Junior State Cup Event Bulletin 2 - Queensland Touch Football
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Junior State Cup
Event Bulletin 2
Information as of June 06, 2019
Welcome
The following event bulletin has been created to provide accurate and up to date information regarding the 2019 Junior
State Cup for Affiliate managers to assist with planning.
This is the second event bulletin. This will provide further information regarding the event to help you plan. Please note it
will be important to keep all the event bulletins as new information will be provided in this version.
The 2019 Junior State Cup is looking to be another fantastic few days of Touch Football in Hervey Bay. Please read the
information below as a number of changes have been made to the running of the event. Being aware of this information
will assist your affiliate have an enjoyable time at the event.
Important Date Reminder
DATE ITEM POTENTIAL SANCTION/OUTCOME
Wednesday 20 March 2019 -Team & match officials nominations open
Wednesday 24 April 2019 -Team & match officials nominations closed Teams not nominated by this date will
not be accepted
-Tent request submitted (survey monkey)
Friday 26 April 2019 -Individual online registrations open
-Match official’s online registration open
-Accredited officials’ online registration
Wednesday 29 May 2019 -Match officials individual online registrations Team nominations not valid until
closed required referee registrations complete.
-Player transfers/ player pool Closed After this date, any team withdrawals
may result in a fine.
-Team withdrawals deadline
Wednesday 5 June 2019 -Team information pack released
-Match officials information pack released
Wednesday 12 June 2019 -Player & accredited volunteers online Non-registered players cannot compete.
registration closes
Registrations completed after this date
- Notley/ Norman award nominations due will incur a late fee of $10.00.
-Draft draw released
Wednesday 26 June 2019 -Late Registrations cut-off/ individual refunds Any players who withdraw after this
deadline date will not receive a refund.
-Referee withdrawals deadline as referee
appointments to be created
-Team sheets released to team managers
Friday 5 July 2019 -Team numbers must be updated online through Incorrect shirt numbers on score sheets
Sports TG may result in a fine.
Wednesday 10 July 2019 -Tournament Check-In from 4:30pm
-Coach forum
Thursday 11 – Saturday 13 Junior State Cup
July 2019
Page 2
Guiding Principles for the 2019 Junior State Cup
The following principles will guide the planning and delivery of the 2019 Junior State Cup.
• Provide an enjoyable and safe experience for all participants including; players, coaches, referees, managers and
spectators
• Provide opportunities for development and the ability for all players to participate
• Provide a high level of competition with a focus on athlete welfare
Page 3Tournament Schedule
Key Information
Event Dates: 11- 13 July
Venue: Hervey Bay Sports Complex, 133-149 Tavistock St, Torquay
Game Duration: 30-minute games – 14 minutes each way, 2 minutes half time and 5 minutes between games.
Please note the timings below are indicative and should only be used as a guide, specific timings will be available closer to
the date.
DAY EVENTS TIME LOCATION
Wednesday 10 July U10 & 12 Tournament Check in 4:30pm- 5:00pm The Beach House Hotel, Hervey Bay
Coaching Forum U10 & 12 5:00pm-5:30pm The Beach House Hotel, Hervey Bay
Under 14, 16 & 18 Tournament Check in 5:30pm-6:00pm The Beach House Hotel, Hervey Bay
Coaching Forum U14, 16 & 18 6:00pm- 6:30pm The Beach House Hotel, Hervey Bay
Thursday 11 July First games tap off 7:30am Hervey Bay Sports Complex
Last game tap off 5:25pm Hervey Bay Sports Complex
Friday 12 July First game tap off 7:30am Hervey Bay Sports Complex
Team sprint relay 12:40pm Hervey Bay Sports Complex
Last game tap off 6:00pm Hervey Bay Sports Complex
Saturday 13 July First game tap off 7:30pm Hervey Bay Sports Complex
Finals (to be determined shortly) Est 1:35pm- Hervey Bay Sports Complex
4:15pm
Page 4Affiliate Tents
The following information has been collated and organised based on the information provided through the Tent Request
survey. All Affiliates who have requested a tent to be provided for them should have received confirmation of their tent
size and have received an invoice. This invoice must be paid to QTF by 20 June 2019.
Tent request details are below, please review and ensure they are correct.
