EVENT PRESENTATION - 11 FEBRUARY 2020 - Convening of the National Reception Committee (08:00-10:30) Lecture and Panel Discussion: City Hall ...
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EVENT PRESENTATION – 11 FEBRUARY 2020 Convening of the National Reception Committee (08:00-10:30) Lecture and Panel Discussion: City Hall (12:00- 14:00) The Presidential Assembly: Grand Parade Plaza (14:30 -16:30)
PART 1
CONVENING OF THE NATIONAL
RECEPTION COMMITTEE
(08:00-10:30)
2
Venue | Drakenstein Correctional Centre (formerly Victor Verster Prison) Date | Tuesday, 11 February 2020 Arrival of NMF Staff: 06:30 Arrival of DAC and DCS Ministers: 07:00 Time | 08:00-10:30 Pax | 40 – 50 pax Theme| Convening of the National Reception Committee
Time Min Item Notes/person responsible
07:00 Arrival of Ministers, NMF Trustees Received by Mr Hatang, PPU
07:05 20min Jack Swart to provide tour of the house
07:25 25min Tour delegation and other guests enjoy breakfast Those present
07:50 10min Panel members take their seats NMF Staff
08:00 5min MC to start the programme MC (tbc)
08:05 10min Department of Correctional Services Minister, Ronald Lamola, to DCS
deliver Welcome Address
08:15 10min Minister of Arts, Culture, Sports and Recreation, Nathi Mthethwa to DAC
deliver Opening Remarks
08:25 5min Introduction of Panel MC, Tsepiso Makwetla
08:30 45min Panel Discussion Facilitated by MC, Tsepiso
Makwetla
09:15 10min Guests depart to the statue at entrance of the Prison NMF Staff
09:25 20min Guests depart to the statue at entrance of the Prison NMF Staff
09:45 5min Member of Reception Committee addresses crowd by Madiba’s statue NMF Staff
09:50 10min Reflective re-enactment of Madiba’s release All
10:00 Depart for Cape Town City Hall All
PART 2
LECTURE AND PANEL
DISCUSSION: CITY HALL
(12:00- 14:00)
5
Venue | Cape Town City Hall Date | Tuesday, 11 February 2020 Arrival of 1st NMF Staff: 06:30 Arrival of 2nd NMF Staff 08:00 Arrival of DAC and DCS Ministers: 11:30 Time | 12:00- 14:00 Pax | 2500 pax Theme| Lecture and Panel Discussion: City Hall
Time Min Item Notes/person responsible
10:00 2 hours Guests start arriving at City Hall NMF/City of Cape Town
11:30 15min Arrival of VIPs and delegation from Part 1 Received by Mayor of Cape
Town, NMF Trustees
Escorted to holding room
11:45 10min FIRST ANNOUNCEMENT: get attention of guests, urge guests to take Voice of god (live read by MC)
a seat and remain seated, announces housekeeping rules
(this will play 3 or 4 times over the 10-minute period)
11:45 10min Holding room guests ushered to their seats Ushers
11:55 1min SECOND ANNOUNCEMENT: MC requests for guests to be silent in 2- Voice of god (live read by MC)
mintues as we’ll be going live for a special video
11:56 1min THIRD ANNOUNCEMENT: MC requests for guests to be silent in 1- Voice of god (live read by MC)
mintue as we’ll be going live for a special video
30sec FOURTH ANNOUNCEMENT: MC requests for guests to be silent in Voice of god (live read by MC)
30-seconds as we’ll be going live for a special video
11:57 3min Video of Nelson Mandela’s Ret7urn plays on screen
4 seats on stage for Facilitator (Sello Hatang), Ms Leymah Gbowee, Ms Opal Tometi, Dr Danai Mupotsa
12:00 FIFTH ANNOUNCEMENT: Voice of god announces Mr Hatang on Voice of god (live read by MC)
stage
12:00 5min Brief opening remarks and introduction of panelists and host/MC Mr Sello Hatang
Quick Introduction and calling on Mayor of Cape Town MC: Ms Judy Sikuza
12:05 10min Welcome Protocol: Mayor of Cape Town Mr Daniel Plato
Call on NMF Trustee MC: Ms Judy Sikuza
12:15 10min Introductory Note Ms Nikiwe Bikitsha
Time Min Item Notes/person responsible 12:25 5min Introduction of Ms Gbowee Ms. Nikiwe Bikitsha 12:30 30min Keynote Lecture: Prisons of Africa Ms Leymah Gbowee 13:00 45min Panel Discussion Facilliated by Mr Sello Hatang 13:45 5min Vote of thanks and gift exchange Mr Sello Hatang 13:50 5min Closing remarks and quick rundown of PART 3 event MC: Ms Judy Sikuza 13:55 20min Music plays as doors open and guests are ushered to seating on the Grand Parade Square
PART 3
