FIRST TRADE ANNOUNCEMENT - SOUTH AFRICAN ARTHROPLASTY CONGRESS OF THE - South African Arthroplasty ...
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FIRST TRADE
ANNOUNCEMENT
25TH BIENNIAL
CONGRESS OF THE
SOUTH AFRICAN
ARTHROPLASTY
SOCIETY
BACK TOGETHER AGAIN
16 - 18 MARCH 2022
CENTURY CITY CONFERENCE
CENTRE (CCCC) CAPE TOWN
2 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
First Exhibitor / Trade Notification September 2021
Letter from
the President
Dear Trade Partner
After the tribulations and uncertainty of the past
year, I am pleased to confirm that the postponed
2021 Biennial South African Arthroplasty
Congress will be taking place at Century City
Conference Centre in Cape Town on the 16 –
18 March of 2022. In common with latter day
Congresses, ours will be a hybrid Congress with
both virtual and in-person attendance. However,
the emphasis will be on in-person attendance and
we will maintain flexibility depending on the ever-
The theme for
changing COVID-19 situation. the Congress is
The theme for the Congress is “Back Together “Back Together
Again”
Again”.
The singular basis for the success of our previous
Congresses has been their highly interactive nature.
For that reason, we have made arrangements for
We hope you will be able to join us as we come
you our trade partners to join us on-site in a safe
together to reclaim our “normal” and forge a bright
and familiar environment at Century City and I
future together for the benefit of our patients.
would encourage you to consider booking a stand.
We have also invested in an exciting mobi app with
a virtual exhibition, which will be accessible to all
members of the trade.
Lipalo Mokete
SAAS President 2022
FIRST TRADE ANNNOUNCEMENT 3
Ethical Medical Compliance
We are pleased to announce that the 2022
Congress has already been assessed and is
COMPLIANT with the MedTech Europe Code
of Ethical Business Practice. Click here to see
approval on their website :
https://www.ethicalmedtech.eu/medtech-apps/
cvs/view-event/EMT22939
Congress Venue
The Congress venue will be the Century City
Conference Centre (CCCC)
Contact person: Zandri Swartz
Telephone: 021 204 8000
Email: zandri.s@ccconferencecentre.co.za
Address: No 4 Energy Lane, Century City, We have chosen a venue that is
Cape Town COVID-19 compliant and all COVID
www.ccconferencecentre.co.za protocols applicable at the time of the
Congress will be adhered to
Dates & Congress Format
Monday 14 March Full day Trade Set up day from 08h00 – 24h00
Tuesday 15 March Full day Trade Set up day 00h00 – 24h00
Wednesday 16 March Event Day 1 Full day Congress and Evening Networking Cocktail
Function
Thursday 17 March Event Day 2 Full day Congress and Free Evening
Friday 18 March Event Day 3 Half day Congress & trade breakdown to be
complete by 24h00
4 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
Educational Grants
SAAS, together with the trade, have a
shared responsibility to secure the future
of musculoskeletal care in our country. As
strategic partners in this endeavour the
following grant opportunities are available for
the 2022 Congress:
Support towards international speaker costs Delegate attendance grants
The academic program at the SAAS Congress is of In accordance with the “Medical device code of
utmost importance to the organising committees ethical marketing and business practice” provisions
and attendees. While we do not have confirmation relating to direct sponsorship of healthcare
on the ability of international faculty to travel, the professional attendance at independent medical
costs of hosting them as virtual speakers are equally education events, SAAS will be accepting delegate
high, and we request that you take this into account. attendance grants for the 2022 Congress.
VAT Floorplan & Stand Booking
Process
SAAS is not VAT registered and thus not VAT is
applicable on exhibition and sponsorship costs in The floor plan of the available stand space will be made
this document available in the 2nd Trade announcement together with
the details on how to book stand space.
Onsite Exhibition Stands
Virtual Exhibition Stands
The onsite exhibition element of the Congress
will take place on the same level as the Congress Included in the cost of each onsite exhibition stand,
venues, and the exhibition will play an integral part is the opportunity to take part in the virtual exhibition
in the Congress. on the mobi app. This allows you to share company
contact details, graphics, and PDF files of products with
both in person and virtual delegates.
FIRST TRADE ANNNOUNCEMENT 5
Networking Cocktails
On Wednesday 16 March a networking cocktail function will
be held in the foyer of the CCCC. The event will commence
at the end of the scientific program and will finish at 20h00.
The fee to attend is included if you have a trade badge. Should
you wish to have additional staff attend which do not have a
badge, please contact Colette on diamond@icesolution.co.za
Sponsorship Packages
Available
There are a number of sponsorship options available for the Congress - please contact Colette Diamond on
diamond@icesolution.co.za to reserve the options you would like. These opportunities can be reserved as
soon as this document goes out, and you do not have to wait until stand booking opens to book. These will
be allocated on a first come first serve basis.
