Local Emergency Management Committee Unconfirmed Minutes 13 August 2019 1400hrs - Attachment 8.2 - Ordinary Council Meeting 16 September 2019
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Attachment 8.2
Local Emergency Management
Committee
Unconfirmed Minutes
13 August 2019
1400hrs
Ordinary Council Meeting 16 September 2019
Attachment 8.2
Minutes – Local Emergency Management Committee – Page 2 of 15
13 August 2019
Table of Contents
1. Attendances and Apologies (including leave of absence): ................................................. 3
2. Declaration of Councillors, Officers and Committee Members interest:............................ 4
3. Minutes of Previous Meeting:................................................................................................ 4
3.1 Local Emergency Management Committee Meeting - 12 February 2019 .................... 4
4. Standing Items: ...................................................................................................................... 4
4.1 Update of LEMC Contacts .............................................................................................. 4
4.2 Resource List .................................................................................................................. 4
4.3 Change of Positions / Leave and Acting Arrangements .............................................. 4
4.4 Incident Support Group Activations .............................................................................. 4
4.5 Risk Profile Change ........................................................................................................ 4
4.6 Local Emergency Management Arrangements ............................................................. 4
4.7 Local Recovery Plan ....................................................................................................... 4
4.8 LEMC Exercises / Presentations.................................................................................... 4
5. Agency Reports: .................................................................................................................... 5
5.1 Shire of Serpentine Jarrahdale ...................................................................................... 5
5.1/8/19 – Exercise of State and Local Emergency Animal Welfare Plans. ........................ 5
5.2 Karnet Prison Farm......................................................................................................... 9
5.3 Armadale Kalamunda Group.......................................................................................... 9
5.4 Department of Communities .......................................................................................... 9
5.5 St John Ambulance ........................................................................................................ 9
5.6 Parks and Wildlife ........................................................................................................... 9
5.7 Department of Fire and Emergency Services ............................................................... 9
5.8 District Emergency Management Advisor .................................................................... 9
5.9 State Emergency Services ........................................................................................... 15
5.10 Mundijong Police .......................................................................................................... 15
5.11 Volunteer Chief Bush Fire Control Officer .................................................................. 15
6. Next meeting: ....................................................................................................................... 15
7. Closure: ................................................................................................................................ 15
Ordinary Council Meeting 16 September 2019
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13 August 2019
Minutes of the Local Emergency Management Committee Meeting held in the Council
Chambers, Civic Centre, 6 Paterson Street, Mundijong on 13 August 2019.
The Chairperson, Councillor Rich declared the meeting open at 1410hrs and welcomed
Councillors, Committee Members and Staff, and acknowledged that the meeting was being
held on the traditional land of the Noongar People and paid her respects to their Elders past
and present.
Minutes
1. Attendances and Apologies (including leave of absence):
Voting Delegates
Cr Michelle Rich Chair/Local Recovery Coordinator/Shire President
Cr Dave Atwell Council Delegate
Helen Sarcich Acting Chief Executive Officer
Gailene Hamilton Local Emergency Coordinator/Deputy Chair/Mundijong
Police
Martin Seward Serpentine Jarrahdale State Emergency Services
Mark Cundell Karnet Prison Farm – Assistant Superintendent
Security
Ryan Hamblion Department of Communities
Non Voting Delegates
Merveen Cross District Emergency Management Advisor (DFES)
Andrew Trosic Director Development Services
Lisa Keys Acting Director Community Services
Tracey Johnson Manager Community Development
Brian Owston Acting Manager Rangers and Emergency Services
Darren Kane Acting Manager Health and Building – Local Welfare
Liaison Officer
Gillian French Administration Officer/ES Technical Officer
Apologies
Tony Willison St John Ambulance
Paul Southam District Officer South East Department Fire and
Emergency Services
Ken Elliott Volunteer Chief Bush Fire Control Officer
Chris Phoebe Department of Biodiversity, Conservation and
Attractions
Chris Kin Maung District Officer South East State Emergency Services
Mike Hayward Emergency Management Coordinator – East
Metropolitan Health Service - Armadale Kalamunda
Group
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2. Declaration of Councillors, Officers and Committee Members interest:
Nil
3. Minutes of Previous Meeting:
3.1 Local Emergency Management Committee Meeting - 12 February 2019
3.1/08/19 LOCAL EMERGENCY MANAGEMENT COMMITTEE RESOLUTION
Moved: M Seward, seconded R Hamblion
That the minutes of the Local Emergency Management Committee Meeting held
on 12 February 2019 be CONFIRMED (E19/1316).
