George Balanchine's THE NUTCRACKER Technical Addendum
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THIS IS A SAMPLE TECHNICAL RIDER AND SHOULD BE USED FOR
INFORMATIONAL PURPOSES ONLY. PLEASE CONTACT OBT FOR SPECIFIC
TECHNICAL INFORMATION.
George Balanchine’s THE NUTCRACKER
Technical Addendum
As of April 13, 2011
Oregon Ballet Theatre
818 SE 6th Avenue
Portland OR 97214
503-227-0977
503-227-4186 fax
PLEASE DISTRIBUTE THIS DOCUMENT TO ALL APPROPRIATE SUPERVISORY STAFF.
PLEASE READ THIS DOCUMENT CAREFULLY.Oregon Ballet Theatre— Balanchine’s The Nutcracker
Technical Addendum
CREATIVE CONTROL
The COMPANY and/or COMPANY’S representatives shall have the exclusive control, creative
and otherwise, in all respects and in all details, over the Production and the means and methods
employed in fulfilling the COMPANY’S obligations thereunder, and PRESENTER agrees to
fully and promptly comply with all of COMPANY or COMPANY’S representative’s reasonable
written and oral directions in connection therewith.
Ballet companies require extensive daily class, warm-up and individual rehearsal times.
Therefore the stage area and any assigned rehearsal and office space must be exclusively
reserved for use by the production for the entire period of the engagement.
MINIMUM THEATRE CAPABILITIES
1. Proscenium opening of forty-two (42) feet wide and twenty-five (25) feet tall.
2. Depth from plaster line to back wall of at least 40 feet.
3. Offstage space of at least fifteen (15) feet in each wing.
4. Usable counter weight fly lines of at least sixty (60).
The stage and all stage equipment shall meet all the requirements of COMPANY’S Director of
Production. In order to avoid any major problems, Director of Production must have the
opportunity to review all plans for any theatre in which the ballet may perform.
ESTIMATED LOCAL CREW REQUIREMENTS
The following is an estimate of the number of local crew needed and approximate call times.
Actual numbers of personnel may vary depending on local circumstances. The estimates below
are based on optimum loading and stage/backstage conditions. A final determination of
personnel and call times will be made by the Director of Production.
LOCAL CREW REQUIRED IN ADDITION TO THOSE TRAVELING WITH THE NUTCRACKER.
The traveling crew is part of the run crew.
IN (20 hours – Run Out (8 hrs) Prehang
excludes (12 hr)
rehearsal)
Travel Local Travel Local Travel Local Travel Local
Carpenters/Rail 2 12 2 9 2 12 0 4
Elec/Sound/FS 0 12 0 6 (2FS) 0 8 * 20
Properties 1 4 1 4 1 4 0 0
Wardrobe 2 5 2 5^ 2 5 0 0
Hair/Makeup 1 0 1 3 1 3 0 0
Loaders 0 4 0 0 0 4 0 0
TOTALS 6 37 6 27 6 36 0 24
^ We normally use an additional 3 wardrobe for dressing the children (who can be parents).
* COMPANY’S Lighting Supervisor will be on hand for pre-hang.
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Technical Addendum
Notes:
a. Members of the running crew should be part of the load-in crew and must be prepared to
work all performances. Substitution of running crew members may necessitate an additional
training call. Absolutely no substitutes on the wardrobe run crew.
b. Special attention should be given to the selection of followspot operators, as they are an
integral and especially difficult crew position for this production.
1. FULL RUNNING CREW will be called for tech/dress rehearsals and performances with
the dancers as per attached schedule.
2. Please see the attached schedule for Load In.
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Technical Addendum
LOCAL PERFORMER REQUIREMENTS
THE NUTCRACKER is performed with 60 (sixty) children per performance in addition to the
professional dancing company. PRESENTER shall be responsible for procuring these local
performers; we suggest working with a ballet school in the area. COMPANY shall provide a
Choreographic Assistant to cast these roles according to ability, and to teach the choreography to
the local performers. PRESENTER will provide a local rehearsal coach to rehearse and prepare
children’s cast and supers for the performances, in strict adherence to the COMPANY’S
choreography, as set by the Choreographic Assistant. All children must be available for
technical and dress rehearsals; any children unable to attend any such rehearsals can be removed
from the production at the sole discretion of COMPANY. Should the PRESENTER desire to
provide multiple casts, there must be sufficient time available in the rehearsal schedule to
adequately prepare each cast for performances.
