District of Columbia Corrections Information Council (CIC)

 
District of Columbia Corrections Information Council (CIC)
Michelle R. Bonner, Chair
Katharine A. Huffman
Reverend Samuel Whittaker	
  

January 31, 2014

Hon. Tommy Wells, Chair
Committee on the Judiciary and Public Safety
Council of the District of Columbia
1350 Pennsylvania Ave., NW, Suite 402
Washington, DC 20004

Chairperson Wells,

Attached are three hard copies of the response of the DC Corrections Information Council (CIC)
to the Committee on the Judiciary and Public Safety pre-hearing questions for the Performance
Oversight Hearing. Additionally, we have submitted a copy electronically.

Please feel free to contact me with any questions you may have.

Sincerely,

Cara Compani, Esq.
Program Analyst
DC Corrections Information Council
1350 Pennsylvania Ave., Suite 533
Washington, DC 20004
202.478.9211
Cara.Compani@dc.gov
	
  
                   1350 Pennsylvania Avenue, N.W. • Suite 533 • Washington, DC 20004
       Phone: 202.478.9211 • Email: DC.CIC@dc.gov • Website: https://sites.google.com/a/dc.gov/cic/
	
  
District of Columbia Corrections Information Council (CIC)
Michelle R. Bonner, Chair
Katharine A. Huffman
Reverend Samuel Whittaker	
  

DC Corrections Information Council Pre-hearing Performance Oversight Questions

    1. Please provide, as an attachment to your answers, a current organizational chart for the
       agency with the number of vacant, frozen, and filled FTEs marked on each box. Include
       the names of all senior personnel, if applicable. Also include the effective date on the
       chart.
       Please see Exhibit A.
        	
  
    2. Please provide, as an attachment, a Schedule A for the agency, which identifies all
       employees by title/position, current salaries, fringe benefits, and program office, as of
       January 15, 2014. This Schedule A should also indicate any vacant or frozen positions in
       the agency. Please do not include social security numbers.
       Please see Exhibit B.

    3. For fiscal years 2013 and 2014 (to date), please list each employee whose salary is
       $110,000 or more. Provide the name, position title, and salary. Also, state the amount of
       any overtime and also any bonus pay for each employee on the list.	
  
       N/A. The CIC has no employees whose salary is $110,000 or more.

    4. For fiscal years 2013 and 2014 (to date), please provide a list of employee bonuses or
       special award pay granted that identifies the employee receiving the bonus or special pay,
       the amount received, and the reason for the bonus or special 	
  
       N/A. No CIC employee received any bonus or special awards. The CIC does have a
       Community Outreach intern whose stipend is paid through a grant from Chevy
       Chase Presbyterian Church.

    5. For fiscal years 2013 and 2014 (to date), please list all intra-District transfers to or from
       the agency.
       N/A. There have been no intra-District transfers to or from the CIC.

    6. For fiscal years 2013 and 2014 (to date), please identify any special purpose revenue
       funds maintained by, used by, or available for use by your agency. For each fund
       identified, provide: (1) the revenue source name and code; (2) the source of funding; (3) a
       description of the program that generates the funds; (4) the amount of funds generated by
       each source or program; and (5) expenditures of funds, including the purpose of each
       expenditure.

DC Corrections Information Council Performance Oversight Hearing                                       2	
  
	
  
N/A. There are no special purpose revenue funds maintained by, used by, or
        available for use by the CIC.

   7. Please list all memoranda of understanding (MOU) entered into by your agency during
      fiscal years 2013 and 2014 (to date). For each, indicate the date entered, and the
      termination date.
      The CIC entered into a memorandum of understanding (MOU) during fiscal year
      2013 with the Federal Bureau of Prisons (FBOP) for announced CIC inspections of
      their facilities. This MOU was entered into on July 22, 2013 and will terminate on
      July 22, 2016.

