Coronavirus (COVID-19): Health and Safety Risk Assessment
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Template date: 20/09/2020
Coronavirus (COVID-19): Health and Safety Risk Assessment
Name of school: Burman Infant School
Following the first version for reopening schools to a wider setting from the 1st June 2020, the checklist has been updated with the latest government
guidance for the full opening of schools from the start of the autumn term. An update to the protective measures build on what schools implemented
when reopening to a wider setting. This is a live and active document which must be shared with all staff and reviewed on a regular basis to
ensure it meets the changing environment to control the spread of the virus.
The checklist outlines the system of controls identified by the government to be put in place to reduce the risk of transmission of the virus and
inherently make the school a safe environment.
Where other separate health and safety procedures and written documents have already been produced (e.g. specific risk assessments currently in
place and school policies), these can simply be referenced and updated in the checklist. There is no need or requirement for procedures to be
recorded again in this document.
System of Controls
The controls have been grouped into what measures schools must put in place following the government guidance, with an additional group for other
health and safety considerations. More details of the groups are below and the sections have been bookmarked (hover over section, press Control +
Click) to help navigate through the checklist:
This Risk Assessment has been completed by Ella Saxty, Headteacher, in consultation with the Senior Leadership Team at Burman Nursery & Infant
School.
* March 2021 Updated Version 6 – 8th March – School Re-Opening (following National Lockdown)
* Reviewed – Summer Term 2021RESPONSE TO OTHER
PREVENTION ANY INFECTION CONSIDERATIONS
*1) Minimise contact with individuals who are
unwell by ensuring that those who have COVID-19
symptoms, or who have someone in their
household who does, do not attend school
7) Engage with the NHS Test and 10) School Workforce
Trace process
*2) Clean hands thoroughly more often than usual
*3) Ensure good respiratory hygiene
8) Manage confirmed cases of 11) Building Management
cornavirus (COVID-19) (COVID-19)
*4) Introduce enhanced cleaning, including amongst the school community
cleaning frequently touched surfaces often, using
standard products such as detergents and bleach
12) Communication, training,
**5) Minimise contact between individuals and monitoring and reviewing plans
maintain social distancing wherever possible 9) Contain any outbreak by following
local health protection team advice
6) Where necessary, wear appropriate personal
protective equipment (PPE)
*1-4 must always be in place at all the times 7,8,9 must be followed in every 13) Curriculum Specific
case where they are relevant
**5-6 must be in place but measures adapted
to suit particular circumstances
2Risk Rating:
Each question of the checklist will need to be rated using the table below and appropriate action will need to be undertaken. The action plan at
the bottom of the checklist will need to be completed for additional measures that are required.
RAG Rating HIGH MEDIUM LOW
In place but not embedded; not everyone aware of it;
Definition Not in place at all. Robustly in place; clear evidence of impact
evidence of effectiveness not known
PREVENTION
1) Minimise contact with individuals who are unwell
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Staff, children and parents/ carers to be informed Refer to latest Government guidance click here.
about the following:- Follow Covid19 guidance for households with ES On-going
- Coronavirus (COVID-19) symptoms and what to possible Coronavirus (COVID-19) infection. SLT
look for e.g. high temperature, new persistent Letter sent to inform Parents / Carers & Staff Office Staff On-going
cough or has a loss of, or change in, their normal about NHS test and trace: how it works (electronic RC
sense of taste or smell. version including links for further information). On-going
- Testing eligibility and how to access tests. Email communications with Staff / Parents / Carers
- If child(s) are sent home due to Coronavirus Staff briefing / advice shared. On-going
(COVID-19) symptoms they are advised to self- Discussions with Parents / Carers.
isolate for 10 days. People in the same household Email NHS video out to Parents / Carers.
are to self-isolate for 10 days.
Suspected & Confirmed Case Protocol.
- If a child, young person or staff member tests
3Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
negative, they can return to their setting and the Office Staff to offer advice to Parents / Carers over
fellow household members can end their self- the telephone.
isolation. Staff aware that they must inform HT of any
-If a child, young person or staff member tests symptomatic Children immediately.
positive, Public Health England will advise further SMBC Testing Flowchart (updated).
on what action to take. Refer to guidance in the SMBC Outbreak Scenario
- All Parents / Carers and visitors to wear face document.
coverings when on site. ‘Introducing the App’ information sent out to
- All Parents / Carers, visitors & Staff to adhere to Parents / Carers, Staff and Governors.
social distancing rules. All Staff have been given a visor, these should be
sanitised after each use.
All Staff to wear a face covering when they are
walking around School; it is not necessary to wear
a face covering in the classroom, in line with
national and local guidance. Face coverings may
be worn in the classroom by preference of Staff
members – Staff are responsible for ensuring that
coverings are worn, stored and disposed of
appropriately.
The safe wearing of face coverings requires
cleaning of hands before and after touching –
including to remove and to put them on – and the
safe storage of them, in individual, sealable,
plastic bags between uses. Where a face covering
becomes damp, it should not be worn.
4Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
No Mask – No Entry (to site). ES / RC to supervise
entrance gates (daily), offer face masks if not worn
and Children to be taken into School by ES if
refused.
Meetings to continue taking place virtually.
Children, young people, parents, carers, visitors, Email / telephone communications. ES
suppliers to be informed not to enter the school if Burman Visitor Protocol. Office Staff On-going
displaying any symptoms of Coronavirus (COVID- Signage in School grounds. RC On-going
19).
