INVITATION FILE - CISM Europe

 
INVITATION FILE - CISM Europe
INTERNATIONAL MILITARY SPORTS COUNCIL
               RUSSIAN DELEGATION
       1st World Military Climbing Championship
    November 27 – December 3, 2018, Moscow, Russia

         INVITATION FILE

1st World Military Climbing Championship
          November 27 – December 3, 2018,
                 Moscow, Russia

              CISM
     Friendship through Sport
INTERNATIONAL MILITARY SPORTS COUNCIL
                                    RUSSIAN DELEGATION
                            1st World Military Climbing Championship
                         November 27 – December 3, 2018, Moscow, Russia

Russian Delegation to CISM, Moscow, Leningradskiy pr.39, str. 3
Telephone: +7 999 988 74 95
Email: sklanastasia@mail.ru, gvzhuruli@mail.ru, ufpvsrf@yandex.ru

Date:
02.04.2018

To:
See Distribution List

Subject:
1st World Military Climbing Championship (CISM)

        I have the honor to invite a Mission representing the Armed Forces of Your country at the
1st World Military Climbing Championship (CISM) in Moscow during the period of November 27 –
December 3, 2018.

FRIENDSHIP THROUGH SPORT

                                                   Sincerely,

                                              Oleg BOTSMAN
                                                   Colonel
                               Chief of the Russian Delegation to the CISM

   ENCLOSED:
   - Distribution List
   - General Program
   - General Information
   - Annex 1 - Preliminary Agreement
   - Annex 2a - Final Entry
   - Annex 2b - Final Entry - Composition of Mission
   - Annex 2c - Final Entry - Personal data for visas support to visit Russian Federation
   - Annex 2d - Commitment by the Chief of Mission
INTERNATIONAL MILITARY SPORTS COUNCIL
                                      RUSSIAN DELEGATION
                              1st World Military Climbing Championship
                           November 27 – December 3, 2018, Moscow, Russia
     1. DISTRIBUTION LIST:
     CISM governing bodies
     • President of CISM
     • Official CISM Representative
     • The concerned Continental Vice-President
     • CISM Secretary General
     • The concerned Chief(s) of Liaison Office(s)
     • President and Members of CISM Sport Committee
     Also:
     • Representatives of the CISM Partners and Sponsors
     • International Federation of Sport Climbing (IFSC)
     To the Chiefs of Delegations of:
     (Note: List in English alphabetical order.)

