Exhibitor Manual Coil Winding, Insulation & Electrical Manufacturing Exhibition - Shanghai World Expo
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Coil Winding, Insulation & Electrical
Manufacturing Exhibition
Exhibitor
Manual
Shanghai World Expo
Exhibition & Convention Center
24th – 26th March 2020
0
WELCOME
Welcome to the exhibitor manual for CWIEME Shanghai
2020; your guide to all the physical and logistical aspects of
the show. It has been put together to help you with your
planning for the event and to assist you in getting the most
out your time onsite. It does not however replace first‐hand
experience, therefore please feel free to contact any
member of the team should you require any assistance.
More information, please follow our WeChat
1
Table of content
GENERAL INFORMATION
• Contact list 3
• Operation schedule & overtime 4
• How to get there 5
• Hall Specification 6
• Administrative regulations on construction safety 7 – 10
• Other Service Management 11– 12
• SWEECC using Guide 13 – 18
MANDATORY FORMS FOR ALL EXHIBITORS
• Exhibitor Reminder & Deadline Checklist 19 – 20
• Health and Safety 21 – 24
• Registration of exhibitor badges 25
• Stand Layout 26
MANDATORY FORMS FOR SHELL SCHEME BOOTH
• Stand packages description 27
• Upgrade stand packages description 28
• Fascia name for shell scheme booth 29
MANDATORY FORMS FOR RAW SPACE EXHIBITORS / CONTRACTORS
• Declaration of exhibitor contractor for raw space 30
• Construction regulations and declaration of safety responsibility 31 – 33
• Building approval for booth design 34
• Electrical Installations 35
OPTIONAL FORMS
• Working Exhibits Form 36
• Furniture Rental 37-40
• Furniture Catalogue 41-45
• Electrical equipment & fittings - for shell scheme only 46
• Internet Access / water/ Compressed Air Installation 47
• Hostesses and Hosts/ Translation 48
• Meeting room booking 49
• Visa invitation letter 50
• Freight Handling Order Form 51 – 52
2
CONTACT LIST
Official service vendors’ detail
Official stand contractor Official freight forwarder Official travel agent
Pico IES Group (China) Co Ltd. DB Schenker
Ms. Starkia Si Mr. Luke Wrigley Coming Soon
Tel: 86 21 6010 8794 Tel: +44(0)1268 632213
Fax: 86 21 6010 8601 luke.wrigley@dbschenker.com
starkia.si@pico.com
For assistance with queries regarding your stand set up, the venue, health & safety, to order any
items or services for your stand at the show etc., please contact a member of the Operations Team:
Leo Lee
Deputy Operation Director
HYVE GROUP PLC
Tel: 86 21 6180 6789 ext. 820
leo.lee@hyve.com
For queries regarding your stand space, exhibiting regulations, sponsorship opportunities etc.,
please contact a member of the Sales Team:
Colleen Shao Rozana Noja
Event Director Portfolio Director
HYVE GROUP PLC HYVE GROUP PLC
Tel: 0086 021 6180 6789 ext. 877 Tel: + 44 (0) 203 033 2032
colleen.shao@coilwindingexpo.com rozana.noja@coilwindingexpo.com
Eric Zhang Jamie Zhang
Sales Manager Sales Executive
HYVE GROUP PLC HYVE GROUP PLC
Tel: 0086 021 6180 6789 ext. 875 Tel: 0086 021 6180 6789*873
eric.zhang@coilwindingexpo.com jamie.zhang@coilwindingexpo.com
For all queries regarding marketing please contact:
Ben Wang
Marketing Manager
HYVE GROUP PLC
Tel: 86 21 6180 6789*861
ben.wang@hyve.group
For all queries regarding the catalogue entries and advertising within the catalogue please contact:
wohlgemuth + team gmbh
Ms. Katrin Feist
Tel: +49 30 20 88 640-20
support.cwieme-shanghai@media-wt.com
wohlgemuth + team gmbh is the catalogue service partner of the ITE Events (Shanghai) Company Limited and will
produce the show preview, show catalogue print and online for the CWIEME in Shanghai 2020. wohlgemuth + team
has also successfully produced the exhibition media for CWIEME Berlin, CWIEME Chicago and CWIEME Bangalore.
All products can be booked easily in an online shop. CWIEME Shanghai exhibitors will receive an email with the login
data for this online shop in December 2019.
3
GENERAL INFORMATION
Exhibitor Schedule (Important Dates & Times)
BUILD UP HALL OPEN ACCESS FOR
Sunday
08:30 – 17:30 For Raw Space Stands Only
22th March
Monday All pallets and packing materials must be clear of the
08:30 – 19:30
23th March gangways by 16:00 so that cleaning can commence
OPEN DAYS HALL OPEN SHOW OPEN HOURS
Tuesday
08:30 – 17:30 09:30 – 17:00
24th March
Wednesday
08:30 – 17:30 09:30 – 17:00
25th March
Thursday
08:30 – 19:30 09:30 – 15:00
26th March
BREAKDOWN HALL OPEN ACCESS FOR
Thursday Contractors/exhibitors with all stands.
15:00 – 19:30
26th March All contractors and exhibits to be clear of halls by 19:30
This schedule is subject to “Important Notice” publicized before move-in.
Should there be any amendment; an updated copy will be available at the Organizer’s Office on-site.
----------------------------------------------------------------------------------------------------------------------------------
Overtime
• Exhibitors or contractors who need to work beyond the above hours must apply to the
organizer before 14:00 on the date intended
• Apply for overtime work must be continuous, intermittent overtime application does not
accept the exhibition hall
• If you need to work over night, you should change a new work team to guarantee the safety.
Over Time Charge
17:30--22:30 CNY 1,200.00 / Hr. /Booth
22:30 - 8:30 (Next day) / Holidays CNY 2,200.00 / Hr. / Booth
4
GENERAL INFORMATION
How to get there
• Address：
1099 Guo Zhan Road, PuDong, Shanghai, China
Tel：021-2089 3600
• How to arrive：
Subway：
Take Metro Line 7 & 8 and get off at the station of “Yao Hua Road”, 10 minutes’ walk.
Take Metro Line 8 and get off at the station of “China Art Museum”, 5 minutes’ walk.
Take Metro Line 13 and get off at the station of “Shibo Ave”, 10 minutes’ walk.
Bus：
Lots of public bus lines run through SWEECC, the fixing stations nearby SWEECC: Shutter Bus No 1, No. 3& No. 4
(To China Art Museum), No.83, No.177 etc.