THE PRESIDENTIAL ASSEMBLY:
GRAND PARADE PLAZA
14:30 -16:30
9
TOPLINE RUNNING ORDER
08:00 Road closure starts at Darling Street (between Buitenkant
and Plein Street)
14:30 Gests are welcomed by Ms Judy Sikuza
14:40 Welcome Remarks and Protocols : City of Cape Town
14:50 Opening Remarks by NMF: Former President Kgalemaa
Motlanthe
15:15 Minister of DAC introduces President Cyril Ramaphosa
15:20 President’s Address
16:00 Closing Musical TributeTime Min Item Notes/person responsible
14:15 10min VIP delegation will be ushered from holding rooms to their seats NMF Staff & PPU
14:25 1min Guests are told and given time to take their seats/ standing positions by Voice of god (live read by MC)
MC
14:30 5min Guests are welcomed MC: Ms Judy Sikuza
14:35 5min Singing of the National Anthem Ms Thandiswa Mazwai and
school choirs
14:40 10min Welcome Remarks and Protocols : City of Cape Town Mayor of Cape Town
14:50 10min Opening Remarks: NMF Former President Kgalema
Motlanthe
15:00 15min Musical Item Ms Thandiswa Mazwai and
school choirs
15:15 5min Minister of DAC introduces President Cyril Ramaphosa Minister Nathi Mthetwa
15:20 30min President’s Address President Cyril Ramaphosa
15:50 10min Vote of Thanks Mr Sello Hatang
16:00 Musical items Ms Thandiswa Mazwai and
school choirsGUEST RELATIONS
Attendee Breakdown
Total = 3800
From Database = 1800
From Public Participation = 2000 depending on uptake from database
Pre-registered/invited guests: 800
School Children: 1000
Public guests: 2000Accreditation Collection Guest Relations Process
Collect on Sunday 1 check point
Wristbands only Metal detectors
and Monday station at road Registration process
closure
before entry doors
School Pupils are
Refreshments and
accredited on
nibbles post
board transport to
registration
venue
The Nelson Mandela Foundation only requires a copy of the invitation and a ID documents
from patrons to gain entryPublic Invitation
Seated Invitation
PUBLIC TRANSPORT PLAN The City is sponsoring and is host City to this national event of importance where the President of South Africa will address the public at the exact same time Mr Mandela addressed the crowd on his release. There is a request from the Nelson Mandela Foundation for Cape Town’s public transport systems to consider free transport for public that wants to form part of this significant event. The event is on Tuesday, 11 February 2020 at City Hall. The public is welcome to join the celebrations from 12:00 (pm) on the Grand Parade. President Ramaphosa public address : 14:30 – 16:00 (the event ends at 16:00) Is it possible for our Transport Directorate to coordinate a friendly request for free transport to the public transport entities. This is then a form of participation and giving Capetonians the opportunity to form part of the celebrations : • PRASA : trains • My City buses • Golden Arrow • Taxi industry
LETTER TO DBE
LETTER TO DBE
SECURITY AND
TRANSPORTATION
20EVENT SAFETY PLANNING
Aim of Plan
The aim of the Event Safety Management Plan is to provide an overview of the events
activities and the way an emergency or disaster situation will be prepared for, risks
mitigated and how response and relief methods will be applied in order to place the
event in a better position to prevent the likelihood of operational, man-made and
natural emergencies or disasters in the most organised and efficient manner. It
includes health and safety management and the identification of required control
and management processes and services.
The event aims to maintain a minimum reasonable health, safety and security
standard where the rights of and interests of all participants are upheld, that the
event has the required health, safety and security structures in place with particular
emphasis on the promotion and maintenance of the health, safety and security and
convenience of all participants attending the event, that the absolute requirement
that all legislation applicable in hosting the event are complied with and further
acknowledge the importance of promoting a participant friendly yet safe and secure
event.