01 Afghanistan          35   D.R. of Congo       69   Kenya                    103   Portugal, R.
02 South Africa         36   D.P.R. Korea        70   Kyrgyzstan               104   Qatar, State
03 Albania, R.          37   Ivory Coast, R.     71   Kuwait, State            105   Central African R.
04 Algeria, R.P.D.      38   Croatia, R.         72   Lesotho                  106   Dominican R.
05 Germany, F.R.        39   Denmark, Kingdom    73   Latvia                   107   Czech R.
06 Angola, R.           40   Djibouti, R.        74   Lebanon, R.              108   Romania
07 Saudi Arabia,        41   Egypt, Arabic R.    75   Libyan Arab Jamahiriya   109   Russia, F.
   Kingdom
08 Argentina, R.         42 United Arab Emirates 76 Lithuania, R.             110    Rwanda, R.
09 Armenia               43 Ecuador               77 Luxembourg, G.D.         111    Senegal, R.
10 Austria, R.           44 Eritrea               78 Former Yugoslav Republic 112    Serbia
                                                      of Macedonia
11    Azerbaijan         45 Spain, Kingdom        79 Madagascar, R.           113    Sierra Leone, R.
12    Bahrain, Kingdom 46 Estonia, R.             80 Malawi                   114    Slovakia, R.
13    Bangladesh         47 USA                   81 Mali, R.                 115    Slovenia, R.
14    Barbados           48 Finland, R.           82 Malta                    116    Sudan, R.
15    Belarus            49 France, R.            83 Morocco, Kingdom         117    Sri Lanka, R.
16    Belgium, Kingdom 50 Gabon, R.               84 Mauritania, Islamic R.   118    Sweden, Kingdom
17    Benin, R.          51 Gambia, R.            85 Monaco, Principality     119    Switzerland, C.
18    Bolivia, R.        52 Georgia, R.           86 Mongolia, State          120    Suriname, R.
19    Bosnia Herzegovina 53 Ghana, R.             87 Montenegro               121    Swaziland, Kingdom
20    Botswana, R.       54 Greece, R.            88 Myanmar                  122    Syrian Arab R.
21    Brazil, F.R.       55 Guatemala, R.         89 Namibia                  123    Tanzania, United R.
22    Bulgaria, R.       56 Guinea, R.            90 Niger, R.                124    Chad, R.
23    Burkina Faso       57 Guinea-Bissau, R.     91 Nigeria, F.R.            125    Thailand, Kingdom
24    Burundi, R.        58 Equatorial Guinea, R. 92 Norway, Kingdom          126    Togo, R.
25    Cameroon, R.       59 Hungary, R.           93 Oman, Sultanate          127    Trinidad & Tobago
26    Canada             60 India, R.             94 Uganda, R.               128    Tunisia, R.
27    Cape Verde, R.     61 Indonesia             95 Uzbekistan               129    Turkey, R.
28    Chile, R.          62 Iran, Islamic R.      96 Palestine                130    Ukraine
29    China, P.R.        63 Iraq                  97 Pakistan, Islamic R.     131    Uruguay, Eastern R.
30    Cyprus, R.         64 Ireland, R.           98 Paraguay, R.             132    Venezuela, B.R.
31    Colombia, R.       65 Italy, R.             99 Netherlands, Kingdom     133    Vietnam, R.
32    Comores, Union. 66 Jamaica                  100 Peru, R.                134    Yemen, R.
33    Congo, R.          67 Jordan, H. Kingdom 101 Philippines                135    Zambia, R.
34    Korea, R.          68 Kazakhstan, R.        102 Poland, R.              136    Zimbabwe, R.
INTERNATIONAL MILITARY SPORTS COUNCIL
                                RUSSIAN DELEGATION
                        1st World Military Climbing Championship
                     November 27 – December 3, 2018, Moscow, Russia
 2. GENERAL PROGRAM OF THE CHAMPIONSHIP

DATE                         ACTIVITY
Tuesday                                Arrival of Participants,
November 27, 2018
                             20.00 –    Preliminary Meeting
Wednesday                              Lead qualification
November 28, 2018
Thursday                               Lead semi Final
November 29, 2018
                                       Opening Ceremony
                                       Lead Final
                                       Award Ceremony
Friday                                 Bouldering qualification
November 30, 2018
Saturday                               Bouldering semi Final
December 1, 2018
                                       Bouldering Final
                                       Award Ceremony
Sunday                                 Speed classic Format
December 2, 2018
                                       Speed record Format
                                       Award Ceremony
                                       Closing Ceremony
                                       Cultural program
                                       Closing Banquet
Monday                                 Departure of Missions
December 3, 2018
INTERNATIONAL MILITARY SPORTS COUNCIL
                                      RUSSIAN DELEGATION
                              1st World Military Climbing Championship
                           November 27 – December 3, 2018, Moscow, Russia
3. COMPOSITION OF THE MISSION.
     a. The composition of the mission shall be based on the number of participating climbers per the
following chart:

  Chief of Mission                                                                   1
  Team Captain                                                                       1
  Coaches                                                                            2
  Medical Doctor                                                                     1
  Number of athlets (men)                                                            6
  Number of athlets (women)                                                          6
  Total                                                                             17

     • No additional member(s) may be included in the mission without prior approval of the Organizers.
     • CISM Climbing Sports Committee members are authorized to participate and will not count against
their nation’s composition of the mission.

4. ACCESS TO THE LOCATION OF THE COMPETITION.
     a. The competition will take place in Moscow, Russia, which is 30 minutes away from the Sheremetyevo
International Airport, 2,5 hours away from the Domodedovo International Airport and 1,5 hours away from the
Vnukovo International Airport.
     b. The cost of travel to and from the host country will be the responsibility of the participating missions.
     c. Teams shall arrive to the Sheremetyevo International Airport, the Domodedovo International Airport,
the Vnukovo International Airport and Moscow railway station. By the host site coordinators and be
transported to the site of the competition and accommodations.