A process to send staff, children and others home if Refer to Government guidance / consult current September
they develop Coronavirus (COVID-19) symptoms guidance on the day. ES 2020
including what action they need to take. Review our Health and Safety policy SLT
arrangements and Administering Medicines in Office Staff March 2021
School policy / protocol.
Managing Suspected & Confirmed Cases
Protocol.
Refer to SMBC Covid-19 Flow Chart (updated).
Follow guidance in SMBC Outbreak Scenario
document.
Provide a room or space where social distance can Isolation Area: Main Entrance area (Office is September
be maintained for children experiencing closed). Door to be opened to ventilate – safety / ES 2020
Coronavirus (COVID-19) symptoms where they can supervision by a member of Staff at 2m distance. All Staff January 2021
wait until being collected. Ventilate the room where Visitor toilet to be used. March 2021
possible by opening a window. If possible provide a Cleaner or other trained staff to clean area after
separate bathroom and ensure it is cleaned and use following the COVID-19: cleaning of non-
5Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
disinfected after use. healthcare settings guidance.
PPE to be used by staff if a 2 metre distance
cannot be maintained.
Full PPE stock provided in each Classroom and in
First Aid area. Further stock also available.
2) Cleaning hands more often than usual
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Ensure the following have been to communicated Protocols for Children, Staff, Parents / Carers and September
to children, staff, visitors etc. :- Visitors reinforce good levels of hygiene. ES 2020
- The importance of good hand hygiene. Staff briefed on times of day for routine Office Staff
- Hands are cleaned on arrival at the setting, before handwashing with the Children. Teaching / Ongoing
and after eating, after using toilet blocks and after Allocated handwashing times and sink facilities for Support Staff
sneezing or coughing. each year group ‘bubble’. January 2021
6Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
NHS advice / posters communicated with Parents On-going
/ Carers via email.
Teaching of effective hand hygiene.
Use of Public Health England resources;
https://coronavirusresources.phe.gov.uk/
Posters, games, songs and repetition during
teaching time. Ongoing
Reminders to Staff.
Hand sanitisers available in our Reception area.
All to be re-established on return in January.
All to be re-established on return in March.
Children clean their hands regularly, including Staff briefed on times of day for routine All Staff On-going
when they arrive at school, return from breaks, handwashing with the Children. All Children
change rooms and before and after eating. Routines to be monitored. On-going
Allocated handwashing times and sink facilities for
each year group ‘bubble’. On-going
Adults to supervise effective handwashing among
the Children.
Support given for Children with additional needs.
HAND SANITISERS NOT recommended for our
young children (LA guidance).
All to be re-established on return in March.
Ensure sufficient procurement of soap, hand Contact our regular suppliers about proportionate
sanitising gel, moisturising supplies are in place. supplies of soap. RC On-going
7Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
RC (Site Manager) to consistently monitor our
supplies (stocktake) and re-order where need is All Staff On-going
identified – plan ahead. *Cleaning Staff
All Staff responsible for informing RC where stock On-going
is observed to be running low.
Cleaning schedule includes replenishment of
supplies.
Make sure help is available to children and young Children with additional needs identified.
people who have trouble cleaning their hands Assistance (following necessary guidance) is All Supporting On-going
independently. given. *Monitor any Adults
Children are all supervised when handwashing additional On-going
and support is available. children with
Gloves are available for Staff who are supporting support needs On-going
SEND children.
Promote to staff and parents the importance of Letter sent out to Parents / Carers (Wider Opening HT September
washing clothes following a day in an educational information & Arrangements for September). 2020
or childcare setting. Update / reminder – January 2021. On-going
January 2021
On-going
3) Ensure good respiratory hygiene
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
8your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Ensure the following have been to communicated ‘Catch it, Bin it, Kill it’ posters in each classroom
to children, staff, visitors:- https://www.england.nhs.uk/south/wp- All Staff On-going
- Use a tissue or elbow to cough or sneeze and use content/uploads/sites/6/2017/09/catch-bin-kill.pdf
bins for tissue waste (‘catch it, bin it and kill it’). https://www.publichealth.hscni.net/publications/cat Parents / Carers On-going
- Promote and encourage not to touch mouth, eyes ch-it-bin-it-kill-it-poster
and nose. Awareness raised during teaching time and On-going
messages / god practice repeated / reinforced.
Staff briefing / reminders to Staff.
Procurement of tissues for all classrooms and
offices.
Encourage Children / Staff to bring their own
tissues for personal use.
Bin liners used in all bins which are tied when
emptied.
Put in place a procedure for bins for tissues so they RC (Site Manager) and Cleaning Staff to empty All Staff
are emptied throughout the day. bins (to limit possible contamination) and they are On-going
aware of how to do this safely – use of bin liners *RC
which are tied when bins are emptied. *Cleaners On-going
Daily cleaning schedule.
All Staff to monitor bin capacity and ensure no On-going
overflow occurs. Change if necessary.
Where possible rooms to be kept well ventilated Staff briefing. RC / ES
using natural ventilation (opening windows) or Site Manager (RC) to open windows in the All Staff On-going
ventilation units. morning.
Outdoor area doors to be opened where safe / On-going
appropriate (FKS).
9 Hall doors to be opened when in use – additional On-going
signage / reminders.
Doors / windows to remain open where safe /
appropriate.
In colder temperatures, windows / doors should
still be opened enough to provide constant
ventilation and opened more fully during breaks or
when not being occupied. N.B. Open high-level
windows to reduce drafts. Children are invited to
bring an additional layer of clothing to maintain a
comfortable temperature.
