Exhibitors Prospectus - APRIL 16-19, 2019 NATIONAL SUN YAT-SEN UNIVERSITY - UT19
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Exhibitors Prospectus
2019 IEEE Underwater Technology (UT)
APRIL 16-19, 2019 SPONSORED BY
NATIONAL SUN YAT-SEN UNIVERSITY
KAOHSIUNG, TAIWAN
Contact Information | Exhibition Secretariat: ygc@mail.nsysu.edu.tw
http://ut19.tori.org.tw
Venue & General Information
Kaohsiung
Located in southwestern Taiwan, Kaohsiung is a city of a longish shape. It is cast in sunshine
throughout a year and its weather is amiable. Mountains, oceans, rivers and ports make the city’s
geology and culture highly diverse. An oceanic tourist capital it is!
Venue: International Building, National Sun Yat-sen University (NSYSU)
UT’19 Kaohsiung will be held at the International Building which is located within the National Sun
Yat-sen University (NSYSU). NSYSU is known for the natural fortress in the campus. Sitting along the
side of Kaohsiung Harbor, the NSYSU is surrounded by mountains and faces the crystal blue water of
Taiwan Strait. The beautiful Sizihwan beach in the campus makes NSYSU to be one of most valuable
universities to visit in Taiwan.
Dates Tentative Exhibition Schedule
Conference Dates: April 16-19, 2019 Tuesday, April 16 Booth Set Up 08:00-13:00
Exhibition Dates: April 17-19, 2019 Exhibitor Set Up 13:00-17:00
Wednesday, April 17 Exhibition Open 09:30-17:00
Thursday, April 18 Exhibition Open 08:30-17:00
Conference Web Site Friday, April 19 Exhibition Open 08:00-12:00
Booth Dismantle 12:00-17:00
http://ut19.tori.org.tw
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor Prospectus
Booth Information
Rental Rates
Each single booth space is 2 m deep x 2 m wide. Space includes 2 m high solid back and side walls. On the front will be
a 2 m x 0.3 m identification sign. Electrical power (110 V / 500 W) is included.
One table (1.0 m (W) x 0.5 m (L)) and two folding chairs are provided free. Additional furnishings or utilities are not
included and these should be ordered using the application form.
Booth Type Fee (Tax Included) Benefit
NTD 30,000 if payment received by 1 free full registration for the conference
February 28, 2019 (UTC) 3 free passes only for the exhibition
Single Booth (2 m deep x 2 m wide)
NTD 45,000 if payment received after
February 28, 2019 (UTC)
* Free full registration includes Ice Breaker Reception, Gala Dinner, Proceedings, Lunches, and Coffee Breaks during Session Break.
* Free pass includes Coffee Breaks during Session Break.
Standard Booth (Single)
Exhibition Directory
The exhibit fee includes Exhibitor listing (including company name and logo, address, details and a brief description of
services and products presented) in the final program book, which will be distributed to all conference delegates. In
addition, the list of exhibitors will be posted on UT’19 Kaohsiung website (http://ut19.tori.org.tw).
Delegate Registration
Each registered company will receive one complimentary full conference registration per booth, including access to the
technical program and conference proceedings.
Payment
Exhibitors must pay the participation fee no later than March 26, 2019 (UTC) by bank wire transfer. Otherwise the
organizer has the right to cancel the contract.
The detailed information on the payment can be found at the UT’19 Kaohsiung Exhibition Contract Form.
Terms and Conditions
Exhibitors are asked to pay particular attention to the General Exhibition Regulations contained in the UT’19 Kaohsiung
Exhibition Contract Form. Signature of the UT’19 Kaohsiung Exhibition Contract Form implies acceptance of these
conditions.
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor Prospectus
Booth Information The floor plan in this brochure is correct at the time of printing. However, the organizers retain the right to make alterations should it be deemed necessary. UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor Prospectus
Terms and Conditions
1. CONTRACT equipment, local, state or federal law, ordinance, rule, order,
This application, properly executed by Applicant (Exhibitor) decree or regulation, whether legislative, executive, or judicial,
shall, upon written acceptance and notification of booths and whether constitutional, or act of God. Should UT’19
assigned by UT’19 Kaohsiung management, constitute a valid Kaohsiung terminate this agreement pursuant to the provision of
and binding contract. this paragraph the Exhibitor waives any and all claims for
2. ASSIGNMENT OF SPACE damages and agrees that UT’19 Kaohsiung may, after computing
Assignment of space to exhibitors is made on a first come/first the total amount of UT’19 Kaohsiung cost and expenses in
served basis. In all cases, total booth payments must be received connection with its preparation for and conducting of the UT’19
prior to show opening. UT’19 Kaohsiung’s assignment of booths Kaohsiung Show, (including a reasonable reserve for claims and
is final and shall constitute an acceptance of the Exhibitor’s offer other contingencies), refund to the exhibitor, as and for complete
to occupy space. After assignment, space location may not be settlement and discharge of all said Exhibitor’s claims and
changed, transferred or cancelled by the Exhibitor except upon demands, an amount which bears the same relationship to the fee
written request and with the subsequent written approval of paid by said Exhibitor as the total refundable amount as
UT’19 Kaohsiung management. UT’19 Kaohsiung management computed above bears to the total amount of fees paid by all
reserves the right to reassign Exhibitor space or to modify floor exhibitors.
