Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC

 
Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Hong Kong Community College

               Useful Document
                               2018/19
Associate Degree & Higher Diploma Programmes

   For all registration matters, please contact PolyU Hung Hom Bay Campus.

                                                                             (07/2018)
Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Contents

Part One Campus Information ..................................................................................................... 1
  1.1 Campus Information ...................................................................................................... 1
  1.2 Campus Addresses ......................................................................................................... 1
  1.3 Programme List .............................................................................................................. 2

Part Two Communication Channels............................................................................................. 5
  2.1 Student Handbook ......................................................................................................... 5
  2.2 CPCE Portal (http://portal.cpce-polyu.edu.hk) .......................................................... 5
  2.3 Student Email Account ................................................................................................ 12
  2.4 my.HKCC Student Portal............................................................................................ 13

Part Three Tuition Fees ................................................................................................................ 16
  3.1 Notice of Tuition Fee Payment .................................................................................... 16
  3.2 Student Account Information ..................................................................................... 16

Part Four Financial Assistance ................................................................................................... 17
  4.1 FASP and NLSPS ......................................................................................................... 17
  4.2 Continuing Education Fund (CEF) ............................................................................ 18

Part Five Student Lockers and Student Identity Card ................................................................ 22
  5.1 Eligibility ....................................................................................................................... 22
  5.2 Rules Governing the Use of Lockers .......................................................................... 22
  5.3 Unauthorised Use of Student Lockers ........................................................................ 23
  5.4 Return of Lockers on Termination of Studies, Change of Programmes or
  Graduation............................................................................................................................... 23
  5.5 Samples of Padlocks ..................................................................................................... 24
  5.6 The Right of the College .............................................................................................. 25
  5.7 Student Identity Card .................................................................................................. 26

Part Six       Campus Safety ............................................................................................................ 29
  6.1        Introduction .................................................................................................................. 29
  6.2        General Consideration ................................................................................................. 29
  6.3        What to Report? ........................................................................................................... 30
  6.4        Emergency Evacuation ................................................................................................ 30
  6.5        Personal Injury ............................................................................................................. 30
  6.6        Lift Trapping ................................................................................................................ 31
  6.7        Crime ............................................................................................................................. 31
  6.8        Viewing of CCTV Records for Detecting Stolen/Lost Cases .................................... 32

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Part One      Campus Information

1.1    Campus Information

In this academic year, the classes of HKCC are mainly conducted on PolyU Hung Hom Bay
Campus and PolyU West Kowloon Campus, while some classes of the engineering subjects
are conducted at PolyU main campus.        Both PolyU Hung Hom Bay and PolyU West
Kowloon Campuses are equipped with state-of-the-art facilities that will help better nurture
the all-round development of students. All HKCC students will have access to the facilities
on both campuses, in addition to certain facilities on PolyU main campus.

1.2    Campus Addresses

PolyU Hung Hom Bay Campus (HHB)
8 Hung Lok Road, Hung Hom, Kowloon

PolyU West Kowloon Campus (WK)
9 Hoi Ting Road, Yau Ma Tei, Kowloon

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
1.3     Programme List
1.3.1   Programmes with PolyU Hung Hom Bay Campus as Home Campus:

 8C106             Associate in Health Studies 健康學副學士

 Associate Degree Scheme in Applied Social Sciences 應用社會科學副學士組合課程

                   Associate in Applied Social Sciences (Psychology) 應用社會科學副學士
 8C111-PSY
                   (心理學)

                   Associate in Applied Social Sciences (Social Policy and Administration)
 8C111-SPA
                   應用社會科學副學士 (社會政策及行政)

                   Associate in Applied Social Sciences (Sociology and Culture)
 8C111-SC
                   應用社會科學副學士 (社會學及文化)

