GARDEN - FACTSHEET - RHS Chelsea Flower Show 2018

Page created by Jane Daniel
 
CONTINUE READING
GARDEN - FACTSHEET - RHS Chelsea Flower Show 2018
Tuesday 22 – Saturday 26 May 2018

                                 GARDEN – FACTSHEET
                                 Show Gardens, Artisan Gardens, Space to Grow

Before completing your application pack, please read through this document. It explains:
       2018 garden categories
       What happens next
       First time designers
       What is required
       Regulations
       Garden promotion
       Environmental responsibility
       Working access passes and tickets
       Judging & awards
       Terms & conditions
       Contacts

                                       2018 GARDEN CATEGORIES

Show Garden
A Show Garden demonstrates the best of horticulture and excellence in garden design and innovative landscaping.
The largest gardens at the show offer the ability to create the extraordinary, generate wonder and excitement and
make a lasting impact at the world’s most prestigious flower show.

Artisan Gardens
Traditional materials and methods are revitalised through new design approaches in the creation of the Artisan
Gardens. Rustic combines with stylish modern twists, resulting in bold and exciting gardens.

Space to Grow
Space to Grow Gardens are a new source of ideas and trends at Chelsea for everyone, showing how we can all
incorporate plants into our lives. In a prominent location along Royal Hospital Way, the gardens here will inspire
visitors to transform their outdoor space, no matter how modest, and feel the benefits that growing can bring.

                                                            rhs.org.uk
GARDEN - FACTSHEET - RHS Chelsea Flower Show 2018
WHAT HAPPENS NEXT

    Applications and all supporting documents must be received no later than Wednesday 9 August 2017 for all
    garden categories. The completed application, along with associated drawings and information will be assessed
    by a Selection Panel, a group of expert garden designers, landscape architects, plantsmen and contractors
    during September and October. The Panel’s comments will be provided in order that applicants can supply
    additional information requested and make changes or revisions as appropriate. Changes and additional
    information should then be submitted within two weeks and should include any new or additional drawings.

    Providing all information has been supplied to the Panel’s satisfaction and your garden is accepted for the show,
    an allocation of space can be made. Final allocations will be sent out with an Acceptance of Site Contract. The
    signed contract must be returned as soon as possible so that a login for the RHS Chelsea Flower Show Exhibitor
    Zone 2018 and order forms can be issued.

KEY DATES:*
     Show Gardens
                 o Application deadline, Wednesday 9 August 2017
                 o First selection Panel meeting, Wednesday 30 August 2017
                 o Final Panel meeting, Tuesday 3 October 2017
                 o Allocation, end October
     Space to Grow and Artisan Gardens
                 o Application deadline, Wednesday 9 August 2017
                 o First selection Panel meeting, Thursday 31 August 2017
                 o Final Panel meeting, Friday 6 October 2017
                 o Allocation, end October
                                                            * Please note all panel meeting dates are provisional

Note: If your garden is accepted for the show, a provisional allocation of space can be made any time from the first
         panel meeting right through to the last. Once all gardens have been selected, only then will they be put on
         plan and given final allocation of space.

                                          FIRST TIME DESIGNERS
    We encourage all exhibitors to contact us to talk through their application before submission and to submit a
    portfolio of relevant work. First time designers must work with an experienced contractor. Please contact us if
    you would like details of experienced Chelsea contractors.

                                              WHAT IS REQUIRED
    Please read the following information to help you be in the best position for a successful application.

    1. Read the factsheet thoroughly. This factsheet contains all the information you require to help you design a
       garden that is suitable for the show, such as excavation depth, height restrictions, queries concerning
       logistic, regulations etc. If you have any other questions please contact a member of the Show Management
       team.

    2. Submit everything we require in the format stated below. If we do not get the information as required we
       might not be able to submit your application to the selection panel.

           Specification for submission
             All drawings and images must be scaled to A3.
             The maximum file size per document is 4MB.

                                                            rhs.org.uk
GARDEN - FACTSHEET - RHS Chelsea Flower Show 2018
 Please submit only the following file types: image files and PDF.
        Annotations must be clear and legible.

      Drawings
       All garden applications must include at least one of each of the following six drawings as a minimum
          in order for your application to be submitted to the selection panel.
       Clearly label each drawing with the drawing number, drawing type, your name and garden category.
       Save each file using the following format:
                      3,Perspective_drawing, Jo_blogs,Show_Garden.JPEG
       N.B. If you are submitting more than one drawing please label these as 3a, 3b, 3c. i.e.
          ‘3a,Perspective_drawing’, ‘3b,Perspective drawing’ etc.

           1. Master plan
                  a. 2D colour plan showing the garden from above.
                  b. Plan should be to scale.
                  c. The plan should be fully annotated with key elements of the design, such as boundary
                      treatment, hard landscaping, full dimensions, planted areas, materials etc.
           2. Setting out plan
                  a. 2D black and white plan similar to the master plan showing the main elements of the
                      garden. This helps the panel see your design clearly.
                  b. The plan should show key dimensions e.g. path widths, spot heights, water dimensions.
           3. Perspective drawing(s)
                  a. This can be either a perspective or axonometric drawings showing key views of the
                      garden including the views into the garden that visitors will see.
                  b. Ideally this drawing should be in full colour.
                  c. We recommend at least one of these drawings to be an artistic impression. This helps the
                      panel understand the ‘feeling’ of the garden, which sometimes can get lost within a
                      computer generated perspective.
           4. Section drawings
                  a. These plans show excavation depths and key heights of ALL elements of the garden
                      (including both soft and hard landscaping).
                  b. Please include the RHS regulated depths and heights (available from the regulations
                      handbook) shown as a line drawn on the section elevations for comparison.
           5. Preliminary planting plan
                  a. This plan should be similar to the master plan showing key structural plants, and planting
                      schemes.
                  b. The plan should be accompanied by a separate list of plants – this does not have to be a
                      final definitive list, but needs to be a good indication of plants to be used.
                  c. You may also include plant mood boards but please do not submit only mood boards, as
                      planting plan and list are fundamental to your application.
           6. Construction drawings
                  a. Construction drawings should be supplied at application stage clearly showing how
                      buildings, structures, walls and any load bearing elements of your garden are
                      constructed.
                  b. Structural engineering drawings will only be required at allocation.

      You may also submit other material if you so wish, however we must clearly see the above six separate
      drawings submitted with your application. Any additional material must be clearly labelled. For example:
      Additional_material 1_Moodboard
      Additional_material 2_Material_moodboard

3. Complete the Application Form in full. Make sure you fill in all sections of the application form, making sure
   you choose the most relevant person to act as the Co-coordinator. We will only communicate to this single
   person who will then be responsible to distribute relevant information through your team.