Identify doors which can be propped open, where RC (Site Manager) support. RC / ES
safe to do so (bearing in mind fire safety and Safety catches used to keep doors open, where All Staff On-going
safeguarding), to limit use of door handles and aid safe to do so.
ventilation. Hall doors to be open when in use. On-going
Outdoor area doors to be opened where safe /
appropriate (FKS). On-going
Staff briefing.
Fire Doors need to remain closed at all times.
4) Enhanced cleaning, including frequently touched surfaces often using standard product
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
10HIGH
MEDIUM
LOW
Surfaces that children and young people are touching, Revised cleaning schedule. September
such as toys, books, desks, chairs, doors, sinks, toilets, Cleaning / sanitiser spray & cloths provided in HT 2020
light switches and bannisters are cleaned more each classroom – Staff are reminded to keep *Monitor RC On-going
regularly. cleaning products out of reach of children. All Staff
All-In-One disinfectant spay provided in each
classroom / Office area – Staff are reminded October 2020
to keep out of reach of children. On-going
Make relevant Staff aware of COVID-19:
cleaning of non-healthcare settings guidance.
Staff briefing / instruction. January 2021
Follow guidance for cleaning in education and On-going
child care settings:
On-going
FINAL Cleaning in
schools v1 june 20.pdf
Review cleaning activities risk assessment.
Reduce and limit the amount of soft
furnishings and soft toys that are hard to
clean.
PE and Playground equipment to be
organised into ‘year groups’ / ‘zones’ to
ensure all children can access resources.
Equipment boxes (any contents) to be
cleaned / disinfected on a Friday.
Alternatively, left for 72hrs before re-using.
Where it is not practically possible or
educationally appropriate for books to be left
for 48hrs before marking, Staff should wash
their hands thoroughly for at least 20 seconds
afterwards and refrain from touching their face
11at all times.
Staff to monitor / report any concerns to the
HT.
Sufficient procurement of cleaning supplies and Contact our regular suppliers about RC September
COSHH risk assessments have been completed for any proportionate supplies of cleaning supplies. *Report to HT 2020
new products. RC (Site Manager) to consistently monitor our
supplies (stocktake) and re-order where need Cleaning Staff On-going
is identified – plan ahead.
Cleaning Staff to inform RC where stock is On-going
observed to be running low.
RC (Site Manager) to confirm material safety On-going
data sheets are in place for all products and
COSHH risk assessments are completed and
up-to-date for products classed as hazardous.
COSHH File to be scrutinised by HT
(schedule).
Children not to use outdoor play equipment unless Timetable created for each year group September
appropriately cleaned between groups of children and ‘bubble’ – designated equipment used as part RC 2020
young people. of a rolling weekly cycle. SLT On-going
PE and Playground equipment to be
organised into ‘year groups’ / ‘zones’ to Lunchtime October 2020
ensure all children can access resources. Supervisors On-going
Equipment boxes (any contents) to be
cleaned / disinfected on a Friday. January 2021
Alternatively, left for 72hrs before re-using. On-going
Parents informed that outdoor equipment is
not to be used before and after School (safety On-going
precautions explained).
Posters put up in the playground to remind
that equipment is not to be used before and
after School. Signage replenishment. Signage
replenishment.
SLT to monitor.
125) Minimise contact between individuals and maintain social distancing wherever possible
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Create groups (‘bubbles’) Children are arranged in year group ‘bubbles’. ES
Children to return to Class ‘bubbles’ (8th Governors On-going
March). SLT
Nursery to operate in a separate AM / PM All Staff January 2021
‘bubble’. Ongoing
Nursery to operate in 1 ‘bubble’ – arranged in Beechwood
the AM only. Staff On-going
Nursery to return to 2 ‘bubbles’ – AM & PM
(8th March).
Beechwood ‘bubbles’ will be the same as
during the school day where possible. Where
this is not possible, the size of each bubble
will be reduced and will be consistent.
Own equipment to be used where possible i.e.
Reception – named pencils kept in drawers
KS1 – pencil cases / stationery.
Children are not to enter our School Office.
Staff can continue to meet in their Year Group
‘bubbles’, maintaining social distance.
Separate Groups (bubbles) and maintain social Children being taught in whole class groups ES / SLT
distance between individuals. (from September). On-going
Children being taught in Year Group Classes *Monitor
during closure. On-going
13Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Children being taught in Class ‘bubbles’ (8 th
March). On-going
Consistent maintenance of Year Group
‘bubbles’ & Nursery.
‘Bubbles’ will not share a common area at the
same time.
First Aid Area – Separate (distanced) tables,
designated to each ‘bubble’.
One way system adopted in corridor areas –
adult supervision / age-appropriate signage.
Where a curriculum area is taught by a
member of Staff, the Staff member will move
rooms (following procedures), not the children
in the ‘bubble’.
Music teaching to take place in the Hall –
considered very low risk (procedures in
place). Not to take place during closure, in the
absence of AP. Resume – 8th March.
Use of the Hall at lunchtimes, to be arranged
in two zones and with a carefully planned rota
to keep risks at a minimum.
The playground is divided into three zones
which are timetabled on a weekly rota.
No whole School assemblies to be held.
Meetings and training sessions to be kept to a
14Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
minimum / virtual where possible, to reduce
the possibility for mass staff isolation.
All meetings and training sessions to be
conducted virtually.
Separate Staff rooms (FKS & KS1) / ensuring
2m distance.
Risk factors to be monitored due to ages of
our Children.
Try and keep distance in the classrooms Visual prompts i.e. positioning of furniture / All Staff
equipment to support the Children in *Monitor Children On-going
managing the distance, considering their age. Parents
Desks and furniture rearranged to maximise (to support) On-going
space, desks facing forward (where possible);
FKS – some tables removed / use of ‘tuff On-going
trays’ to support distancing
KS1 – tables arranged in rows / horseshoe.