• Increase brand loyalty
THIS IS A FANTASTIC
• Strengthen brand image
OPPORTUNITY FOR
• Create company or product awareness and
YOUR COMPANY/ visibility
ORGANISATION TO: • Drive retail traffic or sales
• Highlight community responsibility and /or
• corporate social responsibility
• Build new and deeper community networks
• Enhance company credibility and educating our
delegates about your products and services
• Target a niche market
6 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY PLATINUM PACKAGE 3 AVAILABLE R290 .000.00 per package 36 sqm stand space included ALSO INCLUDED IN THE PACKAGE Recognition as a Platinum Sponsor Day 1 or 2 or 3 branding of the Congress including the following: ~ Congress Registration Desk ~ Congress Venue and Lectern ~ Virtual Congress stream A4 advert in the 3 x delegate announcments Flyer in the Congress bag 8 x Trade Badges including access to networking event 4 x Links to the Virtual Congress Logo on the bottom of email confirmations
FIRST TRADE ANNNOUNCEMENT 7
GOLD PACKAGE
4 AVAILABLE
R200 .000.00 per package
27 sqm stand space included
ALSO INCLUDED IN THE PACKAGE
Recognition as a Gold Sponsor
Opportunity to play a 30 second advert on in
the screens at the venue (every day)
Opportunity to play a 30 second advert online
to virtual guests
A4 advert in the 2nd and 3rd delegate
announcments
Flyer in the Congress bag
6 x Trade Badges including access to
networking event
3 x Links to the Virtual Congress
SILVER PACKAGE BRONZE PACKAGE
UNLIMITED UNLIMITED
R120.000.00 per package R50 .000.00 per package
18 sqm stand space included 9 sqm in Hall D
ALSO INCLUDED IN THE PACKAGE ALSO INCLUDED IN THE PACKAGE
Recognition as a Silver Sponsor Recognition as a Bronze Sponsor
A4 advert in the 3rd delegate announcment 2 x Trade Badges including access to
networking event
Flyer in the Congress bag 1 x Link to the Virtual Congress
4 x Trade Badges including access to
networking event
2 x Links to the Virtual Congress
8 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
OTHER OPPORTUNITIES AVAILABLE NUMBER AVAILABLE COST
Adverts in delegate announcments Unlimited R3 750,00
Networking cocktail event 1 R30 000,00
Name badge & lanyard Sponsorship 1 R10 000,00
Visual Advert in Congress venue Unlimited R4 000,00
Printing of the quick reference program 1 R2 500,00
Congress bags 1 R-
Flyer in the Congress bag Unlimited R2 500,00
Branded note pads and pens ( in bags) 1 in bags R1 500,00
(on tables) 3 (one per day)
USB Memory Stick with Abstracts 1 R1 500,00
Mobi App 1 x Exclusive Sponsorship R50 000,00
Mobi App Unlimited Co-Sponsorship R20 000,00
Speaker Prep Room 1 R1 500,00
Masks 1 R2 500,00
Hand sanitisers per person 1 R2 500,00
Hand Sanitising units 1 R2 500,00
Social distancing Floor Decals 1 R2 500,00
Online adverts Unlimited R3 000,00
Directional Signage 1 R10 000,00
Workshops 2 ( 1st hour of Congress on R15 000,00
Thursday and Friday
FIRST TRADE ANNNOUNCEMENT 9
Advert in delegate Networking cocktail event
announcement The opening networking cocktail event will be
Exhibitors may place adverts in the 3 delegate held in the foyer of the CCCC on Wednesday 16
announcements which are emailed in a PDF March 2022. Please contact ICE Solution if you
format to the delegates. are interested in sponsoring this event.
Advert specifications:
- A4 portait - 300 dpi jpeg or pdf
- 3mm bleed - 20mm safe area
Name badge & lanyard sponsorship
• Name badges are worn by all delegates and • As name badges are printed single sided lanyards
accompanying persons. are required to have 2 hooks to ensure that name
• The name badge will include your company badges do not flip over
logo, name and surname of delegate and • The sponsorships cost above does not include the
all badges are colour coded to differentiate costs of the lanyards. You will be responsible for
between categories of delegates. the procurement and costs of the 300 lanyards, and
• Sponsoring the lanyards, provides you with plastic sleeves
100% certainty than your company name will be • It is the sponsors responsibility to deliver the
seen and remembered by every visitor. lanyards to the venue on a specified date
• Each delegate will wear the name badge with
your lanyard around their neck for the duration
of the event, making your company name and
brand top-of-mind – for all Congress attendees.
10 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
Printing of the quick reference program
Visual advert in
Congress venue • You will be required to print 400 copies of the academic program at
a glance
• The sponsor will be able • The cost of the design and printing is for the sponsors account, and
to place a visual advert or you may brand the program with your logo and adverts
announcement on the main • The programme will be provided to you in Excel and you will be
screen in the plenary venue. required to have it designed and printed.
• This is limited to one static • Specification and approval of design will be required by the
slide. organising committee.