Hotline: 16088160
Driving：
SWEECC is located in the cross of GuoZhan Road and Zhoujiadu Road which is easy to be accessed. It can be
directly accessed through LuPu Bridge and NanPu Bridge from the city center.
Parking:
Underground garage entrance 2.1m high limited, approximately 600 parking spaces.
The opening hours during the exhibition for 8:30-20:30.
Car park charges: CNY 8 = one hour.
• Surrounding Landmarks：
China Art Museum
The River Mall
The Mercedes Benz Arena
• Venue sitemap
5
GENERAL INFORMATION (CONT’D)
Hall Specification – Hall 2
Facilities Hall 2
Flooring Concrete
Floor Loading 2,000kg/m2
Cargo entrance 4 Gate, 4.3mW x 4.2mH
45 pillars, 70cm x 70cm, pillar spacing 18m
Pillar
(Please site measurement if needed)
3 lifts with Rated Capacity: 3,000kg, Cab dimension: 2.7mL x 1.5mW x 2.75mH
Cargo Lifts
5 lifts with Rated Capacity: 5,000kg, Cab dimension: 3.7mL x 2.1mW x 2.75mH
Power Supply 5 wire, 3 phase 380V/220V, 50HZ
Lighting Level 300LX (Average)
Ceiling Height 9m
Escalators From Level 1 to Level 2 (2 units)
49 inlets, 25mm each
Water Supply
193 outlets, 75mm each
Air-compressor Average pressure: 6-8 kg
Smoke alarm system, Fire Hydrant, Automatic Spraying System, Fire Detection
Fire Protection
Wide of pillar fire hydrant: 22cm
Floor Drains 41 off takes, 100mm each
Air-Conditioning Central air-conditioning
Telephone IDD, DDD and local lines are available
Internet Wired broadband 2M
Security System 24 hour security guards on duty
P.A. System Available at exhibition hall
Emergency Lighting Available at exhibition hall
Toilet 2 for Man, 2 for Lady & 3 for Handicap
Remark：
1) The outdoor area of SWEECC:
North Square 16,098 m2
South Square 9,058 m2
West unloading area 4,250 m2
East unloading area 5,453 m2
2) SWEECC RESERVES THE RIGHT OF FINAL INERPRETATION.
6
GENERAL INFORMATION (CONT’D)
Administrative regulations on construction safety
1) No exhibition stands, exhibits, advertisement boards, package materials or other articles shall affect
normal function of automatic alarm, fire extinguishing system and other fire protection facilities in
exhibition halls. Actions disrupting normal operation of contact of fire alarm bell, fire hydrant, fire
extinguisher, security door and other fire security and monitoring facilities are strictly forbidden.
2) Clear space for fire engine access, passages with access to emergency door, entrances and exits shall be
guaranteed.
3) Articles, exhibition stands, etc. are not allowed to be placed at fire engine access, fire hydrant or pump
connector.
4) General layout plan is subject to review and approval by Fire Protection Management Department.
5) Attaching or hanging any objects on ceiling sprinkler or light fixtures is forbidden. Focusing spotlight or
other heat emitting devices on sprinkler devices, or placing them near sprinkler is not allowed.
6) Organizer will assist exhibitor in managing transportation and construction organizations of
exhibitions/other activities. Exhibitor shall inform all transportation and construction organizations of
submitting name lists and copies of ID cards to SWEECC one week before entering exhibition center.
SWEECC will issue construction staff badges for exhibition/other activities, and staffs without badges are
not allowed to participate in any on-site work related to activities.
7) Construction organizations for exhibitions/other activities shall comply with layout plans approved by
fire protection authorities, and no modification without approval is allowed. In case of need for
modification, exhibitor shall apply for modification in time.
8) Organizer and SWEECC has the right to dismantle and remove any unapproved structures or
constructions or those violating the above mentioned stipulations with all risks and expenses to be
assumed by exhibitor.
9) Operating staffs for special work (electrician, welder, forklift operator, etc.) in exhibition center shall
have valid operation certificates that conform to relevant regulations. Staffs without certificates for
special work shall not be employed. Operation shall strictly conform to regulations and no operation or
direction violating regulations shall be tolerated.
• BOOTH CONSTRUCTION AND DISMANTLING
1) The materials for booth build-up shall comply with material standards of relevant national departments
on temporary buildings. The selected materials shall be reasonable, firm and durable.
2) Structures shall be built in due places, with the vertical projection within the designated range. No booth
structure or exhibit (company name, logo, light box or poster) is allowed to extend beyond the booth
boundary. The use of building, building decoration, railing or wall in SWEECC as a part of the booth
structure is prohibited.
3) The booth construction height is limited to 4.4M for all booths. The building of two -storey booth or
above is forbidden.
4) The pillars of steel structure shall use non-welded materials with the diameter of more than 10 cm. The
bottom shall be welded with a base plate, and the top shall be welded with a flange plate with the
diameter of at least 60 cm to increase the stressed area of the pillar and ensure the firmness of the booth
structure.
5) The booth’s main wall width on the ground should be at least 12 cm to ensure the connection area of
the wall and the ground. The wall with the span of more than 6m and the steel frame shall be set with
beams on the top and pillars on the bottom, to ensure the overall stiffness and stability of the booth.
6) Supporting members including the angle steel, channel steel and box section, etc. shall meet national
standards. Supporting members used for special booths shall not use flexible metallic materials or fragile
materials (glass) which are used for decoration.
7) Wood load-bearing pillars and beams shall be lined with continuous solid wood box sections to ensure
the structural integrity of the member.
7
GENERAL INFORMATION (CONT’D)
Administrative regulations on construction safety (cont’d)
8) The single span shall be limited to 6 meters, and the height limited to 5 meters for wood structures; while
for steel structures and steel and wood structures (including lined steel square tube, iron frame), the
single span shall be limited to 8 meters. The span requirement of formed steel frame can be relaxed
properly based on its section, but the maximum span shall not exceed 12 meters (excluding special
frames for stage building). If the above standard is exceeded, the special structural stability calculation
shall be provided to the field personnel of SWEECC.
9) For special booths without frame structure, the wood wall thickness shall not be less than 30 cm; for
special booths with frame structure, the wood wall thickness shall not be less than 10 cm. Wood load-
bearing walls shall be supported by square steel or seamless steel tubes inside.