Teachers to remind the Children about trying
to avoid touching others and why.
Use of songs, symbols and rhymes to help to
remind the Children about distancing.
Children always sitting in the same place in
their Classroom.
Maximise space around the school by removing any Suitable storage arrangements in place.
unnecessary items. Letter sent to Parents / Carers (wider opening) ES On-going
RC
15Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
about what the Children need to bring into All Staff January 2021
school - essential items only. Reinforced for On-going
Children attending during closure.
Chairs / tables which have been removed are On-going
stored safely.
Ensure measures in place to avoid large gatherings No whole School assemblies to be taking ES / SLT September
place. All Staff 2020
Protocol for using corridor areas – On-going
communicating with other Staff members.
Staggered start and finish times. January 2021
Staggered hand washing times. On-going
Staggered lunchtime rota.
Playground zones and rota. On-going
Letters / emails to Parents / Carers to remind
them to leave School immediately, once their
Child/ren has / have been dropped off or
picked up.
Posters in the playground to remind the same.
Signage replenishment. Signage
replenishment.
HT / Staff to monitor the compliance of
Parents / Carers with current systems /
procedures. ES / RC to supervise Entrance
gates daily. Continue.
16Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Consider how children and young people arrive at SLT meetings to discuss / evaluate staggered ES On-going
school e.g. school crossing patrols, and reduce any start and finish times. Review. Review. SLT
unnecessary travel. SLT meetings to discuss / evaluate drop off *Monitor Governors On-going
and pick up arrangements. Review. Review. compliance
Have regard for Government guidance – On-going
encourage use of walking and cycling
Celebrate WOW – Walk to School Challenge;
https://www.livingstreets.org.uk/products-and-
services/projects/wow
SMBC Letter to Parents to inform that face
coverings are to be worn on our School site /
posters in the playground to remind the same.
Replenish signage. Replenish signage.
Signage on gates and at pick up points to
clearly direct Parents / Carers. Replenish
signage. Replenish signage.
Arrange for PCSO visit to monitor Parents /
Carers guidance compliance at pick-up and
drop-off times.
Ensure framework in place for supporting transport to Coronavirus (COVID-19): safer travel ES On-going
and from schools from the autumn term. guidance for passengers (monitor any
https://www.gov.uk/guidance/cornavirus change in
(COVID-19)-covid-19-safer-travel-guidance- circumstances)
for-passengers.
17Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Initiatives to encourage Parents / Carers, Staff On-going
and Children to walk or cycle to school; (monitor)
https://www.livingstreets.org.uk/products-and-
services/projects/wow On-going
Communicate to parents that they cannot gather at Letter to Parents / Carers – arrangements for HT
entrance gates or doors, or enter the site (unless they wider opening and September opening and Office Staff On-going
have a pre-arranged appointment, which should be during closure. Re-opening – 8th March. *Monitor Governors
conducted safely). Communication informing of limited Office On-going
opening times. Revised during closure.
Request that only one Parent / Carer On-going
accompanies Child/ren onto our School site.
Nursery / Reception Induction visits – strictly
one Parent / Carer only. Induction information
to be delivered virtually / via website & email.
Email prompts / reminders to express
guidelines / protocol.
Posters in the playground to reinforce the
message. Replenish signage. Replenish
signage.
Visit from our supporting PCSO.
Burman Visitor Protocol.
Entrance gate supervised (RC / ES) to
promote social distancing and face coverings)
– masks provided if required. No Mask No
Entry. Continue.
18Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Where possible, Parents / Carers to email
queries to Staff (via the Office email) to avoid
face-to-face contact.
Arrange for PCSO visit to monitor Parents /
Carers guidance compliance at pick-up and
drop-off times.
HT / Staff to monitor the compliance of
Parents / Carers with current systems /
procedures.
Reduce the use of shared resources between pupils Own equipment to be used where possible i.e. ES / SLT On-going
and staff. Reception – named pencils kept in drawers All Staff
and felt-tip baskets used on rotation *Monitor On-going
KS1 – pencil cases / stationary. practicality
Books, games and other classroom based On-going
resources can be shared within the same
bubble; these are cleaned regularly.
Any resources shared between ‘bubbles’ are
cleaned thoroughly between uses. Rotation of
items – 48hrs / 72hrs for plastics.
Any resources that are taken home i.e.
‘reward’ items - allow them to be left unused
and out of reach for a period of 48 hours (72
hours for plastics) and sanitise fully between
uses.
19Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
HT / SLT to monitor practicalities.
Review procedures for pupils in state of crisis. Review positive handling techniques. ES On-going
Staff briefing – refer back to previous training
(SISS). On-going
SLT to assist where necessary.
Ensure specific plans are in place for SEND pupils Teaching Staff and AB (SEND) to arrange ES On-going
review meetings on education health and care AB
(EHC) plans. To be held virtually where Teaching Staff On-going
possible. On-going
Risk Assessments for Children with EHCPs
reviewed. Reviewed for Summer Term.
ES / AB to keep in regular contact with
Parents / Carers, TLSAs and Class Teachers
to ensure any additional issues (resulting from
closure arrangements) are promptly
addressed.