5. CONDITIONS OF STAY.
      a. Board and lodging will be provided for all participants, as well as transport for all CISM related events.
      b. Participants will be required to pay extra expenses such as telephone calls, laundry, additional food and
beverages.
      c. Nations arriving before 27th November 2018 and departing after 3th December 2018 will be
responsible for all expenses incurred during the period outside the official competition dates. CISM officials
such as the Official CISM Representative (OCR), Climbing Sports Committee are authorized to arrive before
27th November 2018.
      d. In accordance with the Statutes and traditions of CISM, any political or and religious action during the
competition, in particular the dissemination of propaganda documents, pictures, clothing, brochures, reviews
etc, is strictly forbidden. Any contravention will result in immediate exclusion and deportation of such nation.
     e. Additional persons will not be accepted without official written permission of the Organizers.
     f. Medical support for the duration of the event will be provided by the host, which will cover costs for
basic emergency treatment only. In case of additional treatment, hospitalization and routine medical care,
participating nations will be responsible for the payment thereof.
INTERNATIONAL MILITARY SPORTS COUNCIL
                                     RUSSIAN DELEGATION
                             1st World Military Climbing Championship
                          November 27 – December 3, 2018, Moscow, Russia

6. REGULATIONS.
a.      Rules. The competition will be organized in accordance with the most recent regulations of the
International Federation of Sport Climbing (IFSC).
    b. Eligibility. All athletes must be military personnel on full active duty in the Armed Forces of their
respective nations (art. 7.21 of the CISM Regulations). Participation of inactive member nations is not
authorized (art.7.24 of the CISM Regulations). All of the participants are asked to present the following
documents upon registration:
       • Personal identification card.
       • Passport

7. CHAMPIONSHIP FORMAT.

a.       Disciplines:
        Lead (M,W)
        Bouldering (M, W)
        Speed classic (M, W)
        Speed record (M, W)
b.       National Team Ranking
        Following the completion of the Final round of each individual event, the first thirty competitors in
         each Category shall be awarded the Ranking Points for the purpose of calculating the “National Team
         Ranking:” Note: The Ranking Points gained by tied competitors will be the average of the points for
         the tied rank positions. The points will be rounded off to whole numbers.
        Team Ranking shall be calculated by adding the Ranking Points of the three (3) highest ranked team
         members in each Category for each discipline, ranking teams in descending order of the total number
         of Ranking Points accumulated.

8. ANTI-DOPING.
■ Anti-Doping tests will be conducted in accordance with the CISM Regulations - Chapter IX, CISM
Anti-Doping Rules, the concerned CISM Sports Regulations, the concerned International Federation Rules,
and all WADA rules, mainly the World Anti-Doping Code, and the International Standard for Testing.
■ The number and type of tests, as well the athletes to be tested shall be determined by the CISM
Anti-Doping Commission. These procedures will follow the concerned CISM Test Distribution Plain (TDP).
In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation should send this TUE
to the CISM GS until 30 days before the Opening Ceremony. This TUE will be submitted to the TUE
Commission to analysis and further approval.
INTERNATIONAL MILITARY SPORTS COUNCIL
                                    RUSSIAN DELEGATION
                            1st World Military Climbing Championship
                         November 27 – December 3, 2018, Moscow, Russia

9. UNIFORM.
    Service Uniforms are mandatory for opening and closing ceremonies.

10. CUSTOMS AND VISA PROCEDURES.
      It is highly recommended that each participating nation contacts the embassy of Russian Federation in
their respective country for specific information regarding to entry procedures and VISA information into the
Russia. Failure to do so may cause refused entry into the Russian Federation.
      Delegations of countries that require a visa to enter the Russian Federation must complete Annex 2c -
Final Entry - Personal data for visas support to visit Russian Federation.

11. WEATHER.
The anticipated weather for November in Moscow is mild and comfortable with low possibility of rain.

                       Highest daily temperature                    +2°C

                             Normal daily                          + 1 + 2 °C
                             temperature

                       Lowest daily temperature                      -1°C

12. CURRENCY.
    The local currency is the Rubble.

13. ADDITIONAL ITEMS AND INFORMATION.
    a. Chiefs of Missions are kindly requested to bring along the following items:
            1. One CD with National anthem.
            2. One national flag (1.5m x 2.5m).
            3. For the creation ID teams kindly request to send athletes pictures by email to Russian
  delegation to CISM not later than 10th October 2018 (sklanastasia@mail.ru). Pictures size >500 Kb.
    b. Any special dietary needs should be conveyed in advance in order to ensure that it is catered for.
    c. Water bottles are not necessary as the water from taps is safe for consumption.