10) Where glass materials are used to decorate the booth, tempered glass shall be used to ensure the
strength and thickness (the thickness of curtain wall glass shall not be less than 1 cm). The glass shall be
installed in a reasonable and reliable manner. The metal framework or special hardware shall be used
for glass installation. Flexible materials shall be used as a cushion course between the framework or
hardware and glass to ensure the safe use. Large sheets of glass shall have conspicuous signs indicating
the presence of glass at the place of 1.5 meters horizontally to avoid personal injury. If the platform is
made of glass, the bearing pillars and walls shall be fixed below the platform, and the booth shall not be
built on smooth glass surface.
11) All structural back panels of adjacent booths shall be decorated properly. The external surface of the
special booth on the vacant site, if within the sight line of the passage, shall also be decorated to keep
overall aesthetic effect of SWEECC.
12) The construction unit shall truthfully declare the actual construction area and the number of construction
workers when applying for the construction permit, and pay construction deposit and management fees.
Where it is found that the deposit is not paid for the first time, a written warning will be given. If it
happens again, the construction unit will be blacklisted and unqualified to conduct the construction in
SWEECC within 2 years. The inconformity between the declared area or number of workers and the
actual situation is prohibited. No construction unit shall apply for the construction permits for other
construction units. Any violation will result in the disqualification of construction in SWEECC within 2
years. Construction workers shall wear the construction permit or pass and be subject to the supervision
of SWEECC and cooperate with SWEECC.
13) The construction unit which enters SWEECC to carry out the booth construction shall not work on other
activities unrelated to the booth construction. Once found, its construction permit will be cancelled and it
will be blacklisted by SWEECC. For cases of an especially serious nature, the construction permit will be
cancelled permanently.
14) The booth contractor shall appoint an on-site supervisor at the construction site and make a registration
along with the handling of construction procedures. The on-site supervisor shall be obliged to provide
civilization and legal education for construction workers under his/her jurisdiction, be responsible for daily
safety check, supervise the work and wear obvious identification.
15) Herringbone ladders are allowed to be used for operations at a height of 2 meters below. For operations
at a height of 2-3 meters below, movable scaffolds are required to be used. Truckles must be fixed and
cross bracings must be fastened. Each layer shall be fully covered with scaffold boards. The operating layer
shall have guardrails. Where the operating height exceeds 3 meters, the construction cannot be started
until reliable climbing facilities and safeguard measures have been provided according to relevant national
safety regulations. The above operations require special personnel standing beside for protection. When
necessary, barrier tapes shall be used to isolate the operating area.
16) During the construction on site, construction materials shall be placed within the range of the booth, and
shall not block the passage. If such materials block the passage, SWEECC will treat them as wastes and take
corresponding measures. During the booth build-up, discarded materials shall be put in the dustbin at any
time. Construction materials are not allowed to lean against the booth during the construction.
17) Support board must be put before the placement of a heavy-duty machine.
18) The dismantling shall be conducted from the top down. Barbaric demolition such pushing over or pulling
down is prohibited. The throwing of materials is prohibited during the dismantling.
8
GENERAL INFORMATION (CONT’D)
Administrative regulations on construction safety (cont’d)
20) For standard booth, the booth box cover shall not be fixed too tightly during the build-up. For special booth,
an active plate shall be reserved on the booth box cover for the convenience of operation for the booth
box when necessary.
21) Paint spraying, brushing, etc. are prohibited in SWEECC.
22) Construction, installation, dismantling, relocation and settling for exhibition stands shall be undertaken by
exhibitor with expenses to be assumed by itself. The above mentioned operations shall not obstruct or
disrupt SWEECC or other exhibitor in exhibition center. In the event of obstruction or disruption, organizer
and SWEECC has the right to suspend the project that poses disruption on a third party.
23) In the event of construction of partitions by exhibitor, splint or building paper hall be used below partitions
for protection of floor. Exhibitor is subject to expenses for recovery for floor damages arising out of
construction or dismantling of exhibition stands.
24) No one shall apply nails, pins, screws, paint, glue or similar materials to any location on buildings of
exhibition center. For any change or damage to building or related facilities of exhibition center, exhibitor
shall assume all liabilities for loss and recovery arising therefrom. Working in entrance lobby is not allowed
without approval. Any facilities, equipment or structures shall not be moved, modified, leaned against or
indirectly used without authorization.
25) Structure of exhibition stands must be robust and firm. Special decoration shall use non-inflammable
materials, or inflammables which have going through fire protection treatment to reach the performance
level of non-flammable. Spandex fabric is forbidden to be used. Exhibition stands with dropped ceiling shall
be equipped with sprinklers. Electric lines, light boxes and other critical locations shall receive Grade III fire
protection treatment or above for exhibition stands with wooden structures.
26) Articles are not allowed to be placed at fire engine access or public spaces during preparation and
exhibition and violators are subject to fines. No articles are allowed to be stacked in aisles between
exhibition stands. Goods must be stacked in a firm and robust manner to prevent tilting.
27) Working staffs entering exhibition center must wear safety helmet, and safety belt is required for work at
a height over 2m. Both helmet and belt MUST be fastened correctly.
28) Environment friendly carpet and fabric double-sided tapes must be used for carpet installation. Low-
quality carpets containing calcium carbonate, double-sided sponge tape and other materials difficult to be
disposed of are forbidden to be used.
29) Electric welding and open fire are strictly forbidden in exhibition center. Hanging of any objects without
approval is not allowed.
30) Exhibitor shall be responsible for removing tapes and residual markings within booth area. Remedy and
recovery for damage to buildings caused by use of disapproved tapes shall be performed by exhibitor with
expenses arising therefrom to be assumed by SWEECC.
31) Drawings or promotion items that can be directly pasted are not allowed to be stuck onto any position
of building owed by SWEECC. Exhibitor is subject to all expenses arising out of removing of such items
and repairing for damage by SWEECC.
32) Only erasable chalks and approved tapes can be used for identifying location of stands on the floor of
exhibition center. Exhibitor is subject to expenses arising out of removal of unapproved marking on floor.
33) In the event that sand, soil, horticultural peat, moss and similar materials are required for exhibition and
display, protection against leakage must be applied on floor. Exhibitor must ensure to take all reasonable
measures to prevent the above mentioned materials from staining any position of exhibition center and
water leakage. Exhibitor is subject to all liabilities for any damage to Lessor caused by violation of the
above mentioned stipulations.
9GENERAL INFORMATION (CONT’D)
Administrative regulations on construction safety (cont’d)
• TRANSPORTATION
1) Transportation of Articles
- Move-in and move-out of all exhibit and articles shall be performed by qualified transporting,
lifting or nocturnal operation at the expense of exhibitor, which is subject to prior approval of
SWEECC. The above mentioned transportation shall not obstruct or disrupt other exhibitor in
exhibition center, nor shall it pose hazard or potential hazard on buildings of exhibition center.