22HEALTH AND SAFETY COMPLIANCE PRINCIPLES
Every event, large or small has related risks. Every event offers it’s own unique challenges.
Objectives of a SHE System
A SHE system, based on an event risk assessment, will reduce the potential of serious and minor incidents and
further prepare appropriate response options to such incidents.
The overall objectives of the planning is to further:
• identify possible emergency situations as soon as reasonably possible and to institute preventative actions to
avoid them where possible;
• to alert external aid agencies such as the South African Police Services, Medical services, Fire protection, the
local organisers and the VOC as soon as their assistance is anticipated;
• to alert personnel at the "event" as quickly as reasonably possible to combat and minimize the effect caused
by an emergency in so far as:
• loss of life
• loss or damage to assets
• limitation of public liability exposure of the sponsor, venue and service providers
• loss of revenue
• loss of image of sponsors, promoters and venue.
Management Function Principals within this Safety Plan
Within the Safety and Operational Plan we have endeavoured to:
• Plan to meet any event related risk and have identified
• Organised sound structures within the private event security structure to meet safety challenges,
• Lead our duty doing staff …… All Event Security officers, Supervisory Staff and Management are not only
safety sensitive but have undergone safety and fire safety training.
• Control deviances and the events environment by continuously monitoring changes in the event environment,
attendee behaviour and external influences.
23OBJECTIVES OF EVENT SECURITY SERVICES
Objectives of Private Event Security Services delivered by Security Service
Providers.
The planning and execution is based on the highest international standards as set by
the Viacom International Media Network “Best Security Practices for Live Production
Events”.
The Objective is to identifying and providing the adequate and prepared resources
to maintain a consistent level of security throughout the events environment whilst
considering the uniqueness of the venue, audience, production and levels of
expertise of local and international staff.
Private Event Security Services
The private security services delivered by Eyethu Events (or UJ provided security)
will be in support of the SAPS Presidential Protection Unit, UN Security, SAPS
Brixton (or other nearest), Metro Police, Disaster Management, EMS and other local
Regulatory bodies to make the event as safe and enjoyable as possible.
24Best Security Practices for Live Production Events
Core
o Focused on the stage / backstage, production
schedule, and talent movements
Interior
o Uniformed Security Officers must be Identifiable on site
o Credentialed personnel for layers of access control
o Prepare for audience, seated talent, and dignitaries,
Exterior & Perimeter
o Establish a perimeter if possible with access controlled
checkpoints. Consider rope and stanchion
o Consult law enforcement for planning and ongoing
communication
o Enforce “No Weapons” policy beyond the perimeter
checkpoints
o Implement Credentials, Metal Detection, and Bag Checks
processes as part of the Entry Screening process
o Incorporate Protective Measures into production schedule
Reasons not to implement the above should be owned and
presented by the on site person responsible for security.
11 25LOGISTICS AND
ACCREDITATION
26LAYOUT – VICTOR VERSTER
CATERING AREA SEATING PLAN
SEATING
FORMAT
STAGEGROUND LAYOUT
LEGEND
1,8m Collapsible fencing
1,2M A-framed angled fencing
1,2m Mojo fencing
City Hall
STAG
EMEDIA LAYOUT
LEGEND
Medi
a
Broadcaster
s
STAGE
Media area
VIP FRONT ROW
SEATING
OB Media platform
City Medi Front of house
vehicl
Services cal
esAerial hall view
STAGE DESIGN PART 2 SGI WEDDING ZANZIBAR 2017
STAGE DESIGN PART 2 SGI WEDDING ZANZIBAR 2017
STAGE DESIGN PART 3 SGI WEDDING ZANZIBAR 2017
STAGE DESIGN PART 3 SGI WEDDING ZANZIBAR 2017
LIVE PERFORMERS
Thandiswa Mazwai Fezeka Secondary School
ChoirBRANDING SGI WEDDING ZANZIBAR 2017
WRISTBAND DESIGN SGI WEDDING ZANZIBAR 2017
WRISTBANDS
Crew – Blue
VIP – Black
Floor seating - yellow
Media – pink
LANYARDS
All Access
Crew
Artists
Ushers30TH ANNIVERSARY MARK
30TH ANNIVERSARY MARK
THANK YOU
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