   8.    Please provide, as an attachment, a list of all budget enhancement requests (including,
        but not limited to capital improvement needs), for fiscal years 2013 and 2014 (to date).
        For each, include a description of the need and the amount of funding requested.
        The CIC requested a budget enhancement for fiscal year 2014; the request is
        attached at Exhibit C. The CIC is mandated to inspect, monitor, and report on
        conditions of confinement at facilities operated by the FBOP, DC Department of
        Corrections (DOC), and their contract facilities where DC residents are
        incarcerated. At the beginning of calendar year 2014 this mandate included 5,597
        DC residents in FBOP custody located in 110 facilities and 33 states and,
        additionally, 2,209 DC residents in DOC custody. However, it is not possible for the
        current CIC composition, which consists of three volunteer board members with
        separate full-time jobs and one FTE, to monitor conditions of confinement for all
        DC residents incarcerated in DC and across the US. Also, the CIC guarantees all
        DC residents confidentiality for phone conversations and written correspondence;
        however, in the office bank shared by other government agencies, the CIC does not
        have the capacity to maintain this confidentiality as the work of the CIC increases.
        Also, the CIC does not have a space for volunteers and interns in this office bank.
        The CIC needs a larger staff, independent office space, and corresponding budget
        increases for these critical needs.

   9. Please list in chronological order every reprogramming in fiscal years 2013 and 2014 (to
      date) of funds into and out of the agency. Include a “bottom line” – the revised, final
      budget for your agency. For each reprogramming, list the date, the amount, the rationale,
      and the reprogramming number.
      N/A. The CIC did not have any reprogramming of funds into or out of the agency
      in fiscal year 2014.

   10. 	
  (a) Please list each grant or sub-grant received by your agency in fiscal years 2013 and
       2014 (to date). List the date, amount, and purpose	
  
       The CIC receive a $5,000 grant from Chevy Chase Presbyterian Church in
       September of 2013 to provide a stipend for its community outreach intern.
       (b) How many FTEs are dependent on grant funding? What are the terms of this
       funding? If it is set to expire, what plans (if any) are in place to continue
       The CIC does not have any FTEs that are dependent on grant funding.

DC Corrections Information Council Performance Oversight Hearing                                      3	
  
	
  
11. Please provide a detailed description for each open capital project (including, but not
       limited to projects within the master equipment lease and projects that are managed or
       overseen by another agency or entity), from fiscal year 2014, or prior. Also include the
       budgeted funds and the funds spent by fiscal year. Please also provide the timeline for
       each project.
       N/A. The CIC does not have any open capital projects for fiscal year 2014 or prior.

   12. Please list all pending lawsuits that name the agency as a party. Please identify which
       cases on the list are lawsuits that potentially expose the city to significant liability in
       terms of money and/or change in practices and their current status. We are not asking for
       your judgment as to the city’s liability; rather, we are asking about the extent of the
       claim. For those identified, please include an explanation about the issues for each case.
       N/A. The CIC has no pending lawsuits.

   13. Please list and describe any ongoing investigations, audits, or reports of your agency or
       any employee of your agency, or any investigations, studies, audits, or reports on your
       agency or any employee of your agency that were completed in fiscal years 2013 and
       2014 (to date).
       N/A. The CIC has no ongoing investigations, audits, studies, or reports on the CIC
       or any employee of the CIC.

   14. Please list the following information in table format regarding the agency’s use of
       SmartPay (credit) cards for agency purchases: individuals (by name) authorized to use the
       cards in fiscal years 2013 and 2014 (to date); purchase limits (per person, per day, etc.);
       total spent in fiscal years 2013 and 2014 (to date) (by person and for the agency).
       N/A. No CIC employees or board members are authorized to use SmartPay cards.

   15. (a) What procedures are in place to track individuals or units assigned to possess mobile
       communications and mobile devices (including, but not limited to smartphones, laptops,
       and tablet computers)? Please include how the usage of these devices is controlled.
       The Program Analyst tracks and monitors use of all mobile devices to ensure they
       are used for the work of the CIC only. The Program Analyst is the primary
       possessor of this equipment and is therefore aware and informed of daily use of said
       equipment.
       (b) How does your agency manage and limit its mobile communications and devices
       costs?
       The CIC only uses the one agency cell phone when it is necessary.
       (c) For fiscal years 2013 and 2014 (to date), what was the total cost (including, but not
       limited to equipment and service plans), for mobile communications and devices?
       The CIC employee has one cell phone; the cost of this phone is $79.99 per month.
       For fiscal year 2013 to date the CIC has spent $319.96 on mobile communications
       and devices.

   16. In table format, please provide the following information for fiscal year 2013 (to date)
       regarding your agency’s authorization of employee travel: (1) individuals (by name and

DC Corrections Information Council Performance Oversight Hearing                                   4	
  
	
  
title/position) authorized to travel outside the District; (2) total expense for each trip (per
       person, per trip, etc.); and (3) justification for the travel (per person).