SWEECC has the right to cease the transport disrupting or impairing building in the event of
noncompliance with the requirements.
- Vehicles transporting goods for Exhibitor shall enter designated loading location for loading in
specific order arranged by SWEECC through designated transport access upon arrival at exhibition
center and park in designated locations.
- Transportation is forbidden within public spaces, passages for audience, entrance lobby and
entrance square.
- Loading and height of service vehicles entering exhibition center must comply with stipulations,
and speed shall not exceed 5km/h.
2) Delivery of Goods
- All goods of exhibition participants arrived at exhibition center prior to date of move-in shall be
handled by transporting agent designated by Exhibitor. SWEECC will not accept any goods arrived
ahead of schedule.
3) Storage of Packing Boxes
- On-site transporting agent designated by exhibitor is responsible for storage of packing boxes
within defined scope specified by SWEECC. Exhibitor shall take necessary measures to ensure
security and tidiness of stacked packing boxes.
4) Transport Vehicles
- Vehicles shall apply for access cards prior to entering loading area. Security staffs of SWEECC have
the right to prevent vehicles violating administrative rules from entering loading area.
- Height of vehicles allowed to enter exhibition center shall not exceed 4m and speed shall not
exceed 5km/h.
- Application for access cards requires payment of procedure fee and deposit. Deposit will be
refunded on Access card for Transport Vehicles and receipt of deposit upon departure after
loading/unloading of goods. Damage or loss of Access Card for Transport Vehicles is subject to
compensation.
- Loading/Unloading time for transport vehicles is 1.5 hours, and overtime is subject to additional
administrative fee charged by SWEECC.
- Driver shall comply with directions of security staffs of SWEECC and stay in driving cab during
loading/unloading. Vehicles shall leave immediately after loading/unloading, and those
obstructing traffic are subject to punishment of deducting deposit.
- Entering exhibition center for loading/unloading requires prior application, and attention shall be
paid to protection of facilities of exhibition center. Vehicles shall park in locations designated by
security staffs of SWEECC. Transport vehicles are not allowed to enter loading area during
activities. For special circumstances, access is subject to approval and payment of administrative
fee as specified with other procedures to be attended to as mentioned above.
- Vehicles are not allowed to enter exhibition center without approval.
- Operation of forklift shall strictly comply with regulations for secure operation of forklift, and
operators must be properly trained to obtain certificate for corresponding qualifications. Speed
of forklifts shall not exceed 5km/h.
10GENERAL INFORMATION (CONT’D)
Other Service Management
• CLEANING AND GARBAGE DISPOSAL
1) Cleaning
The Cleaning personnel of SWEECC shall be responsible for public areas such as public passages and
toilets and public facilities. The exhibitor and official constructor shall be responsible for the cleaning
work in the booth.
2) Disposal of Garbage
- The exhibitor shall take good care of objects used. Sundries such as cartons, wood boxes and
decoration materials are prohibited to be piled in the public area or around the booth. If required,
deal with warehousing service in the service counter. Or SWEECC shall have the right to treat such
sundries as wastes and remove them.
- Before the exhibition, the booth constructor shall pay the deposit for cleaning / constructing to
the official constructor. The wastes and objects in the exhibition shall be cleared and taken away
before the move-out. It is prohibited to leave the wastes and objects in the range of red line or
around SWEECC, or the deposit will not be returned.
- Fluid waste must be stored in enclosed containers prepared by exhibitor, discharging fluid waste,
food or garbage into indoor or outdoor drains and sinks or basins in restrooms is strictly forbidden.
Exhibitor shall assume expenses for unclogging and clearing drains and pollutions, and other
related costs and legal liabilities.
- Exhibitor shall properly use the trenches for utilities in exhibition center during construction and
dismantling exhibition stands, and ensure to pump fluid waste to designated zones rather than
discharge into the trenches.
• ADVERTISEMENT
1) Without any permission of SWEECC, it is prohibited to put up advertisements and promotional materials on
walls, pillars, ground, doors, windows, equipment and facilities.
2) For the distribution of leaflets, posters, magazines and other promotional materials and the placement of
temporary advertising devices in the public area or exhibition hall of SWEECC without any written permission
of SWEECC, SWEECC shall be entitled to stop the distribution or remove the advertising device without notice,
and to impose fines on the executing unit.
3) SWEECC reserves the right to remove any advertisement violating the above stipulations with all consequences
arising therefrom to be assumed by exhibitor.
• BROADCASTING
1) SWEECC may broadcast exhibition instructions.
2) Field broadcasting systems are used to broadcast attentions for pavilion usage and move-out notice of the
exhibition organizer, and play opening and closing music.
• FOOD & CATERING
1) No food or beverage can be sold and no samples for food and beverage can be distributed without prior
approval of SWEECC. In the event that exhibition participants need to present food and beverage to audiences,
exhibitor shall obtain prior written approval from Lessor and associated authorities.
2) All food, beverage, fast food and buffet in exhibition center shall be supplied by suppliers designated by
SWEECC. Additional catering administrative fee will be charged for those supplied by suppliers not designated
by SWEECC. In this case, exhibitor shall be responsible for sanitation and security of food, and suppliers not
designated by SWEECC shall possess relevant qualifications as specified by regulations with regard to food
security and sanitation inspection. No self-brought food and beverage can be brought in exhibition center.
3) Fast food and buffet in exhibition center can only be sold in designated area and dining is only allowed in
specific locations rather than offices, exhibition stands or other public spaces.
4) Alcoholic beverage and liquor can only be sold and distributed by suppliers designated by Lessor. Wine and
liquor tasting required for business activities shall be strictly restricted in quantity.
11GENERAL INFORMATION (CONT’D)
Rule and regulations of Hall (cont’d)
• UTILITIES
Installation and connection of utilities including electricity, water supply, draining and compressed air shall be
provided and mounted by SWEEC for the sake of security. Please contact the official contractor for details.
• DISTRIBUTION OF PROMOTION ITEMS
Distribution of promotion manuals, leaflets, presents and other promotion materials is strictly confined to stand area.
No material is allowed to be distributed in public area.
• ENVIRONMENTAL PROTECTION
1) Since SWEECC is a public place, all persons entering SWEECC shall follow SWEECC order. Talking loudly or
playing in SWEECC is not allowed.