                                                       rhs.org.uk
GARDEN - FACTSHEET - RHS Chelsea Flower Show 2018
4. Cost Estimate. It is important that we receive a full costing of your garden, which has been checked by your
     contractor. This will help you to ascertain if your design is achievable within your budget, and to assure us
     that you have fully thought through your submission.

  5. Sponsor letter. For all sponsored gardens we require a letter confirming sponsorship with your application.
     The letter should be from your sponsor confirming their support of your garden and the sponsorship
     amount.

  6. Clients Brief.
     The Client’s Brief enables you to communicate your design intentions to the judging panel and forms the
     basis upon which your garden will be judged. Completing it will help you focus on:-
                WHAT your client has asked you to achieve, the garden’s purpose and function.
                WHY you have chosen the particular design direction, inspiration and/or theme for the garden.
                HOW you will construct the garden and in particular with what hard materials and plants.

      When completing the Client’s Brief:
              Do not exceed stated word limits or include overly detailed descriptions.
              Do not leave any questions unanswered. If you state ‘no’ or ‘not applicable’ to any questions,
                please expand and explain why this is the case.

                                                   REGULATIONS
Unless otherwise stated, regulations relate to all garden categories.

Allocated space
Exhibits must be confined to their allocated area during show week (this includes overhang, e.g. structures and
buildings).

Barriers
Exhibitors are advised to erect a barrier around their garden, this should be in keeping with the style of the
garden. The barrier should be placed no more than 0.5m outside the edge of the garden and must be 0.75m –
1.25m high. This is the responsibility of the exhibitor and not the RHS. The garden must be manned from within
the rope line or just outside.

Boundary heights

              Garden Category                                   Back Wall                        Side Wall

                                                    2m+ *                          Side walls are not essential. Where
                                                                                   included these may not exceed 2m
Artisan Gardens                                     Rear boundary should be a      dropping to 1.2m for 2.4m from front
                                                    minimum of 2m.                 edge.

                                                    Rear boundary should be a      Side walls and fences should be a
Space to Grow                                       maximum of 2m.                 maximum height of 2 metres, except at
                                                                                   the front of the garden where they
                                                                                   should be a maximum height of 1.2m
                                                                                   for the first 2.4m from front edge.

                   Main Avenue (East)               3m minimum                     2.4m
                   [backing onto shell scheme]
Show Gardens                                                                       Side walls and fences should be a
                   Main Avenue (West)               2-6m *                         maximum height of 2 metres, except at
                   [backing onto Great Pavilion]                                   the front of the garden where they
                                                                                   should be a maximum height of 1.2m
                                                                                   for the first 2.4m from front edge.

                                                            rhs.org.uk
Rock Garden Bank
                                                 Boundaries to be designed with viewing opportunities in mind and agreed in
                                                 advance with the Show Manager*
                  Triangle

* Heights to be agreed with Show Manager. If your boundary differs from regulation this must be agreed in
advance with the Show Manager.

       The height of all walls and fences must be clearly marked on your garden plan.
       Common boundaries must be discussed with neighbouring exhibitor(s) whose details will be given when
        space is confirmed. The height, style and finish of adjoining walls or fences, buildings and any other items
        of mutual interest must be agreed, and permission of the Show Manager sought where these differ from
        RHS regulation.
       An exhibitor who erects a structure or a boundary partition which is visible from their neighbour’s exhibit
        or public thoroughfare must finish the structure to the same high standard on both sides. In the event of
        a dispute, exhibitors should contact the Show Manager.

Buildings
Within reason, the maximum height of any built structures in gardens is 6 meters. However, exhibitors must
ensure that:
     The height of buildings, structures and trees are clearly marked on the plan of your garden.
     Buildings and structures exceeding 2m in height are positioned at least 1m away from perimeter walls or
        fences that form a common boundary with neighbouring exhibits. As a general guideline, the higher the
        building or structure, the further away it should be from a common boundary.

Charges for site
There is no charge for garden space. All costs including build, promotion, hospitality and breakdown are the
responsibility of the exhibitor. See also garden deposits.

Children
Children under 5 years of age are not allowed on site at any time. Children under 16 years of age are not
allowed on site during the build-up, restocking and breakdown periods. Under 18’s are not admitted to the
Charity Gala Preview.

Conduct
    Exhibitors are expected to conduct their business in a polite and courteous manner and in a fashion that
       promotes a safe and welcoming environment.
    Exhibitors are expected to act lawfully, ethically and in the best interest of all other site users and show
       visitors at all times.
    Exhibitors must not smoke or consume food or drink on their stands in view of visitors.
    During the open hours of the Show exhibitors are expected to maintain a clean, smart and professional
       appearance.
    Exhibitors may not canvas for business in any part of the site outside the space allocated to them.
    The sale or distribution of literature which is not relevant to the exhibit or to the exhibitor’s normal
       business is prohibited.
    Exhibitors may not canvas for business or undertake any form of promotion outside the showground
       (including the car parks and surrounding areas) without written permission from the RHS and the
       relevant authorities. Permission is not normally granted.
    Exhibitors are required to respect the Show site and neighbour’s stands or sites.

Cranes
    Exhibitors must hire cranes provided by Baldwins Crane Hire, the official crane contractor for the Show.
       Cranes that have not been booked from the official crane contractor will be turned away.
    Exhibitors who need to bring cranes onto site must arrange times/length of stay with the Show
       Manager before arriving on site.

                                                        rhs.org.uk
   Cranes delivered to site should only be of sufficient size for the operation they are required for, and
        not larger.
       Cranes can only remain on site for limited periods of time.
       Crane outriggers or stabilisers that project onto unprotected ground must have stabiliser pads that are
        protected by a minimum of two standard (e.g. 2.4m x 1.2m) sheets of 20mm exterior grade plywood per
        stabilizer pad.
       Cranes are banned for Artisan Gardens

Drawings
All garden applications must include the following drawings as a minimum in order to be assessed for selection:
           1. Master plan
                    a. 2D colour plan showing the garden from above.
                    b. Plan should be to scale.
                    c. The plan should be fully annotated with key elements of the design, such as boundary
                        treatment, hard landscaping, full dimensions, planted areas, materials etc.
           2. Setting out plan
                    a. 2D black and white plan similar to the master plan showing the main elements of the
                        garden. This helps the panel see your design clearly.
                    b. The plan should show key dimensions e.g. path widths, spot heights, water dimensions.
           3. Perspective drawing(s)
                    a. This can be either a perspective or axonometric drawings showing key views of the
                        garden including the views into the garden that visitors will see.
                    b. Ideally this drawing should be in full colour.
                    c. We recommend at least one of these drawings to be an artistic impression. This helps the
                        panel understand the ‘feeling’ of the garden, which sometimes can get lost within a
                        computer generated perspective.
           4. Section drawings
                    a. These plans show excavation depths and key heights of ALL elements of the garden
                        (including both soft and hard landscaping).
                    b. Please include the RHS regulated depths and heights (available from the regulations
                        handbook) shown as a line drawn on the section elevations for comparison.
           5. Preliminary planting plan
                    a. This plan should be similar to the master plan showing key structural plants, and planting
                        schemes.
                    b. The plan should be accompanied by a separate list of plants – this does not have to be a
                        final definitive list, but needs to be a good indication of plants to be used.
                    c. You may also include plant mood boards but please do not submit only mood boards, as
                        planting plan and list are fundamental to your application.
           6. Construction drawings
                    a. Construction drawings should be supplied at application stage clearly showing how
                        buildings, structures, walls and any load bearing elements of your garden are
                        constructed.
                    b. Structural engineering drawings will only be required at allocation.