       Individuals           Total expenses for each trip          Justification for the travel
       authorized to
       travel outside the
       District
       Michelle Bonner,        •   FCI Fairton: $94.00             The CIC is mandated, through
       CIC Board Chair         •   USP McCreary and FCI            the Revitalization Act of 1997
                                   Manchester: $496.98             and the District of Columbia Jail
                               •   USP Allenwood and FCI           Improvement Act of 2003, to
                                   Allenwood Low: $288.20          inspect and monitor conditions
                               •   Rivers Correctional             of confinement at facilities
                                   Institute: $703.96              operated by the FBOP, DOC and
                                                                   their contract facilities where DC
                                                                   residents are incarcerated. At the
                                                                   end of calendar year 2013 the
                                                                   CIC had 5,597 DC residents in
                                                                   FBOP custody located in 110
                                                                   facilities and 33 states within our
                                                                   mandate. Travel is at the crux of
                                                                   the CIC’s mandate and without it
                                                                   the CIC would not be able to
                                                                   monitor conditions of
                                                                   confinement.
       Reverend Samuel         •   FCI Fairton: $128.00            Same as above.
       Whittaker, CIC          •   USP Beaumont: $195.03                             	
  
       Board Member            •   USP McCreary and FCI
                                   Manchester: $555.82
                               •   USP Allenwood and FCI
                                   Allenwood Low: $247.00
                               •   Rivers Correctional
                                   Institute: $593.30

       Katharine               •   FCI Fairton: $109               Same as above.
       Huffman, CIC            •   Rivers Correctional
       Board Member                Institute: $615.20
       Cara Compani,           •   FCI Fairton: $223.32            Same as above.
       CIC Program             •   USP McCreary and FCI
       Analyst                 •   Manchester: $ 1,025.83
                               •   USP Allenwood and FCI
                                   Allenwood Low: $ 969.38
                               •   Rivers Correctional
                                   Institute: $1,043.03

DC Corrections Information Council Performance Oversight Hearing                                         5	
  
	
  
17. Please provide, as of January 15, 2014, the current number of WAE contract, and term
       personnel within your agency. If your agency employs WAE contract, or term personnel,
       please provide, in table format, the name of each employee, position title, the length of
       their term or contract, the date on which they first started with your agency, and the date
       on which their term or contract expires.
       N/A. The CIC has no WAE contract or term personnel.

   18. Please provide your anticipated spending pressures for fiscal year 2014. Include a
       description of the pressure, the estimated amount, and any proposed solutions.
       The CIC is experiencing spending pressure for fiscal year 2014 in the area of
       administrative support. The CIC needs full time administrative support and,
       currently, we do not have an FTE built into our budget for this role. The CIC has
       contracted with a temp agency for $21.67 per hour to provide these services. In FY
       2014 the CIC expects to spend more than $32,000 for this essential contract
       employee; therefore we may exceed our FY 2014 budget.

   19. Please provide, as an attachment, a copy of your agency’s fiscal year 2014 performance
       plan as submitted to the Office of the City Administrator and indicate whether you are on
       track to meet those measures.
       A copy of the CIC’s fiscal year 2014 performance plan as submitted to Office of the
       Deputy Mayor for Public Safety and Justice is attached at Exhibit D.

   20. What are your top five priorities for the agency? Please provide a detailed explanation
       for how the agency expects to achieve or work toward these priorities in fiscal years 2014
       and 2015.

       Goal One: Effectively Monitor Conditions of Confinement.
       The CIC is mandated to complete three facility inspections per fiscal year; however,
       our goal is to complete well over three inspections per fiscal year. In fiscal year 2013
       the CIC completed nine thematic and on-site inspections. CIC’s goal is to reach at
       least 25% of DC residents incarcerated each year; therefore, CIC will meet or
       exceed FY 2013 inspections in FY 2014.

       Goal Two: Increase Full Time Staff Size and Administrative Development.
       It is not possible for the CIC to effectively provide systematic oversight and monitor
       conditions of confinement for all DC residents incarcerated in DC and across the US
       with our current resources. The CIC consists of three volunteer board members
       with separate full-time jobs; and has a budget for only one full time staff person.
       Also, the CIC guarantees all DC residents confidentiality for phone conversations
       and written correspondence. However, CIC’s sole FTE is in an office bank in the
       Wilson Building with employees from different departments. Therefore, the CIC
       does not have capacity to maintain this confidentiality as the work of the CIC
       increases. In order to fulfill its mandate, the CIC needs more than one FTE,
       independent office space, and a budget increase to accommodate for these necessary
       changes.