 8C111-NS          Associate in Applied Social Sciences 應用社會科學副學士

 Associate Degree Scheme in Science and Technology 科技副學士組合課程

 8C112-ENG         Associate in Engineering 工程學副學士

 8C112-IT          Associate in Information Technology 資訊科技副學士

 8C112-SDS         Associate in Statistics and Data Science 統計及數據科學副學士

 8C112-AS          Associate of Science 理科副學士

 Associate Degree Scheme in Design 設計學副學士組合課程

 8C113-ADV         Associate in Design (Advertising Design) 設計學副學士 (廣告設計)

                   Associate in Design (Environment and Interior Design) 設計學副學士 (環
 8C113-EI
                   境及室內設計)

 8C113-VC          Associate in Design (Visual Communication) 設計學副學士 (視覺傳意)

 Higher Diploma Programmes 高級文憑課程

 8C118             Higher Diploma in Mechanical Engineering 機械工程高級文憑

 8C122             Higher Diploma in Aircraft Services Engineering 飛機服務工程高級文憑

 8C123             Higher Diploma in Social Work 社會工作高級文憑

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
1.3.2   Programmes with PolyU West Kowloon Campus as Home Campus:

 Associate Degree Scheme in Business 工商業副學士組合課程

 8C108-ACC      Associate in Business (Accounting) 工商業副學士 (會計)

 8C108-BM       Associate in Business (Business Management) 工商業副學士 (商業管理)

 8C108-FIN      Associate in Business (Finance) 工商業副學士 (金融)

 8C108-HM       Associate in Business (Hospitality Management) 工商業副學士 (酒店管理)

                Associate in Business (Human Resources Management) 工商業副學士 (人力
 8C108-HR
                資源管理)

 8C108-IB       Associate in Business (International Business) 工商業副學士 (國際商業)

                Associate in Business (Logistics and Supply Chain Management)
 8C108-LM
                工商業副學士 (物流及供應鏈管理)

 8C108-MK       Associate in Business (Marketing) 工商業副學士 (市場學)

 8C108-TM       Associate in Business (Tourism Management) 工商業副學士 (旅遊管理)

 8C108-NS       Associate in Business 工商業副學士

 Associate Degree Scheme in Humanities and Communication 人文及傳意副學士組合課程

 8C110-AA       Associate of Arts 文科副學士

 8C110-BC       Associate in Bilingual Communication 中英語文傳意副學士

 8C110-CLL      Associate in Chinese Language and Literature 中國語言及文學副學士

 8C110-EPC      Associate in English for Professional Communication 專業傳意英語副學士

 8C110-LC       Associate in Language and Culture 語文及文化副學士

 8C110-PR       Associate in Public Relations and Communication 公關傳訊副學士

 8C110-TI       Associate in Translation and Interpretation 翻譯及傳譯副學士

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Higher Diploma Scheme in Business 工商業高級文憑組合課程

8C121-EM    Higher Diploma in Event Management 會展與項目管理高級文憑

8C121-SVM   Higher Diploma in Service Management 服務管理高級文憑

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Part Two        Communication Channels

2.1       Student Handbook

The Student Handbook contains essential information concerning general academic matters,
regulations, rules and procedures, facilities and services for students, and various
communication channels. The latest version of the Student Handbook will be available at the
my.HKCC Student Portal: http://www.hkcc-polyu.edu.hk/myHKCC/ in September 2018.

2.2       CPCE Portal (http://portal.cpce-polyu.edu.hk)

You can access your student email account, Moodle E-learning system, etc. via the CPCE*
Portal.

*CPCE is the abbreviation of the College of Professional and Continuing Education, which
oversees its two units, namely Hong Kong Community College (HKCC) and School of
Professional Education and Executive Development (SPEED).