Excavations
There is substantial infrastructure under the showground, consisting of drains, water mains, tanks, telephone
lines and electric cables. All exhibitors will be made aware of these services, and those exhibits which involve
excavation or construction of any sort must have prior approval for their plans from the Show Manager. Caution
must be exercised to avoid damage to underground infrastructure. Any damage to services will not only cause
inconvenience but will incur serious costs, which will be charged to the exhibitor. Any discovered items of
archaeological or historical interest, such as pottery, coins, bricks etc., are the property of the site owners and
must be reported immediately to the Show Manager. The depths of excavations must be clearly marked on your
garden plans.

Where not removed by the RHS, the existing turf on sites should be removed with as little soil as possible.
Excavated soil must be incorporated within the construction of the exhibit where possible or removed to
designated spoil heaps; it must not be removed from the site.

                                                        rhs.org.uk
Artisan Gardens         No excavation is permitted

      Space to Grow           The maximum depth for any excavation is 0.75m
                              No excavation is permitted within 1m of all kerb lines

      Show Gardens            The maximum depth for any excavation is listed below:
                                  - Main Avenue (East) 1.5m except within Root Protection Areas (see
                                     below)
                                  - Main Avenue (West) 0.75m
                                  - Rock Garden depths to be agreed with Show Manager at allocation
                                     stage
                                  - Triangle depths to be agreed with Show Manager at allocation stage

      All Gardens             No excavation is permitted within 300mm of all kerb lines

In order to protect tree roots permission from the Show Manager is needed when excavating within tree Root
Protection Areas (RPAs). A RPA is defined as the circular areas around the tree within a radius of four times the
circumference of the tree trunk measured at 1.3m high. Within the RPA excavation guidelines are:

              a.) Excavations within 1/3 of radius: not permitted except with hand tools and only under the
                  supervision of the onsite arboriculturist.
              b.) Excavations between 1/3 of radius and 2/3 of radium: 0.75m depth limit
              c.) Excavations between 2/3 of radius and limit of radius: 1.5m depth limit
              d.) Excavations beyond radius of root protection area: 1.5m depth limit

Garden deposits
If your garden application is selected for the show you will be required to pay a refundable deposit. Deposits will
not be returned if you withdraw your application after allocation. Please see table below for the different
amounts for each garden category.

      Artisan Gardens           £600 incl. VAT

      Space to Grow             £600 incl. VAT

      Show Gardens              £1800 incl. VAT

The deposit is fully refundable and will be repaid to you providing that, having returned your Acceptance of Site
Contract, your garden is built at the Show in accordance with the agreed plans. Refunds will not be made to
exhibitors who fail to clear their site to the required standard following the Show.

                                                        rhs.org.uk
Garden sizes and locations
                             10m frontage x 20 – 22m depth (Main Avenue East, viewed from two sides)
                             15m frontage x 10m depth (Main Avenue West, viewed from two sides)
                             Triangle (please contact Katherine Potsides to discuss this site further)
                             Up to 22m x 10m depth (Rock Garden Bank is a sloping site, viewed from front only,
Show Garden                  please contact Katherine Potsides to discuss this site further)
                             Any other size not stated above from contact Katherine Potsides before completing
                             your application to discuss

                             6m frontage x 6m depth (one or two open sides)
Space to Grow
(Royal Hospital Way          12m frontage x 6m depth (one or two open sides)
North)                       10m frontage x 10m depth (one or two open sides)
                             5m frontage x 4m depth (viewed from front)
                             7m frontage x 5m depth (viewed from front)
Artisan Garden               7m frontage x 4m depth (viewed from front)
                             8m frontage x 6m depth (viewed from front)
                             9m frontage x 4m depth (viewed from front)
                             Irregular shape 40sqm

Although every effort will be made to accommodate the requested size of garden, no guarantee can be given.

Graphics, murals, painted backgrounds, etc.
The proposed use of graphics, murals, painted backgrounds, etc. must be shown in plans submitted in advance
and the Show Manager’s permission sought for their use. In all cases these must be constructed of a fire
retardant material.

Masonry Cutting
Only masonry-cutting equipment with water-spray dust suppression kit may be used onsite. No masonry cutting
equipment may be used anywhere on the show site less than five days before judging.
No exhibitors may undertake any operation which is likely to create dust causing detriment to exhibits which
have already been staged.

Media Form
Following acceptance into the show and a provisional allocation, garden exhibitors are required to complete the
RHS Media Form. This must be filled in as fully as possible and should include a final illustration of the garden.
The final illustration will be used for the garden’s web and show guide pages. Late submissions of the Media
Form or the final illustration will incur a charge.

Plant & machinery
     A maximum weight limit of 6 tonnes applies to all plant brought on site. Where possible, smaller
        machines should be used.
     Excavators and plant used should only be of sufficient size for the excavations they are required for, and
        not larger than is necessary. Metal tracked equipment of any type is not permitted on site under any
        circumstances. All machinery entering the Great Pavilion or Ranelagh Gardens must be fitted with
        grassland or industrial tyres, no agricultural tyres will be permitted in these areas.
     Operators of all types of plant must be competent, experienced, and in possession of, and able to make
        available for inspection on site, the appropriate qualification, licence or certificate. Such documentation
        must be up to date.
     All plant vehicles must only be used within their designed capabilities and limits.
     Unattended plant must be parked correctly and safely without blocking any access/egress points to or
        from buildings, structures or the site neither must they be parked over tree roots.

                                                         rhs.org.uk
   Industrial or grassland tyres are preferred on vehicles working on the tarmac roads travelling to and
        from the spoil heap.
       Lugged tyres will not be allowed into the site
       Safety reversing alarms of the broadband (white noise) type are required on all plant.