DC Corrections Information Council Performance Oversight Hearing                                 6	
  
	
  
Goal Three: Community Outreach.
       The DC community, their concerns, experience, and expertise are extremely
       important to the CIC. To fulfill this goal, the CIC attends numerous meetings, DC
       Council hearings, forums, and events with DC community members to understand
       their concerns regarding conditions of confinement and reentry into the DC
       community. To further this goal, the CIC holds open meetings every other month at
       different locations throughout the District. Furthermore, the CIC has a community
       outreach intern responsible for informing the community of our existence and
       providing crucial information from the community to the CIC. Also, to reach more
       of the inmate population we have initiated a policy to send a general CIC flyer to
       inmates, chosen at random, in FBOP custody at differently facilities on a quarterly
       basis.

       Goal Four: Training.
       The CIC had several training sessions with members of the DC community and
       experts in prison oversight. The sessions included training on general information
       about DC agencies and organizations, best inspection and monitoring practices, and
       the largest areas of concern for D.C residents in DOC and FBOP custody.

       Goal Five: Continue Lines of Communication with FBOP and DOC.
       The CIC has established quarterly meeting with DOC Director Faust and his staff.
       Additionally, the CIC has met with FBOP Director Samuels and his staff and
       finalized an MOU for announced visits. All of the feedback we have received from
       both agencies indicates that the CIC’s inspection and monitoring process has been
       helpful to them. Communication with both agencies is essential to the CIC’s
       operation; we will continue to foster a working relationship with both of these
       bodies in fiscal year 2014 and beyond.

   21. Please provide a current list of Commission members, with appointing authorities and
       term expiration dates.
       Commission Members              Appointing Authorities      Expiration Dates
       Michelle Bonner, Chair          DC Code § 24-101.01         June 7, 2014
                                       (2)(A),(B)&(C)
       Reverend Samuel Whittaker DC Code § 24-101.01               June 7, 2013
                                       (2)(A)&(B)
       Katharine Huffman               DC Code § 24-101.01         June 7, 2014
                                       (2)(A).

       Although, Reverend Whittaker’s appointment expired on June 7, 2013 the process
       for his re-appointment is almost complete. The Office of Boards and Commissions
       has verified that he can continue to serve in his capacity as board member until his
       reappointment is confirmed. On Thursday January 16, 2014, this Committee held
       a public hearing on PR 20-378, the "District of Columbia Corrections Information
       Council Reverend Samuel W. Whitaker Confirmation Resolution of 2013". We are
       currently waiting for the official confirmation of Reverend Whittaker’s re-
       appointment to serve on the CIC Board for two additional years.
DC Corrections Information Council Performance Oversight Hearing                              7	
  
	
  
22. Please list and describe the facility visits made in fiscal years 2013 and 2014 (to date).
       What facility visits are currently planned for fiscal year 2014?
       In fiscal year 2014 the CIC completed nine site inspections of FBOP and DOC
       facilities including: Hope Village, FCI Fairton, Video Visitation at the DC Jail, USP
       McCreary, FCI Manchester, RRC Fairview, USP Allenwood, FCI Allenwood Low,
       and Rivers Correctional Institution. Additionally, the CIC toured the DC Jail on
       two occasions and the juvenile unit at CTF once.
       The CIC will inspect USP Atlanta on February 10, 2014 and is in the process of
       creating a schedule for additional onsite inspections for fiscal year 2014. Overall in
       fiscal year 2014 the CIC intends to reach over 30% of DC inmates in FBOP custody
       through onsite inspections, and tour the DC Jail twice and CTF once.

   23. Please list any reports that CIC currently plans to release in fiscal year 2014.
       In fiscal year 2014 the CIC will release the annual report for fiscal year 2014
       (containing facility reports for the following inspections: FCI Fairton, USP
       McCreary, FCI Manchester, and Fairview RRC), as well as individual inspection
       reports for USP Allenwood, FCI Allenwood Low, Rivers Correctional Institute, USP
       Atlanta, and other inspections the CIC completes.

   24. Does the CIC have any plans for creating an official website?
       Yes, the CIC does have an official website, http://cic.dc.gov/. The website is not
       finalized, but the majority of the website is complete and available to the public.

   25. Has the CIC found space for interns and other volunteers in its current office space?
       No, the CIC has not found office space the for CIC or its interns and volunteers. In
       our current space the CIC has use of three desks in an office bank with employees
       from other agencies. This space is not sufficient for use by the CIC because this
       space is not a confidential office space. Also we often do mass mailings to inmates
       and there is no area to facilitate this venture in this current space.