206) Where necessary, wear appropriate personal protective equipment (PPE) & Face Coverings
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Adequate Personal Protective Equipment (PPE) is in Refer to guidance of what PPE is required for ES / RC On-going
place for the care of children where their care already intimate care Office Staff
involves the use of PPE due to intimate care needs. https://www.solgrid.org.uk/education/education- On-going
Also, if a child, young person or other learner becomes improvement/health-and-
unwell with symptoms of Coronavirus (COVID-19) wellbeing/medicines/intimate-care/. On-going
while in school and needs direct personal care (2 PPE stock is available in all classrooms and
metres distance cannot be maintained) until they can First Aid area - as per DfE implementing
return home. Also consider eye protection if risk of protective measures in education and childcare
splashing to the eyes, for example from coughing, settings e.g. fluid-resistant surgical face mask,
spitting, or vomiting. if a distance of 2 metres cannot be maintained,
disposable gloves, a disposable apron, eye
protection.
Refer to SMBC PPE guidance on school
extranet page and PPE Advice for decision
making.
PPE available for all lunchtime supervisors.
Review first aid needs assessment and update to Refer to suggested SMBC first aid needs ES / RC
ensure sufficient equipment and PPE supplies are assessment and update where required Office Staff On-going
available for first aiders and staff caring for a child with including increasing PPE in first aid boxes.
symptoms of Coronavirus (COVID-19). All Staff On-going
FirstAidNeedsAsses On-going
smentApril 2020.docx
21Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
PPE stock is available in all classrooms and
First Aid area - as per DfE implementing
protective measures in education and childcare
settings e.g. fluid-resistant surgical face mask,
if a distance of 2 metres cannot be maintained,
disposable gloves, a disposable apron, eye
protection.
Staff responsibility to report to ES / Office Staff
if supplies need replenishing (i.e. following a
First Aid duty).
Process in place for removing face covering once Any homemade, non-disposable face ES
children arrive at school coverings that Children are wearing when they *Advised not All Staff On-going
arrive, must be removed by the Child and to wear
placed into a plastic bag that they have brought On-going
with them in order to take it home. The Child
must then wash their hands for at least 20 On-going
seconds.
Bags to be provided if necessary, for any non-
disposable face coverings.
227) Promote and Engage in the Staff Testing Programme
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
COVID-19 infection spreading in the School Burman Infant School is following Government On-going
community as a result of asymptomatic cases. recommended control measures set out in the ES / KH
School’s Protective Measures Risk Assessment. On-going
COVID Coordinator / Administrator training prior to SLT
participation in the National Testing Programme. On-going
Staff will carry out routine testing twice a week, 3-4 All Staff
days apart. Sunday & Thursday evenings.
Staff to register their results online at
https://www.gov.uk/report-covid19-result
Staff to report both test results (weekly) via email
to KH each Thursday morning when void /
negative.
If a member of Staff has a positive result, this
should be reported to ES by telephone as soon as
possible.
KH to maintain School record of test results.
Staff displaying symptoms are expected to arrange
a further PCR test and follow the isolation
guidelines.
Volunteers helping in School will be asked to carry
out routine, twice weekly testing, in line with Staff
23Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
(as above).
Ensure testing information has been communicated COVID Coordinator: ES (Headteacher) On-going
to Staff. COVID Administrator: KH (Office Manager) ES / KH
COVID Coordinator / Administrator training prior to On-going
participation in the National Testing Programme SLT
and relevant guidance shared among all Staff. On-going
Updated information booklet distributed among all
Staff. Inform that information provided within the
test kit box is no longer current and has been
replaced by updated information booklet.
Share video of how to administer an LFD test with
all Staff.
https://www.youtube.com/watch?v=S9XR8RZxKNo
Keep Staff informed regarding administration
arrangements via Staff Meetings (virtual) and
email.
Staff to be informed when they will receive their
next test kit; this may vary in the case of void test
results.
Test kits being stored safely and distribution / Test kits to be stored in the Safe Room to prevent On-going
collection being managed safely. unauthorised access. ES / KH
Storage in a cool, dry place between 2 and 30 On-going
degrees.
Test kits to be labelled with Staff names and linked On-going
lot number to be added to School record.
24Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Staff who have been working remotely to collect
their test kit prior to their return.
Staff not taking part in routine LFD testing. Testing remains optional – not mandatory. On-going
Staff to opt in after they have read key information All Staff
and privacy notice, to understand data protection On-going
within the programme.
If Staff do decide to opt out, they must inform ES of On-going
their decision.
Response To Any Infection
258) Engage with the NHS Test and Trace Process
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Ensure all staff, parents/carers understand the NHS Staff briefing to inform. ES
Test and Trace system NHS Test & Trace Letter / posters sent out to Office Staff On-going
Parents / Carers and Staff electronically, with
further information links provided. On-going
Further information provided for Parents /
Carers. On-going
Staff and Parents / Carers immediately
contacting the School Office when test results
are known.
HT and SLT are aware of the testing to
support educational setting flowchart and
copies displayed in School Office / HT Office.
The whole School community will understand
that they should be tested if they display
symptoms.
Burman has a supply of 10 home testing kits.
Understand how to contact the local Public Health HT and SLT have contact details for Public ES / SLT On-going
England health protection team. Health department at Solihull Council: 0121 Governors
704 6892 or email On-going
contacttracing@solihull.gov.uk.
On-going
269) Manage confirmed cases of coronavirus (COVID-19) (COVID-19) amongst the school community
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
Ensure immediate action is taken when aware that Managing Suspected and Confirmed Cases
someone who has attended the school has tested document. ES / SLT On-going
positive for coronavirus (COVID-19). Office Staff
1. Notify single, confirmed cases, to Solihull Governors On-going
Council Public Health on 0121 704
6892 or contacttracing@solihull.gov.uk. On-going
2. If further confirmed Covid-19 cases after
the initial case, notify Solihull Council
Public Health on 0121 704
6892 or contacttracing@solihull.gov.uk.
