DCW VIRTUAL WEDDINGS EXPO KENT 2021 - Commercial Exhibitor Overview and Booking InformaKon - Diamond Circle Weddings
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DCW VIRTUAL
WEDDINGS EXPO KENT 2021
Commercial Exhibitor Overview and Booking Informa on
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Welcome
Show date: 28tHMAY 2021 (DATE TO BE CONFIRMED)
Time: 10am – 5PM
DCW VIRTUAL WEDDINGS EXPO (KENT) 2021
will run live through an exhibi on pla orm
providing all of the elements of an in-person
wedding fair:
• entrance foyer with help desk
• supplier exhibitor hall with virtual stands
• auditorium for speakers and Q&A sessions
• networking areas and more
Addi onal bene ts of:
• targeted social media campaign pre-expo
• report of who visited your stand on live day
• 30 days post expo hosted by DCW
• weekly report of visits to stands in post expo phase
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How it works
An engaged couple completes the registra on form prior to the expo and can then log in on the show date. They will be greeted by a
welcome video that will be recorded by DCW VIRTUAL WEDDINGS (the host).
The host will provide a short overview of the show, how the a endee can navigate around and what not to miss.Lobby
Lobby
From the lobby the bride or groom can:
• See sponsor banners and click these to visit and engage with
suppliers on stands
• Click through to the exhibi on halls to visit stands
• Click through to the main stage for talks and Q&As
• Visit the help desk for informa on, tech support and agenda
• All of these, and more, can be navigated from the top blue
ribbon too which is customised to ful l the needs of the expo
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Exhibi on Hall
The virtual exhibi on hall is lled with supplier stands
which are fully branded with your logos, banners and
further images. These stands can be scrolled through
to browse as well as searched for by name or
keywords.
Only a limited number of suppliers per category
and an aim to select suppliers with di erent
o erings thus increasing booking opportuni es.
A scenic backdrop will be chosen to re ect our
county - Kent will a ord us many op ons such as
scenic countryside, oast houses etc.
Depending on which exhibitor package is selected,
various templates will be o ered to the supplier for
their stand. Each op on will have di erent amounts
of content such as banners, video screens to play
your virtual tours, product o erings, demo your
service, document downloads and more.
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Virtual Stand
A range of stand sizes and types with varying
func onality are available.
There's a choice of avatars for you and/or your
team to be visible and accessible on your stand. On
this stand the supplier chose a simple op on with
a logo and a banner including a trio of
photographs. These could link to a video or your
website when clicked.
Below are further tabs which will be customised for
our industry requirements.
As a minimum your stand will have the func onality
to:
• Real me live text chat with a endee.
• Instant video (Zoom style) mee ng
• Price lists, brochures downloaded to a endee goodie bag
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Virtual Stand
Alterna ve stand op ons have more areas to
display your content:
• banners with clickable links to your website
• Video screens to demo your service/s
• A larger presence in the exhibi on hall
Every image could link to further content, and by
clicking on the avatar(s) of team members chat
op ons are available to the a endees in a text chat
box or by instant video/webinar to start to build
the rela onship with a endees.
Both chat op ons are one-to-ones unless you or
the a endee invites someone else in. Use these as
opportuni es to create leads and take bookings.
Once you’ve booked your stand and chosen your
template access will be provided for you to
upload your content and once complete will help
you to customise your booth with an easy step by
step guide and tech support where needed.
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Other Features
• A main stage featuring presenta ons with
speakers covering a range of topics relevant to our
a endees. These will be a mixture of live, semi-
live and pre-recorded and will be on demand for
30 days post event.
• Adver sed break-out sessions where show
sponsors can meet poten al clients in a 'round
table' se ng.
• Networking areas where exhibitors can meet
and chat with other suppliers.
• Keyword searches quickly navigate a endees to
the suppliers they are looking to book.
• Extensive social media marke ng to maximise
a endance in collabora on with ZC Social Media
in the run up to the expo. We will be encouraging
all suppliers to collaborate to mutual bene t to
further increase a endee numbers at the expo.
• A whole month of 'on demand' content with the
show available to all registered a endees for 30
days maximises your exposure
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Gold Stand Templates With a choice of colours to link with your own branding. A range of avatars to select from.
Silver Stand Templates
With a choice of colours to link with your own branding.
A range of avatars to select from.
Bronze Stand Template With a choice of colours to link with your own branding. A range of avatars to select from.
How to book
We welcome interest from all categories of suppliers. We understand that overbooking in categories has been a pain point for exhibitors at in person events
and will be mindful of ensuring that we fully understand the nature of the o ering of each supplier in each category.
Our aim is to o er exhibitors with di ering services in a variety of areas to suit a range of couples’ requirements to increase booking opportuni es for
suppliers.
Therefore we will consider each category carefully and only take bookings from suppliers in each category to a maximum of:
Venues 10 Wedding rings 2
Photographers 4 Jewellery - accessories and aras 2
Florist 4 DJ 5
Videographers 2 Bands (in a range of genres) 4
Transport (a range of suppliers) 5 Musician (in a range of instruments/styles) 4
Catering (a range of suppliers) 5 Magician 2
Wedding cake 4 Caricaturist 2
Honeymoon/travel agent 2 Magic Mirror 2
Bridalwear 4 Photo Booth 2
Groomswear 4 Candy Cart/Doughnut wall/Sweet treats 4
Celebrant 2 Props (including LOVE le ers etc) 3
Toastmaster 2 Fireworks 2
Casino 2 Personal trainer – Fitness 2
Sta onery/Favours 4 Nutri on Plan – Health 2
Venue Styling 2 Dance class/choreography 2
Bar (variety) 4 Gi list provider 2
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tiMake up 2 Wedding Planner 2
Hair 2 Insurance services 2
Teeth Whitening 2 Legal advice 2
Bridal party gi s 2 Financial services 2
If you would like to book a stand at the DCW VIRTUAL WEDDINGS EXPO (KENT) 2021 or would like further informa on, please email
hello@diamondcircleweddings.com expressing your interest or call 01303 982132.
We will be arranging group or individual Zoom calls or a telephone call to suit your needs.
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