Children’s roles are listed below. Rehearsal and performance schedule will be attached to this
document following the advance trip.
Children:
Act I: size notes
*Marie 1 4’4” – 4’10” must be a girl
*Fritz 1 4’3” – 4’10” must be a boy
*Nephew 1 4’6” – 4’10” must be a boy
Party Children 11 4’4” – 4’10” prefer 6 girls, 5 boys
Soldiers 16 4’6” – 5’0”
Bunny 1 4’4” shortest kid on stage
Sentry/Trumpeter 1 5’0” – 5’2” tallest kid on stage
*Mice 5’6” – 6’2” advanced boys - teenagers
Act II:
Angels 12 4’5” – 4”8”
Chinese Girls 2 5’2” – 5’8” prefer en pointe
Polichinelles 8 4’7” – 5’2” all girls to play
4 boys; 4 girls
* These roles are very interactive with the main company and may initially be cast by traveling
personnel.
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Technical Addendum
GENERAL REQUIREMENTS
1. Please supply to the COMPANY’S office a list of the theatre personnel and presenting
organization’s personnel with their private office phone numbers and cell phone numbers,
if possible.
2. Please mail a copy of all the current local union contracts listing the prevailing local rates
to the COMPANY’S office addressed to the Director of Production.
3. Please mail a copy of the current hanging plot (line plot) and detailed Ground Plan,
Section and seating chart to the COMPANY’S office as soon as possible and always prior
to tickets going on sale, addressed to the Director of Production. Also, please include a
copy of the dressing room layouts, capacity, and their relationship to the stage.
4. Before the start of the Load-in, all areas of the stage, fly system, backstage, loading
docks, dressing rooms, orchestra pit, storage areas and offices must be completely clear
(including snow and ice from outside areas) and broom clean. All necessary house
and/or rented equipment shall be in readiness. All offstage areas used by performers
shall be made free of wax, nails, tacks, staples, or other protrusions, which could cause
injury to the dancers. Large cracks, splintered areas, holes, or bumps shall be repaired.
Any waxed floor in the dressing room area and the halls leading to the stage from the
dressing room area shall be stripped or covered with a non-slip surface.
5. The production travels overseas in 2 40-foot containers. If the touring lighting rig is
being utilized, it travels in an additional 45-foot tractor-trailer. If the sprung floor and
Marley is needed, it travels in an additional 45-foot tractor-trailer. For the Load-in and
Load-out, please arrange to have all available parking spaces in the immediate area clear
and available for truck parking and to allow clear access to the dock. It is extremely
important that the movement of the trucks is not obstructed by cars parked on the streets
and in the lots surrounding the theatre. Should it be necessary to obtain permits or
clearances to load, unload and park the following vehicles for the duration of the
engagement, PRESENTER shall obtain such permits and clearances as required by the
applicable regulatory agency. In certain loading dock situations it may be necessary to
obtain a single axle tractor to facilitate moving trailers into position. If, at the
determination of the Production Carpenter, a single axle tractor is necessary, the rental
shall be the PRESENTER’S responsibility and paid for out of the local fixed expenses.
6. PRESENTER shall provide parking for five (5) cars and one (1) van as close to the
backstage door entrance as possible.
7. There must be available at the time of load-in or pre-hang two (2) Genie man lifts capable
of reaching thirty-eight (38’) feet in height. These will be paid for by the PRESENTER as
part of the local fixed expenses.
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8. Storage space in the theatre for empty crates and wardrobe gondolas is needed. In the
event that storage space has to be arranged away from the theater, these costs will be paid
by PRESENTER and considered a local fixed expense.
9. The Production (and Dancer contract) requires the house and backstage areas to be
maintained at a temperature of 68 degrees at all times. The ideal temperature for the
COMPANY Dancers is 72 degrees on stage. Please have personnel on duty at all times
who can adjust the appropriate heating/cooling systems to Production’s specifications.
10. The PRESENTER shall provide a resilient floor and Marley for the entire duration of the
show. Resilient floor and Marley subject to approval by Director of Production.
11. PRESENTER shall provide, at PRESENTER’S sole cost and expense, the services of a
Runner with transportation and a good knowledge of the city to be on hand from the start
of Load-In through final curtain of the first performance.