   26. Has the CIC obtained a sufficient support staff to ensure it effectively fulfills its
       mandate?
       No, the CIC has not obtained sufficient support staff to ensure effective long-term
       fulfillment of its mandate. The sole, FTE, Program Analyst, does not have
       permanent support staff, and relies on volunteers and administrative assistance
       from a temporary employment agency. The CIC wishes to convert this temporary
       assistance to an FTE to ensure the continuity of the essential personnel and
       safeguard the position from contract procurement issues. Also, the CIC would like
       to hire additional FTEs to assist with report writing, community outreach, and
       other necessary inspection procedures because all of these necessary responsibilities
       cannot be fulfilled with one FTE.

DC Corrections Information Council Performance Oversight Hearing                                8	
  
	
  
Exhibit	
  A	
  
                                        DC	
  Corrections	
  Information	
  Council	
  
                                                  Organizational	
  Chart	
  
                                              (Effective	
  January	
  31,	
  2014)	
  

                                                      CIC Board
       CIC	
  Board	
  Member	
  	
                 CIC	
  Board	
  Chair	
               CIC	
  Board	
  Member	
  
           Rev.	
  Samuel	
                         Michelle	
  Bonner	
  	
              Katharine	
  Huffman	
  
              Whittaker	
  
                                                                	
   	
  

                                                   CIC Personnel
                                                                     	
  
                                                  CIC	
  Program	
  Analyst	
  
                                                     Cara	
  Compani	
  
                                                                   	
     	
  
                                                             1	
  FTE	
  
                                                            (Filled)	
  
                                                                   	
  
DC Corrections Information Council Performance Oversight Hearing                                                       9	
  
	
  
Exhibit B
                        Schedule A for the DC Corrections Information Council

Name	
                      Title/Position	
         Current	
  Salary	
     Fringe	
  Benefits	
     Program	
  Office	
  
Cara	
  Compani	
           Program	
  Analyst	
     $	
  62,000.00	
        $12,400.00	
             	
  
	
               	
  

DC Corrections Information Council Performance Oversight Hearing                                                              10	
  
	
  
Exhibit C
                  Fiscal Year 2014 Budget Enhancement Request
                    FY 2014 PROGRAM ENHANCEMENT - FORM B
                       Agency Program Enhancement Request Details

 Agency Code: FQO
 Agency Title: ODMPSJ/CIC
 Enhancement Title: CIC
 Date: January 29, 2013

 Total Amount of Local Funds: $127,936 for FY 2013
 FTEs: 1 FTE
 Is this Enhancement a one-time cost? No
 Agency point of contact: Cara Compani 202-478-9211

 Problem Statement
 The DC Corrections Information Council (CIC) is mandated to inspect and monitor
 conditions of confinement at facilities operated by the Federal Bureau of Prison (BOP), DC
 Department of Corrections (DOC) and their contract facilities where DC residents are
 incarcerated. Currently, this mandates includes 5,742 DC residents in BOP custody located in
 106 facilities and 31 states and 2,288 DC residents in DOC custody. The CIC’s mandate is
 very broad, in addition to the monitoring function the CIC assess unique obstacles DC
 residents face, mental health care, services provided to inmates with disabilities, unique
 treatment necessary for the juvenile and female inmate population, and more. Additionally,
 halfway houses are included within our mandate. Furthermore, the CIC’s daily activities and
 goals include community outreach, administrative development (responding to and databasing
 emails, phone calls, and letters), forming working relationships with BOP and DOC, and
 trainings with local and national experts.
 In Fiscal Years 2013 and 2014, the CIC intends to complete more inspections and will
 continue to further the goals set in Fiscal Year 2012. The CIC is passionate and motivated to
 fulfill its mandate; however, it is not possible for the current CIC composition, which consists
 of three volunteer board members with separate full-time jobs and one staff person, to
 monitor conditions of confinement for all DC residents incarcerated in DC and across the
 U.S. Of the over 100 incarceration facilities, the CIC must pick and choose which facilities to
 inspect, rather than providing the critical oversight to all facilities that house DC inmates.
 Also, as the work of the CIC increases, we cannot guarantee confidentiality from our current
 office space. The CIC guarantees all DC residents anonymity for phone conversations and
 written correspondence; however, in our current office space we do not have capacity to
 maintain this confidentiality as the work of the CIC increases.
 Finally, the CIC has several community members, mainly students, willing to assists the CIC
 for several hours per week, but we do not have a space for interns in our current office. In
 order to fulfill our mandate, the CIC needs a larger support staff, independent office space,
 and a budget increase in order to effectively fulfill its mandate.