2) The exhibitor shall be responsible to control the noise produced in the booth within a reasonable range (below
65 db.) to keep other exhibitors or visitors from complaining. In case of such complaints, the exhibitor shall be
responsible for dissuasion.
3) For scavengers, vagrants, persons without permits or dishevelled persons unrelated to normal exhibition
activities within the range of red line, SWEECC shall conduct the intensive monitoring and recording, and have
the right to refuse them to enter.
4) Public property, such as public chairs, fire-fighting equipment, dustbins and green plants, within the range of
red line in SWEECC shall be well protected. It is prohibited to arbitrarily use public facilities, post up ads on
property facilities, or smudge and damage public property. Once found, violators will be held responsible
depending on the extent of damage and be fined accordingly.
5) The exhibitor shall be obliged to take the wastes produced during the exhibition installation or dismantlement
which may endanger human health, pollute the air and water or which are flammable and explosive (e.g. cells,
paints, all kinds of solutions, lubricating oil and pigments, etc.) away from SWEECC or entrust them to a special
institution.
• BALLOONS
Balloons brought into exhibition center are subject to prior written approval of SWEECC. Expenses for removing
balloons suspending at ceiling in exhibition center shall be assumed by exhibitor. Hydrogen balloons are forbidden to
be used.
12GENERAL INFORMATION (CONT’D)
SWEECC using guide
• FLOOR LOADS
Floor load capacities are as follows:
Exhibition Hall 2: 2 tons/m²
For exhibits with moving parts, the above mentioned floor load capacity shall be reduced by 50%.
These loads are to be taken into account for the installation of exhibits/displays and also for the handling of
equipment and exhibits. Exhibitors and its contractors should consult the Centre prior to move in on any queries
to avoid delay during operation of the Event.
• SECURITY CHECK
1) It is prohibited to take flammable, explosive and poisonous articles, guns, various controlled knives and
other objects which endanger the public security to SWEECC.
2) For valid cards (tickets), the system of one person one card (ticket) shall be implemented. Exercise strict
management. Do not lend the ticket or take persons without tickets to SWEECC.
3) Persons shall enter SWEECC according to the time and route arranged for the exhibition, and shall follow
the management of SWEECC.
4) No article shall be taken out of SWEECC unless checked by the guard. No exhibit sample shall be taken
out of SWEECC without “Exhibit Release Form”.
• EMERGENCY AND EVACUATION PROCEDURES
The exhibitor must follow the established emergency and evacuation procedures. The exhibitor should listen
to the command of the relevant staff of the Centre. It will be send to you before move-in day.
• LOST AND FOUND
All enquiries regarding lost and found items should be directed to the Centre’s security office. All lost and found
articles are catalogued and stored for 30 days. After such period, all articles will be disposed in such manner as
the Centre in its sole discretion may decide and no person shall have any further claim to those articles. The
Centre shall not be responsible for any items not collected during the stipulated period.
• ENTRANCE PERMIT
Dangers may occur in SWEECC based on the nature of the exhibition. For the safety of children, minors under
the age of 18 are not allowed to enter SWEECC in any case.
• SMOKING
No smoking is permitted within the exhibition hall.
• SECURITY
1) Security staffs of or designated by SWEECC are responsible for security of public spaces within the red
lines of exhibition center. SWEECC has the right to decide upon its security staffs and to take security
measures considered to be necessary
2) SWEECC provide 24h general security service for public spaces within red lines of exhibition center and
related facilities. Any special security services should be ordered in advance by exhibitor and associated
expenses arising there from are to be assumed by exhibitor.
3) Entering exhibition center is subject to wearing or holding signs or identifications issued by organizer.
Security staffs have the right to reject admission for those without signs or identifications.
4) Everyone shall comply with security stipulations of SWEECC and assist security department of SWEECC
in security work.
13GENERAL INFORMATION (CONT’D)
SWEECC using guide (cont’d)
• FIRE REGULATIONS
1) Exhibition center is equipped with fire detectors, manual alarm button, alarm bell, automatic sprinkler
systems and fire hydrants. Fire hydrant box is furnished with fire hose and pump start button, and
tutorials for fire extinguishing are available.
2) Exhibitor and other users must comply with laws, regulations and codes for fire protection and security
issued by government authorities.
3) Exhibitor shall comply with emergency measures, evacuation plans and other regulations for fire
protection made by SWEECC.
4) Diversion, modification or relocation of any passage, emergency door, emergency light, fire extinguisher,
fire sprinkler, fire alarm and other security facilities and equipment by exhibitor or its project contractor,
user, etc. is now allowed.
5) Exhibitor shall not construct stand or place any articles at yellow lines under fire shutter doors; jambs
next to the slide of fire shutter door shall not be framed. In case of special need for framing of jambs,
sufficient clearance shall be provided to ensure normal functionality of shutter doors, whereas prior
approval of Lessor is also required.
6) Organizer and SWEECC have the right to require exhibitor to remove billboards, exhibits, articles that
affect or obstruct passages, emergency doors, fire staircases and articles obstructing fire extinguishers,
security and fire protection facilities, or articles considered by SWEECC to be unsafe or to pose threaten
on security in time. In the event that exhibitor fails to implement requirement of SWEECC within specified
time, organizer and SWEECC have the right to remove these articles impairing security and all
responsibilities and expenses arising therefrom are to be assumed by exhibitor.
7) Exhibitor and any user is not allowed to perform or authorize other to perform cooking, ignition or open
fire operations within exhibition center.
8) Smoking is forbidden throughout the exhibition center. For damage caused by violation of relevant rules,
organizer and SWEECC have the right to pose necessary punishment on violator and require for
compensation for corresponding damage.
• PUBLIC SPACES AND PASSAGES
1) All zones outside of leased zones are deemed as public spaces. Any activities occupying public spaces are
subject to prior written approval of organizer. Unauthorized construction or stacking of articles in public
spaces without approval is subject to dismantling or removal upon request. In case of noncompliance
with request, organizer will handle the above mentioned articles in the same manner as for disposal of
garbage and assumes no compensation liabilities.
2) If needing to put up advertising scrolls, banners, slogans, billboards or electronic screens in the public
area, the exhibitor shall report the detailed plan (including the quantity, place, size, layout, time and
advertising content, etc.) to organizer in advance, and shall not arrange related work until organizer
agrees in written form, besides, the payment shall be made based on relevant standards. In case no
report is made in advance, organizer may remove them forcibly.