Restricted items
When designing a garden bear in mind the items listed below are either not allowed or restricted (needing
special permission from the Show Manager).
Items not allowed:
     Balloons
     Flags
     Feather flags
     Product samples
     Materials exuding a foul or unpleasant odour (including spray paints, aerosols and fibres)
     Gnomes or brightly coloured creatures
     Any item which, in the opinion of the Society, detracts from the presentation of the plants or products
         on display, or from the general appearance of the Show

Items requiring special permission from the Show Manager:
     Any item deemed by the Society to have no direct or demonstrable relevance to horticulture or
        gardening
     Audio and visual media
     Pop-up banners
     Artificial plant material including artificial turf
     Banners
     Bunting
     Dormant bulbs and corms
     Food and drink
     Fruit or flowers artificially attached to a plant or spray
     Live animals of any kind
     Mirrors
     Music
     Sound effects

Services
The RHS Chelsea Flower Show Exhibitor Zone and order forms for tickets and services (water, electricity,
telephones, etc.) will be emailed to confirmed exhibitors in January 2018.

Soil movement and ground protection
      Exhibitors can request turf removal prior to arrival onsite using the soil removal form on the online
       exhibitor manual. The soil removal form can also be used to request removal of additional amounts of
       soil from Space to Grow. There may be a small charge to cover costs.
      Gardens may remove up to 70m³ of soil to the RHS soil heap. Above this amount the garden will have to
       pay for the removal and return of soil to the site. Contact the Show Manager for further details.
      All foundations must be lined with a membrane. If using gravel, sand, shingle or other building
       materials, the ground must also be covered with a membrane to protect the ground and grass.
      Glass chippings, crushed CDs and selected waste materials may not be used.
      Fibreglass may only be used if pre-agreed with the Show Manager.

Storage areas within exhibits
Space is allocated to the exhibitor on the understanding that it is used principally to stage the garden.
Catalogues, leaflets and any other promotional material must not be stored in view of visitors. Exhibits may not
be constructed to contain private offices. Limited storage areas are allocated for all Show and Space to Grow:
these may be shared between exhibits.
Artisan only

                                                       rhs.org.uk
Exhibitors who need storage facilities must design this into the space allocated: this must be discreet, tasteful
and in harmony with the design of the garden.

Sub-letting of space
Exhibitor’s may not sub-let, or otherwise part with the whole or any part of the space allocated. Sub-letting
would constitute an exhibitor allowing another company to trade from their allocated stand.

Water features
Exhibitors must not use stand pipes to fill large water features. Please contact the Show Manager for more
details.

                                         GARDEN PROMOTION
Branded items
No giveaways or branded items such as umbrellas, ponchos etc. can be given away from your garden.

Confidentiality
Applicants may confirm to the media they have applied but may not confirm they have been allocated until after
the RHS has announced the list of allocated gardens at the official RHS Chelsea Flower Show press launch, exact
dates to be confirmed at allocation. The RHS reserves the right to announce to the media any garden, once
allocated. Gardens cannot delay the announcement in favour of their own press launch.

Fundraising
Charitable cash collection may not be carried out within the showground. Discreet fundraising activities may be
carried out during After Hours functions with permission from the Show Manager.

Garden entertainment
Exhibitors may not entertain on their gardens during show open hours. Details of opportunities for exhibitors to
entertain, such as After Hours and Business Breakfasts, can be found on the online exhibitor zone sent to
successful applicants on allocation in January 2018.

Leaflets
Exhibitors are encouraged to produce a leaflet containing information relevant to the garden to distribute to
Show visitors. Leaflets are collected by visitors and kept after the Show, so they should contain images and
information to act as an aide memoire. The leaflet may be of any format, and must be produced to a high
standard.
The content should include:
     On the front cover: the garden’s title, site number, the correct name of the Show (RHS Chelsea Flower
         Show) and the Twitter hashtag #RHSChelsea
     At least one third must be dedicated to details about the garden; the remainder may be given over to
         specific promotions or information about sponsor(s)
     Contacts and details of the company/organisation, sponsor(s), designer(s) or contractor(s)
     Images of the garden design and the featured plants
     Plant lists
     Any other information relevant to the horticultural content of your garden
     Frequently Asked Questions (FAQ’s)
Exhibitors must send a draft copy of the leaflet to the Show Manager for approval no less than six weeks before
the Show.

Manning of exhibits
All gardens must be manned from 8am–8pm daily Tuesday to Friday and from 8am–5.30pm on Saturday of the
Show. Gardens should be manned by members of the design/ construction team as well as the sponsor
company, so as to inform visitors about the plant and design elements within the garden. We recommend the
following staffing levels, six staff on 10 x 22m garden, four staff on 10 x 10m garden and two or three staff for
Artisan and Space to Grow.

                                                         rhs.org.uk
Samples
Samples may not be distributed from gardens.

Selling
No plants or other items may be sold from the garden during the show. Exhibitors may take orders for plants,
products or services during the show.

Sell off
On the last day of the Show (Saturday), exhibitors are permitted to sell the plants and other items from their
gardens from 4pm if they wish. At 5.30pm the Show closes and no further selling is permitted.

Show Guide and website entry
All gardens must complete a Show Guide entry and description for the website in the time frame requested by
the RHS. A media form, which captures all the relevant details, will be sent to you upon allocation. Exhibitors
seeking guidance on the style and format should refer to RHS Chelsea website and the 2017 Chelsea Show
Guide, copies of which are available on request from the Shows Department.

Souvenir Show Bags
The below guidelines apply to shopping bags only.

Exhibitors are permitted to reference the following items on souvenir bags
            The exhibit sponsor/exhibitor name (logo and/or text)
            The name of the garden/exhibit (text)
            Image of the exhibit (photo/drawings)
NOT permitted to reference:
            Any of the following words: RHS Chelsea Flower Show 2018
            The show logo
            The show creative
Only the RHS and selected show partners have the right to reference the show logo, creative and/or RHS Chelsea
Flower Show 2018.
For full RHS Chelsea Brand Guidelines please refer to the online Exhibitor Zone.

                               ENVIRONMENTAL RESPONSIBILITY
The following regulations have been formulated in accordance with The Royal Horticultural Society’s policies on
conservation and the environment.