3. If two confirmed cases within 14 days (a
defined outbreak) and have not already
notified Solihull Council of previous
cases (i.e. the cases happen in quick
succession), notify both Solihull Council
(as above) and Public Health England
Health Protection Team using the online
reporting system
available here [link] or by telephone
to 0344 225 3560 (opt 0 followed by opt
2). The out-of-hours Health Protection
Team contact number is 01384 679031.
Contact RH (Chair of Governors).
Refer to log of Visitor contact details and
27Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage
are you at?
(record risk
level)
HIGH
MEDIUM
LOW
provide information.
School Office Staff to follow the necessary
process if contacted by the NHS Test &
Trace team.
Implement actions instructed by the local
Health Protection Team, following their
investigation.
Send Parent letter to inform.
Begin preparations for home / remote
learning.
10) Contain any outbreak by following local health protection team advice
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Ensure process in place to work with the local health HT and SLT are aware that two or more
28Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
protection team to contain any outbreak confirmed cases within 14 days, or an overall HT On-going
rise in sickness absence where coronavirus SLT
(COVID-19) is suspected, may be classed as RH On-going
having an outbreak. LA Adviser
HT and SLT to work with the local Health On-going
Protection Team on measures required to
contain any outbreak.
Liaison with RH (Chair of Governors).
‘Introducing the App’ information sent out to
Parents / Carers, Staff and Governors.
Ensure contingency plans have been updated for Daily monitoring of DfE updates.
update Plans updated using the DfE guidance on ES On-going
local area outbreaks. SLT
Clear identification of roles and Office Staff On-going
responsibilities. Governors
Remote / home education planning formats On-going
are in place, in case of a local outbreak and
our School needs to close. Revised provision
through Microsoft Teams. Continue.
Identification of Children without internet
access / facilities & hard copy provision
made available. Updated record and printed
packs available weekly. Continue.
Teaching Staff to have remote access to our
network and resources held on it.
29Other Considerations
11) School Workforce
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Government advice to be followed for staff identified as Regular communication with Staff members
vulnerable or living with someone who is vulnerable to carry out an ongoing risk assessment HT On-going
based on their situation / arrangements and
to discuss plans for reopening our School to On-going
all children from September. Re-visited for
planning face-to-face provision during
closure.
Checklist covered prior to wider opening in
September. Re-visited for Critical Worker &
Vulnerable Children to return.
Staff who are classed as clinically vulnerable
or extremely clinically vulnerable to complete
the individual employee risk assessment
before returning to school (at any stage)
which is available on the School’s Extranet.
30Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Staff with additional medical needs, to be
reassessed by the HT and support to re-
shield when appropriate.
Assess whether any roles can still be
completed from working at home.
HT to seek any necessary advice from HR.
HT to have ongoing discussions with Staff.
Ensure Supply Teaching Staff are at a ‘low risk’. Where supply arrangements are necessary,
follow stringent checks: current/recent ES Sept 2020
health, advice from GP, verify with HR. CJ
Limit to staff only working on our site. On-going
Make arrangements for Staff to remain in
own year group ‘bubble’ where possible. January 2021
Provide copies of guidance & Risk On-going
Assessment for information.
Manage face-to-face teaching and remote On-going
learning rota to cover any Staff change or
absence.
3112) Building management
Risk controls to be put in place How will this be achieved Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
All building maintenance and Health and Safety A workplace inspection will be carried out by HT On-going
compliance checks e.g. hot and cold water systems, RC (Site Manager) and Governor using the RC
gas safety, fire safety, kitchen equipment, security suggested SMBC workplace inspection H&S Governor On-going
(including access control and intruder alarm systems) template:
and ventilation completed as part of building inspection On-going
routine.
H&S Inspection
Template.doc
RC (Site Manager) will carry out a site
inspection using the suggested SMBC
monthly site checklist.
Monthly Site
Checklist
School to review its water hygiene
arrangements with SMBC Property Services
(or other designated provider) to assess
whether to disinfect water systems.
Property Services
ManagingSchools
32Risk controls to be put in place How will this be achieved Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Confirm procedures are in place to ensure a competent Contact SMBC Property Services to see if a ES September
person is always available to complete building and competent person is able to complete the RC 2020
compliance tests (e.g. fire alarm testing, emergency building and compliance checks.
lightly weekly flushing) if normal site staff develop Liaise with Relief Site Manager.
symptoms and/or have to self-isolate. Contact LA services.
Review emergency evacuation plans and Personal Review school’s Emergency Evacuation ES September
Emergency Evacuation Plan (PEEP). Plans and PEEP, taking into account any Governors 2020
changes to building layout, one way systems
and ‘bubbles’ that have been created.
13) Communication of plans, training, monitoring and reviewing plans
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Consider any additional support or training needs for Consider any Children or Staff that may On-going
staff and children including re-induction to the childcare need additional support of any nature ES
setting. (including returning to work). Teaching Staff On-going
Offer support for younger Children who may
33Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
be anxious about coming – risk assess with On-going
previous Teacher also.
HT monitoring of Staff – regular personal
communication.
Planned lesson times; Jigsaw (PSHE)
materials, listening appreciation, address of
behavioural needs, SEMH.
Staff to closely monitor vulnerability.
Re-integration and recovery planning –
linked to our SIP.
Ensure any updates to procedures have been Share Burman Visitor Protocol (prior to any
communicated early with contractors and suppliers visits, where possible). ES / SLT On-going
Examples include cleaning, catering, food supplies and Contractors and visitors where appropriate RC
hygiene suppliers. only allowed on site after school hours. Office Staff On-going
Contractors to share their COVID-19 secure
risk assessment and methods of work which On-going
are to be approved by the HT / SLT.