12. PRESENTER shall provide, at PRESENTER’S sole cost and expense, motorcoach
transportation for performers in the Production throughout the duration of the
engagement. Transportation to include airport round-trip(s) and local travel between
hotel and theatre, as per itinerary provided by the COMPANY. The motorcoach(es) must
accommodate 45 persons and 90 pieces of luggage.
13. The PRESENTER shall provide at least one rehearsal studio. The rehearsal studio should
be located in the theatre. If there is not a rehearsal studio in the theatre, then the
PRESENTER must provide a studio near the theatre or the hotel and the PRESENTER
must provide transportation between the studio and the theatre and the hotel, whichever is
needed. The rehearsal studio should be big enough for all the dancers in the company
(approximately 48) to take company class. Recommended size is 50’ X 60’.
The studio must be equipped with the following:
• Floor - should be up to the same standards set forth in the DANCE FLOOR
section of this rider below;
• The studio must have mirrors on at least one wall;
• There must be a tuned piano available; (can be upright)
• There must be ballet barres for 38 dancers to take company class.
If a suitable rehearsal hall is not available in the same building complex as the theatre, the
Production shall conduct its warm-ups and company classes on the stage. This may
result in additional crew calls beginning two hours prior to every performance.
14. The PRESENTER shall provide a piano accompanist for one ballet class per day of
service . This accompanist will have dance class experience.
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Technical Addendum
SECURITY
1. PRESENTER shall be responsible for ensuring the security of the COMPANY’S
equipment at all times, from the time the equipment is loaded in city of origin, until after
all the equipment has been shipped back to the city of origin.
2. PRESENTER shall provide proper “stage door security.” It is the policy of the
COMPANY not to allow any guests or visitors anywhere backstage, including the wings
and all dressing room areas, except with the permission of the COMPANY’S Managers.
PERFORMER REQUIREMENTS
The Nutcracker is a show comprised of 38 dancers, plus 60 local children. Because of the large
number of performing personnel, all backstage spaces must be available for dressing, quick
changes and production and artistic department offices.
The Production’s advance personnel will make the decision as to how these spaces will be
utilized.
CARPENTRY REQUIREMENTS
1. Before the start of the load-in, the fly system and stage area must be cleared of all
scenery, lights, masking, orchestra shells, etc. Walls in the stage and backstage areas
must also be clear.
2. The stage loading door must have a minimum opening of ten feet (10’) in height and
eight feet (8’) in width. Please confirm to the COMPANY’S office the location, size and
access of the loading door. All doorways to the stage through which scenery must be
loaded must have this same minimum opening.
3. The proscenium must have a minimum opening of twenty-five feet (25’) in height and
forty-two feet (42’) in width.
4. The stage must have a minimum depth of forty feet (40’).
7. There must be 30,875 lb. of weight available on the loading gallery before the arrival of
the production.
8. There must be 600 lb. of weight available on the stage floor for scenic units.
9. Carpenter must be able to lag into deck, which must be level and sound.
10. There must be a minimum of five (5) spot lines per side.
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Technical Addendum
9. Upstage hallway needs to be clear for dancer crossover if one in not available upstage.
10. The house must have a minimum of 700 feet of bottom pipe for drops (most drops are 60
feet wide.)
DANCE FLOOR REQUIREMENTS
1. Floor should be resilient and give under the weight of a dancer’s body. The many types
of acceptable resilient stage flooring include sub-floors containing stringers, basketweave
lattice woodwork construction, or certain amounts of airspace beneath the stage decking
which creates a floor that will give to the dancer’s movements. The uppermost surface,
be it linoleum, masonite, hard or soft wood, does not in and of itself denote a resilient
floor. The COMPANY cannot perform on a non-resilient floor.
2. The stage floor must be free of nails, tacks, staples, splinters, bumps, holes, gaps and
cracks greater than 1/8”. Any large holes, cracks, or splintered areas shall be repaired
prior to the COMPANY’S arrival. Portable sprung dance floors must be laid if the stage
floor is not resilient.
3. The PRESENTER shall provide a stage floor covering (dark grey or black linoleum),
which is in good condition, and the tape to put it down.