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
Before your first login, you need to change your default password at the CPCE Portal by
following the steps below:
   •   Visit CPCE Password Manager at https://pwdmgr.cpce-polyu.edu.hk/
   •   Enter your user name which is your student number, e.g. 18123456A
   •   Select “Student Domain” and click “OK”

                             Enter your student number

  18xxxxxxA
                                                    Select “Student domain”

   •   You will be redirected to “CPCE Password Manager”
   •   Click on “My Questions and Answers Profile”

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
•   Type the CAPTCHA you see and click “Next”

•   Enter your password and click “Next”. The default password for you as an HKCC
    student is Hkcc.xxx (case sensitive), where xxx is the last 3 digits of your HKID
    number. For example, if your HKID No. is Y123456(A), the default password will be
    Hkcc.56A

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Hong Kong Community College Useful Document - 2018/19 Associate Degree & Higher Diploma Programmes - HKCC
•   Create your own questions and answers from the pre-defined question pool

                                         8
•   After creating your Q&A profile, you will be asked to read the password policy and
    create your new password
•   Click “Next” after confirming your new password

                                        9
•   If the change is successful, you will see the following message. And a system-
       generated notification will be sent to your student email account

You may now log into the CPCE Portal at http://portal.cpce-polyu.edu.hk/ with your new
password.

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At the CPCE Portal, you may find the “Wireless LAN” configuration guide. To connect to
the campus Wi-Fi, please select “CPCE_Student” on the Wi-Fi network setting on your
mobile device. The login name and password will be the same as the one you used to log into
the CPCE Portal.

You may find the configuration guides for other devices or operating systems on the CPCE
Portal.

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2.3    Student Email Account

Email is a formal channel of communication at HKCC. You can access your student email
account by going to the “Office 365 Sign In” page at http://webmail.cpce-polyu.edu.hk. You
can also access this sign in page by selecting “Webmail” from the CPCE Portal.

You shall now be forwarded to the Office 365 Sign In page. If your student number is
18123456A, your Windows Live ID is 18123456A@student.hkcc-polyu.edu.hk, and the
password is the same as the CPCE Portal password.

                                                                       Your student number and
                                                                       “@student.hkcc-polyu.edu.hk”

                                            12
After the first login, please select your preferred language and time-zone (UTC+08:00 Hong
Kong).

After using your mailbox, always remember to click “Sign out” on the toolbar to log out from
your account and close the internet browser. For more information about the student email
account, please visit “CPCE Student Email User Guide” at http://portal.cpce-polyu.edu.hk.

2.4      my.HKCC Student Portal

Useful information such as the HKCC Student Handbook, Definitive Scheme/Programme
Documents, Subject Description Forms, examination timetables and standard forms are
available at the my.HKCC Student Portal: http://www.hkcc-polyu.edu.hk/myHKCC/.

You can also access the sign in page by clicking “my.HKCC” from the CPCE Portal.

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Click on the information you need from the list on the left.

You can find the details of the curriculum structure, including the suggested study pattern of
your programme, in the Definitive Scheme/Programme Document which will be distributed
to you soon. The Definitive Scheme/Programme Document and Subject Description Forms
are   also    available    on     the    my.HKCC       Student   Portal    (http://www.hkcc-
polyu.edu.hk/myHKCC/).

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Online facilities related to your study (e.g. subject registration, add/drop, personal timetable)
and personal record (e.g. amend contact information) are also available at my.HKCC. Please
note that the College is revamping its website, further details will be available after the
commencement of Semester One 2018/19.

Your personalised timetable for Semester One will be available after 28 August 2018. You
should check your personal timetable via the my.HKCC Student Portal. New students are
NOT allowed to change any subject group in the first semester of study. You may select
elective subjects for Semester Two 2018/19 through the online subject registration facility at
the my.HKCC Student Portal, subject to the study pattern of your programme, the quota of
the elective subjects and the availability of resources. Further subject registration details will
be sent to your student email account.

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Part Three Tuition Fees

3.1    Notice of Tuition Fee Payment

Payment for                                        Payment Schedule

Balance of tuition fee for Semester One 2018/19    7 August 2018

Fee adjustment for Semester One 2018/19            Weeks 6 – 7

                                                   Before    commencement of Semester
Tuition fee for Semester Two 2018/19
                                                   Two

Fee adjustment for Semester Two 2018/19            Weeks 6 – 7

Please refer to the Academic Calendar for 2018/19 in the Student Handbook for the dates
pertaining to the academic weeks.