DC Corrections Information Council Performance Oversight Hearing                                11	
  
	
  
Proposed Solution
 Hire one additional staff person and obtain additional office space for the new staff person
 and volunteer interns.

 Cost-Benefit Analysis
 Costs (delineated further below)
 Salary of additional staff person.
 Larger and confidential office space.
 Necessary items to set up a new employee and office space.
 Delineated below.
 Enhancements requested for FY 2014 = $106,801.76l, total budget (including requested
 enhancement) FY 2014 = $234,737.76

    •   0012 + 0014 Pay plus Benefits for FY 2013 = $ 71,300 enhancement requested =
        $60,102 for salary and fringe benefits for one additional employee
            o This is the base pay + fringe benefits
    •   0020 - Supplies and Material for FY 2013 = $ 5,420 enhancement requested=
        $3,000 for supplies and printing necessary for use by an additional employee.
    •   0300 – Utilities – enhancement requested = $2,500
    •   0031 – Communications Total for FY 2013 = $ 2,000 enhancement requested =
        1,199.76 for one additional landline and one additional cell phone
            o Landline = 19.99/month x 12 months = 239.88
            o Cell phone = 79.99 x 12 = 959.88
    •   0032 – Rent – enhancement requested = $2500/month, $30,000 per year, average
        price for 1,000 square feet of office space.
    •   0040 – Other Services and Charges enhancement requested = $5,000 for service
        fees to begin operation of new systems and fees associated with moving.
            o for FY 2013 Travel= 41,716
    •   0041 – Contractual Services (interchangeable with 0040) for FY 2013 = $5,000
        enhancement requested $5,000 for database development.
            o Database =2,000 enhancement requested is $5,000.
            o Training = 3,000
    •   0070 – Equipment for FY 2013= 2,500 no enhancement requested.
            o 2 Laptops + Soft ware

 Benefits
 Increase community outreach. As a new body, many community members do not know what
 the CIC is or even that it exists; therefore, it is imperative within the next couple years that the
 community become more familiar with the CIC.
 Administratively the CIC will be able to collect more information and respond, in a timely
 manner, to community members and inmates.
 Prepare for, complete and release more reports on site visits.
 Prepare for, conduct, and release more thematic reports on issues that directly affect DC
 residents.

DC Corrections Information Council Performance Oversight Hearing                                    12	
  
	
  
Better provide critical oversight for DC residents located away from their home.

       Other Benefits

       Legislative Analysis(for OPLA)

       OBP ASSESSMENT(for OBP)

DC Corrections Information Council Performance Oversight Hearing                          13	
  
	
  
Exhibit D
      Correction Information Council Fiscal Year 2014 Performance Plan

SUMMARY OF SERVICES
The CIC was established by the Revitalization Act of 1997 and expanded by the District of
Columbia Jail Improvement Act of 2003. The CIC is an independent monitoring body made up
of three Board Members, two appointed by the Mayor and one appointed by the Council of the
District of Columbia. The CIC is mandated to inspect and monitor conditions of confinement at
facilities operated by the Federal Bureau of Prison (the Bureau), DC Department of Corrections
(DOC) and their contract facilities where DC residents are incarcerated to ensure compliance
with constitutional requirements, human rights, statutory, institutional standards that govern the
operation of these facilities, and best practices. Additionally, the CIC assesses programs and
services available to DC residents at these facilities. Through its mandate, the CIC collects
information from many different sources, including site visits, and reports its observations and
recommendations to the DC Mayor, the DC Deputy Mayor of Public Safety and Justice, the DC
City Council, the Director of the Bureau, the Director of the DOC, and the DC community. As
of June 2013 there were 5,750 DC inmates (5,495 males and 255 females) in Bureau Custody,
including inmates in transit and at the DC Jail, and 2,313 residents in DOC custody. DC inmates
in DOC custody are located in Correctional Detention Facility (DC Jail), Correctional Treatment
Facility (CTF), and four RRCs in the District. DC inmates in Bureau custody are located in 110
facilities in 84 different locations (there are ten Federal Correctional Complexes that have
several different facilities at the same location) located in 32 states and the District.