CARRIED UNANIMOUSLY 7/0
4. Standing Items:
4.1 Update of LEMC Contacts
Contact list was circulated and updated
4.2 Resource List
To be emailed with Minutes of Meeting
4.3 Change of Positions / Leave and Acting Arrangements
Nil
4.4 Incident Support Group Activations
Nil
4.5 Risk Profile Change
Nil
4.6 Local Emergency Management Arrangements
This document will be updated within the new few months to reflect recent concerns.
A complete review of the Shire’s documents and Staff training will be undertaken.
4.7 Local Recovery Plan
The Recovery Plan will be updated in line with the Arrangements. WALGA will be
undertaking Local Recovery Coordinator training at the Shire in September.
Members of the Community Development team are attending Welfare Evacuation
Centre Training in August and the Communications team will be undertaking
Communicating in Recovery training with the Red Cross.
4.8 LEMC Exercises / Presentations
Nil
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5. Agency Reports:
5.1 Shire of Serpentine Jarrahdale
5.1/8/19 – Exercise of State and Local Emergency Animal Welfare Plans.
Responsible Officer: Acting Manager Rangers & Emergency Services
Senior Officer/s: Director Development Services
No officer involved in the preparation of this report has an interest to
Disclosure of Officers
declare in accordance with the provisions of the Local Government
Interest:
Act 1995.
Authority / Discretion
Information For the Council / Committee to note.
Report Purpose
The purpose of the report is to advise the Committee that the Shire has been invited to
attend a Level 3 desktop exercise being held with the Department of Primary Industries and
Regional Development (DPIRD) in September. The purpose of the exercise is to test and
validate the State Support Plan for Animal Welfare in Emergencies.
Relevant Previous Decisions of Council
There is no previous Council decision relating to this item.
Background
The State Exercise Framework is an exercise program that Emergency Management
Agencies (HMA’s, support agencies, combat agencies, NHO’s, local governments) and
DEMC currently conduct and report against.
A multi hazard, multi-agency State level exercise commencing 1 July 2019 will be held every
three years to bring together all capabilities to test the State’s EM arrangements and the
State’s capacity to manage concurrent emergencies.
The objectives of the State exercise is to:
• Understand Law & Policy (Local, State & Federal) as it relates to the States ability to
respond and recover from a State level multi hazard, multi-agency event
• Practice the Command, Control, Coordination and Communication
arrangements across multiple agencies necessary for the State to respond and
recover from a State level multi hazard, multi-agency event
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• Understand the Processes (Local, State, Federal) the State needs to manage in
order to respond to and recover from a State level multi hazard, multi-agency event.
District Emergency Management Committees will provide a coordinating role within their
districts and collate exercise schedules received from Local Governments. This will give
visibility of a districts preparedness.
Community / Stakeholder Consultation
Not Applicable
Statutory Environment
Emergency Management Act 2005, Section 38
(1) A local government is to establish one or more local emergency
management committees for the local government’s district.
(2) If more than one local emergency management committee is
established, the local government is to specify the area in respect of
which the committee is to exercise its functions.
Comment
The DPIRD exercise is being held in order to test and validate the State Support Plan for
Animal Welfare in Emergencies. The Shires involvement will be to provide DPIRD with local
knowledge.
The Shire will be represented at the exercise by Acting CEO Helen Sarcich, Director
Development Services Andrew Trosic, Acting Manager Ranger and Emergency Services
Brian Owston and Emergency Services Technical Officer Gillian French.
The Shire of Serpentine Jarrahdale maintains an Emergency Animal Welfare Plan for the
Shire and there is a requirement to review and exercise this plan in 2019.
It is considered that it would appropriate to arrange to exercise this plan at the next meeting
of the LEMC in November 2019.
Options and Implications
Option One
That the Local Emergency Management Committee:
1. NOTES The Shire’s involvement in the DPIRD State Support Plan for Animal Welfare
in Emergencies exercise; and
2. RESOLVES to exercise the Shire’s Emergency Animal Welfare Plan at the LEMC
meeting to be held in November 2019.
Option One is recommended.
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Attachments
Nil
Alignment with our Strategic Community Plan
Outcome 1.3 A safe place to live
Strategy 1.3.1 Comply with relevant local and state laws, in the interest of the community
Strategy 1.3.2 Support local emergency services
Strategy 1.3.3 Enhance community safety
Financial Implications
There are no financial implications associated with this item.
Risk Implications
Risk has been assessed on the basis of the Officer’s Recommendation.