Works to be cancelled if not deemed to be
necessary.
RC (Site Manager) to monitor.
Ongoing updates to School Risk
Assessment and effective distribution.
Ensure that Catering Staff are clear and
understand LA support procedures.
Communicate to parents/carers the measures in place Update of measures in place via letters and
to reduce the risk of transmission of the virus ES / SLT On-going
34Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
emails to Parents / Carers. RH
HT / SLT to speak to any Parents / Carers On-going
who have concerns and if they can’t be
resolved, follow the complaints procedure. On-going
Update RH (Chair of Governors) if any
issues arise.
Share arrangements with staff, governors and trade Ensure arrangements are communicated ES On-going
unions bodies clearly and appropriately. All Staff
Briefings, email, documents available on the Governors On-going
Shared: drive (as appropriate).
Record any questions requiring significant On-going
actions or measures put in place to resolve.
Ensure arrangements are regularly monitored and Actively encourage feedback from Staff and
reviewed Parents / Carers through meetings and ES / SLT On-going
discussions. Standard agenda item in Governors
weekly Staff Meeting via Teams, while not all On-going
Staff are in the building each week.
Maintain excellent levels of communication On-going
among Staff throughout the School, with
each other and with the HT.
Daily observations / monitoring to be
completed by HT / SLT to ensure measures
are being followed by all.
Any actions identified are to be reviewed by
SLT and where appropriate, shared with
Governors.
35Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Ongoing updates made to Burman Covid-19
Health & Safety Risk Assessment.
14) Curriculum Specific
Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
Primary schools Follow CLEAPSS P104 organising and All Staff September
managing hands on activities in science, DT 2020
& Arts guidance where relevant to Burman.
System of controls in place for physical education, sport PE Subject Leader to monitor. SLT September
and physical activity. Where possible, outside sport will take place All Staff 2020
(weather permitting) and the Hall will be PE Leader
used if this is not possible. LA Adviser Oct/Nov
Follow AfPE guidance for physical activity in 2020
schools
Follow Government guidance on the phased
36Risk controls to be put in place How will this be achieved: Considering Assigned to: Date
your controls completed:
what stage are
you at? (record
risk level)
HIGH
MEDIUM
LOW
return of sport and recreation
Education visits All trips / visits aren’t to be arranged, until ES September
further notice. Governors 2020
Await further advice nationally or at LA level.
Internet Safety Awareness during periods of remote Burman Acceptable Use Agreement. ES September
learning. Burman Remote Learning Policy. AHD 2020
Burman Remote Learning; Information for Teaching Staff
Parents – available via our website. Oct / Nov 2020
Literature and useful website links shared
with Parents / Carers regularly. January 2021
E-Safety lessons planned and delivered / On-going
resources provided and uploaded.
Computing Subject Leader SSE monitoring –
Parent Questionnaire.
ThinkuKnow resource packs provided
through remote learning provision
https://www.thinkuknow.co.uk/
Safer Internet Day planned for 9th February
2021 – Remote and face-to-face provision.
Action Plan
37Number High Action Target Assigned to Date
Medium completion Completed
Low date
1 LOW Review H&S Policy to include COVID-19 procedures. October 2020 ES October 2020
*on-going
updates
4 LOW / Monitor surfaces that Children are touching and that they are always On-going ES / RC On-going
MEDIUM cleaned regularly. All Staff
5 LOW Monitor ‘bubble arrangements’ and procedures at Beechwood Childcare. On-going ES On-going
5 MEDIUM Separate bubbles and maintain social distance – regularly monitor the On-going ES On-going
risk factor due to age and distance in classrooms. All Staff
5 LOW / Monitor Parent / Carer compliance with systems in place. On-going ES On-going
MEDIUM Office Staff
All Staff
5 LOW / Monitor use of shared resources / practicality due to age of our Children. On-going ES On-going
MEDIUM All Staff
9 LOW Arrange remote access (to our network) for all Teaching Staff in October 2020 ES October 2020
preparation for remote / home learning. CJ
12 LOW / Monitoring to identify any additional training / support needs among Staff On-going ES On-going
MEDIUM / Children. All Staff
13 LOW Burman Remote Learning; Information for Parents to be completed and 25.01.2021 ES 25.01.2021
uploaded to our website by 25th January 2021.