3) All business or promotional activities shall be conducted within the booth area of the exhibitor only. No
promotional material, souvenir or the like is allowed to be distributed in the public area.
4) The public area shall be strictly in accordance with relevant regulations of safety management. Do not
store a large amount of cash, valuable coupons (including various admission tickets) or valuables in the
public area. If it is exactly necessary to store the coupons and articles, except cash, for a period of time
or for the whole night, the exhibitor shall report it to SWEECC operation department in time. The storage
is not allowed until the safety responsibilities have been made clear and security measures have been
implemented.
14GENERAL INFORMATION (CONT’D)
SWEECC using guide (cont’d)
5) Passage
- Passage for goods — Exhibits and large goods can enter exhibition center only through designated
passages for goods.
- Passage for exhibition participants/visitors — Exhibition participants can enter exhibition center
though designated passage for exhibition participants; visitors can enter exhibition center only
through designated passage.
- Fire engine access — all fire engine access must be kept clear and unblocked. Constructing stalls
or placing articles in fire engines access is strictly forbidden.
• HANGING POINT
1) The hanging of any object shall be approved by SWEECC in writing.
2) Since SWEECC has not met full conditions to hang heavy-duty objects, only the installation service is
provided for light hanging objects like hanging flags and advertisement. The installation position, height
and weight of hanging objects shall be executed strictly according to the requirements of SWEECC.
3) For hanging flags and advertisements, the exhibitor shall apply to the organizer, and the construction
shall be conducted by the designated resident professional unit.
• WORKING AT HEIGHT
1) Any work conducted at a height of 2 meters or more (including 2 meters) above the falling height datum
(the horizontal plane through the lowest point of placement) where the worker may fall refers to working
at height.
2) Only those aged over 18 and passing the physical examination are qualified to work at height. People
suffering from high blood pressure, heart disease, epileptic disease or mental disease and others not
suitable for working at height are prohibited to work at height.
3) Workers shall keep healthy. Safety helmets, safety belts, ladders, springboards and scaffolds, etc. shall
all be in good working condition. Safety harnesses MUST BE ATTACHED to scaffolds.
4) Workers shall wear safety belts and safety helmets well. The carry-on tools, parts and materials, etc. shall
be put into the tool bag. All small tools for working at height shall be put in place, and tied firmly with
ropes or iron wires.
5) For the site of working at height, a range of hazardous area shall be defined and provided with obvious
warning signs such as “Authorized Personnel Only”, “No Passing”, etc. Irrelevant personnel are not
allowed to enter.
6) When welding and oxygen cutting operations are conducted high above the ground, flammables and
explosives within the range of spattered sparks shall be removed in advance.
7) It is strictly prohibited to horseplay when working at height, or to sleep in the high-attitude working area.
• ELECTRIC INSTALLATION
1) Electric devices requiring 24h power supply and requirement for postponed interruption of supply for
power, water, compressed air and telephone is subject to prior written application to organizer. Exhibitor
shall assume damage caused by delayed or absence of prior application.
2) Security inspection shall be performed prior to supply of power or gas. SWEECC provides power or gas
supply upon receipt of confirmation for qualified inspection and notice for power or gas supply from
exhibitor.
3) Maximum capacity + abundant capacity shall be considered while applying for power consumption and
no overload or overheating for electric cables and equipment shall be ensured to guarantee secure
operation. Installation of high-power electric equipment is subject to review by SWEECC, and use of such
equipment is allowed only under the condition that security can be assured.
4) Installation of electric lines and equipment can only be operated by staffs carrying valid electrician
certificates, and compliance with national regulations for electric devices is required.
5) Electric materials used for electric working must be inspected as qualified by relevant authorities.
15GENERAL INFORMATION (CONT’D)
SWEECC using guide (cont’d)
6) Distribution box used for exhibition stand must be placed into cable channel of exhibition center (In
addition, cover for cable channel shall not be easily accessed for feedback). Unauthorized use of
permanent electrical cabinet of exhibition center is strictly forbidden.
7) All electric lines must be equipped with branch switches, capacity distribution for electric equipment
shall be balanced. Wiring shall be performed aerially, or with effective protection measures. Loaded
equipment shall be furnished with functional grounding devices.
8) Protective cable coating shall be used for cables. Special connectors shall be used for connection. Flexible
cord is not allowed except for lamp holder wires. Electric lines in screening field shall be covered with
metal conduit or fire-resistant PVC pipe for protection. Safety distance between light fixtures and
flammable articles should be guaranteed (above 0.5m).
9) Distribution box is strictly forbidden to be placed at prominent locations including aisle, passage and
exhibition stand. No flammable articles or drinking water machines shall be placed around distribution
box.
10) All metal construction and housing must be reliably grounded. Cables must be fastened with conduit or
by other means, rather than casually laid on roads, grounds or passages Electric lines crossing walkways
shall be protected with bridge boards. Connections of cable branches cannot be directly wrapped with
insulating tapes. Insulating ceramic, plastic connectors shall be used for connection before other
insulation protection measures are taken.
11) Mobile electric tools, if used, must be tested as qualified and comply with Code of Design on Building
Fire Protection and Prevention. Temporary power supply for working must use sheathed copper core
cables with a length less than 5m and no connectors are allowed in the middle. Cables are strictly
forbidden to be plugged directly into socket, and plugs must be used for connection.
12) Distribution box shall be placed in specified secure locations rather than non-secure locations including
corridors, fire engines access and exhibition stands.
13) High-power electric equipment and high-temp lighting fixtures can be used only with approval. No
flammable articles are allowed around high-temp light fixtures (within 1 m).
14) Enclosed lighting box shall have sufficient ventilating opening for heat dissipation.
15) Distance between light fixtures and flammable articles shall be above 50cm. Ballasts of light fixtures
including fluorescent lamps and high pressure mercury lamps are not allowed to be installed on
flammable articles.
16) Exposed installed iodine-tungsten lamps or halogen tungsten lamp, neon lamps are not allowed in
exhibition center.
17) All outdoor electric light fixtures shall be moisture proof, and measures against moisture and
disadvantageous weather shall be implemented.
- High-power three-phase or single-phase electric devices (10A or above for single device) must be
separately wired and equipped with switches incorporating relays;
- Qualified BVV three-core sheathed wires must be used for temporary wiring within exhibition
center;
- Sockets for power supply must be mounted at 30cm above ground;
- All electric devices and motors for display and operation must be effectively grounded;
- Compressor, electric saw, electric planer, abrasive cut-off machine, electric welding machine are
not allowed to be used in exhibition center;
- Heaters with surface temperature above 70℃ including smelting furnace, boiler, and open fire
devices including candle, lantern, fire closet, etc. are not allowed to be used in exhibition center.