Risk
Risk
Likelihoo
Rating Risk Action
d (based Risk Impact / Principal
(Prior to Plan (Controls
Risk on history Consequenc Risk
Treatmen or Treatment
and with e Theme
t or proposed)
existing
Control)
controls)
Not Unlikely Major (4) Low (1-4) Environmen Accept Officer
exercising (2) t-3 Recommendatio
Local Plan Moderate - n
may result Contained,
in critical reversible
amendment impact
s being managed
missed by external
agencies
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Risk Matrix
A risk rating of 8 has been determined for this item.
Any items with a risk rating over 10 (considered to be high or extreme risk) will be added to
the Risk Register, and any item with a risk rating over 17 will require a specific risk treatment
plan to be developed.
Voting Requirements: Simple Majority
5.1/08/19 OFFICER’S RECOMMENDATION
That the Local Emergency Management Committee:
1. NOTES The Shire’s involvement in the SEMC State Support Plan for Animal
Welfare in Emergencies Exercise; and
2. RESOLVES to exercise the Shire’s Emergency Animal Welfare Plan at the LEMC
meeting to be held in November 2019.
5.1/08/19 LOCAL EMERGENCY MANAGEMENT COMMITTEE RESOLUTION
Moved H Sarcich, seconded G Hamilton
That the Local Emergency Management Committee:
1. NOTES The Shire’s involvement in the DPIRD State Support Plan for Animal
Welfare in Emergencies Exercise prior to presenting it back to SEMC for
adoption; and
2. RESOLVES to exercise the Shire’s Emergency Animal Welfare Plan at the LEMC
meeting to be held in November 2019.
CARRIED UNANIMOUSLY 7/0
Reason for difference to Officer’s Recommendation - to amend the wording “State
Emergency Management Committee” within the Recommendation and report to read
“Department Primary Industries and Regional Development”.
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5.2 Karnet Prison Farm
Nil Report
5.3 Armadale Kalamunda Group
Nil Report
5.4 Department of Communities
Welfare Evacuation Centre Training is being held in August and it is excellent to see
so many staff from Serpentine Jarrahdale attending. Ellena Murdock will be attending
future meetings and she will be first in charge of running welfare centres in the event
of an emergency.
5.5 St John Ambulance
Nil Report – District Emergency Management Advisor will follow up with St John re
future attendance at this meeting by an Area Manager.
5.6 Parks and Wildlife
Nil Report
5.7 Department of Fire and Emergency Services
Nil Report
5.8 District Emergency Management Advisor
STATE NEWS
HAZARDOUS AND EMERGENCY EVENT SERVICES
WALGA has established a Preferred Supplier Arrangement (PSA) to assist its
Members to directly access Hazardous & Emergency Event Waste Clean-up
Services from a prequalified panel of service providers.
This PSA is particularly useful in situations where the activities of both State and Local
Government have been hindered by issues that arise in managing unexpected
hazardous wastes. One such example involves the appointment of suitable
contractors to collect and dispose of illegally dumped hazardous material on either
State or Local Government managed land.
The management of hazardous waste arising from an emergency situation such as
that caused by bushfires, cyclonic activity or flooding is also generally time critical.
In recovery, the management of hazardous wastes generated in an emergency has
the potential to cause significant problems and delays. The waste management
issues arising from the 2016 Yarloop fires are well documented. The cost of removing
these wastes and remediating properties within tight timeframes ran into many
millions of dollars.
The appointment of suppliers to the PSA has allowed for an efficient means to access
solutions through prequalified suppliers, including an Aboriginal enterprise, across a
broad scope which is outlined and can be viewed here in more detail, along with the
pre-qualified supplier list and category appointment.
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For more information, please contact WALGA Procurement and Category Manager,
Community, Dale Chapman via email or telephone 08 9213 2095.
SEMC STRATEGIC PLAN 2019 – 2022
The current State Emergency Management Committee (SEMC) and Office of
Emergency Management (OEM) Strategic Plan for 2017-2020 was approved in
August 2017.
There have been a number of changes since the 2017-20 plan was approved,
including the issuing of the Ministerial Statement of Intent and the machinery of
government changes to amalgamate the OEM into the Department of Fire and
Emergency Services.
Further, many of the current members of the SEMC were not involved in the approval
of the current plan. Given these changes, and that the current strategic plan is nearing
its end date, it is timely to review achievements made under the 2017-20 plan and to
establish an SEMC Strategic Plan for the next period (2021-24).
The SEMC approved the commencement of work to review and redevelop the SEMC
Strategic Plan with a goal of releasing the revised plan in December 2019.
The District Emergency Management Committee business plans will align with the
SEMC strategic plan once the SEMC business plan is released.
