FY2020 Data Standards - Institute for Community Alliances
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FY2020 Data Standards
Institute for Community Alliances
26 September
www.icalliances.org
2019
Resources Available
ICA has compiled a page with resources about the FY2020 Data Standards,
effective October 1, 2019. Please bookmark the page and use it often!
FY2020 Data Standards Resources
26 September
www.icalliances.org
2019Changes/Updates/Additions
The following sections go through the changes and updates that occur with the FY2020
Data Standards
ICA does not have a training site available to us to show any of these changes or
updates to users
We anticipate the update to the HMIS live site to occur on October 1 – we will inform
users when this occurs
Please reach out to ICA with any questions you may have (AKHMIS@icalliances.org)
We are here to help you!
26 September
www.icalliances.org
20193.09 Disabling Condition
For Developmental Disability or HIV/AIDS ONLY:
If the answer is “Yes”, there will be no additional question that asks if the
condition is “expected to be of long, continued, and indefinite duration and
substantially impairs the ability to live independently”.
The additional question will remain for all other disabling conditions and will
need to be answered.
26 September
www.icalliances.org
20193.12 Destination
Revisions/additions made to options available:
Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway
station/airport or anywhere outside)
Emergency shelter, including hotel or motel paid for with emergency shelter voucher, or RHY-
funded Host Home shelter
Host home (non-crisis)
Rental by client, with Housing Choice Voucher (HCV) (tenant or project based)
Rental by client in a public housing unit
Addition of text box for “Other”
Remember that “Other” will not count in any reporting as a positive outcome, regardless of what is written
in the text box.
26 September
www.icalliances.org
20193.917 Prior Living Situation
Revisions/additions made to options available:
Place not meant for habitation (e.g., a vehicle, an abandoned building, bus/train/subway
station/airport or anywhere outside)
Emergency shelter, including hotel or motel paid for with emergency shelter voucher, or
RHY-funded Host Home shelter
Host home (non-crisis)
Rental by client, with Housing Choice Voucher (HCV) (tenant based or project based)
Rental by client in a public housing unit
Removed “Interim Housing” as an option (any active clients as of 10.1.2019 with this as the
prior living situation will need to be updated)
26 September
www.icalliances.org
20194.11 Domestic Violence
Newly required to be collected for all SSVF and PATH project components
Domestic Violence Victim/Survivor
Responses available: Yes, No, Client doesn’t know, Client Refused, Data not collected
When Experience Occurred
Responses available: Within the past three months, Three to six months ago (excluding six months
exactly), Six months to one year ago (excluding one year exactly), One year ago or more, Client doesn’t
know, Client refused, Data not collected
Currently Fleeing
Responses available: Yes, No, Client doesn’t know, Client refused, Data not collected
26 September
www.icalliances.org
20194.12 Current Living Situation
Replaces the current Street Outreach Contact
Required for Street Outreach and Coordinated Entry projects
To date, have not yet seen what this will look like in HMIS, but we believe the way in which the data will be
entered will stay the same
Fields within the data element:
Current Living Situation
Living Situation verified by (CE only)
Is client going to have to leave their current living situation within 14 days?
Has a subsequent residence been identified?
Does individual or family have resources or support networks to obtain other permanent housing?
Has the client had a lease or ownership interest in a permanent housing unit in the last 60 days?
Has the client moved 2 or more times in the last 60 days?
Location details
26 September
www.icalliances.org
20194.19 Coordinated Entry Assessment
New field for Coordinated Entry projects
To date, have not yet seen what this will look like in HMIS and/or how it will
fit into the overall already-existing workflow
Fields within the data element:
Date of Assessment
Assessment Location
Assessment Type
Assessment Level
Assessment Questions
Assessment Result Type
Prioritization Status
26 September
www.icalliances.org
20194.20 Coordinated Entry Event
New field for Coordinated Entry projects
To date, have not yet seen what this will look like in HMIS and/or how it will
fit into the overall already-existing workflow
Fields within the data element:
Date of Event
Event
Client housed/rehoused in a safe alternative?
Enrolled in Aftercare project?
Location of crisis housing or permanent housing referral?
Referral Result
Date of Result
26 September
www.icalliances.org
2019P3 PATH Status
If “Client became enrolled in PATH” a “No” response:
Reason not enrolled option added: Unable to locate client
26 September
www.icalliances.org
2019R3 Sexual Orientation
Newly required to be collected for YHDP project components
Options available:
Heterosexual
Gay
Lesbian
Bisexual
Questioning/unsure
Other (newly added option with text box to complete if selected )
Client doesn’t know
Client refused
Data not collected
26 September
www.icalliances.org
2019R6 Employment Status
Newly required to be collected for all GPD project components
Employed
Responses available: Yes, No
Type of Employment
Responses available: Full-time, Part-time
Why Not Employed
Responses available: Looking for work, Unable to work, Not looking for work
26 September
www.icalliances.org
2019R10 Pregnancy Status
Data element required to be answered for all female Heads of Household,
regardless of age
Currently only required for female Heads of Household 18 years of age and
older
Currently required for RHY-funded projects and will continue to only be required
for RHY-funded projects
26 September
www.icalliances.org
2019V2 Services Provided SSVF
Added options to the SSVF-specific services picklist:
Rapid Resolution
Extended Shallow Subsidy
Returning Home
26 September
www.icalliances.org
2019V3 Financial Assistance SSVF
Added option to the SSVF-specific financial assistance type picklist:
Extended Shallow Subsidy – Rental Assistance
26 September
www.icalliances.org
2019V6 VAMC Station Number
Newly required to be collected for all GPD project components
Data element includes dropdown list of all VAMC Station codes and names
26 September
www.icalliances.org
2019References
References used in this resource include:
Slide deck for presentation done at WellSky’s CareForum 2019 user
conference in September 2019 in Kansas City, Missouri
HUD’s FY2020 HMIS Data Standards Manual, Version 1.4
Thank you!
26 September
www.icalliances.org
2019You can also read