plan for overall benefit of the show. 6. EXHIBIT BOOTH MANNING AND DISMANTLING SCHEDULE
3. SUBLETTING SPACE A representative must man exhibit space during all times when
No exhibitor will assign, sublet, or apportion the whole or any Exhibition is officially open. Exhibit space must be maintained
part of the space allotted to him, nor exhibit therein, nor permit in a neat and orderly manner throughout the Exhibition.
any other person or party to exhibit therein, any other goods, Exhibitors may dismantling only after 12:00 pm, April 19.
apparatus, etc. not manufactured or distributed by the Exhibitor Move-out must be completed by 5:00 pm, April 19. Exhibitors
in the regular course of his business except upon prior written are responsible for removal of all materials used in their display.
consent of UT’19 Kaohsiung Management. Failure to observe this rule may jeopardize the exhibitor’s space
assignments or right to exhibit at future conferences sponsored
4. EXHIBIT BOOTH TYPE by IEEE OES.
Exhibit space rental includes materials and services described
herein. 7. LOSS OR DAMAGE
Per Booth (2 m×2 m = 4 m2 / H 2 m): Full booth price NTD Exhibitor agrees with UT’19 Kaohsiung that UT’19 Kaohsiung
30,000 if payment received by February 28, 2019 (UTC). NTD shall not be liable for any damage or liability of any kind or for
45,000 if payment received after February 28, 2019 (UTC). any loss, damage or injury to persons or property during the term
Booth include: Exhibit Space 4 m2 / Side and Back panels / of this agreement, from any cause whatsoever by reason of use,
Parapet / Floor carpet / Company name plate (2,000 mm×300 occupation and enjoyment of exhibit space by Exhibitor or any
mm)×1 / Spot light×2 / Table (1,000 mm×500 mm)×1 / Folding person thereof with the consent of Exhibitor, and that Exhibitor
chair×2 / Outlet (110 V/500 W) will defend, indemnify and save harmless, UT’19 Kaohsiung
※It is enclosed on 3 sides by a back wall and 2 side walls, except from all liability whatsoever, on account of any such damage, or
for a corner booth, which may be open on the side facing the injury, whether or not caused by negligence or breach of an
cross aisle as well as the front. obligation by Exhibitor or its employees or representatives.
Space type: Not included any equipment. Exhibitor will be liable for all damages or liability of any kind
There will be allocated three exhibits only passes and one full or for any loss, damage or injury to persons or any property
conference registration. during the show from any cause whatsoever by reason of use,
occupation and enjoyment of exhibit space.
5. PAYMENT REQUIREMENTS AND CANCELLATION CHARGES
Applications require 100% payment upon receipt of contract. 8. DEMONSTRATIONS
Due date for payment is March 26, 2019. Once you paid booth No demonstrations or solicitations shall be permitted outside of
fee, it will not be refunded under any circumstances. the Exhibitor’s assigned space without show management
All cancellations must be made in writing and will be based approval, and no signs or placards may be displayed on persons
on the following schedule of refunds: On or before February or otherwise outside exhibit spaces.
28, 2019 (UTC), 50% of total booth cost will be refunded. After 9. COMPLIANCE
February 28, 2019 (UTC), no refund will be permitted. “No- The Exhibitor assumes all responsibility for compliance with all
show” exhibitors will receive no refund. pertinent ordinances, regulations and codes of duly authorized
It is understood that UT’19 Kaohsiung reserves the right, at its local, state and federal governing bodies including, but not
option, to reassign a cancelled booth. In the event that the limited to, fire, safety and health, together with the rules and
premise in which the UT’19 Kaohsiung Show is conducted shall regulations of the operators and/or owners of the property
become, at the sole discretion of UT’19 Kaohsiung, unfit for wherein the Show is held.
occupancy, or substantially interfered with by reason of any 10. UNIONS
cause or causes not reasonably within the control of UT’19 It is further agreed that the Exhibitor will abide by and comply
Kaohsiung, this agreement may be terminated by UT’19 with rules and regulations concerning local unions having
Kaohsiung. For this purpose, the term “cause or causes” shall agreements with the UT’19 Kaohsiung Show Facility or with
include, but not by way of limitation, fire, flood, epidemic, authorized contractors employed by UT’19 Kaohsiung.
earthquake, explosion or accident, blockage, embargo,
inclement weather, governmental restraints, restraints or orders 11. MANAGEMENT
of civil defense, or military authorities, act of public enemy, riot The Exhibitor further agrees that the conditions, rules and
or civil disturbance, strike, lockout, boycott or other labor regulations of the UT’19 Kaohsiung management are made a
disturbance, inability to secure sufficient labor, technical or part of this contract and that said Exhibitor agrees to be bound
other personnel, failure, impairment or lack of adequate by each and all of these rules and regulations, and that the
transportation facilities, inability to obtain, or condemnation, management shall have the full power to interpret, amend and
requisition or commandeering of necessary supplies or enforce all rules and regulations in the best interest of the Show.