AMENDMENTS TO THE STATE EMERGENCY MANAGEMENT DOCUMENTS
The State Emergency Management Committee (SEMC) approved amendments to
the suite of State Emergency Management (EM) documents and approved the new
State Hazard Plan – Human Biosecurity, effective from 24 May 2019.
Please note:
Significant amendments were made to the State EM Policy, State EM Plan and State
EM Procedures in regard to the new State EM exercise framework. Minor statement
of fact amendments were made to some State EM guidelines to reflect changes to
the State EM Policy.
The State EM exercise framework includes:
the formation of the State Exercise Coordination Team (SECT) to support the
State EM exercise framework;
a capability-based exercise program requiring agencies to develop and report on
3-year exercise schedules; and
a State EM Exercise, to occur every 3 years.
A 6-month transitional period will commence on 1 July 2019, allowing agencies time
to adopt the new framework.
Upon request and subject to resourcing, the SECT will work with agencies and
organisations in the preparation, coordination, delivery, and evaluation of exercise
activities.
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The 3-year exercise cycle will commence 1 January 2020 and the first State EM
Exercise will occur in 2022.
State Hazard Plan – Human Biosecurity has been created as part of the SEMC
Policy and Governance Review Project, Phase 7: Westplan Rationalisation. These
arrangements have undergone a full content review and replace Westplan Human
Epidemic. Please remove or archive old copies of Westplan Human Epidemic you
may have and update any references to the plan.
It is strongly advised that all agencies review the updated documents. Full details of
the amendments are available on the SEMC Policy Amendments webpage.
STATE EXERCISE COORDINATION TEAM (SECT)
The SECT now has an official email address: SECT@dfes.wa.gov.au.
This address is to be used for all agency correspondence relating to exercising. The
address will be where agencies and DEMC’s send Exercise Reports to and where
updates and correspondence will be distributed from.
Draft Work Plan – on the 11th April a small working group convened by the SECT
Chair met for the purposes of developing a Draft SECT Work Plan for the State
Exercise, a proposed high level Transition Brief to inform SEMC of the work to be
done in preparation for the State Exercise and a SEMC paper proposing the hazards
to be exercised in the State Exercise 2022. The State Exercise is to be Human
Epidemic and a Structural Fire at a major hospital. On the 10th May the SEMC
approved the proposed State Exercise.
State EM Suite - The Policy Team have also completed all the updates on exercising
to the State EM Suite (Policy, Plan & Procedures) and on the 10th May SEMC
approved the amendments (Amendment List attached). The effective date of the new
amendments was the 24th May 2018. Agencies will be required to comply with the
new sections in respect to reporting on exercising and submitting exercise schedules
when the exercise cycle commences on the 1st January 2020. The period between
now and the 31st December 2019 is a transition period where agencies can
commence doing their capability analysis and developing their exercise schedules to
align with the hazards identified for the State Exercise.
The amendments to the suite include:
• minor amendments throughout the suite of State EM documents to implement the
State Exercise Framework
• amendments to State EM Policy sections 4.8-4.11 Exercising;
• amendment to State EM Plan section 4.7 Exercises and Training;
• amendment to State EM Preparedness Procedure 19 Exercise Management;
• amendment updates to State Hazard Plans – Search and Rescue, Energy Supply
Disruption, HAZMAT, Terrorism; and
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13 August 2019
• statement of fact changes to provide consistency of language throughout the
documents.
Two attachments are included in this report:
• LEMC Presentation – Exercise Framework
• State Exercise 2022 – Frequently asked questions
DISTRICT NEWS
The 4 Metropolitan District Emergency Management Committees were successful in
receiving AWARE funding to exercise Heatwave in the 34 metropolitan local
governments. The exercise will be a full day and held on Thursday 28 November
2019. Invitations will be sent over the coming weeks with further details.
SEMC ITEM PAPER
The 4 Metropolitan District Emergency Management Committees are jointly
submitting an Item Paper to the SEMC August meeting.
They have requested a review on existing Funding in Emergencies – criteria for
meeting costs associated with emergencies (State EM Policy 5.12.2) and to provide
clarification for the facilitation by local government in traffic management.
The outcome from the SEMC meeting held on Friday 2 August 2019 was
“The paper was supported and a review into the Policy will be undertaken.” The
timeframe for the policy review will be provided week commencing 12 August 2019.
LOCAL NEWS
IMPLICATIONS OF CLIMATE CHANGE
In March 2019, the State Government announced a Chief Health Officer Inquiry to
investigate the implications of climate change, including more frequent and intense
weather events, on health.
