JACK ‘PUD’ CANNOT OCEAN ROOM HIRE AGREEMENT

NAME _________________________________________________________________________________

COMPANY (if applicable) _________________________________________________________________

ADDRESS           __________________________________________________________________________

PHONE       (M) _________________ (H) _________________ (W) ___________________

DATE OF FUNCTION ____________ EMAIL __________________________________________________

TYPE OF FUNCTION _____________________________________________________________________

ESTIMATED NO.OF GUESTS __________________ TIME OF COMMENCEMENT ____________

SEATED/STANDING            ____________________________________________________________________

ENTERTAINMENT              ____________________________________________________________________

CATERING ARRANGEMENT _________________________________________________________________

SPECIAL DRINK REQUIREMENTS _____________________________________________________________

OTHER REQUIREMENTS/SECURITY ___________________________________________________________

                                                       Payment Facility

I enclose my (please circle) CASH     CREDIT CARD     CHEQUE      MONEY ORDER        DIRECT DEPOSIT

For Payment of HIRE OF THE JACK ‘PUD’ CANNOT OCEAN ROOM

Payable to: COOGEE SURF LIFE SAVING CLUB INC. For the total amount of $__________________

Direct deposit:   Bank:                      Commonwealth Bank
                  Account Name:              Coogee Surf Life Saving Club
                  BSB:                       062303
                  Account Number:            28003102

Cash or Cheque: Coogee Surf Life Saving Club, PO BOX 14, COOGEE NSW 2304

Or please charge my credit card (Please circle)

VISA              MASTERCARD                 AMEX (will attract a 1.65% Surcharge)

Card Number       __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ Expiry Date __ __ / __ __

Cardholder’s Name:                                   Signature:

TERMS & CONDITIONS

 1. This Hire Agreement must be filled out for all functions to be held in the Coogee SLSC Ocean Room. No verbal
     bookings will be accepted.
 2. A deposit (which is part payment of the hire fee) of $1,000 (evening functions) and $350 (daytime functions) is
     required with all bookings, payable on submission of this form.
 3. The remaining $1,200 (evening functions) and $450 (daytime functions) plus any additional staff or cleaning
     costs, is payable 14 days prior to the function.
 4. No booking is deemed to be accepted until the Hire Agreement is complete and monies paid.
 5. Security is required for all functions with more than 50 guests. This will be organised by Coogee SLSC and a fee
     of $300 (for a six hour period) is to be paid by the hirer of the room 14 days prior to the function.
 6. A 15% surcharge will apply to all functions scheduled on a public holiday.
 7. Cancellation outside of 2 months prior to your function date will incur a loss of the room hire deposit fee.
     Cancellation within 2 months prior to your function date will incur the loss of the full room hire fee. All
     cancellations must be submitted in writing to functions@coogeeslsc.com.au and will be effective from the date
     received.
 8. For the duration of the function the hirer and their guests must agree to abide by all club policies and
     regulations especially in regards to Responsible Service of Alcohol Laws.
 9. All guests must follow the directions of the appointed Coogee SLSC Officer during the function. The Coogee SLSC
     Officer has the right to refuse entry of a guest, immediately remove a guest or terminate the event should any
     guests be involved in misconduct or serious breach of conditions, including damage to the club, assault,
     intimidation, drug possession or use, threats towards guests, staff or club members, or any behaviour deemed
     significantly inappropriate.
 10. Access to Coogee SLSC for set up of your function is 10:00am on the day of your function.
 11. No permanent hanging of material is permitted (thumb tacks, staples, nails). No open flamed candles are
     allowed.
 12. Coogee SLSC will supply bar staff for the function.
 13. An extensive beverage list is available from the Coogee SLSC bar, however the hirer is permitted to provide their
     own wine and champagne at a corkage fee of $10 per bottle.
 14. Standard and premium spirits and beer products must be purchased from the Coogee SLSC bar. Hirers are not
     permitted to bring their own of this type of liquor.
 15. The Coogee SLSC bar is not equipped to make cocktails. Slurpee machines are not permitted.
 16. Bar service will cease 20 minutes before the scheduled end of the function.
 17. The beverage account is payable on completion of the function.
 18. All music must be turned off 15 minutes before the scheduled end of the function.
 19. All guests must vacate the premises and be away from the environs of the club house 15 minutes after the
     scheduled end of the function. We require complete respect shown to our neighbours at all times.
 20. All hire gear, decorations, catering equipment, DJ/band equipment, photo booths, hired furniture and remaining
     alcohol must be removed from the premises on the night of the function. Failure to do so may incur extra charges.
 21. If the kitchen is used, it must be cleaned and all objects removed before the end of the function.
 22. Any damage caused during the function is payable by the hirer of the Coogee SLSC Ocean Room.
 23. Coogee SLSC will not be held responsible to theft or damage of the guest’s personal property, clothing etc.

By the signing of this agreement, I have read the full Terms, Conditions and Hire Agreement information relating to
the hire of the Coogee SLSC Ocean Room and enter into this agreement having understood and consented to those
Terms, Conditions and Hire Agreement.

SIGNED (by the Hirer) ________________________________DATE __________________