   Restricted Materials
       Surface-stripped limestone pavement must not be used at any RHS Shows.
       Peat must not be used for staging or mulching purposes.
       Exhibitors are encouraged to minimise or exclude peat from plant production as much as possible.
       Timber treated with creosote should not be used at Shows. The European commission restricts the
           use of creosote-treated products. For more information see
           http://www.hse.gov.uk/biocides/copr/creosote.htm

   Restricted Plants & Plant Regulations
   The RHS reserves the right to demand the removal of any plants or other materials which compromise the
   following RHS policies:
         Exhibitors are not permitted to use or sell plants, moss, bulbs or corms which have been collected
           from the wild.
         Exhibitors should ensure they comply with CITES as implemented in the European Union and other
           conservation legislation designed to protect wild plants and their habitats. For more information see
           http://www.cites.org/eng/disc/what.php
         The RHS’s policy regarding the use or sale at RHS shows of non-native invasive plants, in accordance
           with Schedule 9 of the Wildlife & Countryside Act for England and Wales and EU Implementing

                                                        rhs.org.uk
Regulation 2016/1141 can be found here https://rhs.org.uk/shows-events/pdf/restricted-plants-at-
           rhs-shows
          All plants entering the United Kingdom from outside the European Union (EU) will require a
           phytosanitary certificate and will be inspected prior to entry. Importers of consignments from outside
           the EU must notify the Plant Health and Seeds Inspectorate (PHSI) using the PEACH system
           (http://ehmipeach.defra.gov.uk/). There are also restrictions on the movements of some plants within
           the EU, for example imports of Castanea (sweet chestnut), Fraxinus (ash), Platanus (plane), Quercus
           (oak) and Ulmus (elm) are restricted into the UK
           (http://www.fera.defra.gov.uk/plants/plantHealth/treeHealth/index.cfm).
           For more information see: http://www.fera.defra.gov.uk/plants/plantHealth/imports/index.cfm Tel:
           +44 (0) 1904 465625; Fax: +44 (0) 1904 465628; Email planthealth.Info@fera.gsi.gov.uk

      Exhibitors are advised to familiarise themselves with current regulations regarding:

      Agapanthus gall midge
      http://ww.rhs.org.uk/advice/profile?pid=901
      Ash dieback (Chalara Fraxinea)
      http://forestry.gov.uk/chalara
      Asian longhorn beetle
      http://www.forestry.gov.uk/asianlonghornbeetle
      Fuchsia gall mite (Aculops fuchsiae)
      http://www.rhs.org.uk/advice/profile?PID=512
      Oak processionary moth (Thaumetopoea processionea)
      http://www.forestry.gov.uk/forestry/INFD-74CE39
      Phytophthora diseases including those caused by:
      Phytophthora kernoviae:
      http://www.fera.defra.gov.uk/plants/publications/documents/factsheets/phytophthoraKernoviaeFactshee
      t.pdf
      Phytophthora lateralis:
      http://www.fera.defra.gov.uk/plants/publications/documents/factsheets/phytophthoraLateralis.pdf
      Phytophthora ramorum (Sudden oak death):
      http://www.fera.defra.gov.uk/plants/publications/documents/factsheets/phytophthoraRamorumFactshee
      t.pdf
      Information about further important pests and diseases can be found here:
      http://www.fera.defra.gov.uk/plants/plantHealth/pestsDiseases/index.cfm

Harmful plants
Most plants do not present any hazard to humans and incidents in the United Kingdom are rare. Nevertheless it is
the responsibility of exhibitors to ensure that risks are avoided, e.g. by positioning plants known to have skin or
eye irritant qualities away from the front of a stand; and that controls are in place in case of an incident.
Potentially harmful plants must be clearly identified. For further details refer to the Code of Recommended Retail
Practice Relating to the Labelling of Potentially Harmful Plants published by the Horticultural Trades Association.
(http://www.kew.org/science/ecbot/HTA_code_list.pdf)
For more information see www.rhs.org.uk/Advice/Profile?PID=524.

Using & selling timber
Timber products brought to RHS Shows for sale or display must be proven to be from sustainable source.
Exhibitors must provide a copy of their own timber certificate or, if they do not hold certificates themselves, a
valid certificate from their direct supplier accompanied by a recent invoice. All exhibitors are encouraged to use
sustainably sourced timber in the construction and staging of exhibits. Independent audits are undertaken at
RHS Shows to ensure exhibitors are complying with the policy.

                                                        rhs.org.uk
WORKING ACCESS PASS AND TICKETS
Working access pass
A working access pass provides access to the showground for everyone involved in staging and manning the
garden, including staff handing out leaflets on show open days.
In order to obtain a working access pass you will be required to preregister all individuals involved in your
garden, this includes each individual during the build up, breakdown and show week. Each individual
preregistering will need to provide the following information: full name, home address, date of birth and upload
a recent head and shoulders photograph.
Allocation of working access passes relates to the size of your garden. Details of these are given in the RHS
Chelsea Flower Show Exhibitor Zone 2018 and in the tables below.
     Access to the site is not permitted without a valid working access pass.
     All vehicle occupants must wear a working access pass and the vehicle must have a valid pass.
     The working access pass is non-transferable.

    Garden Size               Build up     Final build         Press day       Show week
                              access       Sunday access       access          working access
    20 – 44sqm                22           8                   8               40
    45 – 70sqm                22           10                  10              45
    71 – 95sqm                22           12                  12              50
    96 – 120sqm               55           14                  14              55
    121 – 145sqm              55           16                  16              60
    146 – 170sqm              55           18                  18              65
    171 – 195sqm              55           20                  20              75
    196sqm – upwards          55           22                  22              80

Build-up times
The following is a guide to when construction can begin. All dates are subject to change and will be confirmed in
the RHS Chelsea Flower Show Manual 2018. Garden exhibitors may begin construction as follows:

ARTISAN GARDEN                                                                   Wednesday 9 May
                                    Royal Hospital Way East (10x10m)             Monday 7 May
SPACE TO GROW
                                    Royal Hospital Way West (6x6/12m)            Wednesday 9 May
                                    Main Avenue (East)                           Tuesday 1 May
                                    Main Avenue (West)                           Thursday 3 May
SHOW GARDEN                         Rock Garden Bank                             Tuesday 1 May
                                    Triangle                                     Tuesday 1 May

       All construction work (including excavation, foundations, buildings, conservatories, walling, paving and
        the cutting of any stone) must be completed by 9am on Wednesday 16 May. Construction vehicles must
        have left the site by this time, leaving space for the majority of other exhibitors arriving on the site to
        unload their vehicles.
       All gardens must be completed by 7.30am on Sunday 20 May 2018 but we advise you aim to be
        completed by Saturday 19 May.