ELECTRICAL REQUIREMENTS
1. The Production requires the following electrical power:
2-100A minimum CAM ins or hubble connections
2. Before the start of load-in, all on-stage electric instruments must be cleared, except as
provided below. PRESENTER will provide HOUSE equipment (including house control
console subject to Lighting Supervior’s approval), and/or rent locally, for front of house
lighting instruments, any over stage border lights, and side booms. A list of lighting
equipment and a light plot to be used front of house will be provided by COMPANY’S
Lighting Supervisor. All lighting equipment must be hung and circuited as per the light
plot provided by the COMPANY’S Lighting Supervisor. Any substitution of equipment
or any change in placement of equipment must be approved by the COMPANY’S
Lighting Supervisor.
3. PRESENTER will provide all equipment and accessories necessary to hang and operate
the lighting plot and all special effects necessary for all performances, including a tech
table in the audience for rehearsals, computer light board monitors for house board
(located at tech table during rehearsals), color media, extra bulbs, extension cords, etc.
All color must be precut, framed and sorted according to the lighting plot prior to
COMPANY’s arrival.
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Technical Addendum
4. PRESENTER will provide one of the following light boards: Obsession 2, EOS or ION.
The light board operator must be able to understand directions in English.
5. PRESENTER shall provide a proper cue light system for use in cueing onstage scenery
moves and special effects. This system shall be controlled from the stage manager’s
console.
6. Please supply the COMPANY’S office with the location of the power feed. If the power
feed does not terminate at the stage, it is the responsibility of the PRESENTER to provide
the necessary feeder cable, etc. to insure that the power feed terminates at the stage.
7. Please supply the COMPANY’S office with any local electric restrictions or codes. If
specific permits are required, it is the responsibility of the PRESENTER to secure
permits prior to our engagement.
8. THE NUTCRACKER utilizes two (2) follow spots in the front light booth. These must
be Xenon 2000 watt super trouper or acceptable substitute to be determined by
COMPANY’s Lighting Supervisor. House spots must be operating at maximum light
candle potential. If acceptable spots are not available in the theatre, they must be rented
and included in the PRESENTER’S local fixed expenses and be available the morning of
the load-in. The production does not supply carbons.
9. PRESENTER shall provide backstage running lights for the upstage crossover, wing
areas, prop tables, and quick change rooms.
10. In the case of an international tour, PRESENTER shall provide enough transformers and
electrical plugs for all our electrical equipment. Our production staff will provide a list of
exact requirements.
11. Adequate work-light must be available on stage at all times. Wardrobe maintenance calls
will be conducted in the quick change areas as well as wardrobe workroom areas. If an
electrician is required for worklights to be on in these areas, one will have to be called
and paid for as part of the Presenter’s fixed local expenses.
12. As necessitated by the two (2) large capacity working washers and two (2) large
capacity working dryers supplied by the PRESENTER, appropriate power (i.e. two 220
Volt circuits) and water must be made available in the wardrobe area for these washers
and dryers. Additional power must also be available for two (2) steamers and two (2)
irons. On stage power will be needed for an additional two (2) steamers, two (2) irons
and internally lighted wardrobe storage crates.
13. Electrician must be able to lag into deck for light towers.
14. This production has a Christmas Tree lit with LED lights.
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Technical Addendum
SOUND REQUIREMENTS
Production will use the house sound system. If the house system is not of sufficient quality, a
quality rental system shall be brought in at the PRESENTER’S expense.
1. Ballet will be performed with orchestra, according to contract with PRESENTER.
a) WITH ORCHESTRA: Production does not usually reinforce orchestra to the
house.
PRESENTER shall provide the following:
Four (4) onstage monitor speakers for fold-back (volume controlled separately
from the house);
One (1) microphone on a stand backstage for front of house announcements;
Paging to dressing rooms and support areas from the stage manager’s console;
Show program to dressing rooms and support areas;
Voice of God microphone at tech table for rehearsals.
b) WITH CD:
PRESENTER will provide a high quality sound system, which shall provide the
following IN ADDITION TO that which is listed above in 1a:
Two (2) Commercial quality CD players;
Amplifiers, Equalization, and Distribution as required;
House speaker system of sufficient layout to adequately cover the entire
auditorium with reasonably similar sound quality;
All necessary cable, connectors, and other equipment as required;
2. The backstage program and paging system must be provided and functional in the theatre
during the entire run.