3.2    Student Account Information

While you will be informed of the issuance of debit notes for tuition fees via your student
email account, details of your tuition fee payment can be obtained at the Student Account
Enquiry System (SAE) at https://www48.polyu.edu.hk/fosaecpce/cpce/. You may also access
SAE via the PolyU Finance Office website at http://www.polyu.edu.hk/FO/.

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Part Four Financial Assistance

You may apply for the following financial assistance schemes which are administrated by the
Student Finance Office (SFO) or the Office of Continuing Education Fund (OCEF) of the
Government of the Hong Kong Special Administrative Region:

      •   Financial Assistance Scheme for Post-secondary Students (FASP);
      •   Non-means-tested Loan Scheme for Post-secondary Students (NLSPS);
      •   Continuing Education Fund (CEF).

Important Note:
You are advised to study the detailed information about the eligibility, level of financial
assistance, calculation of financial assistance and payment arrangements for the FASP /
NLSPS / CEF. Students can only obtain financial assistance either under the CEF or FASP
for the same programme / subject.

4.1       FASP and NLSPS

You should submit your applications for financial assistance through the E-submission
system on the SFO’s electronic platform (SFO E-link) before the commencement of Semester
One 2018/19:

      English version:     http://www.wfsfaa.gov.hk/sfo/en/elink/elink.htm
      Chinese version:     http://www.wfsfaa.gov.hk/sfo/tc/elink/elink.htm

      •   Application Procedures:
          a. You should read the Guidance Notes of the relevant financial assistance scheme(s)
             carefully before completing the online application. To assist you in completing
             and submitting your application, an online demonstration is available at
             https://ess.wfsfaa.gov.hk/demo/en/ (both Chinese and English versions are
             available).

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b. After you have submitted your online application successfully, you have to submit
             the duly signed declaration and the required supporting documents to the SFO
             within one week online or by mail / by hand.
         c. If you fail to report / attach the required information/supporting documents to your
             application and the information/supporting documents are only provided upon the
             SFO’s request, this would be treated as a misrepresentation and/or omission in
             your application.
         d. If there is any change of your student status, please be reminded to notify the SFO
             in writing.

Please note that pending approval for financial assistance from the SFO will not be
considered as valid justification for deferral of the tuition fee payment if you have not duly
acted according to the instructions of the SFO.

Enquiries:
For details of the above financial assistance, please contact the SFO:
Hotlines:       2802-2345 (general enquiry) / 2152-9000 (FASP) / 2150-6222 (NLSPS)
Email:          wg_sfo@wfsfaa.gov.hk
Website:        http://www.wfsfaa.gov.hk

4.2      Continuing Education Fund (CEF)

Attention:
Students can only obtain financial assistance either under the CEF or the FASP for the same
programme / subject.

You are required to open a CEF account by submitting an application form (SFO 192) via
http://www.wfsfaa.gov.hk/cef/tc/application/forms.htm before the semester commences (i.e.
3 September 2018 for Semester One 2018/19 & 21 January 2019 for Semester Two 2018/19).
Below is the list of reimbursable subjects under the CEF (as of January 2018) which is also
available on HKCC website and the Definitive Scheme / Programme Documents.

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Institution:        HONG KONG COMMUNITY COLLEGE, THE HONG KONG POLYTECHNIC UNIVERSITY
Institution Code:   117

(as of January 2018)

                                                     19
•   Submission of Application:
       You should submit the application form (SFO 192) to the College (via HKCC
       Information Kiosks) for verification before the semester commences.              Late
       applications will NOT be processed.