Breakdown
Exhibitors must remove all rubbish and building materials etc. from the showground and you must obtain a
Clearance Certificate from the RHS Show Team before you leave the Showground. The General Contractor will
quote for site clearance if you do not wish to clear your site yourself.
Show Garden exhibitors must complete breakdown no later than the following dates:

ARTISAN GARDEN                      Tuesday 29 May*

SPACE TO GROW                       Tuesday 29 May

                                                        rhs.org.uk
Main Avenue (East)                         Thursday 31 May
                                      Main Avenue (West)                         Tuesday 29 May
SHOW GARDEN                           Rock Garden Bank                           Thursday 31 May
                                      Triangle                                   Thursday 31 May

Artisan Only
*Vehicular Access
The maximum size of vehicles in Ranelagh Gardens is up to 3.5 tonnes laden weight (Luton Transit type) and not
exceeding 20 foot overall length with tail lift in use. Deliveries should be staggered to ensure that large vehicles
are not needed

Tickets
In addition to the allocated show day working access passes for manning your garden, exhibitors have an
opportunity to purchase a limited number of show tickets for clients and guests at a discounted rate. The
demand for tickets is very high and they must be ordered by the deadline provided. Tickets requested after the
deadline cannot be guaranteed, and those that we are to accommodate will be charged at full public rate, so it is
advised to ensure you purchase these as early as possible to avoid disappointment. The use of tickets as prizes in
commercial promotions, hospitality or travel packages, lotteries or competitions without the prior written consent
of the RHS is expressly prohibited.
It is against the terms and conditions of sale to resell tickets. Doing so will render them null and void and may affect
your entitlement to buy or receive tickets to future shows.

                                           JUDGING & AWARDS
Garden Judging

RHS Garden judging is a three part process: assessing, judging and moderation.

Both assessing and judging will reference your Client’s Brief, which must be completed and submitted to the
Judging team in advance using the appropriate form. The form will be sent to you 5 weeks prior to judging.

Assessing, Saturday 19 May 2018: a small team of assessing judges will visit the garden. A representative from
the garden will have two minutes to present/highlight any developments to your garden since submitting the
final Client’s Brief. An approximate time for the presentation will be given in advance. The person giving the
presentation can be the designer, sponsor, contractor or whomever else you think most appropriate.
Tip: Speak positively and enthusiastically, do not make excuses or point out things unnecessarily, and do not
repeat the information in the Client’s Brief. The assessing judges may also have questions or seek further
clarification about the Client’s Brief or the garden.

After this presentation, exhibitors will be asked to vacate the garden whilst it is being assessed.

The assessing judges inspect the garden, systematically determining from the information supplied in the Client’s
Brief, the presentation and the garden itself the standard to which the exhibitor has achieved each of the criteria,
which results in a medal recommendation. See Garden Judging Criteria 2018 below.

The notes and marks from the assessing stage are circulated to the judging panel.

Note: Gardens do not have to be finished for assessing, although it is advised that garden should aim for
completion by Saturday 19 May 2018.

Judging, Sunday 20 May 2018: the judging panel, comprising of the three assessing judges and four additional
judges will visit the finished garden.
Having reviewed in advance the completed Client’s Brief, the assessing judges’ notes, and any further information
reported on behalf of the exhibitor at the presentation, the panel will review the garden and agree a medal
recommendation.
                                                           rhs.org.uk
If any member of the judging panel does not agree with the standard indicated by the assessing judges they can
call for further discussion and a revote. Once the entire panel has agreed on the standard to which the exhibitor
has achieved each of the criteria, this results in the medal to be awarded.

Moderation, Sunday 20 May 2018: a moderator, an experienced judge, will also accompany the judging panel to
ensure the panel is consistent in their application of the criteria and will confirm the medal awarded.

The garden with the highest score will automatically win Best in Show. Should two or more gardens score the
same then the judges will propose and then vote on their Best in Show. If there are more than two proposals, the
two with the most votes will be re-voted by all judges to reach a clear winner by a majority vote.

Please note no supporting literature, plant lists or additional plans are to be given out to the judges under any
circumstances.

RHS Awards
    Gold, Silver-Gilt, Silver and Bronze medal awards can be awarded by the Judges. If an exhibit is
      considered to be below Bronze standard, no award will be made.
    Exhibitors winning a Gold Medal for the first time will be sent the engraved medal after the Show.
    Medals for any other or subsequent exhibits are not provided but may be purchased.
    Award cards will be placed on gardens before 8am on Tuesday 22 May. Any additional cards may be
      ordered from the RHS at a charge of £5 per card.
    Garden exhibitors will be eligible for best in category awards.
    All results are embargoed until medal cards have been distributed on Tuesday 22 May.

                                                        rhs.org.uk
2018 Garden Judging Criteria                                                   © The Royal Horticultural Society 2017

                         Excellent (4)         Very Good (3)               Good (2)               Poor(1)             Unsatisfactory (0)
1. Realisation of      First-rate and         Strong realisation      Clear realisation of   Ambiguous                Limited realisation
    Client’s Brief:    clear realisation of   of brief with minor     brief with some        realisation of brief     of brief to
Clarity, Delivery      brief with no          discrepancies           discrepancies          with some                completed garden
                       apparent               between brief and       between brief and      significant
                       discrepancies          completed garden        completed garden       discrepancies
                       between brief and                                                     between brief and
                       completed garden                                                      completed garden
2. Ambition:           Excellent degree       Very high degree of     Adequate degree of     Underlying degree of     No, or very little
Atmosphere, Flair,     of ambition with       ambition with           ambition with          ambition but with        evidence of
Originality, Impact,   no apparent issues     minor issues            some noticeable        some significant         ambition
Theatre                                                               issues                 issues
3. Overall             Excellent overall      Very good overall       Favourable overall     Weak overall             Low overall
    Impression:        impression with        impression with         impression with        impression with          impression with
Attention to detail    no apparent issues     minor weak areas        some noticeable        significant areas        little evidence of
Choice of materials,   of attention to        lacking attention to    weak areas             requiring greater        any attention to
Polish & Dressing      detail                 detail                  requiring attention    attention to detail      detail
                                                                      to detail