• This will be shown prior to • The sponsor will be responsible for delivering the programme to
tea breaks and lunch breaks the venue on a stipulated date.
and when delegates leave and
return to the venue.
• This option does not provide
exclusivity to one sponsor. All
sponsor adverts will be shown
at various times throughout
the Congress.
Congress Bags
• A minimum of 300 delegate bags
are to be supplied by the sponsor.
• All bags are subject to the approval
of the organising committee
• The sponsor will be responsible for
delivering the bags to the Congress
venue on a stipulated date.
Promotional flyers in Congress bags
• Promotional literature can be placed in the Congress bags.
A4 or A5 flyers or memory sticks may be placed in the bags
– all this material needs to be delivered to the venue on a
specified date.
• 300 units of each item will be required.
AnalysisFIRST TRADE ANNNOUNCEMENT 11
USB Memory stick with abstracts
Branded note pads and pens in
Congress bags a. This is an excellent opportunity to attract delegates
a. The opportunity to place a note pad and pen, with to your stand. Each delegate will be given a voucher at
your company branding in the conference bag for all registration to collect the USB from your stand.
delegates b. The sponsor will be responsible to provide a
i. A minimum of 300 notepads and pens are to be minimum of 300 memory sticks.
required c. The sponsor will be responsible for supplying the
ii. One opportunity available vouchers will be handed out at the registration desk
b. The sponsor will be responsible for delivering the d. It will be the responsibility of the sponsor to have
items to the Congress venue on a stipulated date. the abstract book (less than 4 gigs)
copied onto the memory sticks.
e. Items are subject to organising committee approval.
Mobi App Speaker prep room
The mobi app will be accessible on all devices and • You will be allowed to put up 2 banners at the
this site will have the most up to date Congress entrance to the speaker prep room which is
information/ programme available, and any located on level 1 of the CCCC.
new information will be loaded on the site. All • Your logo will be used as the screen savers
Congress delegates will be sent the link to the on the PC’s where speakers load their
mobi website for quick Congress access. presentations.
Please contact Colette on diamond@icesolution.
co.za if you are interested in sponsoring the
MobiApp12 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
Masks Hand sanitising units
• The sponsor will have the opportunity to provide • While the venue does provide hand sanitising
all onsite guests and staff a branded mask. units as prescribed by COVID-19 compliance
• Masks should comply with COVID-19 regulations, this is an opportunity for the
specifications as provided by the World Health sponsor to provide additional free-standing
Organisation units for the duration of the event.
• A minimum of 300 units will be required • The sponsor will be responsible for delivery
• The sponsor will be required to deliver these and set up as of the units, as well as the
items to the venue on a specific date. replenishment of the sanitiser for the duration
*** It is noted that it is up to each guest if of the event.
they choose to wear the sponsored mask and
organisers cannot prevent guests from wearing
their own masks ***
Hand sanitising bottles per delegate
• The sponsor would provide mini bottles of branded hand sanitizer which will be
placed in the Congress bags.
• A minimum of 250 units will be required
• The sponsor will be required to deliver these to the venue on a specified date
Social distancing floor decals
• The Sponsor would provide 100 printed Vinyl Floor decals which will be used at
registration and food stations
• These should be branded with your logo and the SAAS Logo
• The sponsor will be required to set these up and remove them on specific
dates, in conjunction with the venueFIRST TRADE ANNNOUNCEMENT 13
Sponsored video adverts
• Get exposure for your products by sponsoring an advert on the screens in the venue
• This is an opportunity for your 30 second advert to be played to all guests (in-person and online).
For online: As delegates log into the session this advert will be played before the session starts,
during teatime & lunchtimes
For in-person: The advert will be played on the screens in the venue
• The sponsor will be required to provide the advert in a Power Point format or MP4
• Should you wish to provide one static image – this will need to be provided as a high resolution .png
format.
• Your advert will be played once
Directional Signage Workshops
• This is the branding opportunity to supply • There will be two workshop opportunities
pull up banners with your branding and the available; the first programme slot on
Congress logo and directional arrows to the Thursday and Friday.
various venues around the CCCC. • Workshops will be 1 hour
• Specification and approval will be required by • Workshops will take place in the main
the organising committee for the above. Congress venue
• You will be responsible for the cost of the • Sold on a First-Come, First-Served Basis
design and manufacture of the agreed upon
number of signs.
• The sponsor will be responsible for delivering
the items to the Congress venue and the
erection and take down of the signs14 25th BIENNIAL CONGRESS OF THE SOUTH AFRICAN ARTHROPLASTY SOCIETY
Contacts
SAAS
Chief Operating Officer
LEANA FOURIE
+ 27 83 391 2715
info@saoa.org.za
Congress Organisers
ICE Solution
www.icesolution.co.za
COLETTE DIAMOND
Trade & Sponsorships, Venue
+27 83 788 0010
diamond@icesolution.co.za
TRACEY WHITTLE
General Congress organisation
+27 82 444 0770
tracey@icesolution.co.zaYou can also read