       The completed application form (with certification in Part C obtained from the
       College) together with a photocopy of your HKID Card and one-way permit (if
       applicable) should be submitted in person or by post to the OCEF before the course
       commences.

   •   Notification of Results:
       If the information you provided is complete, the application result will be issued
       within two weeks from the date of receipt of your application. If the information
       provided is incomplete or there are discrepancies in the information provided, you
       will be requested to give an explanation or provide supplementary information, in
       which case the processing time will be longer.

   •   Reimbursement Procedures:
       If your application for opening a CEF account is successful, you will be provided with
       a Reimbursement Claim Form (RCF) (SFO 193) which should be submitted after
       successful completion of the programme/subject(s) (i.e. having met the requirements
       of attendance and assessment as prescribed for the programme/subject(s)) and, in any
       event, within four years from the date the application was approved.

You should submit to the OCEF the completed and certified RCF together with copies of
supporting documents (fee receipts, documentary proof that you have successfully completed
the programme/subject(s)) and the front page of your bank passbook/statement showing the
name, account number and bank name / bank code).

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Enquiries:
For details about the CEF, please contact the OCEF:
Eligibility:                 http://www.wfsfaa.gov.hk/cef/en/preparation/eligibility.htm
How to apply:                http://www.wfsfaa.gov.hk/cef/apply.htm
How to claim reimbursement: http://www.wfsfaa.gov.hk/cef/en/claim/procedures.htm
24-hour manned Enquiry No.: 3142-2277
Email:                       cef_sfo@wfsfaa.gov.hk

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Part Five        Student Lockers and Student Identity Card

5.1       Eligibility

Subject to the availability of lockers, HKCC students may apply for the use of lockers on a
first-come-first-served basis. A successful applicant will be allocated a locker on his/her
home campus for storing personal belongings throughout his/her years of study by paying a
one-off non-refundable maintenance fee of HK$65. All applications and enquiries should be
directed to either of the two HKCC Information Kiosks during office hours.

5.2       Rules Governing the Use of Lockers

      •   Students should provide their own padlocks for their lockers and keep the lockers
          securely locked at all times. Students have the responsibility to acquire a strong
          padlock for their own lockers.      For security reasons, combination locks are not
          recommended.
      •   Students are advised not to store any valuable belongings in the lockers. The College
          will not be responsible for the security of the items kept inside the lockers. Students
          should take full responsibility of all items stored in the lockers. In case of theft,
          students are required to report to the Campus Facilities Management Office at Room
          LG05, LG/F of HHB Campus or Room SLG08, LG/F of South Tower of WK
          Campus immediately.
      •   Any student who requests our staff or representatives to cut the padlock of his / her
          locker (for whatever reason) should complete and return the request form for locker
          service to the College. A handling fee of HK$50 will be charged.
      •   Students are advised to pay attention to the possible disciplinary consequences arising
          from misuse of College amenities:
          a. The right of the use of the locker is not transferable. The locker allocated through
             the proper application channel is deemed for use by the student who made the
             application. Any student found to have given the user / access right of the locker
             to other person(s) or outsider(s) will be subject to disciplinary actions.
          b. Posting stickers or posters on the lockers is not allowed.

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c. Storage of any items of illegal nature or of which may cause or be likely to cause
             a health hazard, security risk, physical danger or nuisance to the environment / the
             College / general public (e.g. perishable food, explosives, pets, weapons, etc.) is
             strictly prohibited. Such cases will be referred to the CPCE Student Discipline
             Committee.
          d. Any violation of the locker regulations by the users may result in termination of
             the use of lockers and/or confiscation of items kept inside lockers. The College
             may decide to take disciplinary actions against students who do not observe the
             rules governing the use of lockers.
          e. Occupying student locker(s) without proper application / approving procedures,
             and failure to observe the deadline of clearance shall be treated as unauthorised
             use. Unauthorised use of lockers is strictly forbidden. In case of unauthorised
             occupation of lockers, the College has the right to instruct the Campus Facilities
             Management Office to force open lockers to remove and dispose of the items
             therein without notification in advance.
          f. Any student found to have occupied locker(s) without authorisation will need to
             pay a fine of HK$100 (subject to change) per locker.