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor Prospectus
Exhibition Contract Form
Fill out the following Exhibition Contract Form and email it to the Exhibition Secretariat. We hereby agree to comply
with the provision detailed in Exhibition “Terms and Conditions” and apply to participate in the exhibition as follows.
Company Name
Mailing Address
Phone
Fax
Website
Position:
Contact Name
E-mail:
Exhibit Booth Please indicate your preference for the location of your booth.
Space will be assigned on a first come/ first served basis.
Booth No.
All application must be accompanied by 100% payment in order to be assigned booth.
Early Bird (apply before Feb. 15, 2019): Due Date for Payment: Feb. 28, 2019 ※
Coordinated Universal Time (UTC)
Payment Information NTD 30,000 per standard booth
(Tax Included)
Regular (apply before Mar. 15, 2019): Due Date for Payment: March 26, 2019 ※
Coordinated Universal Time (UTC)
NTD 45,000 per standard booth
Payment Method Please note that all payments should be made in full, including any bank charges and/or
(Bank Transfer Only)
service fees. ※Payment to be made in Taiwan Dollar.
For bank transfer please email payment voucher to Exhibition Secretariat in order to
confirm the application.
Bank: E.Sun Commercial Bank, Ltd.
Branch: Gangshan Branch
Bank Address: No.99, Shoutian Rd., Gangshan Dist., Kaohsiung 82041, Taiwan, R.O.C.
Swift Code: ESUNTWTP
Bank Code: 808
Account Name: National Applied Research Laboratories Taiwan Ocean Research Institute
Account Number: 0794968164778
Authorization
I am authorized by my company to contract for exhibit space at the UT’19 Kaohsiung as indicated above. I have carefully
read and accept the information and conditions contained herein.
Signature: Date:
Please return completed form to:
UT’19 Kaohsiung Exhibition Secretariat
E-mail: ycchou@mail.nsysu.edu.tw
Website: http://ut19.tori.org.tw
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor ProspectusExhibition Application Form (1/2)
Fill out the following Exhibition Application Form and email it to:
UT’19 Kaohsiung Exhibition Secretariat
E-mail: ycchou@mail.nsysu.edu.tw
Website: http://ut19.tori.org.tw
Company Name
Mailing Address
Phone
Fax
Website
Position:
Contact Name
E-mail:
1. Please submit by March 15, 2019 17:00 (UTC) for the necessary preparations.
2. Payment deadline:
Early Bird: Feb. 28, 2019 (UTC)
Regular: March 26, 2019 (UTC)
3. All the payment must be made in Taiwan Dollar only.
4. All the relevant bank fees for the payment will be borne by the payer.
5. Please email the payment voucher to the Exhibition Secretariat (ycchou@mail.nsysu.edu.tw).
6. We will start to arrange the items as soon as we confirm your payment. If we cannot confirm it, we won't accept
your order.
Additional badges
The Exhibition Office provides 3 badges to each exhibitor on April 17.
Write the number of additional badges, if necessary.
Additional badge(s)
Company name plate
Please write down the name on plate.
Max. W2,000 × H300 mm
※In case of e-mail, please send the data in Illustrator file. (ycchou@mail.nsysu.edu.tw)
Reservation of lunch box
※Payable by bank transfer in advance
I order lunch box:
Exhibition 1st day - April 17 (Wed.) meals × NTD 300 = NTD
Exhibition 2nd day - April 18 (Thur.) meals × NTD 300 = NTD
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor ProspectusExhibition Application Form (2/2)
Rental Equipment
Unit Price NTD
NO. Item Quantity Price (NTD)
(Tax Included)
1 Brochure Rack (W245XD450XH1500mm) 3,500
2 Wastebasket (small) 250
3 Wastebasket (large) 350
4 Signboard Stand 800
5 Easel 600
6 Folding Chair 250
7 Round Table (φ 800×H740 mm) with 4 chairs 2,500
8 Display 50" with monitor stand 10,000
9 Projector with screen 15,000
10 Spot light 800
Total Price (Tax Included)
Electrical Order
Unit Price NTD
NO. Item Quantity Price (NTD)
(Tax Included)
1 Power Outlet (110V) 500W 2,500
2 Power Outlet (110V) 1000W 5,000
3 Power Outlet (220V) 1000W 5,000
4 Wiring Work (use electric charge included.) 1 3,000 3,000
Total Price (Tax Included)
UT’19 Kaohsiung 2019 IEEE UNDERWATER TECHNOLOGY (UT) Exhibitor ProspectusYou can also read