The aim of the Inquiry is to review the current planning and response capacity of the
health system in relation to the health impacts of climate change, and make
recommendations for improvement with respect to climate change mitigation and
public health adaptation strategies.
The dates for a series of public forums across the regional centres and Perth have
been released via this link https://ww2.health.wa.gov.au/Improving-WA-
Health/Climate-health-inquiry.
Climate change has long been on the radar with SEMC and as you well know,
heatwave is one of the highest risks in some of our districts.
SEMC will be submitting a written submission to the inquiry.
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AWARE OUTCOMES
The following applicants for the Metropolitan District Emergency Management area
were successful for the 2019-20 AWARE Grants:
Applicant Project Name
City of Joondalup Recovery and Emergency Management Training
DFES WA High Level State Exercise -
Subterranean
Environments/Structural
WA Police Exercise Arena
City of Belmont Local Recovery Coordinator Training
City of Belmont Local Level Risk Workshop
Bushfire and Building capacity in effective
Natural Hazards decision making for natural
CRC hazard
emergencies within local government
City of Mandurah I.G.N.I.T.E
City of Wanneroo Local Emergency Recovery
Roles & Responsibilities
Training
Fiona Stanley Rottnest Ferry Disaster
Hospital
Fiona Stanley Exercise SMP
Hospital Exercise Heatwave
Metropolitan
DEMCs
LOCAL GOVERNMENT ANIMAL WELFARE IN EMERGENCIES WORKSHOPS
The Department of Primary Industries and Regional Development work has been
working closely with WALGA to host a workshop on Animal Welfare in Emergencies
for Local Governments.
The workshop will offer you the opportunity to learn about integrating animal welfare
considerations in the development of plans, policies and procedures for emergencies
and the benefits it has for building community resilience.
The department has engaged the current National and Regional Animal Welfare
Emergency Management Coordinator for the Ministry for Primary Industries in New
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Zealand, Hayley Squance of BML Consulting Limited NZ, to facilitate the workshops.
Hayley has been actively engaged in a number of recent emergency events and her
knowledge and experience is wel recognised in Australia and New Zealand, as well
as taking her to a number of international locations.
Workshop details:
• A workshop will be held on Tuesday 20 August in Hillarys Perth
• Workshop attendance is free
Who should attend?
The workshop will have benefits for a range of local government staff involved in
emergencies animal welfare and the recovery of their community including:
• Chief Executive Officers
• Local Recovery Coordinators
• Emergency Management Officers
• Rangers
Invitation to register is also extended to key organisation with a role for animal welfare
serves and support in emergencies.
Registration
Registrations close Wednesday 14 August 2019
For enquiries please contact:
Amanda Nardi-Wallace | State Animal Welfare Emergency Coordinator
Animal Welfare Regulation
Sustainability and Biosecurity
Department of Primary Industries and Regional Development
3 Baron-Hay Court, South Perth WA 6151
t +61 (0)8 9368 3229 | m +61 (0)447 231 395 | e sawec@dpird.wa.gov.au |
w dpird.wa.gov.au
EMERGENCY MANAGEMENT TRAINING AND CONFERENCES
2019 Conference / Seminar / Training Location
20-21August Local Recovery Coordinator WALGA
28 & 29 Aug Australian Disaster Resilience Conference 2019 Melbourne
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2019 SEMC MEETING SCHEDULE
• Friday 4 October 2019
• Friday 6 December 2019
5.9 State Emergency Services
SES have been fairly active over the past few months and recently assisted in a
search at Kitty’s Gorge.
5.10 Mundijong Police
Recent exercise held with DFES at the new district office in Armadale. Another
exercise will be undertaken in October.
5.11 Volunteer Chief Bush Fire Control Officer
Process for the appointment of a Chief Bush Fire Control Officer and Deputies is
well underway. The Shire and the CBFCO are currently putting together a
mentoring programme for Captains.
The Shire is currently in the process of investigating opportunities for the future
Oakford Fire Station.
6. Next meeting:
Schedule for LEMC Meetings to be held at 1400hrs
Shire of Serpentine Jarrahdale Civic Chambers 12 November 2019
7. Closure:
There being no further business, the Chairperson, Cr Rich declared the meeting closed
at 1445hrs.
I certify that these minutes were confirmed at the
Local Emergency Management Committee Meeting held on 12 November 2019.
…………………………………….
Presiding Member – Councillor
…………………………
Date
Ordinary Council Meeting 16 September 2019
Reference: E19/9929 © Shire of Serpentine Jarrahdale 2019You can also read