3. A Clearcom headset system (or comparable quality) shall be provided with the following
stations:
• 1 stage right for stage manager (stage manager’s console);
• 1 stage left for stage manager;
• 2 for follow spots;
• 1 for house light board operator;
• 1 for sound board operator;
• 1 for house curtain operator;
• 2 for tech table in house for rehearsals;
• Biscuits or headsets and cue lights for rail (flies).
ORCHESTRA REQUIREMENTS
1. When performed to CD, should the PRESENTER’S local musician contract call for any
minimums, these “walkers” would be the responsibility of the PRESENTER. An
orchestra pit may be required for the placement of speaker equipment.
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2. When COMPANY performs with an orchestra, the COMPANY’S Music Director will
send all the information regarding the requirements of the orchestra (also please see item
#4 below), including all rehearsal schedules. The Music Director will let you know about
pianos in the pit and other musical instruments. A pit plot will be attached to this
document as Amendment A. PRESENTER shall provide:
• music stands;
• music stand lights with AC stringers;
• chairs.
3. This version of Nutcracker requires the skill of a concert violinist for a solo section. If a local
soloist is not available, the COMPANY may provide one at the PRESENTER’s expense.
15. Orchestrations as determined by the Music Director are as follows:
Woodwinds 3332 = 11
Brass 4231 = 10
Percussion Timp + 2 = 3
Other 1 H + 1 Celeste = 2
Strings 10 8 6 6 4 = 34
TOTAL 60
PROPERTY REQUIREMENTS
1. THE NUTCRACKER requires the PRESENTER to furnish the following ice and water
for each performance of the production:
20 lb. of wet ice (to be used for physical therapy and maintenance)
Drinking water for all rehearsals and performances -- this may be in one gallon plastic
containers or set up as two large 5 gallon dispensers with extra large bottles on hand
(all water may be delivered at the beginning of the run) as well as cups
2. Please be certain that two (2) newly tuned upright pianos be supplied. One (1) piano
must be located in the rehearsal room on the day of load-in and one (1) piano located on
the stage. Pianos may be required to be tuned at the discretion of the Director of
Production or Music Director, the cost of which shall be included in the PRESENTER’S
local fixed expenses.
3. Please be certain to supply carpet sufficient to provide coverage along all hallways
between the dressing areas and the stage (stairways do not require carpeting).
4. We require at least twenty-five (25) chairs for use in the backstage, on stage and quick
change areas plus forty (40) chairs in the dressing room areas (this excludes orchestra
needs).
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Technical Addendum
5. Four (4) eight-foot tables or six (6) six-foot tables must be provided for use of the
property department and two (2) eight- foot as well as two (2) six- foot tables in the quick
change areas for the wardrobe department. We’ll need to use all available racks.
6. Push brooms, OIL FREE dust mops, commercial mop bucket and wringer, dust pan or
shovel, and vacuum must be available at the theatre.
7. Lightproof dividers (pipe and drape or flats) for 4 quick-change booths. These dividers
shall be at least 10’ high and equipped with ceilings for total light blockage. As noted in
Electrical Requirements above, running lights are to be provided by the house.
WARDROBE REQUIREMENTS
1. Two (2) large capacity washers and two (2) large capacity dryers hooked up and running
upon arrival and in good working order, along with the appropriate water hook-up, drains
and power for both, to be supplied by PRESENTER and in place prior to wardrobe load-
in. These machines shall not be shared with another production in residence from show
time through one hour after curtain down. There must be a sink with hot and cold running
water for hand washing as well as an area to hang laundry to dry. Additional power must
also be available for two (2) steamers and two (2) irons and a sewing machine as well as
a surger. There needs to be a sufficient number of electrical outlets to run all these at the
same time.
2. Please be certain that the theatre has a minimum of two chorus rooms seating ten (10)
dancers in each, plus four dressing rooms seating five (5) dancers in each. There must
also be available dressing room space for sixty (60) children. Rooms shall be equipped
with dressing tables, chairs, lighted mirrors, toilets (with toilet paper), showers with hot
and cold running water, sinks (with soap and paper towels) and other customary
amenities. These facilities must be clean, orderly, and in the closest proximity available
to the stage. Dressing rooms and backstage need to be cleaned regularly. All dressing
rooms should be unlocked at the start of each day, time to be determined by COMPANY
Managers. After each performance, all dressing rooms should be locked when the last
dancer has left.