4. Design, layout      Excellent layout       Very good layout        Good layout plan       Weak layout plan      Major flaws with
     plan of garden:   plan of garden,        plan with some          with some              with some significant layout plan
Dimensions, Scale,     with no apparent       minor flaws             noticeable flaws       flaws
Unity                  flaws
5. Design, 3D and      Excellent spatial      Very good spatial       Largely acceptable     Weak spatial balance Major design
     spatial           balance and scale,     balance and scale,      spatial balance and    and scale, with some issues of spatial
     composition:      with no apparent       with minor issues       scale, but with        significant issues   balance and scale
Scale, Mass & Void,    issues                                         some noticeable
Volume, Balance                                                       issues
6. Construction:       Excellent build        Very good build         A generally good       Variable build           Substandard build
Quality of Build &     quality and finish     quality and finish      finish in build        quality and finish       quality and finish
Finish                 demonstrating          with minor faults in    quality with some      across garden with       across the garden
                       craftsmanship,         construction that       construction faults    notable faults in        with numerous
                       flair and skill with   reflect in the          that could be          the construction         faults in tolerance
                       no apparent fault      aesthetic finish to     improved to            detail                   and construction
                       in construction        work                    enhance the build                               detail
                                                                      finish
7. Planting design:    Excellent planting     Very good planting      Good planting          Sufficient planting      Little or no
Visual impact,         design with no         design with minor       design with some       design with some         tangible evidence
Colour, Texture,       apparent errors in     errors in               noticeable errors      significant errors in    of planting design,
Form, Composition      composition            composition             in composition         composition              lacks composition
8. Planting            Excellent planting     Very good planting      Good planting          Weak planting            Arbitrary
associations:          associations with      associations with,      associations with      associations with        associations with
Relevance,             no apparent            minor inaccuracies      some noticeable        significant              major inaccuracies
Cultural               inaccuracies in        in plant selection      inaccuracies in        inaccuracies in plant    in plant selection
requirements,          plant selection                                plant selection        selection
Sustainability
9. Planting            Excellent quality      Very good quality       Good quality plants    Generally undersized     Inferior plants
implementation:        plants with no         plants with few         with some minor        plants of insufficient   inadequate for
Quality, Health,       imperfections and      imperfections and       imperfections          quality and/or           purpose.
Density                appropriate            mainly appropriate      and/or some            quantity for design      Unsatisfactory on
                       density for design     density for design      inconsistency in       intentions               all counts.
                       intentions             intentions              density for design
                                                                      intentions
Medal                  Gold                   Silver-Gilt             Silver                 Bronze                   No Award
Points                 (36-28)                (27-23)                 (22-19)                (18-15)                  (14 – 0)

             Correct at time of print, subject to review and amendment.

                                                                     rhs.org.uk
Amplification of Garden Judging Criteria

Criteria 1 Realisation of Client’s Brief: Clarity, Delivery
       Does the completed garden reflect and support the design intentions as stated in the Client’s Brief?
       THINK: Happy client

Criteria 2 Ambition: Atmosphere, Flair, Originality, Impact, Theatre
       The garden could have any one, or a combination of the attributes listed.
       THINK: Showmanship

Criteria 3 Overall Impression: Attention to detail, Choice of Materials, Polish & Dressing
       Does the garden work as a whole?
       How relevant and aesthetically pleasing are the choice of materials and the dressing of the garden?
       THINK: Furnished, dressed

Criteria 4 Design, layout plan of garden: Dimensions, Scale, Unity,
       Does the garden function in 2D? Do the spaces work for their supposed purposes?
       THINK: Comfortable, cohesive space

Criteria 5 Design, 3D and spatial composition: Scale, Mass & Void, Volume, Balance
       Does the design work as a whole?
       THINK: Human scale

Criteria 6 Construction: Quality of Build & Finish
       Finish refers to the quality of construction; for example in the width of the joints in the paving, the finish of a
        rendered edge. It does not refer to the overall completion of the garden.
       What standard of construction is evident in the completed garden?
       THINK: Craftsmanship

Criteria 7 Planting design: Visual Impact, Colour, Texture, Form, Composition
       Do the visual elements of the planting work together?
       What visual impact is there?
       THINK: Overall picture

Criteria 8 Planting associations: Relevance, Cultural requirements, Sustainability
       Will the selected plants live and survive together?
       THINK: Correct horticultural plant associations for design intentions

Criteria 9 Planting implementation: Quality, Health, Density
       Are the selected plants healthy and of suitable size?
       Is the planting density appropriate to the character & atmosphere as stated in the Client’s Brief? Is it
        believable?
       THINK: Appropriate horticultural practice for design intentions

                                                             rhs.org.uk
2018 Conceptual Garden Judging Criteria                                        © The Royal Horticultural Society 2017

                          Excellent (4)         Very Good (3)                Good (2)                  Poor(1)            Unsatisfactory (0)
10. Realisation of      First-rate and clear   Strong realisation      Clear realisation of      Ambiguous realisation    Limited realisation
    Client’s Brief:     realisation of brief   of brief with minor     brief with some           of brief with some       of brief to
Clarity, Delivery       with no apparent       discrepancies           discrepancies between     significant              completed garden
                        discrepancies          between brief and       brief and completed       discrepancies
                        between brief and      completed garden        garden                    between brief and
                        completed garden                                                         completed garden
11. Ambition:           Excellent degree of    Very high degree of     Adequate degree of        Underlying degree of     No, or very little
Atmosphere, Flair,      ambition with no       ambition with           ambition with some        ambition but with        evidence of
Originality, Impact,    apparent issues        minor issues            noticeable issues         some significant         ambition
Theatre                                                                                          issues
12. Overall             Excellent overall      Very good overall       Favourable overall        Weak overall             Low overall
      Impression:       impression with no     impression with         impression with some      impression with          impression with
Attention to detail     apparent issues of     minor weak areas        noticeable weak areas     significant areas        little evidence of
Choice of materials,    attention to detail    lacking attention to    requiring attention to    requiring greater        any attention to
Polish & Dressing                              detail                  detail                    attention to detail      detail
13. Concept,            Excellent              Effective               Coherent realisation.     Minimal realisation.     No apparent
      Message,          realisation. All       realisation.            Elements generally        Elements lack clarity,   realisation.
      Theme:            elements of the        Majority of             communicate the           only communicate the     Elements do not
What is the big idea?   garden clearly         elements                concept, message,         concept, message,        communicate the
Is it well-delivered?   communicate the        communicate the         theme, but with some      theme minimally.         concept, message,
                        concept, message,      concept, message,       noticeably weak or        Significant confusion    theme
                        theme                  theme but not all,      confusing elements
                                               minor confusion
14. Design, layout      Excellent layout       Very good layout        Good layout plan with     Weak layout plan         Major flaws with
     plan of garden:    plan of garden, no     plan with some          some noticeable flaws     with some significant    layout plan
Dimensions, Scale,      apparent flaws         minor flaws                                       flaws
Unity
15. Design, 3D and      Excellent spatial      Very good spatial       Largely acceptable        Weak spatial balance     Major design
     spatial            balance and scale,     balance and scale,      spatial balance and       and scale, with some     issues of spatial
     composition:       with no apparent       with minor issues       scale, but with some      significant issues       balance and scale
Scale, Mass & Void,     issues                                         noticeable issues
Volume, Balance
16. Construction:       Excellent build        Very good build         A generally good finish   Variable build           Substandard build
Quality of Build &      quality and finish     quality and finish      in build quality with     quality and finish       quality and finish
Finish                  demonstrating          with minor faults       some construction         across garden with       across the garden
                        craftsmanship, flair   in construction         faults that could be      notable faults in the    with numerous
                        and skill with no      that reflect in the     improved to enhance       construction detail      faults in tolerance
                        apparent fault in      aesthetic finish to     the finish                                         and construction
                        construction           work                                                                       detail
17. Planting design:    Excellent planting     Very good planting      Good planting design      Sufficient planting      Little or no
Visual impact,          design with no         design with minor       with some noticeable      design with some         tangible evidence
Colour, Texture,        apparent errors in     errors in               errors in composition     significant errors in    of planting design,
Form, Composition       composition            composition                                       composition              lacks composition
18. Planting            Excellent planting     Very good planting      Good planting             Weak planting            Arbitrary
associations &          associations with      associations with,      associations with         associations with        associations with
implementation:         no apparent            minor inaccuracies      some noticeable           significant              major inaccuracies
Relevance, Cultural     inaccuracies in        in plant selection.     inaccuracies in plant     inaccuracies in plant    in plant selection.
requirements,           plant selection.       Very good quality       selection.                selection. Generally     Inferior plants
Sustainability &        Excellent quality      plants with few         Good quality plants       undersized plants of     inadequate for
Quality, Health,        plants with no         imperfections and       with some minor           insufficient quality     purpose.
Density                 imperfections and      mainly appropriate      imperfections and/or      and/or quantity for      Unsatisfactory on
                        appropriate            density for design      some inconsistency in     design intentions        all counts.
                        density for design     intentions              density for design
                        intentions                                     intentions
Medal                  Gold                  Silver-Gilt        Silver                           Bronze                   No Award
Points                 (36-28)               (27-23)            (22-19)                          (18-15)                  (14 – 0)
              Correct at time of print, subject to review and amendment.