5.3       Unauthorised Use of Student Lockers

In response to the above item e and f under point 4 Section 5.2 Rules Governing the Use of
Lockers, if unauthorised locker users need to recover their disposed items, they are required
to complete and return Form 40 Request for Recovering Locker Items to the College. An
administrative fee of HK$100 will be charged.

5.4       Return of Lockers on Termination of Studies, Change of Programmes or
          Graduation

      •   In case of withdrawal from studies during term time, students are required to vacate
          their lockers immediately and leave the doors unlocked by the time they submit the
          application for withdrawal to the College (via Form 15), otherwise there will be delay
          in the refund of the caution money.

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•   Any student who has changed programme or mode of study will be required to vacate
          his / her locker and leave the door unlocked when requested. Subject to availability, a
          new locker may be allocated to the student.

      •   Upon graduation, students are required to vacate their lockers and leave the doors
          unlocked on or before the end date of the last semester enrolled.

      •   Any items left inside the lockers after the date specified by the College will be
          disposed of or donated to a charitable organisation.

5.5       Samples of Padlocks

To safeguard your property, all locker users are suggested to observe the following security
tips:
      •   Prepare a strong padlock for your locker. Combination locks are NOT recommended.
      •   Lock your locker securely at all times.
      •   Do not put any valuable belongings in the locker, e.g. cash, purse, notebook, etc.
      •   Do not share your locker or locker key with others.





                                                24
•   Suggested size of padlocks:

In case of robbery on campus, students are advised to report to the Campus Facilities
Management Office (CFM) at Room LG05, LG/F, PolyU Hung Hom Bay Campus or Room
SLG08, LG/F, South Tower, PolyU West Kowloon Campus immediately. Students are also
required to report the cases to the police and liaise with them directly, if necessary.

CFM 24-hour Hotline:           3746-0666 (HHB)
                               3746-0999 (WK)

5.6       The Right of the College

The College reserves the right, in case of emergency or violation of the above regulations, to
take possession of the locker concerned, dispose of the items therein and forfeit the student’s
right to use the locker without prior notice. The College is not responsible or liable for any
loss or damage of the property found inside the locker under such circumstances.

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5.7       Student Identity Card

Upon your first registration on your study programme, a student identity card will be issued
to you. You are entitled to the rights and privileges of a full-time student of HKCC, as
appropriate, upon fulfilling the criteria for progression for the period you have duly paid the
tuition and other fees (including caution money, fees for the Students’ Union, etc.) and have
completed the subject registration procedures. You should carry your student identity card at
all times while in the University / College premises as it enables you to gain access to various
PolyU / HKCC facilities.

Different units have their own service provisions and effective service periods for different
types of students. Generally speaking, service provisions will not be available once the
student status has ended or students have completed their studies and are eligible for award
regardless of the student identity card expiring date.         Students / graduates can contact
individual offices for more information.

      •   Renewal of Student Identity Card upon Expiry
          If you are admitted in August 2018, your student identity card will normally expire on
          31 August 2020 or (i) immediately upon the discontinuation of your study (including
          withdrawal of study, discontinuation due to non-payment of tuition fees or relevant
          fees, deferment of study, etc.), (ii) 30 days upon de-registration, or (iii) a maximum of
          90 days after the announcement of assessment results before graduation, whichever is
          earlier. In case you are eligible to continue with your study after the expiry date of
          your student identity card, the College will advise you to exchange for a new student
          identity card in the last week of August. If you do not receive such notification one
          week before the commencement of the academic year / semester, you should enquire
          at the HKCC Information Kiosks during office hours.

      •   Return of Student Identity Card to HKCC
          The student identity card is the property of HKCC and is not transferable. It should be
          returned to HKCC upon withdrawal or termination of your student status at HKCC,
          whichever is earlier.

