COVID-19 Checklist: What you need to pay attention to as a business - Prepared by: www.jacando.com
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Checklist: COVID-19 What you need to pay attention to as a business Prepared by: www.jacando.com
Checklist: COVID-19 | www.jacando.com
Corona:
The lung disease Covid-19 is having a greater impact on the
economy every day. Our checklist is designed to support you
in dealing with the current challenges in your company. We
provide information on obligatory measures, answer questi-
ons on the subject of short-time work and provide technical
tips on how to ensure smooth operations in your company.
What measures should be taken by companies
As long as there are no confirmed cases of infection among your employees, no legal measures need to be taken
at present. The general duty of protection and care for the health of your employees therefore still applies, which
means that the dangers and risks for employees must be kept to a minimum. Depending on the field of work,
providing disinfectant or giving rules of conduct and instructions to the employees can be the most effective
way to ensure that the health of your employees is protected. Risk groups must be particularly protected by the
employer. In general, the risk group includes persons over 65 years of age, persons with previous illnesses or
persons who are exposed to an increased risk of infection due to their workplace.
65+
2Checklist: COVID-19 | www.jacando.com
Tips for HR
Keep yourself cons- Travel
Which measures you can currently tantly informed – Avoid, postpone
take as HR Switzerland: Possible or cancel business trips
sources could be the to endangered areas
website of the State – Urgently advise
Secretariat for Econo- your employees against
mic Affairs or the data private travel to risk
of the Federal Office of areas
Public Health (BAG)
Germany: For German Flow of information
companies, the Federal Ask your employees to
Ministry of Economic inform you about re-
affairs and Energy and cent private trips to risk
the Federal Ministry of areas
Health are suitable
Austria: Companies
Pandemic plan
can find all important
Create a pandemic plan:
information at the Fe-
Documents and temp-
deral Ministry of Social
lates from the Federal
Affairs, Health, Care
Office of Public Health
and Consumer Protec-
are available here
tion and at the Ministry
of Digital and Economic
Affairs
Instructions
Write instructions on
what to do in case of
Inform
infection
Pass on relevant and
current information to
the employees
Workplace
Review and set up the
basics for using flexible
Educate
working hours and
Inform about symptoms
workplaces
and clinical pictures of
the infection
3Checklist: COVID-19 | www.jacando.com
Short-time work Short-time work is the temporary reduction of the working hours of em-
ployees. Its primary purpose is to withstand a temporary economic sta-
gnation and to prevent employee layoffs. Employees have the right to
What short-time work is and what refuse short-time work, in which case the employer must continue to pay
you should know about it the full salary. Short-time workers receive 80% of the loss of earnings as
compensation, i.e. the salary lost as a result of short-time work.
Switzerland1:
As a result of the current exceptional economic situation, the Swiss Con-
federation is extending the restriction of short-time work and simplifying
its application:
– The pre-notification period has been reduced from 10 to 3 days
– Short-time work compensation can now also be applied for
employees in temporary employment and persons working for a
temporary work agency
– It can also be applied for employees who are close to employers,
e.g. shareholders of a Ltd.
– Work loss should now also be creditable for persons in an
apprenticeship
– Employees do not have to reduce their overtime first in order to
benefit from short-time work compensation
– The waiting period for short-time work compensation is lifted
Germany 2:
The Federal Employment Agency has also simplified the existing regulati-
ons for short-time work:
– Temporary employees can also go into short-time work and are
entitled to short-time allowance
– Entitlement to short-time working compensation exists if at least
10% of the employees have a loss of earnings of more than 10%
– Short-time allowance can be applied for retroactively as early
as March 1st
– Social security contributions for lost working hours are fully
reimbursed
– Short-time working allowance can be drawn for up to 12 months
– In companies in which agreements on working time fluctuations are
used, no negative working time accounts are set up
Austria3:
The Federal Ministry for Digital and Economic Affairs has also opted for
extraordinary corona regulations:
– The application for short-time working allowance can be submitted
quickly and retroactively from March 1st
– A loss of working hours of at least 10 % and at most 90 % of the
normal working hours stipulated by law or collective agreements must
exist; within the short-time working period there may be a loss of
working hours of 100 %, but the average loss of working hours during
the short-time working period may not exceed 90 %
– The short-time working allowance is granted at a flat rate per hour
of absence
– Apprentices will continue to receive 100% of their previous
apprenticeship compensation
– Aid will initially be granted for a maximum of three months and may
be immediately extended for a further maximum of three months if
all conditions are still met
4Checklist: COVID-19 | www.jacando.com
Tips for effective Advise your employees to set up a permanent work-
home office with
place and to stick to it, as well as keeping distractions
away from their temporary workplace
helpful technical
tools
Also advise them to stick to normal working hours
That is how it is possible to work
successfully from home
Advise your employees to take short breaks regularly
and consistently and to stand up and stretch their feet
in between
Home office with children is of course not easy, proper
structure and organization are especially important
The right technical tools enable secure and successful home office:
Teleconferencing tools: Conferences and meetings in shared rooms
should be avoided: Numerous providers of digital conferencing solutions
such as Microsoft Teams, Google Hangouts, or RingCentral can help. Many
providers are currently expanding the free features of their systems to
support you!