                                                                      rhs.org.uk
Amplification of Conceptual Garden Judging Criteria

Criteria 1 Realisation of Client’s Brief: Clarity, Delivery
       Does the completed garden reflect and support the design intentions as stated in the Client’s Briefs
       THINK: Happy client

Criteria 2 Ambition: Atmosphere, Flair, Originality, Impact, Theatre
       The garden could have any one, or a combination of the attributes listed.
       THINK: Showmanship

Criteria 3 Overall Impression: Attention to detail, Choice of Materials, Polish & Dressing
       Does the garden work as a whole?
       How relevant and aesthetically pleasing are the choice of materials and the dressing of the garden?
       THINK: Furnished, dressed

Criteria 4 Concept, Message, Theme: What is the big idea? Is it well delivered?
     Do all elements of the garden support the design intentions?
     Do the elements selected deliver the concept/message/theme of the garden?
       THINK: Is the ‘big idea’ easy to decipher?

Criteria 5 Design, layout plan of garden: Dimensions, Scale, Unity,
       Does the garden function in 2D? Do the spaces work for their supposed purposes?
       THINK: Comfortable, cohesive space

Criteria 6 Design, 3D and spatial composition: Scale, Mass & Void, Volume, Balance
       Does the design work as a whole?
       THINK: Human scale

Criteria 7 Construction: Quality of Build & Finish
       Finish refers to the quality of construction; for example in the width of the joints in the paving, the finish of a
        rendered edge. It does not refer to the overall completion of the garden.
       What standard of construction is evident in the completed garden?
       THINK: Craftsmanship

Criteria 8 Planting design: Visual Impact, Colour, Texture, Form, Composition
       Do the visual elements of the planting work together?
       What visual impact is there?
       THINK: Overall picture

Criteria 9 Planting associations & implementation: Relevance, Cultural requirements, Sustainability and
Quality, Health, Density
       Will the selected plants live and survive together?
       Are the selected plants healthy and of suitable size?
       Is the planting density appropriate to the character & atmosphere as stated in the Client’s Brief? Is it
        believable?
       THINK: Correct horticultural plant associations for design intentions and appropriate horticultural practice for
        design intentions

                                                        rhs.org.uk
TERMS & CONDITIONS
In these regulations, the following words shall have the meaning ascribed to them below:
‘Public’ shall mean and include members of the general public, members of the Society, officers of the
Society, exhibitors, their employees, contractors, agents and all other persons attending the Show.
‘Exhibitor’ shall mean and include any person, business or company or other body making an application for
space in accordance with these Regulations.
Where the context so admits, references in these Regulations to the singular shall include the plural. Where
more than one person, business, company or body is understood by the term exhibitor, any liability imposed
on the exhibitor by these Regulations shall be a joint and several liability on those people’s businesses,
companies and bodies.

Acceptance of entries
The Royal Horticultural Society (RHS) adopts a good faith approach in assessing all applications for space and
subsequently in monitoring the conduct and standard of exhibitors to whom space is allocated. However,
whilst every effort is made to allocate space to exhibitors whom the Society regards as appropriate to the
Show, matters may come to the attention of the Society after allocation which either they were not aware of
at the time space was allocated to the particular exhibitor, or which have arisen since the time that space was
allocated.
Accordingly, after acceptance and up to the Show, the Society reserves the right to cancel or amend any
allocation of space if it considers the attendance of an exhibitor at the Show will be prejudicial to the interests
of the general public, members of the Society or the good name of the Society. The RHS reserves, without
limitation, the right to remove or alter exhibits and to refuse any application for space and in the event of any
such refusal it is not required to give an explanation.

Acceptance of Regulations by exhibitors
Application for space by the exhibitor and/or the acceptance of space offered shall mean that the exhibitor
agrees to observe and conform to the Rules and Regulations of the Show and to abide by the decisions of the
Society in connection with the Show. It will be the responsibility of the exhibitor to ensure that contractors and
any third party involved with their exhibit on site comply with these regulations.

Applications for space
Any person or organisation may apply for space to stage an exhibit at the Show. Applications must be made on
the official application form. Forms and Regulations for each section are available from the RHS Shows
Department. The return deadlines are printed on the application forms. Applications received after the
deadline that are of a sufficiently high standard may be placed on a waiting list.
The RHS reserves the right to deny space at the Show to any exhibitor who has consistently failed to provide a
high standard and quality of goods or services sold through the Show, or who has failed to adhere to the RHS
regulations. The RHS may at its discretion pass information to other exhibition organisers concerning the
conduct of such exhibitors.

Cancellation of space
Exhibitors who have been allocated space but subsequently find that they are unable to exhibit must notify the
Show Manager as soon as possible in writing. Exhibitors who cancel late or who neglect to send any
notification may not be allocated space at subsequent RHS Shows. The RHS reserves the right to recover its
reasonable expenses when exhibits are cancelled.

Exhibitors’ liability & need for insurance
    a. The exhibitor shall indemnify the RHS against and from any claim, damage, loss or expense in respect
         of personal injury, damage to property or any loss (whether caused by negligence or not) which may
         arise out of or is connected with or in consequences of the carrying out, completion or maintenance
         of the work, or which may arise from a breach by the exhibitor, their servants or agents (whether or
         not in the course of their employment or any of the provisions) of this document, provided nothing
         herein shall impose any liability upon the exhibitor for negligence on the part of the RHS or its
         servants or agents.

                                                        rhs.org.uk
You can also read