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You are advised to return the card to the HKCC Information Kiosks in person, when
    required. If you prefer to return the student identity card by post, you are urged to cut
    the card into halves; otherwise, you are at your risk of any abuse in the use of your
    card when it is lost in post.

    If you fail to return the student identity card within the specified period as required,
    the caution money you have paid shall be confiscated, and you may not be eligible for
    any certification of your study at HKCC. Any subsequent request for a refund of the
    caution money will not be entertained.

•   Abuse of Use of Student Identity Card
    You should take good care of your student identity card to prevent any possible abuse
    by other persons. You are liable to disciplinary actions, which may include temporary
    deprivation of student rights, suspension or expulsion of studies, if (a) you lend your
    student identity card to another person to enable the latter to gain access to the PolyU
    / HKCC facilities or for other purposes or (b) you use a student identity card that does
    not belong to you to gain access to the PolyU / HKCC facilities or for other purposes.
    Any such offence will also be filed in your student record which will be taken into
    consideration when HKCC recommends candidates for articulation and / or
    scholarships. HKCC also reserves the right to release the record to potential
    employers / universities / institutes which submit formal requests for reference
    checking with consent from the candidate.

•   Loss, Damage and Replacement of Student Identity Card
    In case your student identity card is lost or damaged, or you have amended your name,
    you should submit an application for “Replacement of Student Identity Card” (Form
    16). A replacement fee of HK$110 will be charged for the new student identity card.
    If the original student identity card is found eventually, you should immediately
    return the original student identity card to the HKCC Information Kiosks for
    cancellation. It is an offence to possess more than one student identity card for the
    same programme at the same time and you shall be subject to disciplinary actions if
    found committing this offence.

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You are advised to submit your application in person as early as a loss is found. If you
cannot submit the application in person, you should attach a photocopy of your Hong
Kong Identity Card to the application. Such copy will be destroyed after processing
the application.

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Part Six         Campus Safety

6.1       Introduction

Hong Kong Community College is committed to providing a safe, healthy and
environmentally sustainable campus for every student and staff member. Being a member of
the college community, it is your responsibility to follow the established procedures during
an emergency/accident. You are one of the key persons to ensure that prompt and efficient
actions are taken so as to minimise bodily injury and property damage. We need your
cooperation and support to ensure a safe campus.

6.2       General Consideration

In case of emergency/accident when human lives and/or college/personal property are
threatened, it is important to minimise any personal injury and property damage. To this end,
it is prudent to adhere to the following priorities when encountering an emergency/accident:

      •   Protect life, yours and others.
      •   Protect college/personal property.

You are encouraged to report the situation promptly either by telephone, emergency phone or
in person to the 24-hour manned Campus Facilities Management Office (CFM) located at
Room LG05 on PolyU Hung Hom Bay Campus (HHB) or Room SLG08 on PolyU West
Kowloon Campus (WK).

CFM 24-hour Hotline:             3746-0666 (HHB)
                                 3746-0999 (WK)

*Emergency Telephones are installed throughout the two campuses and directly linked to the
CFM. The staff of the CFM will be dispatched to the scene to render on-the-spot assistance.
If the situation demands, the CFM will request assistance from the Health, Safety and
Environment Office, Health Centre and/or other government bodies such as the Hong Kong
Police Force, the Fire Services Department, and Ambulance.

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6.3       What to Report?

Particulars to be reported to the CFM when there is an emergency/accident on campus:
      •   Nature of incident with brief description. (e.g. person(s) injured, missing or trapped in
          the incident.)
      •   Your name and location.
      •   Your contact telephone number.
      •   Full details of the location of the incident and the place where you can wait safely to
          meet with the dispatched staff.