The CIC’s independent prison monitoring, as opposed to government or industry oversight,
ensures accurate, unbiased information about the status of specific prisons, jails and Residential
Reentry Centers (RRCs) as well as the system as a whole. This type of oversight provides staff
and inmates with the knowledge that an independent body is observing and reporting on the
conditions of confinement at each facility. Through the inspection and reporting process the CIC
provides transparency and knowledge to government officials and the DC community as a
whole, allowing for accountability and recommendations.

OBJECTIVE 1: Conduct comprehensive inspection of facilities housing DC inmates.

       INITIATIVE: 1.1: Inspect, monitor, and report on conditions of confinement at
       facilities where DC residents are incarcerated in DC and across the U.S.

       In FY 2013 the CIC completed nine thematic and facility inspections here in the District
       and across the US, including inspections of Hope Village RRC (DC), FCI Fairton (NJ),
       FCI Manchester (KY), USP McCreary (KY), Video Visitation (DC Jail), Fairview RRC
       (DC), USP Allenwood (PA), FCI Allenwood Low (PA), and Rivers Correctional
       Institution (NC). In FY 2014 the CIC will continue to fulfill mandated activities by
       inspecting 12 facilities operated by the DOC, the Bureau and their contract facilities in
       the District and across the US. The facility inspections have and will continue to include
       an onsite inspection, document review, observation of programming, and staff and inmate
       interviews.

DC Corrections Information Council Performance Oversight Hearing                               14	
  
	
  
An important aspect of the CIC’s mandate includes the DC Jail, CTF, and the four RRCs
       in DC (Efforts for Ex-Cons, Fairview, Hope Village, and Extended House). In FY 2013
       the CIC implemented a policy of regular monitoring of DC DOC jail facilities via
       quarterly meetings with the DOC and visits to the DC Jail and CTF. In FY 2014 the CIC
       will continue this initiative by quarterly meetings with DOC and bi-annual tours of the
       DC Jail and CTF.

       In FY 2013 the CIC implemented an inspection policy and schedule that allows the CIC
       to visit different security level facilities and medical centers, and regions.
            • Bureau facilities with 50 or more DC inmates (currently 32 facilities), are placed
                on a three year rotating schedule. Each facility will be visited once every three
                years; however more frequent visits may be arranged depending on the specific
                circumstances;
            • Bureau facilities with 20 or more and less than 50 DC residents (currently this is
                14 facilities), we will attempt to visit once every five years. Out of these 14
                facilities, five are located at federal correctional complexes and will be on a three
                year rotation because other facilities at the complex have greater than 50 DC
                residents. We will have contact (through personal letters or surveys) with all DC
                residents at these facilities once every two years;
            • Bureau facility with less than 20 DC residents, currently this is 54 facilities, we
                will have contact (through personal letters or surveys) with all DC residents at
                these facilities once every two years. The CIC will attempt to visit once every
                five years; and
            • Rivers Correctional Institute, with over 600 DC residents, we will visit annually;
            • For RRCs in DC, we will inspect a minimum of one per year; and
            • Conduct regular monitoring of DC DOC jail facilities

       Completion Date: September 30, 2014.

OBJECTIVE 2: Promote Community Outreach

       INITIATIVE 2:1. Facilitate outreach to the D.C. Community

       The DC community and their concerns, experience, and expertise are extremely
       important to the CIC. Throughout FY 2013 the CIC Board, program analyst, office
       manager, and community outreach intern attended more than 25 community meetings,
       DC Council hearings, forums, and events with DC community members to understand
       their concerns regarding conditions of confinement and reentry into the DC Community.
       Additionally, in FY 2013 the CIC held 11 public meetings, these brought together a
       variety of stakeholders to discuss issues relevant to the CIC.

       In FY 2013 the CIC hired one community outreach intern to assist with outreach,
       providing information about the CIC to DC community residents and organizations and
       gathering input from them. The intern obtained information from returning citizens,
       family members and loved ones of currently incarcerated individuals, and other sources
       relevant to the CIC’s work; collected and responded to letters, calls and other inquiries

DC Corrections Information Council Performance Oversight Hearing                                  15	
  
	
  
for the CIC; and made referrals to other reentry service organizations and other
       community providers. In FY 2014 we intend to hire one additional community outreach
       intern to further the same goals and increase the volume of community outreach
       completed by the CIC. Completion Date: September 30, 2014.