16GENERAL INFORMATION (CONT’D)
SWEECC using guide (cont’d)
• HAZARDOUS ARTICLES
1) Unless otherwise approved by SWEECC and related government authorities in written form:
- No open fire and flammable gases can be used in exhibition center.
- Explosives, petrol, and flammable, toxic or corrosive substances are not allowed to be used in
exhibition center. Radioactive substances are not allowed to be brought into exhibition center.
- Inflammable and combustible articles including solvent and paint are strictly forbidden to be
brought into exhibition center.
- Toxic waste must be sealed into suitable container and marked with corresponding labels. The
management must comply with method for disposal of waste stipulated by government
authorities.
- Chemical hazardous substances, pressurized containers are forbidden to be used in exhibition
center. Steel cylinders for pressurized gas shall be placed outside of exhibition center. Exhibition
stands with inflammables or combustibles shall be replaced with models.
2) The following articles are forbidden to be displayed or brought into exhibition center without written
approval of SWEECC: guns, ammunitions, weapons, knives, explosives, inflammables and combustibles,
toxic substances, animals, radioactive substances and other hazardous articles, articles that are
forbidden to be imported or exported, prohibited by government authorities, items involving violation
of patent right or other intellectual property rights, and those disrupting business operation of SWEECC.
• PRESSURE VESSEL
1) Exhibitor is responsible for reasonable transportation and storage of pressure vessels including
containers for oxygen, compressed air, argon gas, carbon dioxide, etc.
2) All pressure vessels and equipment brought into exhibition center shall comply with related security
standards and regulations, and be placed at locations designated by relevant departments. Pressure
tolerance for devices and hoses used for compressed air equipment must ≥15Kg/cm². Hose connections
shall be fastened with hose clamps rather than iron wire or other materials.
3) Pressure vessels shall not be used in exhibition center without written approval of SWEECC.
• MATERIALS
1) All construction materials used in exhibition center (including display shelves, display boards, panels,
specially decorated exhibition stands, stages for performance, etc.) must be either fire resistant materials,
non-flammable materials or materials with fire retardant treatment. Inflammable foam boards, wood
materials without fire retardant treatment and petrochemical plastic boards are forbidden to be used as
construction or decoration materials.
2) Only non-persistent single or double sided fabric tapes rather than sponge tapes or other materials
difficult to be disposed of are allowed for installing carpet. Drawings or promotion materials with
adhesive backsides (attachable) are not allowed to be used in exhibition center. Glues and adhesives are
forbidden to be applied on stone floor, column surfaces or walls. Expenses for removing residual
adhesives and recovering surface of building shall be assumed by exhibitor.
3) Inflammable, combustible, corrosive, irritant or toxic materials are not allowed to be used or displayed
in exhibition center.
• WATER SAFETY MANAGEMENT
1) Where the water utilization installations do not comply with relevant national specifications, standards
and the requirements of these regulations, or have hidden safety problems, SWEECC shall be entitled to
order the exhibitor or contractor to make prompt rectifications. If the exhibitor or contractor refuses to
rectify them, SWEECC will stop to supply the water or cut off the water supply. The exhibitor and
contractor shall bear all the consequences arising there from. For accidents and economic losses that
17GENERAL INFORMATION (CONT’D)
SWEECC using guide (cont’d)
have been resulted in, the exhibitor and booth contractor shall be held accountable for their
responsibilities according to relevant regulations.
2) Where a booth does not apply for water utilization, connects or installs water-using facilities without
permission, SWEECC shall terminate the water utilization of the booth, and charge double for the water
consumption of unauthorized connection or installation of water gauge.
3) It is prohibited to directly connect the water-using equipment to the pipeline in SWEECC. A valve shall be
installed at the water inlet.
4) Only water in designated tanks of exhibition center can be used for exhibition. Water in bathrooms of
exhibition center is forbidden to be used for exhibition purposes. Liquid wastes shall be poured into
closed containers prepared by the exhibitor. Pouring into the sewer or bathroom sink, etc. is prohibited.
5) The water supply pipe shall be equipped with a bridge plate for safety protection when running through
the aisle.
• STORAGE OF ARTICLES
SWEECC assumes no liabilities for theft of articles which exhibitor is not entrusted to attend to.
• MANAGEMENT OF DEMONSTRATION AND OPERATION
1) All machines for operation demonstration must be equipped with security devices and operation signs.
The security devices can be removed only when power of machine is switched off.
2) Security distance between machines in operation and audiences must be assured, and security devices
must be installed.
3) Machines and devices can be demonstrated only in stands in leased zones under operation and
supervision of qualified staffs. Motors, engines or actuators shall not be used without sufficient fire
protection measures.
4) Transportation, installation and demonstration of exhibits shall not exceed floor loading of individual
exhibition halls. Exhibitor or its contractor for transportation shall obtain prior written approval of
SWEECC before transporting oversized or overweighed exhibits or performing demonstration with
equipment which may move or produce impact during operation.
5) Mechanic exhibits e.g. diesel locomotives, automobiles, tractors, gasoline and diesel engines shall be
displayed outdoors with fuels not exceeding consumption amount for operation for one day of exhibition.
In the event of indoor display of the above mentioned exhibits, no on-site operation or maintenance
shall be performed, and presence of fuel in tank or storage battery is not allowed.
• PLANNING FOR SITE CONSTRUCTION
11) The structural strength designed for the booth shall meet the strength requirement for the load. The
build-up shall ensure the overall strength, firmness and stability of the booth structure.
12) SWEECC may offer some revision suggestions before the submission of the booth plan for approval, but
specific review requirements shall be conducted according to legal regulations of relevant departments.
13) The maximum permitted stand height is 4.4Mh. For all booths, the exhibitor or booth contractor shall
submit drawings to the official constructor for review.
14) A maintenance passage not less than 0.6 m shall be left between the booth and wall.
15) The passage shall be straight, with no obstructions such as pillars or accumulations.
16) A passage of at least 0.8 m shall be left between the booth and fire hydrant, plant room door as well as
the contact point of alarm.
17) Work including production, manufacturing or construction in lobby is not allowed without prior written
approval of Organizer. No exhibits, articles for display or advertisement is allowed to be placed in lobby
without approval.
18) Materials used for constructing exhibition stands and other buildings shall be non-inflammables as
specified by PRC National and Shanghai Local Fire Security Regulations with a burning spreading rate
above or equal to Class 2.