Name of School: Burman Nursery & Infant School
Signed: Ella Saxty Date: April 2021
Headteacher / SLT Member: E. Saxty (Headteacher), R. Floy, A. Brockie
Review date: June 2021 (review) / September 2021 (On-going in the meantime)
38Further Information
Guidance for full opening: schools Guidance for full opening: special schools and other specialist settings
Actions for early years and childcare providers during the coronavirus (COVID-19) Government guidance, cleaning of non-healthcare settings guidance
(COVID-19) outbreak
Government guidance, safer travel guidance for passengers Planning guide for primary school
DfE guidance, conducting a SEND risk assessment during the coronavirus (COVID- Protective measures for holiday or after-school clubs and other out-of-
19) outbreak school settings
NHS test and trace: how it works Guidance for parents and carers of children attending out-of-school
settings during the coronavirus (COVID-19) outbreak
DfE guidance, implementing protective measures: Managing school premises during the coronavirus (COVID-19)
outbreak
HSE guidance on First aid and medicals during the coronavirus (COVID-19) National Fire Chief Council School Guidance
outbreak
For further health and safety advice and assistance, please contact the SMBC Health and Safety Support Team email
healthandsafetysupport@solihull.gov.uk telephone 0121 704 6328
Appendix 1 – Beechwood Childcare Ltd Covid-19 Risk Assessment
Company Name: Beechwood Childcare Ltd- Burman Date: January 2021
Review date: February 2021 (Daily – Guidance Dependent)
Assessor: Siobhan McCarron/Amy Townsend
39Haz No. Area of consideration People affected Existing controls Level of risk Further
action
required
1 Drop off and collection Staff, Parents, Parents are not permitted to enter the building low med high
Children Families and Staff following social distance
guidelines
Only one adult per family dropping off and
collecting children where possible
Staff and Parents wearing masks/face coverings
No toys/teddies or blankets bought in from
home
Staff to take children to wash hands thoroughly
on arrival at the setting
All children temperature checked, and a Covid-19
declaration form signed by parents
All staff carry out a temperature check on arrival
and declare the reading on a staff temperature
chart
2 After School Club and Staff, Children Staff to wear a mask/Face covering when low med high
Wrap Children entering Burman School
Children being collected by staff from after
school club or wrap to have temperature taken
and recorded on register once collected.
Staff to take children to wash hands thoroughly
on arrival at the setting
3 Physical Staff, Children Children are in set ‘bubbles’ with set staff low med high
distancing/grouping members (where possible)
Care routines including mealtimes are carried out
within the space allocated for each ‘bubble’
(where possible)
The use of communal spaces is restricted
40 Outdoor spaces fully utilised based on guidance
recommendations – Each ‘bubble’ accessing at
different times with a full clean down of
resources before the next ‘bubble’ has access
4 Play and Learning Staff, children Social distancing implemented where possible, low med high
maintaining small groups/’bubbles’
Minimise resources available to ensure thorough
cleaning between use
Children washing hands regularly throughout the
day – before eating, after coughing or sneezing,
wiping their noses with tissues which are
disposed of into bags and disposed of
5 Childrens well-being Staff, Children Children are supported in developmentally low med high
and education appropriate ways to understand the steps they
can take to stay safe
Children supported to understand any changes
that take place as a result of Covid-19
Staff ensuring they are aware of all Children’s
attachments and support their emotional needs
6 Toileting and cleaning Staff, children Children are encouraged and supported to be as low med High
up of accidents independent as possible
Children are encouraged to wash their hands
throughout the day for 20 seconds using soap
and warm running water, dry their hands
thoroughly.
If there are toileting accidents, the children are
moved away from the area to allow thorough
clean to take place immediately with
disinfectant.
The number of children using sinks is limited and
children queue outside the toilets to allow for
social distancing to be adhered to
All surfaces are disinfected before a child from
41another ‘bubble’ is allowed access
7 Child starts displaying Staff, children Child is sent home if displaying a temp of 37.8 or low med High
symptoms higher – they will isolate per the guidelines. Child
is allowed to return after 10 days or with a
negative Covid-19 test result
Child waiting to be collected is separated from
other children – Staff member waiting with child
is in full PPE and the windows are open to ensure
sufficient airflow
If a child in a ‘bubble’ develops symptoms, the
entire ‘bubble’ is sent home to isolate for 10 days
8 Workforce Attendance Staff Staff only attend setting if they are symptom free low med high
Staff numbers limited at any one time – only the
staff required to meet occupancy levels are
attending
Staff ensure they are avoiding all non-essential
public transport travel
Staff are provided with clear communications
regarding their role to operate safely and follow
all measures in place to ensure the safety of all
children and themselves
9 Food Staff, children 4 people per table (where possible) low med high
preparation/mealtimes Staff and children washing hands before prep or
eating
Staff and children washing hands after eating
Staff handling eaten food as little as possible
Children and staff are responsible for their own
food waste (where possible) encouraged to place
42remains into a plastic bag that can be sealed and
disposed of. Wash hands immediately after
removing the bag from the setting.
10 PPE Staff Staff are wearing face mask/coverings to meet low med high
and greet at the door
Staff are wearing appropriate PPE when
preparing/serving snacks and meals
Staff are wearing appropriate PPE when carrying
out care routines
If a child or adult displays symptoms, full PPE
must be worn by anyone who is with them. This
should remain until the child / adult has left the
building, where a thorough clean down must
take place.
11 Cleaning Staff Cleaning and disinfecting frequently touched low med high
surfaces throughout the day – Tables, chairs,
resources, equipment, doorknobs, light switches,
countertops, handles, toilets, taps, sinks, toilets,
computers, electronic devices
Staff wear disposable gloves and dispose of
immediately after cleaning
Staff clean hard surfaces with hot soapy water
first and then follow up with disinfectant
cleaners
Staff clean toys/resources used in learning areas
before another ‘bubble’ of children is allowed
access
43 In the event of someone in the setting testing low med high
12 Whole building STAFF positive with Covid-19, the building and
equipment should be thoroughly sanitised.
Anyone who has been in contact with that
person must self-isolate for 2 weeks.
All parents should be informed that a case has
been reported.
Inform Ofsted
Notify single, confirmed cases to Solihull Council
Public Health.
If there are two confirmed cases within 14 days
notify Solihull Council and Public Health England
Health Protection Team.
13 Health Professionals Staff & Children Temperature to be taken on arrival at setting. low med high
and College Tutors Hands to be sanitized/washed on arrival.
visiting the setting Mask & PPE to be worn.
Contact with surfaces to be kept to a minimum.
All surfaces to be cleaned after.
Contact details will be recorded for Track &
Trace.
Separate room to be used for meeting.
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