OBJECTIVE 3: Develop the CIC Administratively

       INITIATIVE 3.1: Set up confidential office space

       As a new agency the first year was successful; however, the CIC is still facing some
       administrative obstacles. The CIC guarantees all DC residents anonymity for phone
       conversations and written correspondence. In FY 2013 the CIC’s office space was not
       confidential and does not have the capacity to maintain confidentiality as the work of the
       CIC increases. We do not believe anyone will infringe on the CIC’s privacy; however,
       without an office with a door the CIC cannot guarantee the confidentiality that is crucial
       to our inspecting and monitoring role. Therefore, in FY 2014 the CIC will continue to
       work toward a more secure office space. Completion Date: September 30, 2014.

       INITIATIVE 3: Increase CIC full time staff

       The CIC’s mandate includes almost 6,000 DC residents in Bureau custody and over
       2,000 DC residents in DOC custody. In FY 2013 the CIC staff included one full time
       staff person, one volunteer community outreach intern for approximately ten hours per
       week, and a contract office manager from June through September of 2013. In FY 2014
       the CIC will continue to work to obtain two additional full time employees. Completion
       Date: September 30, 2014.

OBJECTIVE 4: Obtain Training from Local and National Experts to Develop Best
Inspection and Monitoring Practices

       INITIATIVE 4.1: Continue training from members of the D.C. community and
       experts in prison oversight.

       In FY13, the CIC had five training sessions with members of the DC community and
       experts in prison oversight. The sessions included training on general information about
       DC agencies and organizations, best inspection and monitoring practices, and areas of
       concern for D.C residents in DOC and Bureau custody. In FY14, the CIC will continue
       training with local and national experts. Completion date: September 30, 2014.

OBJECTIVE 5: Reach a Larger Portion of DC residents in Bureau custody.

       INITIATIVE 5.1: Send a survey to a statistically significant portion of DC inmates
       in Bureau custody.

       In FY 2014 the CIC will send a survey about conditions of confinement and reentry to a
       statistically significant portion (at least 1/3) of DC residents at each Bureau facility where

DC Corrections Information Council Performance Oversight Hearing                                  16	
  
	
  
DC residents are incarcerated. The CIC continues to look for innovative ways to reach
        larger portions of the DC inmate population in Bureau custody. Completion date:
        September 30, 2014.

The four measures and their proposed Key Performance Indicators are included in the chart
below.

                PROPOSED KEY PERFORMANCE INDICATORS (CIC)
                                          FY 2013
                      FY12      FY13                 FY14       FY15                             FY16
  Measure                                Completio
                     Actual   Projection           Projection Projection                       Projection
                                            ns
  Number of site
  visits at Bureau
  and DOC              N/A        9          9         16         18                                    20
  facilities

  Percentage of DC
  inmates at Bureau
  facilities the CIC       N/A          25%           25%           30%           35%                   35%
  inspects

  Number of
  community                N/A           12            22            12            12                   12
  outreach meetings

  Number of
  training sessions
  held with DC and
  national experts         N/A            3             5            3              3                    3
  in prison
  oversight

Key Performance Indicators – how each was met

   a.    Number of site visits at Bureau and DOC facilities. Fully achieved, in FY 2013 the
        CIC completed nine site inspections of Bureau and DOC facilities including: Hope
        Village, FCI Fairton, Video Visitation at the DC Jail, USP McCreary, FCI Manchester,
        RRC Fairview, USP Allenwood, FCI Allenwood Low, and Rivers Correctional
        Institution.

   b. Percentage of DC inmates at Bureau facilities the CIC inspects. Fully achieved, in
      FY 2013 the CIC reached more than 25% of DC inmates in Bureau custody through on-
      site inspections. The CIC inspected seven Bureau facilities, reaching a total of 1,455 DC
      inmates (Hope Village 102, FCI Fairton 211, USP McCreary 166, FCI Manchester 45,
      USP Allenwood 122, FCI Allenwood Low 9, and Rivers Correctional Institution 800).
      At the end of FY 2013 there were 5,360 DC inmates in Bureau facilities (not including

DC Corrections Information Council Performance Oversight Hearing                               17	
  
	
  
inmates in transit facilities). Therefore, the CIC reached 27%, 1,455 out of 5,360, DC
          residents in Bureau custody through on-site inspections.

       c. Number of community outreach meetings. Fully achieved, the CIC held 11 meeting
          open to the public in FY 2013 and attending over 15 additional meeting, events, and
          forums throughout the community.

       d. Number of training sessions held for DC and national experts in prison oversight.
          Fully achieved, the CIC held five training sessions with DC and national experts in prison
          oversight in FY 2013.

DC Corrections Information Council Performance Oversight Hearing                                   18	
  
	
  
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