3. Dressing rooms must contain wardrobe racks and shelves at least twelve (12) inches deep
for hats and other supplies.
4. Four (4) 8’ tables must be provided in the wardrobe workroom area. Temperature in the
work area should be maintained at 68 – 74 degrees Fahrenheit at all times.
5. Three of the dressers must be able to do alterations during load in to accommodate
changes from the children’s fittings. They will need to supply their own sewing machines
and basic tool kit (scissors, needles, thimble, seam rippers, wax, chalk, etc.)
6. Thirteen (13) rolling wardrobe racks at least five (5) feet long are to be provided.
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Technical Addendum
a. 3 racks for ladies’ dressing room
b. 2 racks for men’s dressing room
c. 4 racks for children’s dressing rooms
d. 2 racks backstage for quick changes for mice
e. 2 racks backstage for quick changes other than mice
OFFICE AND OTHER SPACE REQUIREMENTS
1. One office for the Company and Production Staff with desk space for six people, 1
telephone line and telephone, 1 fax line, and electrical outlets (as close to the stage as
possible).
2. One office for the Artistic Staff with desk space for 3 people, 1 telephone line and
telephone, and electrical outlets.
3. Said phone lines must have touch-tone and call waiting service, and terminate in standard
one-line female modular outlet jacks. It is imperative that the phone lines be installed
and live prior to arrival. The Director of Production or other advance representative will
assign the location of said phones. The expense for this installation and usage shall be
payable by the PRESENTER. If phone lines exist in a dressing room that may be set
aside for office space, please indicate same on plans submitted to the COMPANY.
COMPANY will pay for all long distance service via calling cards; therefore, these lines
may be blocked for direct long distance usage.
4. PRESENTER shall provide wireless internet access on stage level, in the house as well as
in the Company, Production and Artistic offices at the PRESENTER’s expense.
5. One room for Physical Therapy with hot and cold running water and electrical outlets.
6. COMPANY shall require a properly ventilated area for paint spraying of shoes.
BOX OFFICE AND HOUSE MANAGEMENT REQUIREMENTS
1. Please supply the COMPANY with a list of the theatre personnel and presenting
organization’s personnel with their private office phone numbers and if possible their cell
phone numbers.
2. PRESENTER agrees to use best efforts to provide a house physician in the theatre for
each performance. These physician(s) must be of the GP, Orthopedics or Sports
Medicine disciplines. Each of these physicians shall have full privileges of admission in
a first-rate hospital in close proximity to the place of performance. These physicians
should agree to be “on call” at no expense unless services are required. PRESENTER
shall make four seats that are easily accessible from backstage available for each
performance for these physicians and make the locations known prior to each
performance to the Director of Production. Any cost for actual services shall be the
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Technical Addendum
responsibility of the COMPANY. In addition, PRESENTER shall supply a list of local
doctors of the usual specialties (i.e. GP; Internist; Ear, Nose & Throat; Gynecologist;
Orthopedist; Chiropractor and Dentist) and a list of nearby hospitals.
3. Security personnel will be provided by the PRESENTER. Such personnel will be at the
theatre whenever performers are called into the building and will remain until the last
company member has departed the theatre. The security personnel shall receive
instructions from the Director of Production. In addition to a permanent guard at the
Stage Door, there shall also be adequate security to cover the backstage and dressing
room areas.
4. Backstage guests and visitors need to be held at the stage door. Absolutely NO visitors
are allowed backstage during a rehearsal or a performance. The production will supply
security personnel with examples of valid passes for traveling personnel. The
PRESENTER shall provide its own pass examples or a list of authorized personnel. The
Production travels with temporary local passes that may be issued to PRESENTER’S
personnel if they do not have their own.
5. It is essential to hold the opening of the house until 1/2 hour before the scheduled curtain
time on Opening Night only. Please advise the Director of Production if house opens
earlier than 1/2 hour.
6. Depending upon the company’s travel itinerary and schedule of performances, it may be
necessary to cater in a hot meal at the theatre prior to the first performance. If it is
determined by the company’s Company Manager or Director of Production that this is
necessary, this meal will be the expense of the PRESENTER as part of the local fixed
expenses. The specifications for this meal (if required) are as follows:
a. All quantities in sufficient numbers to feed 54 personnel
b. Non-carbonated fruit juices and water
c. Hot vegetarian dish such as pasta or rice
d. Several varieties of salads (including tossed salad with three (3) choices of
dressings)
e. Cold cuts and sandwich condiments
f. Fresh fruit
Food service may be on paper plates with plastic utensils. Sufficient seating for at least
54 must be available in the green room or other close proximity areas.