Affiliate Marquee Size Tent Supplier Location
1 Arana 10 x 21 Frame Supplied Boundary Road
2 Noosa TPO -Size Required Supply Own Boundary Road
3 Palm Beach 7 x 18 blue P&P Supplied Tavistock St
4 Caboolture 10.8 x 25 P&P Supplied Hockey
5 Gympie 9 x 6m (6 x 3m (x3)) Supply Own Hockey Club
6 Roma 12 x 6m (3 x 6m (x2)) Supply Own Hockey
7 Townsville 3 x 3m & 4 x 4m Supply Own Field 1
8 Chinchilla 6 x 6m (6 x 3m (x2)) Supply Own Field 1
9 Coolum TPO - 6 x 3m Supply Own Field 1
10 Mackay 6 x 6m (6 x 3m (x2)) Supply Own Field 1
11 Springfield Lakes 6 x 21 Frame Supplied Field 1
12 Bilambil TPO - 3 x 6m Supply Own Field 1
13 Ipswich TPO -24 x 7m Supply Own Field 1
14 Gold Coast 6 x 27 Frame Supplied Field 1
15 Brothers 12 x 8m (6 x 4m (x4)) Supply Own Field 1
16 Toowoomba 9 x 21 Frame Supplied Field 1
17 South Tweed 6 x 6m (3 x 6m (x2)) Supply Own Field 1
18 Kingaroy 6 x 9m Supply Own Field 1
19 Coomera 10.8 x 18 P&P Supplied Field 1
20 Bundaberg 10 x 18 Frame Supplied Field 1
21 Redlands 10 x 21 Frame Supplied Field 1
22 Rockhampton 10 x 21 Frame Supplied Field 1
23 BMTA 10.8 x 22 P&P Supplied Field 1
24 Dalby 7 x 14 blue P&P Supplied Rugby Field
25 Gladstone TPO - 6 x 12m Supply Own Rugby Fields
26 Childers TPO - 6 x 3m Supply Own Rugby Fields
27 Gayndah TPO - 6 x 6m Supply Own Rugby Fields
Spectator Tents
As you can see on the map on the next page there are now allocated areas for Spectator tents within the venue. Note the
blue areas are only permitted to have tents a maximum of 3m wide. Anything wider in these areas will be removed as
they will impact on emergency vehicle access routes.
Page 5Affiliate Tent Map Page 6
Entries Individual and team information All individuals must be entered online in the SportsTG system by Wednesday 12 June 2019. It is the Affiliates responsibility to ensure all individuals are registered online. Team shirt numbers are required to be entered online through SportsTG by Friday 5 July 2019. Information regarding how this can be done will be sent out closer to the date. All team lists will be checked off and signed as correct at the Tournament Check-In. Please ensure your nominated Team Manager has a full list of their team members along with their shirt numbers to ensure the information is correct. Accredited Team Officials It is the affiliates responsibility to ensure all team managers, coaches and medical staff are registered online through the SportsTG system by Wednesday 12 June 2019. Match Officials (Referees) It is a requirement of the Junior State Cup that all teams nominate a referee to attend the event. These referees are required to complete the individual match official registration online prior to Wednesday 29 May 2019. If a team does not meet the required number of referees, their team nomination may be declined from the event. Please also note that the 2019 Junior State Cup is a Level 3 and 4 upgrade event. You should have been sent through your current list of registered match and accredited officials as well as been provided access to your teams for the event. If you have any concerns with this, please let the team know ASAP. Page 7
Team Photos At the 2019 Junior State Cup QTF is excited to welcome on board DSA Images as our Official Photographer. DSA will be providing both team and individual images throughout the event. The Individual and Team order forms are attached in e-mail and teams can book prior to the event online through this link: https://dsaimages.setmore.com/ Page 8
Working with Children Check It is the responsibility for the affiliate to ensure their accredited and match officials have up to date and current blue cards and appropriate accreditation (coaching accreditation). The affiliate manager must fill in the Working with Children Check Form, which is available on the Junior State Cup webpage and send through to the QTF event manager prior to 12 June 2019. Score Protests At this year’s Junior State Cup, score protests will only be considered where the team protesting the score can provide a completed 2019 Junior State Cup Team Score Sheet as well as the protest form (available from athlete services). his must be submitted within 30 minutes after the completion of the relevant game. This score sheet will be available for download from the Junior State Cup website through this link: QTF Team Score Sheet Note: This does not replace the referees score card, this is only meant to be used as a back up for managers. Key Links Junior State Cup Webpage Junior State Cup Conditions of Entry QTF General Conditions of Entry Important contacts If you have any questions relating to the above information or the event, please do not hesitate to contact the event manager: QTF: Rachael Gibson Email: rachael@qldtouch.com.au Phone Number: (07) 3367 6253 We look forward to seeing you at the 2019 Junior State Cup! Page 9
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