14. DEADLINES FOR AGREEMENTS.
    Please note and comply with the following deadlines:
    a. Preliminary agreement of participation. Annex 1 to be submitted before 1st September 2018.
    b. Final agreement of participation. Annex 2a-d to be submitted not later than 10th October 2018. Late
submissions may result in denied participation.
    c. Any nation withdrawing from participation after submitting Annex 2b and fails to notify the
Organizing Committee accordingly will be held responsible for all related costs incurred by the Organizers.
INTERNATIONAL MILITARY SPORTS COUNCIL
                                   RUSSIAN DELEGATION
                           1st World Military Climbing Championship
                        November 27 – December 3, 2018, Moscow, Russia

15. CORRESPONDENCE.
All official correspondence and mail concerning the competition should be sent to:

Russian Delegation to CISM
    e-mail: sklanastasia@mail.ru, gvzhuruli@mail.ru, ufpvsrf@yandex.ru
    125167, Moscow А-167, Leningradskiy pr.39, str. 29
   Telephone: +7 999 988 74 95
INTERNATIONAL MILITARY SPORTS COUNCIL
                                    RUSSIAN DELEGATION
                            1st World Military Climbing Championship
                         November 27 – December 3, 2018, Moscow, Russia
                                                                                        ANNEX 1

                          PRELIMINARY AGREEMENT
To be returned by: 1st September 2018

 To: Russian Delegation to CISM                           Copy to:
     e-mail: sklanastasia@mail.ru,                        CISM Headquarters
     125167, Moscow А-167, Leningradskiy pr.39, str. 29   Rue Jacques Jordeans 26
     Telephone: +7 999 988 74 95                          1000 Bruxelles
 Copy to: gvzhuruli@mail.ru, ufpvsrf@yandex.ru            BELGIQUE
                                                          Fax: (32-2) 647 53 87
                                                          E-mail: cism@cism-milsport.com

NATION:

TOTAL NUMBER OF PARTICIPANTS:

                           Officials          Athletes    CSC members           Total

          Men

          Women

          Total

MEANS OF TRANSPORT: _________________________________________

DATE:______________           ___________________________________________________
                                        SIGNATURE OF CHIEF OF DELEGATION

                              RANK/NAME:_______________________________________

                  Rank/Name
                  Phone
Your Contact
                  Fax
                  E-Mail
INTERNATIONAL MILITARY SPORTS COUNCIL
                                    RUSSIAN DELEGATION
                            1st World Military Climbing Championship
                         November 27 – December 3, 2018, Moscow, Russia
                                                                                     ANNEX 2a

                                       FINAL ENTRY
To be returned by: 10th October 2018

 To: Russian Delegation to CISM                           Copy to:
     e-mail: sklanastasia@mail.ru,                        CISM Headquarters
     125167, Moscow А-167, Leningradskiy pr.39, str. 29   Rue Jacques Jordeans 26
     Telephone: +7 999 988 74 95                          1000 Bruxelles
 Copy to: gvzhuruli@mail.ru, ufpvsrf@yandex.ru            BELGIQUE
                                                          Fax: (32-2) 647 53 87
                                                          E-mail: cism@cism-milsport.com

NATION :

                                                           FLIGHT Nr
                         PLACE                 DATE        TRAIN Nr                   TIME
                                                           BUS Nr

ARRIVAL

DEPARTURE

MEANS OF TRANSPORT: _________________________________________

DATE:______________           __________________________________________________
                                        SIGNATURE OF CHIEF OF DELEGATION