Collaboration Tools: Slack, Facebook Workplace and other communica-
tion services enable employees to communicate with each other quickly,
easily and directly even from their home office
Data access: Data access must also be guaranteed from home; software
for synchronizing and sharing company data, RAS tools or a virtual desk-
top infrastructure can contribute to this; Microsoft OneDrive, Dropbox,
TeamViewer and others would be suitable for this purpose
Security tools: To ensure the security of company data, a VPN service
such as Microsoft Azure Active, Google Identity or NordVPN can be used
5Checklist: COVID-19 | www.jacando.com
What helps – The social contact between employees suffers most from home
against social
office: conversations in the office and lunch breaks are completely
eliminated. Here, too, the above-mentioned teleconferencing and
collaboration tools can help!
loneliness in the
Why don‘t you arrange to meet with your employees for coffee
home office
–
breaks with private telephone conference or even for a joint
cyberlunch via webcam?
That is how it is possible to work – If this is still not enough for you, you can also create virtual
successfully from home workplaces: Providers such as Wurkr or Sococo can create a
virtual office with break rooms for you.
– Virtual avatars then enable your employees to knock on their
colleagues‘ office doors again.
1 URL: https://www.seco.admin.ch/seco/de/home/Arbeit/neues_coronavirus/kurzarbeit.html; letzter Aufruf 23.03.2020
2 URL: https://www.arbeitsagentur.de/news/corona-virus-informationen-fuer-unternehmen-zum-kurzarbeitergeld; letzter Auf-
ruf 31.03.2020
3 URL: https://www.ams.at/unternehmen/personalsicherung-und-fruehwarnsystem/kurzarbeit; letzter Aufruf 23.03.2020
* This document was created by jacando. Although the information in this report has been obtained from sources believed to
be reliable, jacando disclaims all warranties as to the accuracy, completeness or adequacy of this information and assumes no
liability for errors, omissions or deficiencies in this information.
**As of 23rd March 2020, subject to change without notice
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How jacando can support you in remote work
jacando offers various possibilities to simplify this logistically complicated situation and make the daily work
routine easier.
Access from anywhere Data security guaranteed
Through Employee Self Service all employees can ac- As jacando is a cloud software, all authorized persons
cess their profile in the tool independently. This means have access to the required data at any time and
that employees can independently request leave, enter anywhere.
illnesses and track their times.
This all runs via our servers in Switzerland and Germany,
Thanks to the workflows created, the various requests ensuring that the GDRP guidelines can be complied
are approved by the right superiors. with at all times and the data is stored securely.
Would you like to learn more about this topic?
In open webinars we would like to show you without any obligation how our software can support you.
The next webinar dates can be found here.
7Checklist: COVID-19 | www.jacando.com
Contacts:
Dennis Teichmann Alessandro Giessler
Managing Director Team Lead Sales
We are there for you! You can reach us at
business@jacando.com and marketing@jacando.com
About
jacando
jacando is a Swiss cloud software
provider and stands for innovative,
cost-effective solutions in the areas Culture
of recruiting, personnel and talent
management as well as time and
activity recording. With our prod-
ucts jacando Match, Admin, Talent
and Time we provide our customers
with efficient HR processes that can
be completed with a simple mouse Technology
click. Our software is easy to use,
comprehensive in its implementa-
Employee Experience
tion, can be individually adapted to
customer needs and is made by HR
professionals for HR professionals.
Workplace
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