7. PRESENTER shall provide at no charge the following tickets for each performance:
Artistic Director (2) in the orchestra level near an aisle
Director of Production (4) & general company use (10)
Any company seats not used shall be returned to the PRESENTER four (4) hours prior to
curtain.
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HOUSE MANAGER INFORMATION
1. Running times: Act 1 45 minutes
Intermission 20 minutes
Act 2 45 minutes
2. The house may open at half hour and every effort should be made to begin the
performance on time (with no more than a five minute hold). At no time should the
house be opened until you receive an “all clear” from a stage manager, who will be on
stage at half hour.
3. Playbill casting inserts will be necessary and a double sided, one (1) page insert will be
provided and paid for by the PRESENTER for each performance. These must be stuffed
into each program for each performance.
4. Except for acknowledgement of sponsors and required announcements made by the
Director of Production concerning no photographs and/or casting changes, absolutely no
pre-show announcements will be permitted either in person or from the public address
system, unless such an announcement is deemed by the Director of Production to be in
the interest of audience safety.
5. Late Seating – Latecomers can be seated during the overture, or must be held outside the
auditorium - or at the back if auditorium design permits - until the end of Act I. It is
suggested that the production start times be set at five (5) minutes past those printed on
the tickets to allow for additional seating time. i.e. 8:00 p.m. curtain time at 8:05 p.m.,
etc.
6. Rehearsals - The Director of Production will notify the House Manager, or other
designated Presenter contact, when we will be having rehearsals. These will normally be
in the afternoon of single performance days. We will need the auditorium quiet, with no
cleaning and/or repair work conducted. We will always be concluded at least two hours
prior to curtain. On the day of the opening performance, the house must be quiet from
1:00 p.m. until curtain.
7. Photographs - NO unauthorized photographs, videos or audio recording devices are
allowed in the auditorium at anytime. Please make certain your ushers know how to
handle patrons taking photographs. Due to license requirements, film must be
confiscated.
PAGE 15 of 17- current as of 3/1/2012Oregon Ballet Theatre— Balanchine’s The Nutcracker
Technical Addendum
TRAVELING PERSONNEL
Position Name VM ExtE-Mail
PLEASE CONTACT anne.mueller@obt.org FOR CURRENT STAFF CONTACT
INFORMATION
NON-TRAVELING PERSONNEL
PLEASE CONTACT anne.mueller@obt.org FOR CURRENT STAFF CONTACT
INFORMATION
PRESENTER AVAILABILITY
The PRESENTER, or his representative, must be available at all times to the Artistic Director or the
Director of Production from 15 minutes prior to the load-in to the end of the first performance. This
person must be able to make decisions on behalf of the local promoter/presenter.
PAGE 16 of 17- current as of 3/1/2012Oregon Ballet Theatre— Balanchine’s The Nutcracker
Technical Addendum
SUMMARY
MATERIAL TO BE MAILED TO THE COMPANY
Ground plan showing Hanging Plot & Section in scale of stage dimensions and dressing room layout.
Please supply all plans in electronic form as well as printed.
Loading door(s): Location(s), size and access
Names & Phone numbers (home numbers also please) of Carpenter/Tech Director, Electrician,
Theatre Manager, Box Office Treasurer/Manager, Press Agent, Presenter Contact.
List of local doctors and nearby hotels and restaurants.
ITEMS FOR DISCUSSION
Load-in times and personnel needed.
Parking for up to two (2) 53 foot tractor-trailers
Fork-lift requirements
Lighting package and follow spot requirements and positions
Sound console placement/orchestra needs
Locations and numbers of three telephone lines
House seats
Pit configuration
Catering requirements
Starting times versus those printed on ticket, i.e. 8:05, etc.
AGREED TO AND ACCEPTED BY:
PRESENTER COMPANY
By: _________________________ By: ______________________
Bill Anderson, Director of Production
Oregon Ballet Theatre
Date: Date:
PAGE 17 of 17- current as of 3/1/2012You can also read