                              RANK/NAME:_______________________________________

                 Rank/Name
                 Phone
Your Contact
                 Fax
                 E-Mail
INTERNATIONAL MILITARY SPORTS COUNCIL
                                     RUSSIAN DELEGATION
                             1st World Military Climbing Championship
                          November 27 – December 3, 2018, Moscow, Russia
                                                                                                 ANNEX 2b
        FINAL ENTRY - COMPOSITION OF THE MISSION
To be returned by: 10th October 2018
 To: Russian Delegation to CISM                                Copy to:
     e-mail: sklanastasia@mail.ru,                             CISM Headquarters
     125167, Moscow А-167, Leningradskiy pr.39, str. 29        Rue Jacques Jordeans 26
     Telephone: +7 999 988 74 95                               1000 Bruxelles
 Copy to: gvzhuruli@mail.ru, ufpvsrf@yandex.ru                 BELGIQUE
                                                               Fax: (32-2) 647 53 87
                                                               E-mail: cism@cism-milsport.com

NATION :

 #          Function             Rank      Surname (family name) and Name Participation in
1.    Chief of Mission

                                                                                                              Speed classic

                                                                                                                              Speed record
                                                                                                 Bouldering
2.    Team Captain

                                                                                          Lead
3.    Coach
4.    Coach
5.    Medical Doctor
6.
7.
8.
      Athletes (Men)
9.
10.
11.
12.
13.
14.
      Athletes (Women)
15.
16.
17.
      CSC member
In strict compliance with applicable CISM Regulations – Chapter VII, Art. 7.22, I, the undersigned Chief of
Delegation, hereby officially confirm that all athletes representing my nation in the CISM event are on active
duty in my nation’s Armed Forces. I understand that sanctions may be imposed against my nation, my mission,
my team, individual athletes, or myself for violation of this provision (CISM Regulations Chapter I, Art.
1.12).

DATE:______________             __________________________________________________
                                          SIGNATURE OF CHIEF OF DELEGATION
                                RANK/NAME:_______________________________________
INTERNATIONAL MILITARY SPORTS COUNCIL
                                                                      RUSSIAN DELEGATION
                                                              1st World Military Climbing Championship
                                                           November 27 – December 3, 2018, Moscow, Russia
                                                                                                                                                                          ANNEX 2c
                                                           Personal data for visas support to visit Russian Federation
      COMPOSITION OF THE MISSION
         To be returned after fulfillment
NATION: _______________________________                                            PLACE OF VISAS RECEIVING (only town/city) _____________________________________
                                                                                                                                                           Passport No.
                                                                                           Gen      Date of Birth (dd.mm.yyyy)
No.              Function                      FAMILY NAME Given Name                      der
                                                                                                                                               Passport Issuing Date (dd.mm.yyyy)
                                                                                                           Place of Birth
                                                                                                                                               Passport Expiry Date (dd.mm.yyyy)
1.     Chief of Mission
2.     Team Captain
3.     Coach
4.     Coach
5.     Medical Doctor
                                                                                  C O M P E T I T O R S:
6.                                                                                          M
7.                                                                                          M
8.                                                                                          M
       Athletes (Men)
9.                                                                                          M
10.                                                                                         M
11.                                                                                         M
12.                                                                                         W
13.                                                                                         W
14.                                                                                         W
       Athletes (Women)
15.                                                                                         W
16.                                                                                         W
17.                                                                                         W
                                                                                RESERV COMPETITORS:
1.
2.
3.
4.
5.
6.
…

 In strict compliance with applicable CISM Regulation, I, the undersigned Chief of Delegation, hereby officially confirm that all athletes’ data is correct. I understand that any incorrect
 information may cause difficulty in obtaining visaы to visit the Russian Federation.

DATE: ____________________                                                                          SIGNATURE OF CHIEF OF DELEGATION ___________________________
INTERNATIONAL MILITARY SPORTS COUNCIL
                                   RUSSIAN DELEGATION
                           1st World Military Climbing Championship
                        November 27 – December 3, 2018, Moscow, Russia
                                                                                          ANNEX 2d

FINAL ENTRY - COMMITMENT BY THE CHIEF OF MISSION

NATION :

The undersigned, Chief of Mission declare that he has read the CISM Regulations and moreover
understood the following prescriptions:

Article 7.21. PARTICIPATION - MILITARY STATUS
A.      Only military personnel on active duty in Armed Forces may take part in competitions
organized by CISM.
B.      No one may be recalled to active duty in the Armed Forces for the purpose of participating in a
CISM competition. In the case of an intermittent military service, the athletes regularly recalled may
not take part in CISM competitions, under any circumstances, if more than 18 months have elapsed
between this recall and the end of their last call to arms.
C.      Exceptions to the above may be authorized by the General Assembly, upon recommendation
of the Board of Directors.
D.      All military participants in a CISM event shall be in possession of proper documentation
which signifies active military service of the member nation he represents. The documentation can be:
        1. A valid military identity card for those athletes who are authorized to present their military
identity cards abroad,
        2. A form of verification (in English and/or French) of military status accompanied by a
passport.
E.      By signing the final entry, the Chief of Delegation confirms the military status of the
participating athletes. If there are last minute changes in the participation of the athletes, the
verification file may be signed by the Chief of Mission, but shall be confirmed by the Chief of
Delegation by official letter.
F.      If one of these documents is not available, participation is refused.

Article 7.30. CHIEF OF MISSION
    A. Chief of Mission
        1. Chiefs of Mission shall be familiar with CISM regulations.
        2. Missions must not only participate or be present at sports events, they are also required to
participate in information conferences on CISM, study days, commemorative and cultural events and
ceremonies organized by the host nation.
INTERNATIONAL MILITARY SPORTS COUNCIL
                                      RUSSIAN DELEGATION
                              1st World Military Climbing Championship
                           November 27 – December 3, 2018, Moscow, Russia
     B.Conduct of a mission
        1. The Chief of Mission is responsible for the behavior of his team in sports and general discipline.
He shall ensure that members of his mission respect the rules and directives prescribed by CISM and organizers
of the championship. The respect of schedules is particularly important as they form the basis for the effective
conduct of competitions and ceremonies. Instances of indiscipline or poor sportsmanship will be handled by
Championship officials and may result in the disqualification of individual athletes or teams.
        2. The Chief of Mission shall also enforce the rules concerning behavior and dress during the
ceremonies. He plays an important role in promoting the CISM spirit among his mission, a spirit represented by
friendly attitude towards other missions, courtesy towards organizers and fair-play in competition. The
mission, who does not wear military uniforms during the opening ceremony of a Championship, will not be
authorised to take part in the Championship. The Official CISM Representative will communicate this
decision.

Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION
        If a mission which submits a preliminary agreement and/or final entry is absent without notifying the
host nation in time, a sanction will be imposed (Regulations Art. 1.12).

Article 8.17. RULES OF STAY
A. General
        1. The Chiefs of Mission are responsible for the discipline of their mission. The missions fall under the
jurisdiction of the organizing nation. During events, all athletes present on the playing fields are equal before
the jury, the referees and to themselves. No one may use his rank to impose his views on sports matters.
        2. Civilian members of the missions shall conform to the discipline accepted by all other participants.
B.      Military uniforms
        1. Unless otherwise approved by the Official CISM Representative, all participants shall wear military
uniform during official ceremonies such as the opening and closing ceremonies and medal-awarding
ceremonies. Individuals without proper uniform will not be allowed to participate in the championship.
         2. The presentation of medals takes place, in principle, during the closing ceremony. The presentation
of medals may be done in sports uniform, if for organizational reasons it is not possible to wear military
uniforms. This is the case e.g. when the presentation immediately follows a championship sports event. Sports
uniforms shall respect the corresponding national criteria (training suit, sports shoes, etc.) Displaying the
national flag on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden.
Individuals failing to respect these prescriptions shall not receive their medal(s) during the official ceremonies.
C.      Forbidden actions
         1. In conformity with the statutes and traditions of CISM, any political or religious propaganda during
a CISM event, in particular the dissemination of documents, pictures, brochures, reviews, etc. is strictly
forbidden.
         2. Any contravention shall result in the exclusion of the mission from further competition and may
result in additional sanctions (Regulations Art. 1.12).

Article 8.19. ACCOMODATIONS
E.    All missions, including those of the host nation, shall be accommodated under the same conditions. If the
conditions are in accordance with the CISM norms and standards, the missions are expected to accept the
accommodation provided by the organizing nation.
Any mission that does not accept the accommodations provided by the organizing nation and judged as
adequate by the Official CISM Representative will not be allowed to participate in the championship.

DATE:________________            __________________________________________________
                                             SIGNATURE OF CHIEF OF MISSION

                                 RANK/NAME:_____________________________________
You can also read
NEXT SLIDES ... Cancel