6.4       Emergency Evacuation

There are fire alarm notification systems on both HHB and WK campuses for emergency
evacuation. Most systems sound only fire alarm bells while others may have flashing lights
to supplement the alarm bells and/or announcements about the situation. At all times, when
the alarm system sounds and/or voice command for evacuation is activated, everyone must
leave the campus and move to a safe location.

Upon hearing the fire alarm or evacuation announcement
      •   Keep yourself and the others calm.
      •   Turn off electrical devices and stop laboratory operations that are not safe to be left
          unattended.
      •   Quickly leave the campus and do not use the lift.
      •   Help those who need assistance.
      •   Close doors behind you but do not lock.
      •   Wait at a safe location for instructions from the emergency response personnel.
      •   Do not re-enter the campus until told it is safe to do so.

6.5       Personal Injury

For minor injury, apply first aid and use medical supplies in the first aid box. For serious
injury, notify the CFM and request assistance from the Health Centre and/or call an
ambulance.
      •   Do not move the casualty unless it is absolutely necessary.

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•   Make sure that you and the casualty are in a safe place while waiting for help.
      •   If the danger is imminent, move the casualty to a safe place.

6.6       Lift Trapping

If you find someone trapped inside a lift
      •   Immediately notify the CFM using a nearby emergency telephone or call the CFM at
                  3746-0666 (HHB) or
                  3746-0999 (WK).
      •   Tell the people inside the lift that assistance has been called for.
      •   Warn the people inside the lift not to open the lift door by force.
      •   Wait for the security personnel.
      •   Do not try to open the lift door to release the people inside.

If you are trapped inside a lift
      •   Call for assistance by pressing the emergency alarm button on the lift control panel.
          The intercom on the panel allows you to speak to the CFM.
      •   If someone answers you, tell him/her your situation.
      •   Tell the attending CFM staff if you feel uncomfortable so that medical assistance
          could be rendered.
      •   Keep calm and wait for assistance.
      •   Do not try to open the lift door by yourself from inside.
      •   When the lift door is being opened by the attending firemen or staff from the lift
          company, stay away from the lift door.
      •   After the lift door is opened, leave the lift car according to instructions given by the
          emergency personnel.

6.7       Crime

Students should be alert and report any criminal case, e.g. burglary, theft, vandalism, assault,
etc. to the CFM.

It is important to never leave laptops or other personal items unattended. Some students are
frequently leaving laptops and other property unattended in communal spaces, libraries and

                                                  31
computer centres while they go to the washroom, get a drink, visit with friends, etc. While it
may seem harmless to step away for just a moment, your absence allows a thief just enough
time to steal your property. We encourage you to always secure your personal property when
on campus and, as inconvenient as it may be, please make sure that you have a clear view of
your belongings at all times. Please also make sure to look out for one another. If you
observe suspicious activity anywhere on campus, please notify the CFM at 3746-0666 (HHB)
or 3746-0999 (WK) immediately.

6.8       Viewing of CCTV Records for Detecting Stolen/Lost Cases

The College is responsible for the protection of privacy interests of every individual, requests
for ad hoc viewing of CCTV records by victims / subjects in question and related students are
therefore not encouraged. Once a suspected criminal case is reported to the CFM, delegated
CFM staff will check CCTV records as soon as possible and will coordinate with the College
or police for further action, where appropriate. In any circumstances that a campus user
makes a request to the CFM for the latter to view relevant CCTV records, the following
regulations need to be observed:
i.        The review is for security, crime or discipline-related reasons only; and
ii.       Subject to a maximum duration of 3 hours’ review.
The procedure in handling suspected criminal cases is indeed in line with that of PolyU main
campus. Furthermore, as advised by the police, victims / subjects in question are required to
report to the police themselves as the College is not allowed to act on their behalf.

CCTVs are intended for surveillance of the entrances of each campus and the toilets and
therefore not the whole campus is under the coverage. Students are advised to pay attention
to their belongings and, for enhanced security, to use padlocks with a key instead of
combination locks. In addition, students should not share their lockers or locker keys with
others.

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