18EXHIBITOR REMINDER & DEADLINE CHECKLIST
TASK DUE DATE LINK CONTACT INFORMATION
Mr. Leo Lee (HYVE Group PLC)
Health and Safety 14 February Form 1 T: 0086 21 6180 6789 – 820
Leo.lee@hyve.group
Mr. Leo Lee (HYVE Group PLC)
Registration of Exhibitor
14 February Form 2 T: 0086 21 6180 6789 – 820
Badges Leo.lee@hyve.group
Ms. Starkia Si (Pico IES)
Stand Layout 14 February Form 3 T: 0086 21 6010 8794
starkia.si@pico.com
Ms. Starkia Si (Pico IES)
Fascia Name for Shell
14 February Form 4 T: 0086 21 6010 8794
Scheme Booth starkia.si@pico.com
Ms. Starkia Si (Pico IES)
Declaration of Stand
14 February Form 5 T: 0086 21 6010 8794
Contractor for Raw Space starkia.si@pico.com
Construction Regulations Ms. Starkia Si (Pico IES)
and Declaration of Safety 14 February Form 6 T: 0086 21 6010 8794
Responsibility starkia.si@pico.com
Ms. Starkia Si (Pico IES)
Building Approval for Booth
14 February Form 7 T: 0086 21 6010 8794
Design starkia.si@pico.com
Ms. Starkia Si (Pico IES)
Electrical Installations 14 February Form 8 T: 0086 21 6010 8794
starkia.si@pico.com
Mr. Leo Lee (HYVE Group PLC)
Working Exhibits Form Now Form 9 T: 0086 21 6180 6789 – 820
Leo.lee@hyve.group
Ms. Starkia Si (Pico IES)
Furniture Rental 14 February Form 10abcd T: 0086 21 6010 8794
starkia.si@pico.com
Electrical Equipment & Ms. Starkia Si (Pico IES)
Fitting – for Shell Scheme 14 February Form 11 T: 0086 21 6010 8794
Booth starkia.si@pico.com
Internet Ms. Starkia Si (Pico IES)
Access/Water/Compressed 14 February Form 12 T: 0086 21 6010 8794
Air Installations starkia.si@pico.com
Ms. Frost Kong (Langtool
Hostess and Translation)
14 February Form 13
Hosts/TRanslation T: 0086 21 5076 1590
frostcoco@langtool.cn
Mr. Leo Lee (HYVE Group PLC)
Meeting Rooms Booking 14 February Form 14 T: 0086 21 6180 6789 – 820
Leo.lee@hyve.group
Ms. Astrid Ni (HYVE Group PLC)
Application of Visa
20 January Form 15 T: 0086 21 6180 6789 – 867
Invitation Letter astrid.ni@hyve.group
Hotel Booking Form TBC Form 16 TBC
Mr. Luke Wrigley (International)
Please refer to
Freight Handling Order T: 0044 (0) 1268 632213
shipping Form 17
Form Luke.wrigley@dbschenker.com
manual
19IMPORTANT!
To avoid surcharges for short-term orders we kindly
ask to pay attention to meet THE ORDER DEADLINE.
All orders placed after this due date will be subject to
a surcharge of 30%. All orders placed in the last one
week prior to the event will be subject to a surcharge
of 50%.
You will be invoiced in advance of the event – please
be aware that all invoices are payable immediately.
On-site payments are only possible by cash in China
RMB Currency.
On-site, refunds on orders that are not required
anymore are not possible.
20Form 1 - HEALTH AND SAFETY
Deadline：14th February 2020
Please return this form to: Exhibitor Name：
HYVE GROUP PLC
Stand No.：
Contact: Mr. Leo Lee
Tel: 021 61806789 ext. 820 Tel: Fax:
Fax: 021-61483635
Email: Contact:
Email: leo.lee@hyve.group
It is a condition of exhibiting that every exhibitor completes the below Health and Safety form.
Step 1 - Onsite Health and Safety Contact Information
Please provide us with contact information for a member of your staff that will be onsite at the show and who we can
contact regarding any Health and Safety matters concerning your stand.
Name
Position
Mobile Telephone Number
Step 2 – Risk Assessment and Onsite Risks
Confirm that you have completed a Risk Assessment for your stand at the show: (Tick)
Before coming onsite all exhibitors should carry out a Risk Assessment. Risk assessments should include build-up, open
days, breakdown and should relate to you, your staff and stand build. Having completed your Risk Assessment, what
do you consider to be the top 3 risks on your stand? If you believe the answer is zero, please write ‘none’ in the box
below to show you have considered this.
Please note you do not need to submit your Risk Assessment, however you will need to bring a copy of it to the
show. You may also be required to send further details concerning the risk(s) and your stand may be visited on site
to check the risk(s).
21HEALTH AND SAFETY (CONT’D)
Risk Assessment Step by Step Guide for Exhibitors
An assessment of risk is a careful examination of what, during the build-up, open days and breakdown of your stand,
could cause harm to yourself or other people. Weigh up whether you have taken enough precautions or should do
more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by
satisfactory precautions so the risk is removed or reduced. You have a legal requirement to assess risks. Here are four
easy steps for you to use as a guide.
Step 1 - Hazards
Look for hazards which you could reasonably expect to result in significant harm under the conditions in your workplace,
(in this case your stand). Use the following examples as a guide - please do not restrict yourselves to this guide. It is
very important that you think through what is happening on your stand and whether you, your staff, contractors and
visitors are involved in, or affected by, anything that could harm them or others. If you do not consider you have any
hazards, please write “none” on your Risk Assessment.
Slipping/tripping hazards (e.g. poorly maintained floors or stairs)
• Fire (e.g. from flammable materials)
• Chemicals (e.g. cleaning fluids)
• Moving parts of machinery (e.g. blades)
• Work at height (e.g. from platforms, tower scaffolds, etc.)
• Vehicles (e.g. forklift trucks)
• Electricity (e.g. wiring)
• Fumes (e.g. machinery)
• Manual handling
• Noise
• Poor lighting
• Temperatures
• Compressed Air
• Blocked gangways
• Long working hours
• Waste
• Traffic congestion
• Weather
Step 2 - Who might be harmed?
There is no need to list individuals - just groups of people, for example:-
• Stand staff/Exhibitors
• Maintenance personnel
• Contractors
• People sharing your stand/space
• Cleaners/venue staff
• Organisers
• Delivery Companies
• Members of the Public (e.g. visitors)
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